Capital Improvements Commission
Regular MeetingGlen Ellyn, IL · February 11, 2026
Minutes
Village of Glen Ellyn
Meeting Minutes
Village of Glen Ellyn
Capital Improvements Commission
February 11, 2026
7:00 PM
Glen Ellyn Civic Center Room 301
Board or Commission: Capital Improvements Date: February 11, 2026
Meeting: Regular Called to Order: 7:03 p.m.
Quorum: Yes Adjourned: 9:58 p.m.
Member Attendance:
Rocco Zucchero Chair Present
Joel Baldin Commissioner Present
Tom Drapinski Commissioner Present (7:04 p.m.)
Orion Galey Commissioner Present
John MacDonald Commissioner Present
Adil Saeed Commissioner Present (7:15 p.m.)
David Warnick Commissioner Present
Jill Ziegler Commissioner Absent
Donna Jean Simon Trustee Liaison Present
Richard Daubert Staff Liaison/Professional Engineer Present
Also Present:
Derek Peebles Assistant Village Engineer
Ellen McKenna Civil Engineer I
John Hubsky Public Works Director
Steve Warner Civil Engineer II
Attendance not taken for members of the public that were present at the meeting.
A. CALL TO ORDER
The February 11, 2026 meeting of the Capital Improvements Commission was called to order by
Chair Zucchero at 7:03 p.m. at the Glen Ellyn Civic Center.
B. PUBLIC COMMENT – None regarding items not on the agenda.
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February 11, 2026
Meeting Minutes | 2
C. APPROVAL OF MINUTES
APPROVAL OF DECEMBER 10, 2025 CAPITAL IMPROVEMENTS COMMISSION
MEETING MINUTES
MOTION TO APPROVE THE DECEMBER 10, 2025 CAPITAL IMPROVEMENTS
COMMISSION MEETING MINUTES
MOTION BY: Commissioner MacDonald
SECOND BY: Commissioner Warnick
AYES: Baldin, Drapinski, Galey, MacDonald, Warnick, Zucchero
RESULT: APPROVAL
(Commissioner Saeed was I appreciate not present for approval of minutes)
D. CURRENT BUSINESS
1. Cottage Avenue Sidewalk (Main Street to Forest Avenue)
Civil Engineer II Warner gave a presentation on this agenda item. The presentation included
background information on the Village’s approach towards evaluating sidewalk gaps for potential
construction as part of roadway rehabilitation projects with the topic tailored to roadway
improvements planned for Cottage Avenue (Main to Forest) in 2026. The design of potential new
sidewalk for the south side of Cottage Avenue (Main to Forest) was overviewed including an
engineering plan view depiction of the sidewalk alignment, narrative on the sidewalk width, an
overview of work requirements including 3 tree removals, fire hydrant relocation, driveway
approach replacement, relocation of signs, and an approximate cost of $42,200. Also covered was
the public outreach including notification letter with an invitation to a December 11, 2025 public
information meeting on the overall 2026 Utility and Roadway Improvements Project. Feedback
received at the December public meeting on the potential sidewalk was overviewed including both
opposition of the sidewalk construction due to tree removals/tree impacts as well as support for the
sidewalk to provide access to Main Street and Forest Avenue from a mid-block residence.
Advancement of the topic to the Capital Improvements Commission Meeting was also reviewed.
Additional factors for consideration were overviewed by Engineer Warner including opinions of
fronting residents, actions that the Village could take to minimize tree impacts, and a theoretical
situation where sidewalk could be constructed mid-block with some staff concerns noted on this
approach. Warner wrapped up the presentation by reading two emails which provided both
opposition to the sidewalk as well as support for the sidewalk. Members of the public in
attendance at the meeting were then given the opportunity to provide their feedback on the
sidewalk.
Jay Dirkmaat of 552 Forest Avenue indicated that he has a petition with 23 signatures representing
15 homes in opposition to the construction of the sidewalk. He indicated that the vast majority of
residents are not in favor of the sidewalk. Three categories of concern were noted by Mr.
Dirkmaat as follows:
1. Personal Reasons: He does not like the idea of sidewalk along his historic plaque home. The
home is close to the street with limited setback. The home was here before the Cottage
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February 11, 2026
Meeting Minutes | 3
Avenue Road was here with the action of the Village placing Cottage Avenue close to his
home. He loves the parkway apple trees which will be removed with the project. He added
that there is an invisible (underground) dog fence and underground drain where the sidewalk is
proposed. Security concerns were noted with the proximity of the sidewalk to his home. Mr.
Dirkmaat noted he has large windows and a bedroom along the proposed sidewalk side of the
home.
2. Mr. Dirkmaat moved on to the second category of concern being from a community
perspective, there’s no need for the sidewalk. Mr. Dirkmaat noted that today he only counted
5 people walking along the street. Does need outweigh the detriments? Parking is on the
north side of the street, with him elaborating that vehicles would be driving along the south
side of the street and adjacent to the sidewalk along the back of the curb. Plowing of snow
onto the sidewalk would render the sidewalk not usable for 5 months out of the year. Many
don’t want disruption to the corner and the landscaping along Cottage Avenue including the
parkway crabapple trees fronting his home. Drainage concerns were noted due to the loss of
trees which soak up water as well as the additional impermeable area created by the sidewalk.
Many streets do not have sidewalk such as Muirwood, Park, Clifton, Linden; i.e. this is not
necessarily abnormal. Mr. Dirkmaat noted he would like to see the tax dollars spent
elsewhere.
3. Environmental concerns were noted as the third category of concern by Mr. Dirkmat. Concern
was noted about the sidewalk construction causing irreversible damage to a 250 to 300 year
old Burr Oak parkway tree which has historic and environmental significance. He emphasized
that the Village has taken significant measures over the years to preserve the tree. Excavation
within the critical root zone will damage the tree roots. The tree is still under stress due to loss
of a large limb. He has engaged with 12 to 15 tree experts and their opinions are that the
sidewalk would compromise the tree. Reference was made to the Village Code policy to
maintain and preserve trees. He expressed that the sidewalk improvements should not be
made at the expense of cultural heritage and history. Mr. Dirkmaat noted that many initiatives
over the last 5 years have frustrated residents including the large building on Main Street and
High School Addition. He noted that this is an easy win for the Village in terms of protecting
this tree.
Tim Obrien of 536 Cottage shared his feedback on the sidewalk. He noted that he observes this
tree from his home and recalled when the tree lost a large limb. He shared concerns with the
sidewalk construction impacting the tree. He noted that oaks are very sensitive and shared his
observation of signs at the Arboretum to not walk on the roots of an old oak tree.
Karen Moyles of 563 Forest shared her opposition to the sidewalk. Of particular concern from her
viewpoint was wrong way vehicles turning from soutbound Forest Avenue to westbound Cottage
Avenue towards Main Street with her seeing potential situations where a turning vehicle could
strike a pedestrian on the sidewalk.
Resident of 551 Forest Avenue noted that they don’t like walking on sidewalk along the back of
the curb and would continue to use the sidewalk on the north side of Cottage Avenue.
Bob Moore of 549 Main Street noted concerns with the sidewalk construction impacting
landscaping and drainage. A discussion ensued on how garbage and recycling containers would
be placed. Engineer Daubert noted that they would be placed at the end of the driveway/on the
sidewalk. Pedestrians would be required to walk around them.
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Megan Keating of 493 Cottage Avenue noted that she shares a fence with (lives adjacent to) First
Presbyterian Church. They are 4th generation with three small children. Mrs. Keating noted safety
concerns with the intersection of Main and Cottage and asked about what it takes to get a stop sign
at the intersection (for the Main Street approaches to Cottage Avenue). Engineer Daubert noted
that the Village would review this and that there are specific warrants that need to be met for a stop
sign including sight distance, crash history, traffic volumes, and other factors.
Bill Dusz of 562 Forest noted that he was heartbroken to see the Burr Oak Tree lose a large limb in
the past. He noted that he is the Halloween Home and that nobody turns down Cottage Avenue
and that he could see the money (for the sidewalk construction) being spent elsewhere.
Mary MacDonald of 564 Main Street was previously in support of the construction of the
sidewalk. However, now hearing the tree impacts she feels differently and is not as supportive for
the sidewalk. She did note that she feels for the residents at 535 Cottage Avenue (whom would
benefit from and are in support of the sidewalk).
Dylan Thorpe of 532 Cottage Avenue noted that he’s been here since 2022 but the house has been
in the family since the 1960s. He expressed his care about preservation but he would like to see
the sidewalk constructed for the benefit of children, pedestrian activity, and connectivity to the
downtown. He noted that the resident across the street which wants the sidewalk is likely not here
tonight due to high tensions at the public meeting. He expressed disagreement with prior
statements made about there being limited traffic and pedestrian activity on Cottage Avenue and
felt that the sidewalk would be used. Mr. Thorpe noted that while we are a city of trees, we are
also family friendly and that he would appreciate the construction of the sidewalk.
Karen Dusz of 562 Forest noted that she is really opposed to the sidewalk. When she moved into
the area, there were 27 kids and nobody suffered (due to the lack of the sidewalk).
Christy Derry of 540 Forest Avenue expressed concerns with getting a lot more water due to the
construction of the sidewalk. She noted that there is a stream of water which washes out the
landscaping.
Christy Truitt of the Environmental Commission inquired about whether drainage was considered.
Engineer Daubert noted that the sidewalk would have cross slope on it as to drain the sidewalk
towards the roadway where possible. Engineer Daubert added that we follow the DuPage County
Stormwater Ordinance requirements. Discussion ensued about other matters including the
possibility of planting new trees and adding screening along the back side of the sidewalk.
Heidi Dirkmaat of 552 Forest Avenue expressed concerns with the safety of sidewalk along the
back of the curb.
Christy Truit of the Environmental Commission offered her insight on the matter. She noted that
in addition to the impacts of the sidewalk on the Village’s burr oak tree, the oak tree at the corner
(of the 552 Forest residence) would also be impacted. She expressed similar prior concerns about
the loss of trees causing and referenced a location in the community on Sunset where three large
cottonwoods were removed and basement flooding occurred. Another resident at the meeting
noted that she was familiar with the location and that there was flooding prior to the trees being
removed. Christy Truitt noted that oak trees no longer thrive in our environment and we should do
everything we can to preserve them as they are priceless. She noted pending state legislation
which will protect such legacy trees within one year. She noted that any damages to private trees
such as from construction of the sidewalk could hold the Village financially liable for damages.
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Christy Truitt referenced a regional tree imitative to preserve Oak Tree Ecosystems. She did not
feel that the sidewalk could be constructed without causing significant impacts to the Burr Oak
Tree as well as the tree at the corner of the residence. She noted that if the sidewalk is to be
constructed, the Village should do everything it can to protect the trees.
Commissioner Zucchero noted that the CIC’s job is to take all the information and make a
recommendation. He asked Commissioners for their feedback.
Trustee Simon inquired about how this relates to the Village’s ADA plan. Engineer Daubert noted
we are currently working on the development of the ADA Transition Plan. It relates a bit more to
existing sidewalk and parking infrastructure but the draft of the plan does note that the Village
should consider filling in sidewalk gaps.
Commissioner Drapinski inquired about the lifespan for the burr oak tree. Commissioner
MacDonald noted around 250-300 years, up to 400 years. Jay Dirkmaat of 552 Forest noted that
the tree is around 250 years old. Dylan Thorpe of 532 Cottage inquired about the limbs falling and
the health of the tree. Jay Dirkmaat noted that this is normal for this type of tree. Engineer
Daubert noted that Village Forester Max Brown did say that the limb drops were associated with
specific limb problems and not the tree’s overall health. Commissioner Zucchero inquired if
Village Forester Max Brown has recently looked at the tree. Engineer Daubert noted, yes and that
Max feels the tree is healthy. Commissioner Warnick inquired about what Max thinks about the
sidewalk construction. Engineer Daubert noted that Max does not want to see the tree impacted
but understands the benefits of the sidewalk. Commissioner Warnick inquired about other
locations we have ran into similar issues with sidewalk. Engineer Daubert discussed the review
and construction of sidewalk along the north side of Turner Avenue (Montclair to Taylor) done in
2017 as well as locations along Crescent Boulevard east of the roundabout. Commissioner
Zucchero overviewed the Turner Avenue sidewalk matter which the CIC was actually against.
Similar arguments were made in opposition to the sidewalk but the sidewalk is now used
constantly.
Commissioner Baldin expressed that it’s not about the need for the sidewalk as much as it is about
the impacts to the tree; he expressed that this is a hard decision. He inquired about the level of
street work which Engineer Daubert noted is limited to resurfacing. Engineer Daubert noted that
one of the challenges we run into even with resurfacing projects is the required ADA curb ramp
improvements at corners. We are required to make the ramps compliant and this often involves
significant lowering of the ramps which often involves excavation around corner trees.
Commissioner Baldin expressed that he felt the sidewalk could be constructed without too major
of impacts on the tree. He added that the hard part is that nobody knows about the tree’s true
health and outlook which could be from 0 to 100 years.
Commissioner MacDonald noted that trees are important and the feedback the CIC is getting is
great. He noted that he moved to this community for its walkability and has a bias for sidewalks
(to be constructed).
Commissioner Warnick expressed concern for trees but noted that the comparable sidewalk
examples are telling. He expressed his support for the construction of the sidewalk for children
and walkability.
Commissioner Galey noted that this is a tough one. The house in the middle of the block with no
sidewalk access to Main and Forest was noted as an important factor. In looking at the street view,
there has been past sewer installation work in the vicinity as well as a driveway near the tree. He
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February 11, 2026
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would lean on the Village Forester for guidance but ultimately felt that the sidewalk could be
installed.
Commissioner Baldin expressed that if the sidewalk goes in, then every measure needs to be made
to protect the burr oak tree and the corner tree. He noted that the crab apple trees (proposed for
removal) appear to be close to the end of life and could easily be replaced. He suggested
reforestation with new trees as well as consideration of keeping the existing smaller oak tree
(adjacent to the driveway for 549 Main). Engineer Daubert elaborated on some of the rationale for
the removal of the smaller oak tree.
Commissioner Drapinski agreed with Commissioner Baldin’s statements.
Commissioner Saeed noted that the sidewalk would be beneficial. While some members of the
public expressed that they raised children without issues, he noted that today may be different with
things such as cell phones being a major distraction. He added that we should not wait for an
incident to occur to build sidewalks.
A statement was made by an attendee that the mid-block residents bought their home six years ago
without sidewalk being present. Engineer Daubert noted that’s a hard selling point for not
building the sidewalk. Engineer Daubert recalled from his perspective that the housing market
was a challenge at that time and there may have been very limited options for the residents.
Engineer Daubert asked for everyone to do their best of respecting differing viewpoints on this
matter and to not make this a neighbor verses neighbor issue. This is ultimately going to be a CIC
recommendation and Village Board decision.
Discussion ensued on the needed timing for a decision. Engineer Daubert noted there is time.
Commissioner MacDonald inquired if we could get more information from the Village Forester.
Christy Truitt concurred and noted that we should trust his opinion on the matter. Engineer
Daubert noted that we can also ask Osage, another arborist, for their input on the matter.
Engineer Daubert noted that staff would bring this matter back to the Capital Improvements
Commission for continued review. Specific tree preservation measures recommended by the
Village Forester would be provided.
2. Traffic Engineering / Speed Limit Adjustment Study Update
Assistant Village Engineer Peebles gave a presentation on the recent procurement of proposals for
a traffic engineering/speed limit study. The scope of the study was briefly overviewed with a
focused discussion on the duration and timing of traffic counts. Engineer Peebles noted that
counts would be conducted over 3 consecutive days, Tuesday – Thursday, while school is in
session. Counts would be split over two weeks. Commissioner Baldin asked about the
approximate timing and looking for confirmation that we wouldn’t be doing the counts in Winter.
Engineer Peebles noted counts would likely occur in April. Trustee Simon inquired about the
various speed limits along Park Boulevard and how that would be reviewed. Engineer Daubert
noted that Park Boulevard is partly under Village jurisdiction as well as County jurisdiction and
that we will coordinate with DuPage County on this matter as part of the study. Engineer Peebles
noted that staff received and reviewed six proposals for the assignment. Staff ultimately deemed
the best proposal to be from KLOA. Staff is continuing to negotiate final scope and fee for the
assignment with KLOA. To support the agreement for the study being efficiently brought to the
Village Board, the CIC made and approved “A motion to recommend the selection of KLOA
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for the Village’s Traffic Engineering Speed Limit Adjustment Study with Staff to Negotiate the
Final Scope and Fee In An Estimated Amount Not-To-Exceed $60,000.”
MOTION TO RECOMMEND THE SELECTION OF KLOA FOR THE VILLAGE’S TRAFFIC
ENGINEERING SPEED LIMIT ADJUSTMENT STUDY WITH STAFF TO NEGOTIATE
THE FINAL SCOPE AND FEE IN AN ESTIMATED AMOUNT NOT-TO-EXCEED $60,000.
MOTION BY: Commissioner Warnick
SECOND BY: Commissioner Saeed
AYES: Baldin, Drapinski, MacDonald, Saeed, Warnick, Zucchero
ABSTAIN: Commissioner Galey
RESULT: APPROVAL
E. TRUSTEE’S REPORT – Trustee Simon gave an update on recent e-bike regulation changes
instituted by the Village. Trustee Simon noted that this continues to be a topic of concern. With the
new updates, only those 16 and older can ride e-bikes. E-bikes cannot be operated on sidewalks,
regardless of whether the motor is on or off. We cannot be less restrictive than the State. Only those
18 or older can ride e-scooters. A discussion ensued on how practical it would be for the regulations
to be enforced. Trustee Simon emphasized that the goal is to give time for outreach and education,
especially through the schools, before spring riding picks up.
F. OTHER BUSINESS – None
G. PUBLIC WORKS REPORT – Director Hubsky noted that we are doing well in terms of salt
supply.
H. PROJECT REPORT – Engineer Daubert noted that we recently received favorable bids for
numerous projects which will be brought to the Village Board on February 23rd. An update was
provided on the Metra Station Project. Sean Casten’s support for Community Funding came through
with the Village securing $2M in funding for the project. A major focus on the project as of recent
has been land Acquisition efforts including the title search, general information notice, plats and
legals.
I. ADJOURNMENT – Commissioner MacDonald motioned and Commissioner Galey seconded to
adjourn the meeting. The motion was unanimously approved, and meeting adjourned at 9:58 p.m.
Submitted and Reviewed by: Richard Daubert, Professional Engineer
Agenda
Agenda
Village of Glen Ellyn
Capital Improvements Commission Meeting
Wednesday, February 11, 2026
7:00 PM
Glen Ellyn Civic Center, Room 301
Any individual with a disability requiring a reasonable accommodation in order to participate in a meeting should
contact The Village of Glen Ellyn ADA Coordinator, 630-469-5000, at least five (5) business days in advance of
the next scheduled meeting. All matters on the Agenda may be discussed, amended, and acted upon.
A. Call to Order
B. Public Comment
C. Approval of Minutes
1) Motion to approve the December 10, 2025 Capital Improvements Commission
Meeting Minutes
D. Current Business
1) Cottage Avenue Sidewalk (Main Street to Forest Avenue)
2) Traffic Engineering / Speed Limit Adjustment Study Update
E. Trustee Liaison's Report
F. Other Business
G. Public Works Report
H. Project Report
1) Engineering Division Project Activity Report Dated February 6, 2026
I. Adjourn
Civility Pledge - In the interest of civility, I pledge to promote civility by listening, being respectful of others,
acknowledging that we are striving to support and improve our community, and understanding that we each may have
different ideas for achieving that objective.
Packet
Agenda
Village of Glen Ellyn
Capital Improvements Commission Meeting
Wednesday, February 11, 2026
7:00 PM
Glen Ellyn Civic Center, Room 301
Any individual with a disability requiring a reasonable accommodation in order to participate in a meeting should
contact The Village of Glen Ellyn ADA Coordinator, 630-469-5000, at least five (5) business days in advance of
the next scheduled meeting. All matters on the Agenda may be discussed, amended, and acted upon.
A. Call to Order
B. Public Comment
C. Approval of Minutes
1) Motion to approve the December 10, 2025 Capital Improvements Commission
Meeting Minutes
D. Current Business
1) Cottage Avenue Sidewalk (Main Street to Forest Avenue)
2) Traffic Engineering / Speed Limit Adjustment Study Update
E. Trustee Liaison's Report
F. Other Business
G. Public Works Report
H. Project Report
1) Engineering Division Project Activity Report Dated February 6, 2026
I. Adjourn
Civility Pledge - In the interest of civility, I pledge to promote civility by listening, being respectful of others,
acknowledging that we are striving to support and improve our community, and understanding that we each may have
different ideas for achieving that objective.
Page 1 of 116
Glen Ellyn Capital Meeting 2/11/2026 7:00 PM
Improvements Commission Department: Public Works - Engineering
535 Duane Street Department Head: John Hubsky
Glen Ellyn, IL 60137 Category: Minutes
Prepared By: Richard Daubert
AGENDA ITEM (ID # 2026- DOC ID: 2026-115
115)
Motion to approve the December 10, 2025 Capital Improvements
Commission Meeting Minutes
Statement of the Issue:
The December 10, 2025 Capital Improvements Commission Meeting Minutes are attached for
review and consideration of approval by the Capital Improvements Commission.
Analysis:
Budget Impact:
Contribution to Strategic Plan
Action Requested:
Attachments:
1. CIC Meeting Minutes December 10 2025 - Draft
Page 2 of 116
Village of Glen Ellyn
Meeting Minutes
Village of Glen Ellyn
Capital Improvements Commission
December 10, 2025
7:00 PM
Glen Ellyn Civic Center Room 301
Board or Commission: Capital Improvements Date: December 10, 2025
Meeting: Regular Called to Order: 7:00 p.m.
Quorum: Yes Adjourned: 9:12 p.m.
Member Attendance:
Rocco Zucchero Chair Present
Joel Baldin Commissioner Present
Tom Drapinski Commissioner Present
Orion Galey Commissioner Present
John MacDonald Commissioner Present
Adil Saeed Commissioner Absent
David Warnick Commissioner Present
Jill Ziegler Commissioner Absent
Donna Jean Simon Trustee Liaison Present
Richard Daubert Staff Liaison/Professional Engineer Present
Also Present:
John Hubsky Public Works Director
Steve Pasinski CDM Smith Client Service Leader
A. CALL TO ORDER
The December 10, 2025 meeting of the Capital Improvements Commission was called to order by
Chair Zucchero at 7:00 p.m. at the Glen Ellyn Civic Center.
B. PUBLIC COMMENT – None
Page 3 of 116
Capital Improvement
December 10, 2025
Meeting Minutes | 2
C. APPROVAL OF MINUTES
APPROVAL OF NOVEMBER 12, 2025 CAPITAL IMPROVEMENTS COMMISSION
MEETING MINUTES
MOTION TO APPROVE THE NOVEMBER 12, 2025 CAPITAL IMPROVEMENTS
COMMISSION MEETING MINUTES
MOTION BY: Commissioner Baldin
SECOND BY: Commissioner Warnick
AYES: Baldin, Drapinski, Galey, MacDonald, Warnick, Zucchero
RESULT: APPROVAL
D. CURRENT BUSINESS
1. Metra Station and Multimodal Access Improvements Project – CDM Smith – Amendment 4
Request
Engineer Daubert introduced the agenda item noting that CDM Smith is currently completing
engineering services for the design of the project. CDM Smith has submitted a request, albeit
untimely, for supplemental funding for items of work they believe are out of scope as well as
additional work items.
Steve Pasinksi, Client Service Leader with CDM Smith, was introduced and given the opportunity
to present the firm’s request for supplemental funding. Pasinski gave further introduction of
himself and noted that unfortunately his colleague Matt Aklan, whom is leading the project for the
firm, was unable to attend the meeting. Pasinski presented the items for which additional funding
was being requested via PowerPoint presentation. He started with eleven out of scope work items
including Additional Phase I Design Efforts, Water Line Replacements, UPRR/Metra Platform
Sections, Forest Avenue Drainage Design, Tunnel ADA Ramp Drains, Redesign of Streetscape
Planters, EV Chargers, Photometrics, Secondary Electrical Feeder Design, Station Mural
Relocation, and Administration and Project Management. The out of scope work item request
totaled $280,298.51. Commissioner Galey inquired about several items noting concerns with the
request for service line replacements. Engineer Daubert elaborated that he is on the same page and
that this was an item of debate with the firm with Engineer Daubert noting that water service line
replacement work coincides with water main replacement. The hours and cost of the water service
line work were also scrutinized. Engineer Daubert did note that CDM Smith did do a lot of lifting
relative to reviewing and preparing platform designs for UP/Metra which continue to be under
consideration of approval due to design changes by the agencies.
A request for additional compensation for new work items was also overviewed by Pasinski and
included revisions to the plans for the removal of North Forest Avenue, Separate Construction
Documents for the North Forest Avenue Work, and Warming Shelter Revisions. The new work
item request totaled $437,607.27, resulting in a grand total request of $717,905.78.
Pasinski noted that CDM Smith’s request was untimely and certainly puts Engineer Daubert and
the Village in a hard position. Pasinski elaborated that there are a lot of moving pieces with this
project and some items that were not being fully utilized such that the team’s goal was to stay
Page 4 of 116
Capital Improvement
December 10, 2025
Meeting Minutes | 3
within the project budget. However, that did not come to fruition. Engineer Daubert did review
the items and noted he could not fully support CDM Smith’s request. Having said that, in the
overall context of many items producing additional work, Engineer Daubert felt that he could
support approximately $185,000 for the out of scope tasks summarized by CDM Smith.
Regarding the new work items, Engineer Daubert noted that he was not comfortable with the
values estimated for the removal of North Forest Avenue from the plan set. Commissioner Galey
concurred that CDM’s estimate seemed high for that item. However, Daubert noted that he
supported the warming shelter revisions given the scope of work including revisions to structural
plans.
Trustee Simon inquired if this matter would be presented to the Village Board. Engineer Daubert
affirmed so. Chair Zucchero inquired about the timing. Engineer Daubert noted that he wants to
first review this with the CIC, revisit as necessary with CDM Smith, then come back for a formal
recommendation from the CIC which would then be presented to the Village Board.
Commissioner Warnick inquired if CDM Smith’s contract includes some contingency to account
for risk and covering additional work. Pasinski noted that the firm’s contract does include a fixed
fee but the Village did negotiate it down from 14.5% to 12% with the profit essentially consumed
on the project.
Discussion continued on the firm’s responsibility to manage their hours and work and keep the
Village informed of additional efforts. Commissioner Baldin expressed some empathy; as a
consultant he noted it can be hard to track the budget when you’re focused on getting the job done
for the client.
In further polling Commissioners for their input, Commissioner Galey expressed concerns for the
requests for additional funding for the water line replacements, ramp drainage design, and
additional photometrics. Commissioner MacDonald expressed concern about this being the firm’s
last request for additional funding. He inquired as to what else could potentially come up.
Pasinski expressed that nothing stood out to him at the moment with the design being close to
complete. Commissioner Draprinski noted that as a contractor he often has to own his losses and
felt that supporting approximately $185K (out of scope items) was being pretty lenient on the firm.
Chair Zucchero said that he trusts staff and wants their guidance on this matter as it’s been good to
date.
Engineer Daubert noted that he would continue discussions with CDM Smith, revisit the items of
concern, engage Commissioner Galey, and bring the matter back to a future CIC meeting.
2. Draft Traffic Engineering Services RFP
Engineer Daubert overviewed that staff including Management Analyst J.D. Barrett and Assistant
Village Engineer Derek Peebles have drafted the Traffic Engineering Services RFP which is
focused on studying adjustment of vehicular speed limits in the Village. The assignment includes
spot speed studies to identify prevailing speeds at locations throughout the Village which represent
typical local neighborhood streets, arterials, collectors, and streets in the downtown. Engineer
Daubert noted that the study will include taking a high-level look at crash history and general
safety concerns at select intersections. Staff is looking to refine the RFP and issue it to consultants
in the near future. Engineer Daubert noted that any input on the RFP would be appreciated.
Members of the CIC expressed their general support for the draft RFP.
Page 5 of 116
Capital Improvement
December 10, 2025
Meeting Minutes | 4
E. TRUSTEE’S REPORT – Trustee Simon gave a brief update noting that e-bike regulations will
continue to be reviewed by the Village Board in 2026. Trustee Simon also thanked the Public Works
Department for their snow operations work as well as for all the engineering projects that the
Department is managing.
F. OTHER BUSINESS – None
G. PUBLIC WORKS REPORT – Public Works Director Hubsky overviewed that the Department has
been busy with snow. Director Hubsky noted that we received seventeen inches (17”) of snow over
nine (9) days with our biggest event being ten inches (10”) of snow. The Department has changed
operations which has had some positive results but we are working through some challenges with
contractual snow operations in the downtown.
H. PROJECT REPORT – Engineer Daubert gave a brief overview on the December 5, 2025
engineering division project activity report.
I. ADJOURNMENT – Commissioner MacDonald motioned and Commissioner Galey seconded to
adjourn the meeting. The motion is unanimously approved, and meeting adjourned at 9:12 p.m.
Submitted and Reviewed by: Richard Daubert, Professional Engineer
Page 6 of 116
Glen Ellyn Capital Meeting 2/11/2026 7:00 PM
Improvements Commission Department: Public Works - Engineering
535 Duane Street Department Head: John Hubsky
Glen Ellyn, IL 60137 Category: Discussion Item
Prepared By: Steven Warner
AGENDA ITEM (ID # 2026- DOC ID: 2026-116
116)
Cottage Avenue Sidewalk (Main Street to Forest Avenue)
Statement of the Issue:
The purpose of this agenda item is to solicit a recommendation from the Capital Improvements
Commission on whether the Village should proceed with construction of new sidewalk along the
south side of Cottage Avenue between Main Street and Forest Avenue. This block of Cottage
Avenue is being resurfaced as part of the Village’s 2026 Utility and Roadway Improvements project.
Consistent with the Village’s Complete Streets Policy, staff identified this as a corridor along which
new sidewalk could be constructed as part of the project. This segment was designed and included
in the project’s plans to facilitate input and consideration of construction. Village staff received
feedback both opposing and supporting the installation of the sidewalk.
Analysis:
Design Process
As part of the roadway project’s design process, a five-foot wide sidewalk was included along the
south side of Cottage Avenue, immediately behind the curb in order to minimize impacts to adjacent
landscaping and property as well as for functional consideration of impacts to use of a driveway.
The current design would require replacement of three concrete drive approaches, relocation of a
fire hydrant and three no-parking signs, and removal of three parkway trees. Relevant sheets from
the bid set of roadway project plans are included as an attachment to this memorandum. Also
attached are exhibits which depict the existing conditions (aerial), existing sidewalk gaps in the
vicinity of the location, and photographs of the sidewalk alignment.
Public Outreach and Feedback
Staff completed their typical public outreach for the project, which includes offering a public
meeting to review the scope of the project and seek input regarding the design. The sidewalk
improvements were mentioned in the invitation letter and specifically discussed at the public
meeting held on December 11, 2025. Multiple residents from the block and area were in attendance.
Staff summarized the improvements and potential impacts before fielding several questions and
concerns regarding the work. It appears that two of the three fronting residents would be opposed
to the sidewalk, while the third would support it. Other residents had a mix of opinions for and
against the sidewalk with the main factor against it seemingly being tree impacts. Aside from the
three parkway tree removals, one resident was deeply concerned about the impacts to a large (47-
inch diameter) Village-owned burr oak tree adjacent to the work near 552 Forest. The 250+ year
old tree is approximately 13 feet from the proposed sidewalk and has a history of large falling
Page 7 of 116
branches as recently as 2024. As a result of the feedback at this meeting, staff distributed a letter to
approximately 45 adjacent properties inviting them to share their opinions of the sidewalk and
attend this February CIC meeting where it would be appropriate for direction regarding the sidewalk
to be made.
Benefits and Other Factors for Consideration
The major inherent benefit of installing this sidewalk is the increase in connectivity and the closing
of a sidewalk gap (or barrier) that could be limiting to pedestrians. The Village’s (draft) ADA
Transition Plan discusses sidewalk gaps and generally makes recommendations to install sidewalk
where feasible. The three fronting residents would now have direct sidewalk access to Main Street
and Forest Avenue, and other residents walking through the area would have a more direct route
without the need to cross to (and potentially from) the north side of Cottage.
While impacts to trees are not ideal, they are a frequent consequence of public infrastructure,
utilities, and private improvements with measures often taken to minimize said impacts. The current
plan (5-foot sidewalk along the curb) was proposed with the intent to minimize these impacts. Staff
is also willing to incorporate additional best practices at the direction of the Village’s Forestry
Division. These efforts include roof pruning, air spading for excavation of the sidewalk area to
minimize root impacts and various treatments to the tree or impacted roots during and after
construction.
A decision to not install the sidewalk as part of this project would not preclude any future efforts to
construct the sidewalk. The sidewalk could also theoretically be constructed for a portion of the
block, but it is not ideal for sidewalk to end midblock as it would be considered a “barrier” for
pedestrians per the Public Right-of-Way Accessibility Guidelines (PROWAG).
Budget Impact:
Based on unit pricing from the roadway project’s engineer’s estimate, this sidewalk installation
corresponds with approximately $42,000 in costs that could be omitted or remain in the project
costs. This includes sidewalk installation, concrete drive approach replacement, sodding, and
relocation of one fire hydrant. Any treatments for the large burr oak tree at 552 Forest Avenue are
also excluded from this amount. Sign relocations and tree removals are assumed to be completed by
in-house by Glen Ellyn Public Works.
Contribution to Strategic Plan
Action Requested:
Staff requests that a recommendation be made by the CIC regarding whether Village staff should
proceed with installing sidewalk on the south side of Cottage Avenue between Main Street and
Forest Avenue, or any portion therein. Please review the materials in advance of the meeting. Staff
will provide a high-level overview of the information to the CIC and answer any questions the
Commission may have.
Attachments:
1. Sidewalk Gap Exhibit
2. Existing Conditions Aerial
3. Cottage Avenue Engineering Plans - 2026 Utility and Roadway Improvements Project 1-15-
Page 8 of 116
2026
4. Cottage Avenue Sidewalk Alignment Photos
Page 9 of 116
Sidewalk Gap Exhibit
Legend
myGIS Layers
Existing Sidewalks
Sidewalk Gap
0 500 1000 Print Date: 2/6/2026 Notes
ft
Disclaimer: The GIS Consortium and MGP Inc. are not liable for any use, misuse, modification or disclosure of any map provided under applicable law. This map is for general information purposes only. Although the information is believed to be generally accurate, errors may
exist and the user should independently confirm for accuracy. The map does not constitute a regulatory determination and is not a base for engineering design. A Registered Land Surveyor should be consulted to determine precise location boundaries on the ground.
Page 10 of 116
Cottage Ave between Main St & Forest Ave
0 100 200 Print Date: 2/6/2026 Notes
ft
Disclaimer: The GIS Consortium and MGP Inc. are not liable for any use, misuse, modification or disclosure of any map provided under applicable law. This map is for general information purposes only. Although the information is believed to be generally accurate, errors may
exist and the user should independently confirm for accuracy. The map does not constitute a regulatory determination and is not a base for engineering design. A Registered Land Surveyor should be consulted to determine precise location boundaries on the ground.
Page 11 of 116
PROPOSED SANITARY SERVICE HMA SC IL-9.5 D N50 - 2"
WITH NEW CLEAN OUT (TYP.) HMA BC IL-4.75 N50 - 1"
486 492 COTTAGE AVE 498 COTTAGE AVE 563NMAI
NST
PROPOSED SIDEWALK, 5'
COTTAGE 564NMAI
NST SEE SIDEWALK DETAILS
AVE
NEW WATER SERVICE
PAVEMENT PATCH,
CONNECTION WITH B-BOX (TYP.)
CLASS B
WATER SERVICE CONNECTION
TO NEW MAIN (LONG SIDE) HMA SC IL-9.5 D N50 - 1.5" S-403
STORM SEWER HMA BC IL-19.0 N50 - 2.5"
P-402
REMOVAL 230 LF AGG SUBGRADE IMPR 12
EXIST. ROW S-402
MATCH LI
NE STA 854+ 00 MATCH LI
NE STA 858+ 75
DATE
W W
WV
S-301 P-301 P-401
PAVEMENT PATCH,
CLASS B
BY
857+46.6
854 855+00 COTTAGE AVE 856 857 0.00' RT 858
857+46.6
857+73.7 857+98.0
EX 8" WM 0.00' RT
WV
WV
0.00' RT 0.00' RT
WV
22 22
WATER VALVE
N-61
RT. OF WAY CHECKED
WV
ALIGNMENT CHECKED
7.
5 7.
5
R WV
CADD FILE NAME
W '
0
1 VV
SURVEYED PLOTTED
VV
EXIST. ROW
WV
P-300
NOTE BOOK
M AI
N ST
S-300 S-400
PLAN NO.
EX 8" W M
S-401 P-400
493
COTTAGE EXISTING 8" WATER MAIN
AVE FIRE HYDRANT TO BE ABANDONED, SERVICES TO
STA = 854+97.6 BE TRANSFERED TO PROPOSED
OFF = 19.0' RT 8" WATER MAIN. VALVE VAULT
WATER MAIN, 8" PVC, PROPOSED SIDEWALK, 5'
WITH 8" VALVE
DIRECTIONAL BORED STORM SEWER STA = 857+55.6
8"X8" TEE
OFFSET = 28.25' RT REMOVAL 24 LF OFF = 28.25' RT
VALVE VAULT RELOCATEE S
XITNG S
I GN
I
WATER SERVICE CONNECTION CONNECTION TO EXISTING
WITH 8" VALVE TO STA 858+37
TO NEW MAIN (SHORT SIDE) 8" WATER MAIN
STA = 851+79.7 WATER VALVE 13' RT
3" WATER SERVICE CONNECTION N-53
OFF = 36.00' RT
PROPOSED SIDEWALK, 5'
563 FOREST
0 20 40 60
DATE SCALE IN FEET
AVE
FOREST AVE
WV
532 536
WV
563NMAI
NST
708
WV
COTTAGE COTTAGE
AVE AVE
BY
HMA SC IL-9.5 D N50 - 2"
STRUCTURE NOTAT'
NS CH'
KD
P HMA BC IL-4.75 N50 - 1"
559 FOREST
EXIST. ROW
GRADES CHECKED
MATCH LI
NE STA 858+ 75
WV
SURVEYED PLOTTED B.
M. NOTED AVE
PROFILE NOTE BOOK
WV
COTTAGEAVE
859 860+00 861 862
NO.
WV
COMBINATION CURB AND GUTTER
WV
W
W REMOVAL AND REPLACEMENT
= c:
\pwworking\usil\dms15243\Cottage-Proposed-B.
dgn
707
EXIST. ROW
FOREST
PROPOSED SIDEWALK, 5' WV
AVE
RELOCATE EXISTING SIGN
CUT AND PLUG 2' BEHIND PROPOSED SIDEWALK 559
EXISTING WATER MAIN
535
PORTLAND CEMENT CONCRETE
FIRE HYDRANT COTTAGE
DRIVEWAY, 6" (TYP.)
549NMAI
NST AVE
STA 859+16.7 552FORESTAVE
19.5' RT.
TREE PRUNING BY OTHERS DATE: 1/15/2026
650 WARRENVILLE ROAD
VILLAGE OF GLEN ELLYN, ILLINOIS
FILE NAM E
(TYP.) FOR TREES ADJACENT TO
SUITE 350 NUE JOB NO:
NEW SIDEWALK ON THIS SHEET
LISLE, IL 60532
TEL. 312-373-7700 2026 UTILITY AND ROADWAY IMPROVEMENTS PLAN SHEET 58 OF 119
Page 12 of 116
549 MAIN ST
COTTAGE AVE & MAIN ST
(FACING EAST)
PROPOSED SIDEWALK ALIGNMENT
Page 13 of 116
SIGN TO BE RELOCATED
PROPOSED SIDEWALK ALIGNMENT
Page 14 of 116
FIRE HYDRANT TO BE RELOCATED 549 MAIN ST
PROPOSED SIDEWALK ALIGNMENT
Page 15 of 116
535 COTTAGE AVE
TREE TO BE REMOVED
PROPOSED SIDEWALK ALIGNMENT
549 MAIN ST
Page 16 of 116
SIGN TO BE RELOCATED
552 FOREST AVE
PROPOSED SIDEWALK ALIGNMENT
535 COTTAGE AVE
Page 17 of 116
552 FOREST AVE
TREE TO REMAIN (13.8 FEET FROM BACK
OF SIDEWALK TO FACE OF TREE)
PROPOSED SIDEWALK ALIGNMENT
Page 18 of 116
552 FOREST AVE
PROPOSED SIDEWALK ALIGNMENT
Page 19 of 116
552 FOREST AVE
PROPOSED SIDEWALK ALIGNMENT
Page 20 of 116
552 FOREST AVE
PROPOSED SIDEWALK ALIGNMENT
TREE TO BE REMOVED
Page 21 of 116
SIGN TO BE RELOCATED
COTTAGE AVE & FOREST AVE
(FACING EAST)
TREE TO BE REMOVED
552 FOREST AVE
PROPOSED SIDEWALK ALIGNMENT
Page 22 of 116
Glen Ellyn Capital Meeting 2/11/2026 7:00 PM
Improvements Commission Department: Public Works - Engineering
535 Duane Street Department Head: John Hubsky
Glen Ellyn, IL 60137 Category: Discussion Item
Prepared By: Derek Peebles
AGENDA ITEM (ID # 2026- DOC ID: 2026-117
117)
Traffic Engineering / Speed Limit Adjustment Study Update
Statement of the Issue:
Due to community interest in lowering the speed limit on residential streets to 25 miles per hour, the
Village Board directed staff to issue a request for proposals (RFP) for Traffic Engineering Services
to perform a speed limit study.
Analysis:
Village staff from Administration, Public Works, and Police worked together to develop a scope for
the proposed study. The proposed scope is outlined in detail in the attached RFP, but generally
consists of the following steps:
• Review of relevant Village background information including the existing roadway
network, land uses, and plan and policy documents
• Review of existing conditions including crash data, speed and pedestrian/bicycle related
citation data, and review of existing traffic count data.
• Conducting of speed and volume data collection and analysis at representative locations
throughout the Village. Twenty-three locations were proposed.
• Conducting of safety review at five select locations
• Review of peer community and national best practices as regards speed limit policies and
traffic calming strategies
• Community engagement and education at the outset and through the course of the study
Request for Proposal Process
A Request for Proposal (RFP) for traffic engineering services was issued to twenty (20) engineering
firms and advertised on the Village’s website. Six (6) firms submitted proposals which were
evaluated by staff based on the evaluation criteria within the RFP including firm information, firm
experience, project team qualifications, ability to meet deadlines, completeness of project approach,
additional tasks, and not-to-exceed cost.
Page 23 of 116
Summary of Traffic Engineering Services Proposals
Consultant Total Personnel Total Not-to-
Hours* Exceed Cost
Arora & Associates 350 $92,309.00
DLZ 469 $85,051.74
Iteris 278 $65,136.00
KLOA 242 $49,700.00
Lochner 455 $116,503.00
TYLin 209 $34,834.33
Staff evaluated the proposals based on the aforementioned criteria and identified KLOA’s proposal
as the best and most favorable to the interests of the Village and public. KLOA and its proposed
project team have significant directly relevant experience with the type of local study proposed by
the Village. In addition, their proposed scope was the most on target and represented the best
balance between study needs and available resources.
Scope Meeting with KLOA
Village staff from Administration, Public Works, and Police had a meeting with KLOA to review
the scope and fees. Based upon the meeting, some additional locations are proposed for the speed
data collection (e.g. Sheehan, Riford). The public engagement meetings and overall project schedule
were also discussed. KLOA is going to submit a refined scope and fee proposal next week, based
upon the meeting discussion.
Budget Impact:
The approved 2026 Village Budget included $70,000 in Capital Projects funds for the speed study
effort. It was anticipated that $40,000 of that would be devoted to the study and the remaining half
allocated to implementation of study recommendations (e.g. signage changes, educational materials).
However, upon review of the submitted proposals, staff believes the dedication of a greater
percentage of the budgeted funds to the study portion is warranted in order to achieve the desired
study scope, including the public outreach and education components. Implementation is
anticipated to continue through 2027 and additional funds can be budgeted accordingly based upon
the final study recommendations.
Contribution to Strategic Plan
Action Requested:
Staff is presenting this information as an update and for discussion by the CIC. This item is
proposed to brought back before the CIC at the March 11th meeting with a final scope and fees,
and with a request for recommendation of an agreement with KLOA.
Attachments:
1. Speed Study RFP Final 12-19-25
2. KLOA Proposal for Glen Ellyn Traffic Engineering Services 2026 1-21-2026
Page 24 of 116
Page 25 of 116
REQUEST FOR PROPOSAL (“RFP”)
FOR
TRAFFIC ENGINEERING SERVICES
Date Issued: December 22, 2025
Voluntary Pre-Proposal Meeting: January 9, 2026, 10:00 a.m. C.S.T
Proposal Deadline: January 21, 2026, by 5:00 p.m. C.S.T.
The Village of Glen Ellyn (“the Village”) seeks proposals from qualified contractors to perform
Traffic Engineering Services.
Responses shall be submitted in writing
on or before January 21, 2026, by 5:00 pm
Submit Electronically to:
Village of Glen Ellyn
ATTN: J.D. Barrett, Management Analyst
Email to: jbarrett@glenellyn.org
To obtain information contact:
J.D. Barrett, Management Analyst
jbarrett@glenellyn.org or 630-547-5212
Page 26 of 116
1. INTRODUCTION
The Village of Glen Ellyn (“Village”) hereby requests proposals from qualified professional
engineering consultants for the purpose of Traffic Engineering Services.
Due to community interest in lowering the speed limit on residential streets to 25 miles per hour,
the Village Board has given staff direction to issue a request for proposals for Traffic Engineering
Services. The selected consultant will be responsible for conducting an engineering study to
evaluate the adjustment of speed limits throughout the Village. The study shall also include
evaluation and recommendations on education, enforcement, and engineering measures that
the Village can take to support and reinforce safer driving speeds. The work will include
incorporating feedback from the public, Village staff, elected and appointed officials, into final
recommendations and presentations to the Capital Improvements Commission and Village Board
(hereinafter to be referred to as the “Services”).
Respondents must be able to demonstrate previous experience with similar projects described
herein. Proposals shall include the consultant’s firm information, experience with similar
projects, qualifications of personnel, ability to meet project deadlines, completeness of project
approach, additional services/tasks, and cost for performing the services specified.
Consultants are encouraged to offer additional recommendations based on their professional
expertise and industry best practices that align with the intent of this scope, even if such
elements are not explicitly outlined in this RFP.
2. SCOPE OF CONSULTANT SERVICES
The Village intends to consider the adjustment of speed limits in general accordance with IDOT’s
Circular Letter 2025-09 which outlines a Policy on Establishing and Posting Speed Limits on the
State Highway System, Effective June 2025.
As background, the existing Village Code does not establish a general default speed limit for
roadways within the Village. Therefore, the existing prima facie speed limit in the Village is 30
miles per hour in accordance with the Illinois Vehicle Code (625 ILCS 5/11-601c). Village Code
section 9-5-10 does provide for adjusted speed limits, but the adjustments only apply to nine
individual roadway segments within the Village.
An outline of the anticipated scope of services/tasks is as follows:
A. Review Relevant Background Information
2
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A review of relevant background information includes familiarization with the Village’s
roadway network, existing speed limits, land uses, etc. as well a cursory review of plan and
policy documents relevant to the effort:
• Village Strategic Plan
• Village Comprehensive Plan
• Village Complete Streets Policy
• DuPage County Safety Action Plan
B. Review Existing Conditions
• The study shall include consideration of roadway types and context with a particular
emphasis on reviewing the roadway context.
• Crash and enforcement analysis: Perform a general network screening of the past 5
years of crash data, focusing on speed-related incidents and pedestrian/bicycle
crashes. Since this is a network screening and not a detailed intersection or roadway
segment analysis, the coded data is proposed to be acquired from the IDOT Open Data
website rather than a Police Department pull of individual crash reports with narratives
and diagrams.
• Citation and warning analysis: Perform mapping and review of the past 3 years of
speed and stop sign violation citations within the Village. The citation information will
be provided by the Police Department and will include the citation type and location
for mapping of hotspots. While this is not a true portrait of Village-wide speeds, it can
provide some insight into potential complaint and problem areas.
• Traffic volume and multimodal activity: Review traffic counts and patterns, with
emphasis on areas of high pedestrian and bicycle activity such as schools, parks,
downtown corridors, and trail crossings. Identify conflicts between vehicle speeds and
vulnerable road users. The Village does not have systematic traffic count data for
roadways within the Village, so this review will be limited to existing IDOT counts and
any data collected as part of the study.
C. Conduct Speed and Volume Studies
• 24-hour automated counts: Collect continuous traffic volume and speed data over
multiple days at representative locations within the Village including residential
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corridors, school zones, and arterial and collector streets. This will provide average
daily traffic (ADT), speed distribution, and time-of-day trends.
A map of potential count locations is attached. The locations shown on the map
include 11 segment locations, potential select roads in the downtown CBD (5), and 7
representative neighborhood locations. The actual locations will be determined in
coordination with the selected consultant at the outset of the project.
• Determination of Prevailing 50th and 85th Percentile Speeds: Perform targeted studies
at the representative count locations.
• Variance analysis: Compare posted speed limits with observed 85th and 50th percentile
speeds at the representative locations. Identify corridors where significant variance
exists, signaling potential need for speed limit adjustment or traffic calming measures.
D. Conduct Safety Observations at Select Intersections
• Perform a review of site conditions and conduct observations at select intersections
for potential safety improvements. This is intended to be a relatively informal review
(additional counts not proposed), with the intent of leveraging consultant experience
toward potential best practice or other measures that might be implemented to
improve safety at these locations. The map attachment with this Request for Proposals
identifies 5 intersection locations for review.
E. Benchmarking and Best Practices
• Peer community comparison: Review speed limit policies and traffic calming strategies
from comparable suburban communities including but not limited to local peer
communities Wheaton, La Grange, Elmhurst, Naperville, and Downers Grove as well as
local leaders in traffic calming such as Evanston and Oak Park. Highlight successful
approaches and lessons learned.
• Regulatory guidance: Incorporate Illinois Department of Transportation (IDOT)
standards, Manual on Uniform Control Devices (MUTCD) guidance, and national best
practices into any guidance to ensure recommendations align with accepted
engineering principles.
4
Page 29 of 116
• Policy alignment: Evaluate Glen Ellyn’s current speed and traffic calming practices
against regional and national benchmarks to identify gaps and opportunities for
improvement.
F. Community Engagement and Education
• Public outreach support: Assist Village staff in developing clear messaging to explain
the purpose of the study, the role of vehicle speeds and speed limits in safety, and how
residents can participate.
• Meetings and workshops: Attend up to four public meetings or workshops to outline
the study, present findings, answer questions, and gather community feedback.
Provide visual aids such as maps, charts, and infographics to enhance understanding.
• Educational materials: Support Village-led campaigns by preparing fact sheets, FAQs,
or social media content that explain speed management strategies and their benefits.
G. Recommendations and Deliverables
• Written report: Provide a comprehensive report of the engineering study summarizing
methodology, findings, analysis, and recommendations. Include:
o Summary of the benchmarking and best practices review
o Summary of the results of the counts and speed analysis
o Recommended speed limit changes (if any) with engineering justification.
o Suggested education, enforcement, and engineering measures the Village can
take to support and reinforce safer driving speeds.
o Cost estimates for implementation, including capital and operational expenses.
• Presentation materials: Prepare slides and handouts for staff meetings and public
meetings. Ensure materials are accessible to both technical and non-technical
audiences.
• Mapping deliverables: Provide a GIS-based map showing recommended changes,
priority corridors, and potential traffic calming locations.
• Digital deliverables: Submission of all raw data, GIS shapefiles, and final report in digital
format.
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Page 30 of 116
H. Potential Optional Services
• Grant support: Assist Village staff with language for grant applications (e.g., CMAP
technical assistance, IDOT safety funds, Safe Streets and Roads for All, other federal
programs).
• Educational and signage concepts: Develop draft designs for educational materials,
neighborhood signage, or “Slow Streets” branding to reinforce speed management
initiatives.
• Implementation support: Offer ongoing advisory services during rollout, including
evaluation of pilot projects or phased implementation strategies.
3. SCHEDULE FOR RFP AND CONSULTANT SELECTION
Below is a project schedule for the “Request for Proposal”, evaluation of responses, selection,
approval of a preferred consultant(s), and required completion of the Traffic Engineering
Services:
Pre-proposal meeting (voluntary) January 9, 2026
Proposals due by 5 P.M. January 21, 2026
Interviews (if necessary) January 26-28, 2026
Agreement presented to Village Board for approval February 23, 2026
Anticipated agreement effective date February 24, 2026
Completion date September 1, 2026
4. INSTRUCTION TO PROPOSERS
Preparation of Proposals
All proposals must be signed by an individual who has legal authority to execute the proposal.
Proposals that contain omissions, erasures, alterations, or irregularities of any kind may be
rejected by the Village.
All proposals shall be made on the forms provided and will be made part of the contract
documents to be executed with the Village. Copies of the Proposal Package and forms will be
available for download in digital format (PDF) beginning December 22, 2025, from the Village of
Glen Ellyn website at www.glenellyn.org/Bids.aspx.
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All pertinent documents may also be examined at the Glen Ellyn Civic Center, 535 Duane Street,
Glen Ellyn, Illinois 60137, Monday through Friday, 8:00 AM to 4:30 PM. Copies of the proposal
documents, specifications and proposal forms may be obtained from the Administration
Management Analyst as well as any other place indicated in the Request for Proposal.
Proposal Format
The proposal shall clearly identify the consultant’s ability to provide the proposed services. The
name of the consultant and the location of the office that will have responsibility for the contract
are required. The name, address, email address, and phone number of a contact person
responsible for and knowledgeable of the proposal is required. Any subconsultants shall be
clearly indicated in the submittal.
Proposals shall include the following information:
1. Cover Letter
2. Table of Contents
3. Respondent Background
4. Relevant Project Experience
5. Proposed Project Team
6. Project Understanding and Proposed Approach
7. Proposed Schedule of Implementation
8. References (minimum four references, with contact info)
9. Cost Proposal*
10. Required Attachments (see Attachments list at end of RFP)
11. Other attachments as applicable.
*The cost proposal should be a Not-To-Exceed Cost including supporting documentation for
formulating the Not-To-Exceed Cost including hours, hourly rates, and direct costs/reimbursable
expenses.
Clarifications
The Village reserves the right to make clarifications, corrections, or changes regarding this
Request for Proposals (“RFP”) at any time prior to the required submission date and time of
proposals. All consultants submitting proposals will be informed of any clarifications,
corrections, or changes. Responses to inquiries will be issued as an addendum, if necessary.
Pre-Proposal Meeting
A voluntary meeting is to be conducted in advance of the proposal due date to allow for
consultants to ask questions about the overall request for proposals and proposed project
scope. The meeting will be conducted virtually via Microsoft Teams (link below).
7
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Microsoft Teams Need help?
Join the meeting now
Meeting ID: 273 180 319 253 01
Passcode: yL7aV6Hz
While attendance is strongly encouraged, the meeting is voluntary. A summary of questions
and answers that emerge from the meeting will be sent out to all entities that downloaded the
RFP package from the Village website.
Delivery of Proposals
Proposals shall be submitted no later than 5:00 p.m. C.S.T. (central standard time) on January
21, 2026. Proposals submitted after said time will not be evaluated.
Proposals shall be submitted electronically to:
J.D. Barrett, Administration Management Analyst
jbarrett@glenellyn.org
Re: Traffic Engineering Services 2026
Error in Proposals
In the event a consultant asserts that a mistake has been made in its proposal, such claim shall
be submitted in writing to the Village within twenty-four (24) hours of the proposal due date and
time. The consultant shall provide the Village Manager original documentary evidence, together
with a detailed written statement setting forth the nature of the error and the manner in which
it occurred. Upon receipt of such notice and supporting documentation, and upon a
determination by the Village Manager that a bona fide error has occurred, the Village Manager
may recommend that the consultant be permitted to withdraw its proposal. Withdrawal of a
proposal based on error shall not entitle the consultant to resubmit or modify its proposal.
The submission of a proposal shall constitute an incontrovertible representation and warranty by
the proposer that: (i) the proposer has complied with all requirements of the Contract
Documents; (ii) the proposal is based upon the performance and furnishing of all work required
under the Contract Documents; (iii) the means, methods, techniques, sequences, and procedures
proposed by the proposer are in compliance with the Contract Documents; and (iv) the Contract
Documents are sufficient in scope and detail to enable the proposer to fully perform the
obligations set forth therein.
Withdrawal of Proposals
Proposals may be withdrawn at any time prior to the proposal due date and time. Proposals not
withdrawn prior to the proposal due date and time shall remain subject to acceptance for ninety
(90) days.
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Rejection of Proposals
Proposals not prepared and submitted in accordance with this RFP may be rejected. If not
rejected, the Village may demand correction of any deficiency and accept a corrected proposal.
Evaluation of Proposals
The submitted proposals will be reviewed/selected based upon factors in this RFP and including
the following:
(1) Firm Information (size, location, history, resources);
(2) Experience on similar projects with references (name, title, address, phone, e-
mail and fax numbers) within the last five years;
(3) Qualifications (resumes) of personnel assigned to work on the project (project
team, organizational chart);
(4) Ability to meet project deadlines (provide schedule with work items/staff hours
needed, critical path items)
(5) Completeness of project approach (detailed scope of services/tasks)
(6) Any additional services/tasks not identified in this RFP that the consultant
believes will improve the project, reduce costs and time; and
(7) Project Costs
Follow-up discussions may be conducted with several firm(s) to resolve any questions, finalize
the scope of work and agreement on the final not-to-exceed costs as a means to recommend
final selection to the Village Board of Trustees.
Acceptance of Proposal
The Village reserves the right to accept the proposal that is the best and most favorable for the
Village and to the public; to reject the lowest price proposal; to accept any item of any proposal;
to reject any and all proposals; and to waive irregularities and infirmities in any proposal
submitted, provided, however, the waiver of any irregularity shall not be considered a waiver of
any future or similar irregularity or infirmity. Proposers should not rely upon or anticipate such
waivers in submitting their proposal.
Prohibition on Contact with Village Personnel
All consultants are prohibited from making any contact with the Village President, Village
Trustees, or any other official or employee of the Village (collectively, “Village Personnel”)
regarding this project, except as expressly permitted in this solicitation. The Village Manager
reserves the right to disqualify any consultant found to have contacted Village Personnel in
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violation of this provision. Additionally, any prohibited contact that may constitute a violation of
720 ILCS 5/33E-1 et seq. will be referred to the DuPage County State’s Attorney for review and
potential prosecution.
5. PROFESSIONAL SERVICES AGREEMENT
The Village’s Sample Professional Services Agreement is attached for reference. The final form
of the Agreement is negotiable; however, consultants will need to generally comply with the
terms of the Contract
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ATTACHMENTS
FORMS TO BE COMPLETED AND RETURNED WITH PROPOSAL
Attachment I – Proposal Submittal Form
Attachment II – Respondent Certification
Attachment III – Respondent Non-Collusion Certification
Attachment IV – Tax Compliance Affidavit
Attachment V – Organization of Proposing Firm
Attachment VI – Conflict of Interest
Attachment VII – Disqualifications of Certain Proposers
Attachment VIII – Consultant Certification
ITEMS ATTACHED AS REFERENCE
Attachment IX – Notice of Award
Attachment X – Professional Services Agreement
Attachment XI – Map identifying potential Speed/Safety Analysis Locations (Attached
Separately)
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ATTACHMENT I.
PROPOSAL SUBMITTAL FORM
I/We hereby agree to provide to the Village services in accordance with the provisions,
instructions, and specifications of the VILLAGE. The Proposal Form must be signed by an
authorized agent. If a consultant is a corporation, the corporate seal must be affixed.
The selected consultant shall be required to execute the Professional Services Agreement in
substantially the form set forth below as Attachment X.
My signature certifies that the proposal, as submitted, complies with terms and conditions as set
forth in this RFP.
The Undersigned hereby certifies that they have read and understand the contents of this
solicitation and agree to furnish at the prices indicated, any or all the items above, subject to all
instructions, conditions, specifications and attachments included herein. Failure to review all
provisions of this solicitation shall not be grounds to modify any resulting contract or to support
a request for additional compensation.
Date: ______________________________
Authorized Signature: ___________________________________________
Typed/Printed Name: ____________________________________________
Title: _________________________________________________________
Company Name: ________________________________________________
Telephone Number: _____________________________________________
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ATTACHMENT II.
RESPONDENT CERTIFICATION
RESPONDENT SIGNATURE: _____________________________
State of _____________)
County of _____________)
________________________________,
TYPE NAME OF SIGNEE
being first duly sworn on oath deposes and says that the Respondent for this Proposal is
organized as indicated below and that all statements herein made on behalf of such Respondent
and that this deponent is authorized to make them, and also deposes and says that they have
examined and carefully prepared the proposal from the Contract Exhibits and Specifications and
has checked the same in detail before submitting this proposal; that the statements contained
herein are true and correct.
Signature of Respondent authorizes the Village of Glen Ellyn to verify references of business and
credit at its option.
Signature of Respondent shall also be acknowledged before a Notary Public or other person
authorized by law to execute such acknowledgments.
Dated __________
_____________________________
Organization Name
(Seal - If Corporation)
By __________________________
Authorized Signature
__________________________
Address
__________________________
Telephone
Subscribed and sworn to
before me this ___ day
of __________________, _____.
- Notary Seal -
____________________________
(Notary Public)
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(a) Corporation
The Respondent is a corporation, which operates under the legal name of
___________________________________________________and is organized and existing
under the laws of the State of ___________________________________________________.
The full names of its Officers are:
President __________________________
Secretary __________________________
Treasurer __________________________
The corporation does have a corporate seal. (In the event that this proposal is executed by a
person other than the President, attach hereto a certified copy of that section of Corporate By-
Laws or other authorization by the Corporation which permits the person to execute the offer
for the corporation.)
(b) Partnership
Name, signature, and addresses of all Partner
____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
The partnership does business under the legal name of
__________________________ which name is registered with the office of
__________________________ in the county of __________________________in the state of
__________________________.
(c) Sole Proprietor
The Respondent is a Sole Proprietor whose full name is __________________________.
If the Respondent is operating under a trade name said trade name is
__________________________ which name is registered with the office of
__________________________ in the county of __________________________ in the state of
__________________________.
Signed _________________________
Sole Proprietor
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ATTACHMENT III. RESPONDENT NON-COLLUSION CERTIFICATION
__________________________________________, as part of its contract on a contract for
Traffic Engineering services located within Village corporate limits, referred to in whole as the
“2026 Traffic Engineering Services” project, hereby certifies that said Respondent is not barred
from proposing on the aforementioned contract as a result of a violation of either Section 33E-3
or 33E-4 of the Illinois Compiled Statutes, 720 ILCS 5/33E-3 and 720 ILCS 5/33E-4.
By submission of the proposal, each consultant and, in the case of a joint proposal, each party to
the joint proposal certifies as to their own organization, that, in connection with the proposal:
a) The prices in the proposal have been arrived at independently, without consultation,
communication, or agreement, for the purpose of restricting competition, as to any matter
relating to the prices with any other consultant or with any competitor;
b) Unless otherwise required by law, the prices quoted in the proposal have not knowingly been
directly or indirectly disclosed to any other proposer or to any competitor prior to opening; and
c) No attempt has been made or will be made by the proposer to induce any other person or firm
to submit or withhold a proposal for the purpose of restricting competition. Also, each consultant
shall submit a certification regarding compliance with Article 33 E-11 of the Illinois Criminal Code
of 1961 [720 ILCS 5/33E-11].
By:_______________________________________
(Authorized Agent of Respondent)
Subscribed and sworn to
before me this ___ day
of __________________, _____.
- Notary Seal -
____________________________
(Notary Public)
Failure to complete and return this form may be considered sufficient reason for rejection of the
proposal.
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ATTACHMENT IV.
TAX COMPLIANCE AFFIDAVIT
__________________________________________________________, being first duly sworn,
deposes and says:
_____________________________________________________________________________
that he/she is ________________________ of _______________________________________
(partner, officer, owner)
_________________________________________________________ (proposer selected)
The individual or entity making the foregoing proposal certifies that he/she is not barred from
entering into an agreement with the Village of Glen Ellyn because of any delinquency in the
payment of any tax administered by the Department of Revenue unless the individual or entity
is contesting, in accordance with the procedures established by the appropriate revenue act,
liability for the tax or the amount of the tax. The individual or entity making the proposal
understands that making a false statement regarding delinquency in taxes is a Class A
Misdemeanor and, in addition, voids the agreement and allows the municipality to recover all
amounts paid to the individual or entity under the agreement in civil action.
By:
Its:
__________________________________________
(name of proposer if the proposer is an individual)
(name of partner if the proposer is a partnership)
(name of officer if the proposer is a corporation)
The above statement must be subscribed and sworn to before a notary public.
Subscribed and sworn to
before me this ___ day
of __________________, _____.
- Notary Seal -
____________________________
(Notary Public)
Failure to complete and return this form may be considered sufficient reason for rejection of the
proposal.
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ATTACHMENT V.
ORGANIZATION OF PROPOSING FIRM
Please fill out the applicable section:
A. Corporation:
The Consultant is a corporation, legally named _________________________________ and is
organized and existing in good standing under the laws of the State of ____________. The full
names of its Officers are:
President__________________________________________
Secretary__________________________________________
Treasurer__________________________________________
Registered Agent Name and Address: ______________________________________________
The corporation has a corporate seal. (In the event that the proposal is executed by a person
other than the President, attach hereto a certified copy of that section of Corporate By-Laws or
other authorization by the Corporation that permits the person to execute the offer for the
corporation.)
B. Sole Proprietor:
The Consultant is a Sole Proprietor. If the Consultant does business under an Assumed Name,
the Assumed Name is _________________________________________, which is registered
with the DuPage County Clerk. The Consultant is otherwise in compliance with the Assumed
Business Name Act, 805 ILCS 405/0.01 et. seq.
C. Partnership:
The Consultant is a Partnership which operates under the name _____________________
The following are the names, addresses and signatures of all partners:
_____________________________________ _____________________________________
Signature Signature
(Attach additional sheets if necessary.) If so, check here _______. If the partnership does
business under an assumed name, the assumed name must be registered with the DuPage
County Clerk and the partnership is otherwise in compliance with the Assumed Business Name
Act, 805 ILCS 405/0.01, et. seq.
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D. Affiliates: The name and address of any affiliated entity of the business, including a
description of the affiliation: ________________________________________________
________________________________________
Owner’s Signature
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ATTACHMENT VI.
CONFLICT OF INTEREST
_______________________________________________________________________ , hereby
certifies that it is has investigated whether it has an actual or potential conflict with the Village
of Glen Ellyn.
The Consultant certifies that it has disclosed any such actual or potential conflict of interest and
acknowledges that if the consultant has not disclosed any actual or potential conflict of
interest, the Village may disqualify the proposal.
___________________________________________________
(Name of authorized representative)
The above statements must be subscribed and sworn to before a notary public.
Subscribed and sworn to
before me this ___ day
of __________________, 2025.
- Notary Seal -
____________________________
(Notary Public)
Failure to complete and return this form may be considered sufficient reason for rejection of the
proposal.
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ATTACHMENT VII.
DISQUALIFICATIONS OF CERTAIN PROPOSALS
No person or business entity shall be awarded a contract or subcontract, for a stated period of
time, from the date of conviction or entry of a plea or admission of guilt, if the person or business
entity:
(A) has been convicted of an act committed within the State of Illinois or any state within the
United States, of bribery or attempting to bribe an officer or employee in the State of Illinois, or
any State in the United States in that officer’s or employee’s official capacity;
(B) has been convicted of an act committed, within the State of Illinois or any state within the
United States, of bid rigging or attempting to rig bids as defined in the federal Sherman Anti-Trust
Act and Clayton Act;
(C) has been convicted of bid rigging or attempting to rig bids under the laws of the State of
Illinois, or any state in the United States;
(D) has been convicted of an act committed, within the State of Illinois or any state in the United
States, of price-fixing or attempting to fix prices as defined by the Sherman Anti-Trust Act and
Clayton Act 15 U.S.C. Sec. 1 et seq.;
(E) has been convicted of price-fixing or attempting to fix prices under the laws of the State of
Illinois, or any state in the United States;
(F) has been convicted of defrauding or attempting to defraud any unit of state or local
government or school district within the State of Illinois or in any state in the United States;
(G) has made an admission of guilt of such conduct as set forth in subsection (A) through (F)
above which admission is a matter of record, whether such person or business entity was subject
to prosecution for the offense or offenses admitted to;
(H) has entered a plea of nolo contendere to charges of bribery, price fixing, bid rigging, bid
rotating, or fraud; as set forth in subparagraphs (A) through (F) above.
Business entity, as used herein, means a corporation, partnership, trust, association,
unincorporated business or individually owned business.
_________________________________________
Signature of Authorized Representative
The above statements must be subscribed a sworn to before a notary public.
Subscribed and sworn to before me this _____ day of ______________, 2025.
- Notary Seal -
_______________________________________________
Notary Public
Failure to complete and return this form may be considered sufficient reason for rejection of the
proposal.
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ATTACHMENT VIII.
CONSULTANT CERTIFICATION
____________________________, having been first duly sworn depose states as follows:
(Officer or Owner)
_________________________________, having submitted a proposal for:
Traffic Engineering Services to the Village of Glen Ellyn, herby certifies that said consultant:
1. Has a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105(A)
(4).
2. Is not delinquent in the payment for any tax administered by the Illinois Department of
Revenue, or if it is:
a. It is contesting its liability for the tax or the amount in accordance with procedures
established by the approved Revenue Act; or
b. It has entered into an agreement with the Department of Revenue for payment of all
taxes due and is currently in compliance with that agreement.
By: ______________________________________
(Officer or Owner)
Subscribed and sworn to
before me this ______________ - Notary Seal -
day of _____________________, _____.
___________________________________
Notary Public
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ATTACHMENT IX. NOTICE OF AWARD
TO:_____________________________________________________________
(Consultant)
_______________________________________________________________
(Address)
________________________________________________________________
SERVICES DESCRIPTION:
The Village has considered the proposal submitted by you for the above described SERVICES in
response to the Request for Proposals dated __________, 2025.
You are hereby notified that your PROPOSAL has been accepted for services in the amount of
$__________
You are required by the Instructions to Consultants to execute the Professional Services
Agreement and furnish the required certificates of insurance within fifteen (15) calendar days
from the date of this Notice to you.
If you fail to execute said Contract and to furnish said certificates and bond within fifteen (15)
days from the date of this Notice, the Village will be entitled to consider all your rights arising out
of the Village’s acceptance of your PROPOSAL as abandoned. The Village will be entitled to such
other rights as may be granted by law and the right to receive any security which may have been
submitted with the Proposal.
You are required to return an acknowledged copy of this NOTICE OF AWARD to the Village.
Dated this_________ day of ____________ , _____.
Village of Glen Ellyn, Illinois
By________________________________________
__________________________________________
Title
Acknowledged: __________________________________
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Attachment X. PROFESSIONAL SERVICES AGREEMENT
PROFESSIONAL SERVICES AGREEMENT
(SAMPLE ONLY - Do not sign)
THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter referred to as the “Agreement”)
is entered into this ___ day of ______________________, 20__, between the Village of Glen
Ellyn, an Illinois home rule municipal corporation (hereinafter referred to as the “Village”), and
______________________, a(n) ______________________ (hereinafter referred to as the
“Consultant”) The Village and the Consultant may also be referred to as a “Party” or collectively
as the “Parties.”
RECITAL
WHEREAS, the Village intends to have the Consultant provide ______________________
services (hereinafter referred to as the “Project”) pursuant to the Consultant’s Proposal dated
______________________, attached hereto and incorporated herein by reference (hereinafter
referred to as the “Proposal”), the Village’s Request for Proposals dated
______________________ (hereinafter referred to as the “RFP”), and this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants hereinafter set forth, the
parties agree as follows:
1. RECITAL INCORPORATED.
The above recital is incorporated herein as though fully set forth.
2. SERVICES OF THE CONSULTANT.
2.1. Project. The Consultant’s services are described in the Consultant’s proposal
(hereinafter referred to as the “Services”). After written authorization by the Village, the
Consultant shall provide the Services for the Village. The Village shall approve the use of
subconsultant by the Consultant to perform any of the Services that are the subject of this
Agreement.
2.2. Submission of Required Materials. The Consultant shall submit to the Village all
reports, documents, data, and information set forth in the Village’s RFP. The Village shall have
the right to require such corrections as may be reasonably necessary to make any required
submittal conform to this Agreement. The Consultant shall be responsible for any delay in the
Services to be provided pursuant to this Agreement due to the Consultant’s failure to provide
any required submittal in conformance with this Agreement.
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2.3. Conflict Between Documents. In case of a conflict between provisions of the
Proposal, the Village’s RFP, and this Agreement, the Village’s RFP and/or this Agreement shall
control to the extent of such conflict.
2.4. Village Authorized Representative. The Village’s ______________________
Director or their designee shall be deemed the Village’s authorized representative, unless
applicable law requires action by the Corporate Authorities, and shall have the power and
authority to make or grant or do those things, certificates, requests, demands, approvals,
consents, notices and other actions required that are ministerial in nature or described in this
Agreement for and on behalf of the Village and with the effect of binding the Village as limited
by this Agreement. The Consultant is entitled to rely on the full power and authority of the
person executing this Agreement on behalf of the Village as having been properly and legally
given by the Village. The Village shall have the right to change its authorized representative by
providing the Consultant with written notice of such change which notice shall be sent in
accordance with Section 19 of this Agreement.
2.5. Consultant’s Authorized Representative. In connection with the foregoing and
other actions to be taken under this Agreement, the Consultant hereby designates
______________________, as its authorized representative who shall have the power and
authority to make or grant or do all things, certificates, requests, demands, approvals, consents,
notices and other actions required that are ministerial in nature or described in this Agreement
for and on behalf of the Consultant and with the effect of binding the Consultant. The Village is
entitled to rely on the full power and authority of the person executing this Agreement on behalf
of the Consultant as having been properly and legally given by the Consultant. The Consultant
shall have the right to change its authorized representative by providing the Village with written
notice of such change which notice shall be sent in accordance with Section 19 of this Agreement.
2.6. Independent Contractor. The Consultant shall be an independent contractor to
the Village. The Consultant shall solely be responsible for the payment of all salaries, benefits
and costs of supplying personnel for the Services. Nothing contained in this Agreement shall
create a contractual relationship with or a cause of action in favor of a third party against
Consultant. The Consultant's services under this Agreement are being performed solely for the
Village's benefit, and no other party or entity shall have any claim against the Consultant because
of this Agreement or the performance or nonperformance of services hereunder.
2.7. Removal of Personnel and Subconsultants. If any of the Consultant’s personnel or
subconsultants fails to perform the part of the Services undertaken by it in a manner satisfactory
to the Village, the Consultant shall immediately upon written notice pursuant to Section 19 below
remove and replace such personnel or subconsultant. The Consultant shall have no claim for
damages, for compensation more than the Contract Price, or for a delay or extension of the
Contract Time because of any such removal or replacement.
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3. COMPENSATION FOR SERVICES.
3.1. Contract Price. The Village shall compensate the Consultant for the Services as set
forth in the Consultant’s Proposal in an amount not to exceed $___________ (hereinafter
referred to as the “Contract Price”). The Consultant shall be paid installments not more
frequently than once each month (hereinafter referred to as the “Progress Payments”).
Payments shall be made within sixty (60) days of receipt by the Village of a pay request/invoice
from the Consultant.
3.2. Change Orders. At any time, the Village may by written order, make changes
within the general scope of this Agreement in the Services to be performed by the Consultant. If
such changes cause an increase or decrease in the amount to be paid to Consultant or time
required for performance of any Services under this Agreement, whether changed by any order,
an equitable adjustment shall be made, and this Agreement shall be modified in writing
accordingly. No service for which additional compensation will be charged by the Consultant
shall be furnished without the written authorization of the Village.
3.3. No Constructive Change Orders. No claims for equitable adjustments in the
Contract Price or Contract Time shall be made or allowed unless embodied in a change order.
If the Village fails to issue a change order including, or fully including, an equitable adjustment
in the Contract Price or Contract Time to which the Consultant claims it is entitled, or, if the
Consultant believes that any requirement, direction, instruction, interpretation, determination,
or decision of the Village entitles the Consultant to an equitable adjustment in the Contract
Price or Contract Time that has not been included, or fully included, in a Change Order, then
the Consultant shall submit a written request to the Village for the issuance of, or revision of,
a change order, including the equitable adjustment, or the additional equitable adjustment, in
the Contract Price or Contract Time that the Consultant claims has not been included, or fully
included, in a change order. Such request shall be submitted before the Consultant proceeds
with any Services for which the Consultant claims an equitable adjustment is due and shall, in
all events, be submitted no later than two business days after receipt of such change order or
receipt of notice of such requirement, direction, instruction, interpretation, determination, or
decision. Notwithstanding the submission of any such request, the Consultant shall, unless
otherwise directed by the Village within two (2) business days after receipt by the Village of
such request, proceed without delay to perform the Services in compliance with the Change
Order or as required, directed, instructed, interpreted, or decided by Owner and shall,
pending a final resolution of the issue, keep a daily record of such Services. Unless the
Consultant submits such a request within two (2) business days after receipt of such Change
Order or receipt of notice of such requirement, direction, instruction, interpretation,
determination, or decision, the Consultant shall be conclusively deemed to have: (1) agreed
that such change order, requirement, direction, instruction, interpretation, determination, or
decision does not entitle the Consultant to an equitable adjustment in the Contract Price or
Contract Time; and (2) waived all claims based on such change order, requirement, direction,
instruction, interpretation, determination, or decision.
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3.4. Progress Payments. The Consultant shall, as a condition precedent to its right to
receive a progress payment, submit to the Village an invoice accompanied by such receipts,
vouchers, and other documents as may be necessary to establish costs incurred for all labor,
material, and other things covered by the invoice and the absence of any interest, whether in the
nature of a lien or otherwise, of any party in any property, work, or fund with respect to the
Services performed under this Agreement. In addition to the foregoing, such invoice shall include
(a) employee classifications, rates per hour, and hours worked by each classification, and, if the
Services are to be performed in separate phases, for each phase; (b) total amount billed in the
current period and total amount billed to date, and, if the Services are to be performed in
separate phases, for each phase; (c) the estimated percent completion, and, if the Services are
to be performed in separate phases, for each phase.
3.5. Withholding of Payments. Notwithstanding any other provision of this Agreement
and without prejudice to any of the Village’s rights or remedies, the Village shall have the right
at any time or times to withhold from any payment such amount as may reasonably appear
necessary to compensate the Village for any actual or prospective loss due to: (1) Services that
are defective, damaged, flawed, unsuitable, nonconforming, or incomplete; (2) damage for which
the Consultant is liable under this Agreement; (3) claims of subconsultants, suppliers, or other
persons performing Consultant’s Services, unless Consultant, with Village approval, bonds over
the amount of the claim or lien; (4) delay in the progress or completion of the Services, unless
such delay is caused by the Village; (5) inability of the Consultant to complete the Services, due
to a delay caused by the Village; (6) failure of the Consultant to properly complete or document
any pay request; (7) any other failure of Consultant to perform any of its obligations under this
Agreement, unless such failure is caused by a Village delay; or (8) the cost to the Village, including
reasonable attorneys’ fees and administrative costs, of correcting any of the aforesaid matters
or exercising any one or more of the Village’s remedies set forth in this Agreement. The Village
must notify the Consultant of cause for withholding within fourteen (14) days of receiving invoice.
3.6. Performance of Obligations. The Village shall be entitled to retain all amounts
withheld pursuant to this Agreement until the Consultant shall have either performed the
obligations in question or furnished security for such performance satisfactory to the Village. The
Village shall be entitled to apply any money withheld or any other money due the Consultant
under this Agreement to reimburse itself for all costs, expenses, losses, damages, liabilities, suits,
judgments, awards, reasonable attorneys’ fees, and administrative expenses incurred, suffered,
or sustained by the Village and chargeable to the Consultant under this Agreement.
3.7. Completion of Services. The Consultant’s Services shall be considered complete
on the date of final written acceptance by the Village, which acceptance shall not be
unreasonably withheld or delayed. As soon as practicable after final acceptance, the Village shall
pay to the Consultant the balance of any amount due and owing under this Agreement, after
deducting therefrom all charges against the Consultant as provided for in this Agreement (“Final
Payment”). The acceptance by Consultant of Final Payment with respect to the Services shall
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operate as a full and complete release of the Village of and from any and all lawsuits, claims,
demands, damages, liabilities, losses, and expenses of, by, or to the Consultant for anything done,
furnished for, arising out of, relating to, or in connection with the Services, except for such claims
as the Consultant reserved in writing at the time of submitting its invoice for final payment and
any Village indemnification obligations noted in this Agreement.
4. TERM AND TERMINATION.
4.1. Contract Time. This Agreement shall take effect upon the effective date as defined
herein and shall expire upon the completion of the Consultant’s Services for the Project as
determined in the discretion of the Village (“Contract Time”).
4.2. Termination. This Agreement may be terminated, in whole or in part, by either
party if the other party substantially fails to fulfill its obligations under this Agreement through
no fault of the terminating party. The Village may terminate this Agreement, in whole or in part,
for its convenience. No such termination may be affected unless the terminating party gives the
other party not less than ten (10) calendar days written notice pursuant to Section 19 below of
its intent to terminate.
4.3. Payment for Services Upon Termination. If this Agreement is terminated by either
party, the Consultant shall be paid for Services performed to the effective date of termination,
including reimbursable expenses. In the event of termination, the Village shall receive
reproducible copies of drawings, specifications and other documents completed by the
Consultant pursuant to this Agreement.
5. INDEMNIFICATION.
5.1. To the fullest extent permitted by law, the Consultant hereby agrees to defend,
indemnify and hold harmless the Village and its officers, officials, agents, employees and
volunteers against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities,
judgments, cost and expenses, including, but not limited to, reasonable attorney’s fees and court
costs (hereinafter referred to as “Claims”) which may accrue against the Village and its officers,
officials, agents, employees and volunteers to the extent arising out of the negligent performance
of the work by the Consultant, its employees, or subconsultants, except for the negligence of the
Village or its officers, officials, agents, employees and volunteers.
6. INSURANCE.
6.1. Consultant’s Insurance. At the Consultant's expense, the Consultant shall secure
and maintain in effect throughout the duration of this Agreement, insurance of the following
kinds and limits set forth in this Section 6. The Consultant shall furnish Certificates of Insurance
to the Village before starting work or within ten (10) days after the notice of award of the
Agreement, which ever date is reached first. All insurance policies, except professional liability
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insurance, shall be written with insurance companies licensed or authorized to do business in the
State of Illinois and having a rating of at least A according to the latest edition of the Best’s Key
Rating Guide; and shall include a provision preventing cancellation of the insurance policy unless
fifteen (15) days prior written notice is given to the Village. This provision (or reasonable
equivalent) shall also be stated on each Certificate of Insurance: “Should any of the above
described policies be canceled before the expiration date, the issuing company shall mail fifteen
(15) days’ written notice to the certificate holder named to the left.” The Consultant shall require
any of its subconsultants to secure and maintain insurance as set forth in this Section 6 and
indemnify, hold harmless and defend the Village and its officers, officials, agents, employees and
volunteers as set forth in this Agreement.
6.2. Liability Limits. The limits of liability for the insurance required shall provide
coverage for not less than the following amounts, or greater where required by law:
6.2.1. Commercial General Liability:
i. Coverage to include, Broad Form Property Damage, Contractual and
Personal Injury.
ii. Limits:
General Aggregate $ 2,000,000.00
Each Occurrence $ 1,000,000.00
Personal Injury $ 1,000,000.00
iii. Cover all claims arising out of the Consultant's operations or
premises, anyone directly or indirectly employed by the Consultant.
6.2.2. Professional Liability:
i. Per Claim/Aggregate $1,000,000.00
ii. Cover all claims arising out of the Consultant's operations or
premises, anyone directly or indirectly employed by the Consultant.
6.2.3. Workers’ Compensation:
i. Workers’ compensation insurance shall be in accordance with the
provisions of the laws of the State of Illinois, including occupational
disease provisions, for all employees who provide the Services under
this Agreement, and in case work is sublet, the Consultant shall
require each subconsultant similarly to provide workers’
compensation insurance. In case employees engaged in hazardous
work under this Agreement are not protected under workers’
compensation insurance, the Consultant shall provide, and shall
cause each subconsultant to provide, adequate and suitable
insurance for the protection of employees not otherwise provided.
6.2.4. Comprehensive Automobile Liability:
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i. Coverage to include all owned, hired, non-owned vehicles, and/or
trailers and other equipment required to be licensed, covering
personal injury, bodily injury and property damage.
ii. Limits:
Combined Single Limit $1,000,000.00
6.2.5. Umbrella:
i. Limits:
Each Occurrence/Aggregate $5,000,000.00
6.2.6. The Village and its officers, officials, agents, employees and volunteers shall
be named as additional insureds on all insurance policies identified herein
except workers’ compensation and professional liability. The Consultant
shall be responsible for the payment of any deductibles for said insurance
policies. The coverage shall contain no special limitations on the scope of
protection afforded to the Village, its officers, employees, and volunteers.
6.3. Waiver of Damages. The Village and the Consultant agree to waive against each
other all claims for special, incidental, indirect, or consequential damages arising out of, resulting
from, or in any way related to the Services.
6.4. Obligation to Hold Harmless. The Consultant understands and agrees that any
insurance protection required by this Agreement or otherwise provided by the Consultant, shall
in no way limit the responsibility to indemnify, keep and save harmless, and defend the Village
and its officers, officials, agents, employees and volunteers as herein provided. The Consultant
waives and agrees to require its insurers to waive their rights of subrogation against the Village
and its officers, officials, employees, agents and volunteers.
7. SUCCESSORS AND ASSIGNS.
7.1. The Village and the Consultant each bind themselves and their partners,
successors, executors, administrators and assigns to the other party of this Agreement and to the
partners, successors, executors, administrators and assigns of such other party in respect to all
covenants of this Agreement. Except as above, neither the Village nor the Consultant shall assign,
sublet or transfer their interests in this Agreement without the written consent of the other
Party. Nothing herein shall be construed as creating any personal liability on the part of any
officer or agent of any public body that may not be a party hereto, nor shall it be construed as
giving any right or benefits hereunder to anyone other than the Village and the Consultant.
8. FORCE MAJEURE.
Force Majeure. Neither the Consultant nor the Village shall be responsible for any delay
caused by any contingency beyond their control, including, but not limited to acts of nature, war
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or insurrection, strikes or lockouts, walkouts, fires, natural calamities, riots or demands or
requirements of governmental agencies.
9. AMENDMENTS AND MODIFICATIONS.
9.1. Amendments and Modifications. This Agreement may be modified or amended
from time to time provided, however, that no such amendment or modification shall be effective
unless reduced to writing and duly authorized and signed by the authorized representative of the
Village and the authorized representative of the Consultant.
10. STANDARD OF CARE.
10.1. Standard of Care. The Consultant is responsible for the quality, timely completion,
and coordination of all designs, drawings, specifications, reports and other Services furnished or
required under this Agreement and shall endeavor to perform such Services with the same skill
and judgment which can be reasonably expected from similarly situated professionals.
10.2. Accuracy of Services. The Consultant shall be responsible for the accuracy of its
Services under this Agreement and shall promptly make revisions or corrections resulting from
its errors, omissions, or negligent acts without additional compensation. The Village’s
acceptance of any of Consultant’s Services shall not relieve Consultant of its responsibility to
subsequently correct any such errors or omissions, provided the Village notifies Consultant
thereof within one (1) year of completion of the Consultant’s Services. The Consultant shall
respond to the Village’s notice of any errors and/or omissions within seven (7) days of the service
of such by the Village.
10.3. Compliance with Laws. The Consultant shall comply with all federal, state, and
local statutes, regulations, rules, ordinances, judicial decisions, and administrative rulings
applicable to its performance under this Agreement. The Consultant shall give all notices, pay all
fees, and take all other action that may be necessary to ensure that the Services are provided,
performed, and completed in accordance with all required governmental permits, licenses, and
other approvals and authorizations that may be required in connection with providing,
performing, and completing the Services, and with all applicable statutes, ordinances, rules, and
regulations, including, but not limited to, the Fair Labor Standards Act; any statutes regarding
qualification to do business; any statutes prohibiting discrimination because of, or requiring
affirmative action based on race, color, religion, sex, national origin, ancestry, age, order of
protection status, marital status, physical or mental disability, military status, sexual orientation,
or unfavorable discharge from military service or other prohibited classification, including,
without limitation, the Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101 et seq., and
the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq. The Consultant shall also comply with all
conditions of any federal, state, or local grant received by the Village or the Consultant with
respect to this Agreement.
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10.4. Liability for Fines and Penalties. The Consultant shall be solely liable for any fines
or civil penalties that are imposed by any governmental or quasi-governmental agency or body
that may arise, , out of or in connection with the Consultant’s, or its subconsultant’s, performance
of, or failure to perform, the Services required pursuant to this Agreement or any part thereof.
10.5. Sexual Harassment Policy. The Consultant shall have a written sexual harassment
policy that shall include, at a minimum, the following information as required by section 2-105 of
the Illinois Human Rights Act, 775 ILCS 5/2-105: (i) the illegality of sexual harassment; (ii) the
definition of sexual harassment under State law; (iii) a description of sexual harassment, utilizing
examples; (iv) the Consultant’s internal complaint process including penalties; (v) the legal
recourse, investigative, and complaint process available through the Illinois Department of
Human Rights and the Illinois Human Rights Commission; (vi) directions on how to contact the
Illinois Department of Human Rights and the Illinois Human Rights Commission; and (vii)
protection against retaliation as provided by the Illinois Human rights Act.
11. DRAWINGS, DOCUMENTS AND BOOKS AND RECORDS.
11.1. Documents. Drawings, plans, specifications, photos, reports, information,
observations, calculations, notes and any other reports, documents, data or information, in any
form, prepared, collected, or received by the Consultant in connection with any or all of the
Services to be provided pursuant to this Agreement (hereinafter referred to as the “Documents”)
shall be and remain the property of the Village upon completion of the project and payment to
the Consultant all amounts then due under this Agreement. At the Village’s request, or upon
termination of this Agreement, the Documents shall be delivered promptly to the Village. The
Consultant shall have the right to retain copies of the Documents for its files. The Consultant
shall maintain files of all Documents unless the Village shall consent in writing to the destruction
of the Documents, as required herein.
11.2. Maintenance of Documents. The Consultant’s Documents pursuant to this
Agreement shall be maintained and made available during performance of the Services under
this Agreement and for three (3) years after completion of the Project. The Consultant shall give
notice to the Village of any Documents to be disposed of or destroyed and the intended date
after said period, which shall be at least ninety (90) days after the effective date of such notice
of disposal or destruction. The Village shall have ninety (90) days after receipt of any such notice
to the Consultant not to dispose of or destroy said Documents and to require Consultant to
deliver same to the Village, at the Village’s expense. The Consultant and any subconsultants shall
maintain for a minimum of three (3) years after the completion of this Agreement, or for three
(3) years after the termination of this Agreement, whichever comes later, adequate books,
records and supporting documents to verify the amounts, recipients and uses of all
disbursements of funds passing in conjunction with the Agreement. The Agreement and all
books, records and supporting documents related to the Agreement shall be available for review
and audit by the Village and the federal funding entity, if applicable, and the Consultant agrees
to cooperate fully with any audit conducted by the Village and to provide full access to all
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materials. Failure to maintain the books, records and supporting documents required by this
subsection shall establish a presumption in favor of the Village for recovery of any funds paid by
the Village under the Agreement for which adequate books, records and supporting
documentation are not available to support their purported disbursement. The Consultant shall
make the Documents available for the Village’s review, inspection and audit during the entire
term of this Agreement and three (3) years after completion of the Project as set forth herein
and shall fully cooperate in responding to any information request pursuant to the Illinois
Freedom of Information Act, 5 ILCS 140/1 et seq. by providing all responsive documents to the
Village.
11.3. Promotional Materials. The Consultant shall have the right to include among the
Consultant’s promotional and professional materials those drawings, renderings, other design
documents and other work products that are prepared by the Consultant pursuant to this
Agreement (collectively hereinafter referred to as “Work Products”). The Village shall provide
professional credit to the Consultant in the Village’s development, promotional and other
materials which include the Consultant’s Work Products.
12. SAVINGS CLAUSE.
12.1. Savings Clause. If any provision of this Agreement, or the application of such
provision, shall be rendered or declared invalid by a court of competent jurisdiction, or by reason
of it requiring any steps, actions or results, the remaining parts or portions of this Agreement
shall remain in full force and effect.
13. NON-WAIVER OF RIGHTS.
13.1. Non-Waiver of Rights. No failure of either party to exercise any power given to it
hereunder or to insist upon strict compliance by the other party with its obligations hereunder,
and no custom or practice of the parties at variance with the terms hereof, nor any payment
under this agreement shall constitute a waiver of either party's right to demand exact compliance
with the terms hereof.
13.2. Consultant’s Services to Others. This Agreement shall not prohibit the Consultant
from providing its services to any other public or private entity or person. If the Consultant
provides its services to a public or private entity or person, the Village, at its sole discretion, may
determine that such services conflict with a service to be provided to the Village by the
Consultant, and the Village may select another entity to provide such Services as the Village
deems appropriate.
14. THE VILLAGE’S REMEDIES.
14.1. Village Remedies. If it should appear at any time prior to final payment that the
Consultant has failed or refused to prosecute, or has delayed in the prosecution of, the Services
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to be provided pursuant to this Agreement with diligence at a rate that assures completion of
the Services in full compliance with the requirements of this Agreement, or has attempted to
assign this Agreement or the Consultant’s rights under this Agreement, either in whole or in part,
or has falsely made any representation or warranty, or has otherwise failed, refused, or delayed
to perform or satisfy any other requirement of this Agreement or has failed to pay its debts as
they come due (“Event of Default”), and has failed to cure, or has reasonably commenced to cure
any such Event of Default within fifteen (15) business days after Consultant’s receipt of written
notice of such Event of Default, then the Village shall have the right, at its election and without
prejudice to any other remedies provided by law or equity, to pursue any one or more of the
following remedies:
14.1.1. The Village may require the Consultant, within such reasonable time as
may be fixed by the Village, to complete or correct all or any part of the Services that are
defective, damaged, flawed, unsuitable, nonconforming, or incomplete and to take any or all
other action necessary to bring Consultant and the Services into compliance with this Agreement.
14.1.2. The Village may accept the defective, damaged, flawed, unsuitable,
nonconforming, incomplete, or dilatory Services or part thereof and make an equitable reduction
in the Contract Price.
14.1.3. The Village may terminate this Agreement without liability for further
payment of amounts due or to become due under this Agreement except for amounts due for
Services properly performed prior to termination.
14.1.4. The Village may withhold any progress payment or final payment from
the Consultant, whether previously approved, or may recover from the Consultant, all costs but
not exceeding the amount of the Contract Price, including attorneys’ fees and administrative
expenses, incurred by the Village as the result of any Event of Default or because of actions taken
by the Village in response to any Event of Default; or
14.1.5. The Village may recover any damages suffered by the Village because of
the Consultant’s Event of Default.
15. NO COLLUSION.
15.1. No Collusion. The Consultant represents and certifies that the Consultant is not
barred from contracting with a unit of state or local government as a result of: (1) a delinquency
in the payment of any tax administered by the Illinois Department of Revenue unless Consultant
is contesting, in accordance with the procedures established by the appropriate revenue Act, its
liability for the tax or the amount of the tax, as set forth in 65 ILCS 5/11-42.1-1; or (2) a violation
of either Section 33E-3 or Section 33E-4 of Article 33E of the Criminal Code of 1961, 720 ILCS
5/33E-1 et seq. The Consultant represents that the only persons, firms, or corporations
interested in this Agreement are those disclosed to the Village prior to the execution of this
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Agreement, and that this Agreement is made without collusion with any other person, firm, or
corporation. If at any time it shall be found that the Consultant has in procuring this Agreement
colluded with any other person, firm, or corporation, then the Consultant shall be liable to the
Village for all loss or damage that the Village may suffer thereby, and this Agreement shall, at the
Village’s option, be null and void and subject to termination by the Village.
16. ENTIRE AGREEMENT.
16.1. Entire Agreement. This Agreement sets forth all the covenants, conditions and
promises between the parties, and it supersedes all prior negotiations, statements or
agreements, either written or oral, about its subject matter. There are no covenants, promises,
agreements, conditions or understandings between the parties, either oral or written, other than
those contained in this Agreement.
17. CONFIDENTIALITY.
17.1. Confidential Date or Information. With respect to the disclosure of data or other
information by the Village or the Consultant, the other Party shall hold all information in strict
confidence for as long as the information remains confidential and not public or otherwise
disclosed unless as required by law. The Village and the Consultant shall never disclose or make
any use of any information and never copy any such information or remove it from the other’s
premises, except for such use as is required in the performance of the Consultant’s duties for the
Village. Before providing any data or other information to a third party, the disclosing Party shall
secure the permission of the other Party in writing to provide such data or other information to
the third party.
17.2. Applicability of Confidentiality Obligations. The obligation set forth in Section 17.1
above shall not apply if: (i) the information to be disclosed has otherwise become public
knowledge through no fault of the disclosing Party where the disclosing person was not under an
obligation not to disclose such information; (ii) the information to be disclosed was available to
the disclosing Party prior to its disclosure; (iii) the information is independently developed by the
disclosing Party; or (v) the information is disclosed as required by law.
17.3. Precautions Against Disclosure. The Village and the Consultant shall always use
all reasonable precautions to ensure that all information and data is properly protected and kept
from unauthorized persons and shall do so pursuant to current industry standards for data
protection and privacy. All confidential information, documents, records, and other materials
provided by the Village, or the Consultant, shall be returned to the other Party upon written
notice pursuant to Section 19 below. The Parties at their option may allow the other Party to
delete and destroy Confidential Information provided to it pursuant to this Agreement subject to
independent verification that the Confidential Information has been deleted and destroyed.
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18. GOVERNING LAW AND VENUE.
18.1. Governing Law. This Agreement shall be governed by the laws of the State of
Illinois both as to interpretation and performance.
18.2. Venue. Venue for any action brought pursuant to this Agreement shall be in the
Circuit Court of DuPage County, Illinois.
19. NOTICE.
19.1. Notice. Any notice required to be given by this Agreement shall be deemed
sufficient if made in writing and sent by certified mail, return receipt requested, by personal
service, or by email to the persons and addresses indicated below or to such other addresses as
either party hereto shall notify the other party of in writing pursuant to the provisions of this
subsection:
To the Village:
______________________
Village of Glen Ellyn
______________________
Glen Ellyn, Illinois 60137
Email: ______________________
To the Consultant:
______________________
______________________
______________________
City, State, Zip Code
Email: ______________________
19.2. Mailing of Notice. Mailing of such notice as and when above provided shall be
equivalent to personal notice and shall be deemed to have been given at the time of mailing.
19.3. Notice by Email. Notice by email shall be effective as of date and time of electronic
transmission, provided that the notice transmitted shall be sent on business days during business
hours (9:00 a.m. to 5:00 p.m. Chicago time). In the event email notice is transmitted during non-
business hours, the effective date and time of notice is the first hour of the first business day after
transmission.
20. HEADINGS AND TITLES.
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20.1. Headings and Titles. The headings or titles of any provisions of this Agreement are
for convenience or reference only and are not to be considered in construing this Agreement.
21. COUNTERPARTS; FACSIMILE OR PDF SIGNATURES.
21.1. Counterparts. This Agreement shall be executed in counterparts, each of which
shall be considered an original and together shall be one and the same Agreement.
21.2 Facsimile or PDF/Email Signatures. A facsimile or pdf/email copy of this
Agreement and any signatures thereon will be considered for all purposes as an original.
22. EFFECTIVE DATE.
22.1. Effective Date. As used in this Agreement, the effective date of this Agreement
shall be the last date of its execution by one of the Parties as set forth below.
23. AUTHORIZATIONS.
23.1. Authorizations. The Consultant’s authorized representatives who have executed
this Agreement warrant that they have been lawfully authorized by the Consultant’s board of
directors or its by-laws to execute this Agreement on its behalf. The Village Manager warrants
that he has been lawfully authorized to execute this Agreement. The Consultant and the Village
shall deliver upon request to each other copies of all articles of incorporation, bylaws,
resolutions, ordinances or other documents which evidence their legal authority to execute this
Agreement on behalf of their respective parties.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK –
SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be signed by their
duly authorized representatives on the dates set forth below.
VILLAGE OF GLEN ELLYN ____________________________________
______________________________ _____________________________
By: Mark Franz By: _______________________
Its: Village Manager Its: _______________________
Dated: ___________________, 20__ Dated: ___________________, 20__
ATTEST ATTEST
_______________________________ _____________________________
By: Caren Cosby By: _______________________
Its: Village Clerk Its: _______________________
Dated: ___________________, 20__ Dated: ___________________, 20__
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Proposal
Traffic Engineering Services 2026
Submitted To:
Submitted By:
January 21, 2026
Page 63 of 116
9575 West Higgins Road, Suite 400 | Rosemont, Illinois 60018
January 21, 2026 p: 847-518-9990 | f: 847-518-9987
Mr. J.D. Barrett
Management Analyst
Village of Glen Ellyn
535 Duane Street
Glen Ellyn, Illinois 60137
Dear Mr. Barrett:
In anticipation of the Village of Glen Ellyn’s need to retain a qualified and experienced consultant
to perform traffic engineering services concerning the operation of the Village’s roadway system
as specified in the Village’s Request for Proposal (RFP) issued on December 22, 2025 and in
Addendum #1 to the RFP, Kenig, Lindgren, O’Hara, Aboona, Inc. (KLOA) is pleased to submit
this proposal as an expressed interest to be considered for such work. KLOA is well-qualified to
undertake this assignment for the Village, as highlighted below:
1. KLOA is very familiar with the Village of Glen Ellyn, having performed more than 40
traffic and parking studies in the Village over the past 30 years. Clients have included the
Village, Glenbard Township High School District 87, Glen Ellyn School District 41, B.R.
Ryall YMCA, and many private organizations. Studies performed for the Village, District
87 or District 41 include a traffic study for the Central Business District, the transportation
element of the new Comprehensive Plan, and traffic studies for the expansion of Glenbard
West High School and Churchill Elementary School. Other studies were performed for
commercial, institutional and residential facilities throughout the Village.
2. KLOA has extensive experience in conducting traffic speed studies, neighborhood traffic
studies, and intersection safety studies for numerous communities, many of which required
a work scope similar to that currently being requested by Glen Ellyn. A sampling of these
projects include:
• Traffic speed studies for La Grange Road, Ogden Avenue, and 47th Street in La
Grange, IL and for Dresser Road in DeKalb, IL, all of which utilized IDOT’s Policy
on Establishing and Posting Speed Limits on the State Highway System.
• A Traffic Operations Study of the Village of Wheaton’s collector road system and
presentations to the Wheaton City Council on posted traffic speeds and speed
management strategies.
• The City of Naperville’s pilot neighborhood traffic study for Zone 11 and the
subsequent traffic study for the Westside neighborhood, which also included the
development of a Traffic Calming Toolbox for the City.
• Neighborhood traffic studies for 10 subareas of the Village of Downers Grove, 7
subareas of the Village of Elmhurst, 6 subareas of the Village of Darien, 5 subareas
of the Village of Niles, many of which addressed traffic speeds, speed limits, and
intersection safety issues. KLOA is also currently performing a downtown study
for the Village of Hinsdale.
KLOA, Inc. Transportation and Parking Planning Consultants
Page 64 of 116
Mr. J.D. Barrett
January 21, 2026
Page 2
• Residential Intersection Traffic Control Studies for 18 separate zones in the Village
of Mount Prospect. Before and after studies were also completed to evaluate the
effectiveness of the recommended changes.
3. Our traffic engineering reports are clear and concise, summarizing our data collection,
analysis/evaluation, findings and recommendations in attractive charts, tables and exhibits
in place of wordy narratives.
4. KLOA is pre-qualified by IDOT in Traffic Studies, Safety Studies, and Traffic Signals.
5. Our past studies utilizing IDOT’s policies on establishing posted speed limits enable us to
streamline the evaluation process to improve efficiency and reduce project cost.
6. KLOA is joined by Quality Counts, a full-service transportation data collection firm that
has been in business since 2003. Quality Counts is headquartered in Tigard, Oregon and
has offices throughout the United States, including Chicago. They offer cutting-edge
technology and data collection equipment such as Miovision Scout video-based collection
units and JAMAR TRAX Apollyon traffic counter/speed/classifiers. KLOA and Quality
Counts have teamed together on numerous projects throughout the Chicagoland region.
Finally, we will commit senior-level staff to this project that are highly experienced in traffic
engineering, speed studies, traffic calming, and intersection safety/design and are capable of
completing each of the items identified in the RFP within budget and on schedule. Michael
Werthmann, PE, PTOE, a Principal of KLOA, will serve as project manager, Andrew Bowen will
serve as Project Engineer, and Eric Russell will assist as a technical advisor. Mr. Werthmann
served as Project Manager for the Village’s Central Business Traffic Study and school district
studies while Eric Russell served as transportation engineer on the Village’s Comprehensive Plan.
The main body of this proposal identifies (1) a background of our company, (2) our relevant project
experience, (3) the key staff we will dedicate to the project, (4) our project understanding and
approach, (5) our anticipated project schedule, (6) our references, and (7) our proposed not-to-
exceed cost. The required vendor information forms are included in the Appendix.
We thank you for your consideration of KLOA for this important project for the Glen Ellyn
community and look forward to serving the Village once again. Please do not hesitate to contact
us at (847) 518-9990 if we can provide any further information on our proposal or our firm.
Yours truly,
Michael A. Werthmann, PE, PTOE
Principal and Contracting Officer
mwerthmann@kloainc.com
Page 65 of 116
Table of Contents
1. Company Background .........................................................................................................1
2. Relevant Project Experience ................................................................................................2
3. Key Project Staff ................................................................................................................13
4. Project Understanding and Proposed Approach ................................................................18
5. Proposed Schedule of Implementation ..............................................................................26
6. References ..........................................................................................................................27
7. Cost Proposal .....................................................................................................................28
Appendix
RFP Exhibit
Attachment I – Proposal Submittal Form
Attachment II – Respondent Certification
Attachment III – Respondent Non-Collusion Certification
Attachment IV – Tax Compliance Affidavit
Attachment V – Organization of Proposing Firm
Attachment VI – Conflict of Interest
Attachment VII – Disqualifications of Certain Proposers
Attachment VIII – Consultant Certification
Page 66 of 116
1. Company Background
Kenig, Lindgren, O’Hara, Aboona, Inc. (KLOA) provides transportation and parking consulting
services to public and private sector clients. Formed in 1995, KLOA’s mission is to respond to
client needs in a timely, professional, and cost-effective manner. KLOA is a local firm with a
single office located at 9575 West Higgins Road in Rosemont, Illinois. The company has a staff
of transportation engineers and planners who offer a wide array of talent and experience and have
solved transportation challenges for both limited and broad scopes.
Our staff represents over 150 years of professional service in various practice areas, including
traffic operations analyses, neighborhood traffic planning, traffic speed studies, safe routes to
school studies, traffic calming, corridor studies, multi-modal transportation planning, parking
demand studies, functional parking design, preliminary engineering, traffic signal design, traffic
impact and safety studies, and context-sensitive solutions. KLOA has prepared traffic studies,
transportation plans, and parking demand studies for entire communities, residential
neighborhoods, downtown business districts, corridors, transit-oriented developments, mixed or
single-use developments, medical centers, and university/educational campuses. Our staff works
collaboratively with architectural and land planning firms, civil engineering consultants, real estate
developers, facilities managers, attorneys, public officials, and other technical professionals to
develop workable plans.
KLOA, Inc. has been retained by the Village of Glen Ellyn in the past, including performing the
Central Business District Traffic Study and the transportation element of the new Comprehensive
Plan. In addition, KLOA has also performed numerous traffic and parking studies within the
Village, many of which had speed- or safety-related issues including those performed for the Glen
Ellyn Park District, Glenbard Township High School District 87, and Glen Ellyn School District
41.
Further, KLOA has been an ongoing consultant with the Village’s neighboring communities,
including Wheaton, Downers Grove, and Lombard. We prepared and made a presentation to the
Wheaton City Council on posted speed limits and speed management strategies and have prepared
many neighborhood traffic studies in these communities which addressed traffic speeds.
Our experience in addressing neighborhood traffic issues extends throughout the Chicagoland area
as well, with similar studies prepared for municipalities including Naperville, Deer Park, Darien,
Hinsdale, La Grange Park, La Grange, Morton Grove, Mount Prospect, Norridge, Riverside, Oak
Park, and River Forest, among many others.
KLOA staff demonstrate our expertise in this area at local, regional and statewide conferences,
such as the Neighborhood and Community Transportation Studies – Process, Recommendations,
and Lessons Learned session presented at the 2017 American Planning Association (APA) –
Illinois State Conference in Naperville.
KLOA is pre-qualified with IDOT in Traffic Studies, Safety Studies, and Traffic Signal Design.
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2. Relevant Project Experience
The following project summaries include recent experience of KLOA in performing the tasks and
developing the outcomes germane to those sought by the Village of Glen Ellyn in this traffic
engineering services RFP. Project references are imbedded within each project summary.
Municipal references for broader engineering engagements within a community are included in
Section 6 of this proposal.
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speed studies
CORE SERVICES
Data Collection
Design Services
Parking Planning
Traffic Engineering
Transportation Planning
CLIENT: KLOA, Inc. was retained by the City of DeKalb and the Village of La Grange to
City of DeKalb perform speed studies along arterial and collector roads to provide guidance on the
Contact: Joel Maurer, PE appropriateness of reducing the posted speed limits. The studies were performed at
Assistant Director of the following locations:
Public Works • Dresser Road, DeKalb, IL • Ogden Avenue (US 34), La Grange, IL
(815) 748-2070
• 47th Street, La Grange, IL • La Grange Road (US 12/20/45), La Grange, IL
Village of La Grange Each study included speed surveys to establish the prevailing speed of free-flowing
Contact: Ryan Gillingham, PE traffic while also providing data on the volume and composition of traffic. Other
Director of Public Works factors considered in the studies were crash history, pedestrian activity, on-street
(630) 579-2326 parking restrictions and the number of access locations. The speed studies followed
the procedures outlined in the Illinois Department of Transportation’s (IDOT) Policy
on Establishing and Posting Speed Limits on the State Highway System, which are also
recommended for roadways under local jurisdiction. These procedures were used to
determine the appropriate altered speed limits on the subject roadways. The results
of the studies were summarized in evaluation matrices.
The speed study of Dresser Road resulted in a posted speed limit reduction adjacent
to the new DeKalb High School campus. The speed study of La Grange Road
recommended a speed limit reduction to 30 mph while the speed studies of 47th
Street and Ogden Avenue determined that the current 30 mph posted speed limits
were appropriate for these Village-serving arterial roadways.
LOCATION:
DeKalb, Illinois
La Grange, Illinois
COMPLETION DATE:
Various 9575 West Higgins Road, Suite 400 | Rosemont, Illinois 60018
19
847.518.9990 | www.kloainc.com
Page 69 of 116
Village of Glen Ellyn Central Business District
Traffic and Parking Study
CORE SERVICES
Data Collection
Design Services
Parking Planning
Traffic Engineering
Transportation Planning
CLIENT: The Village of Glen Ellyn retained Kenig, Lindgren, O’Hara, Aboona, Inc. (KLOA, Inc.) and Walker
Village of Glen Ellyn Parking Consultants (Walker Parking) to examine the operation of the one-way roads in and
Contact: Bob Minix near the Village’s Central Business District (CBD) and determine the feasibility of converting
them to two-way traffic. The study area was bounded by Hawthorne Street, Park Boulevard,
Hill Avenue, and Prospect Avenue/Western Avenue and included sections of nine roads
that were permanently restricted to one-way traffic and portions of three other roads that
were restricted to one-way traffic on Sundays. One of the key initiatives/projects identified
in the 2009 Village of Glen Ellyn Downtown Strategic Plan was to analyze the Downtown
traffic circulation system in order to “make it easier to find parking and navigate through the
Downtown”. Of equal importance to improving traffic flow was to minimize any loss of on-
street parking and to enhance pedestrian and bicycle access and safety.
As part of the assignment, KLOA, Inc. and Walker Parking thoroughly examined the existing
operations of the transportation system and the on-street parking. KLOA, Inc. and Walker
Parking developed several two-way roadway alternatives that were evaluated to safely and
efficiently accommodate all modes of transportation and to maximize on-street parking.
Under the preferred alternative, the primary roads serving the CBD were designed to provide
two-way traffic with one moving lane in each direction and on-street parking on both sides of
the roads. To assist Village officials, the businesses community and residents in evaluating the
merits of the one-way system versus the two-way system, a matrix was developed that listed
the components/features pertaining to the CBD’s transportation system and identified which
system was better designed to address each. In addition to the matrix, the study thoroughly
addressed the operation of a two-way system, the impact on the transportation components/
features, and provided a list of the advantages and disadvantages of a two-way system.
LOCATION:
Glen Ellyn, Illinois
COMPLETION DATE:
June 2012 9575 West Higgins Road, Suite 400 | Rosemont, Illinois 60018
847.518.9990 | www.kloainc.com
Page 70 of 116
WESTSIDE NEIGHBORHOOD TRAFFIC STUDY
CORE SERVICES
Data Collection
Westside
Design Services Neighborhood
Parking Planning
Traffic Engineering
Transportation Planning
CLIENT: The City of Naperville has embarked on a Neighborhood Traffic Study program
City of Naperville to address neighborhood traffic concerns on a comprehensive basis. The
Transportation, Engineering, City selected KLOA, Inc. to perform the program’s pilot study in 2013 for the
and Development Dept. Zone 11 neighborhoods, which included Olympic Terrace, West Highlands,
Contact: Kelly Dunne, P.E. Maplebrook I, and Hobson West. KLOA, Inc. has been reengaged to prepare
Transportation Project the program’s second study for the Westside neighborhood, which is located
Manager immediately west of the downtown area and is bounded by the DuPage River
and the BNSF Railway.
(630) 420-6094
The purpose of the study is to (1) examine existing conditions with respect
to vehicular, pedestrian and bicycle movements, (2) review resident concerns
and correspondence with City staff/Boards, (3) identify operational and
safety issues, (4) analyze potential mitigation alternatives, and (5) develop
recommendations to calm traffic and address the issues and concerns. The
study also includes the development of a Traffic Calming Toolbox for future
application across all neighborhoods in the City.
The study is currently underway and will include multiple public input
opportunities. Efforts completed to date include the performance of traffic
volume counts and speed surveys, evaluation of crash data, field observations
and existing conditions documentation, and the development of preliminary
improvements to calm traffic, improve vehicular operations, and increase
pedestrian and bicycle safety. The improvements reference City traffic policies
and procedures and are guided by Federal and State standards.
LOCATION:
Naperville, Illinois
COMPLETION DATE:
Ongoing 9575 West Higgins Road, Suite 400 | Rosemont, Illinois 60018
847.518.9990 | www.kloainc.com
Page 71 of 116
CITY OF WHEATON
TRAFFIC ENGINEERING SERVICES
CORE SERVICES
Data Collection
Design Services
Parking Planning
Traffic Engineering
Transportation Planning
CLIENT: KLOA, Inc. has been repeatedly retained by the City of Wheaton to perform
City of Wheaton a variety of studies, reviews, and analyses related to traffic operations,
Contact: Joseph Tebrugge pedestrian and bicycle safety, and plans for new developments and roadway/
signal improvements. Below is a sample of some of these services:
Director, Engineering
(630) 260-2065 • Conducted a presentation to the Wheaton City Council on residential
speed limits, including reviewing the existing speed limit policies and
enforcement, investigating industry-wide standards, and summarizing
the purpose, legality, establishment, enforcement, and effectiveness of
speed limits.
• Performed a pedestrian crossing assessment of the applicability and need
for a marked crosswalk on Main Street at Central Park Drive.
• Examined the existing operation of the intersection of Gary Avenue with
Prairie Avenue, including conducting a traffic signal warrant analysis.
• Performed a Pre-Phase 1 traffic study of the Gary Avenue corridor between
Harrison Avenue/Ellis Avenue and Jewell Road.
• Performed a comprehensive traffic study of the north-south section of the
East Loop Road corridor.
• Evaluated the collector road system within the City.
• Performed a corridor study along Main Street in the northern portion of
the City.
LOCATION:
Wheaton, Illinois
COMPLETION DATE:
2017 to Present 9575 West Higgins Road, Suite 400 | Rosemont, Illinois 60018
847.518.9990 | www.kloainc.com
Page 72 of 116
VILLAGE OF RIVER FOREST
TRAFFIC ENGINEERING SERVICES
CORE SERVICES
Data Collection
Design Services
Parking Planning
Traffic Engineering
Transportation Planning
CLIENT: As traffic consultant to the Village of River Forest, KLOA, Inc. has been
Village of River Forest repeatedly retained on an on-call basis to perform a variety of studies,
reviews, and analyses related to traffic operations, pedestrian and bicycle
Contact: Jeff Loster safety, parking regulations, and plans for new developments and roadway/
Director of Public Works and signal improvements. The following provides a sample of some of the services
Development Services that KLOA, Inc. has provided.
(708) 714-3551 • Traffic signal evaluation and design at the Lake/Thatcher and Chicago/
Thatcher intersections.
• Evaluation of neighborhood intersection traffic control at multiple
locations.
• Preparation of Village-Wide Safe Walking Routes to School plans for the
six public and parochial primary schools in the Village and the River Forest
Community Center.
• Preparation of Village-Wide Commuter Parking Study to identify strategies
to minimize the impact of commuter parking on the Village’s residential
streets.
• Preparation of Village-Wide Bicycle Plan and bicycle sign/pavement
marking plan set to implement the improvements.
• Preparation of the transportation element of the Village’s new
Comprehensive Plan.
• Performance of a Traffiic Study for the northeast corner of the Village.
• Provided grant applicaton assistance.
LOCATION:
River Forest, Illinois
COMPLETION DATE:
2017 to Present 9575 West Higgins Road, Suite 400 | Rosemont, Illinois 60018
847.518.9990 | www.kloainc.com Page 73 of 116
VILLAGE OF DOWNERS GROVE
NEIGHBORHOOD TRAFFIC STUDIES
CORE SERVICES
Data Collection
Design Services
Parking Planning
Traffic Engineering
Transportation Planning
CLIENT: The Village of Downers Grove retained Kenig, Lindgren, O’Hara, Aboona,
Village of Downers Grove Inc. (KLOA, Inc.) to conduct neighborhood traffic studies in nine of the ten
Contact: Scott Vasko neighborhoods that have been examined to date. The objective of the studies
Director of Engineering was to thoroughly examine the existing operations within the neighborhoods,
(630) 434-6804 identify operational deficiencies, analyze potential alternatives, and
recommend modifications and/or improvements to enhance vehicular,
pedestrian, and bicycle operations. In addition to addressing the primary traffic
concerns within each neighborhood, including vehicular volume, vehicular
speed, and overall vehicular, pedestrian, and bicycle safety, the studies
examined the operation of the roadways bordering the neighborhoods.
Based on the results of the studies, recommendations and plans were
developed regarding (1) intersection traffic control, (2) on-street parking,
(3) pedestrian and bicycle facilities, (4) traffic control devices, (5) traffic
calming measures, and (6) neighborhood school operations. Further, external
intersection improvements were identified that mitigated the existing
operational deficiencies and reduced the potential for cut-through traffic
within the neighborhoods. The recommendations developed in the studies
were based primarily on accepted engineering practices, conformity with the
2009 Manual on Uniform Traffic Control Devices (MUTCD), existing Village
criteria, and the input of Village officials.
LOCATION:
Downers Grove, Illinois
COMPLETION DATE:
2011 - Present 9575 West Higgins Road, Suite 400 | Rosemont, Illinois 60018
847.518.9990 | www.kloainc.com
Page 74 of 116
VILLAGE OF MOUNT PROSPECT
VILLAGE-WIDE TRAFFIC CONTROL STUDY
CORE SERVICES
Data Collection
Design Services
Parking Planning
Traffic Engineering
Transportation Planning
CLIENT: Kenig, Lindgren, O’Hara, Aboona, Inc. (KLOA, Inc.) was retained by the Village
Village of Mount Prospect of Mount Prospect to undertake a Village-wide traffic control and signage
Contact: Matthew P. Lawrie, review program. The objective was to review traffic control and roadway
PE operations throughout the entire Village in an effort to (1) provide a higher
(847) 870-5640 level of standardization, (2) increase driver expectations, and (3) enhance
safety in the Village’s residential neighborhoods.
The Village’s Residential Intersection Traffic Control Program defined 18
subareas for individual analysis. Each subarea analysis included the collection of
traffic volume data, review of the roadway classification system, and evaluation
of all traffic control signs against a criteria matrix based on Village standards
and the guidelines contained within the Federal Highway Administration’s
Manual on Uniform Traffic Control Devices for Streets and Highways (MUTCD).
Recommendations were developed to modify intersection traffic control
within each subarea. “Before” and “after” studies were also conducted to
evaluate the effectiveness of the recommended/implemented changes.
LOCATION:
Mount Prospect, Illinois
COMPLETION DATE:
2009 9575 West Higgins Road, Suite 400 | Rosemont, Illinois 60018
847.518.9990 | www.kloainc.com
Page 75 of 116
VILLAGE OF NILES
INTERSECTION TRAFFIC CONTROL STUDIES
CORE SERVICES
Data Collection
Design Services
Parking Planning
Traffic Engineering
Transportation Planning
CLIENT: The Village of Niles retained Kenig, Lindgren, O’Hara, Aboona, Inc. (KLOA, Inc.)
Village of Niles to assist them on a Village-wide study of the traffic controls within the Village’s
Contact: Robert Rado II residential neighborhoods. The objective was to review traffic control and
Civil Engineer II roadway operations throughout the entire Village in an effort to (1) provide
(847) 588-7924 a higher level of standardization, (2) increase driver expectations, and (3)
enhance safety in the Village’s residential neighborhoods. Due to the size of
the Village and complexity of the program, the Village has been divided into
16 different neighborhoods.
To date, KLOA, Inc. has performed studies in the first five neighborhoods within
the Village. Each neighborhood analysis included the collection of traffic
volume data, review of the roadway classification system, and evaluation of
all traffic control signs against a criteria matrix based on Village stnadards
and the guidelines contained within the Federal Highway Administration’s
2023 Manual on Uniform Traffic Control Devices for Streets and Highways
(MUTCD). Recommendations were developed to modify intersection traffic
control within each neighborhood, including converting one-way/two-way
stop sign controlled intersections to all-way stop sign control, replacing
yield sign control with stop sign control, and providing stop sign control
at uncontrolled intersections, based on examining the traffic control on an
overall neighborhood basis.
LOCATION:
Niles, Illinois
COMPLETION DATE:
2022 - 2024 9575 West Higgins Road, Suite 400 | Rosemont, Illinois 60018
847.518.9990 | www.kloainc.com
Page 76 of 116
VILLAGE-WIDE TRAFFIC STUDY
CORE SERVICES
Data Collection
Design Services
Parking Planning
Traffic Engineering
Transportation Planning
CLIENT: Kenig, Lindgren, O’Hara, Aboona, Inc. (KLOA, Inc.) was retained by the Village
Village of Riverside of Riverside to perform a Village-wide traffic study. The Village has a curvilinear
Contacts: Jessica Francis, roadway system with very few tangent roadway sections or perpendicular
Village Manager (right-angle) intersections and has a railroad line that extends through the
Mr. Tom Weitzel, M.S., middle of the Village with a limited number of railroad crossings. Further, three
Police Chief
high-volume, state arterial roadways and two major collector roads border
the Village that experience traffic congestion, which spills onto the Village
(708) 447-2700
roads. As a result, the Village was experiencing some unique traffic flow and
pedestrian/bicycle safety issues and concerns.
Overall, the objective of the study was to thoroughly examine the existing
operations within the Village, identify any operational deficiencies, and
develop a recommended plan to mitigate the existing deficiencies, enhance
operations, and improve safety. The study included extensive field observations,
daily traffic counts and speed surveys at 29 locations, peak period counts at
five intersections, and license plate surveys at numerous entry/exit points
to the Village. Recommendations and/or plans were developed regarding
(1) the roadway functional classification system, (2) traffic control at all the
Village’s intersections, (3) pedestrian crossings at many Village intersections,
(4) the student circulation systems and school warning devices/signage plans
serving the four primary schools in the Village, (5) bicycle facilities and routes,
(6) traffic calming within the central business district and along six collector
roads, and (7) existing traffic signal operations.
LOCATION:
Riverside, Illinois
COMPLETION DATE:
2017 9575 West Higgins Road, Suite 400 | Rosemont, Illinois 60018
847.518.9990 | www.kloainc.com
Page 77 of 116
VARIOUS STUDIES / PLANS PROMOTING
COMPLETE STREETS
CORE SERVICES
Data Collection
Design Services
Parking Planning
Traffic Engineering
Transportation Planning
CLIENT: KLOA, Inc. has been retained on numerous assignments to evaluate and/or
Village of La Grange design innovative solutions to transform the public way in a manner that
Village of Oak Park improves safety for pedestrians, bicyclists and transit users. The solutions have
Loyola University Chicago followed Complete Streets principles and have been contextually sensitive to
DePaul University the surrounding environment. Examples include woonerfs and paseos for
University of Chicago Loyola University Chicago, raised mid-block crosswalks with rectangular rapid
flashing beacons (RRFBs) in Chicago and Western Springs, pedestrian hybrid
beacons (aka. HAWK signals) in La Grange, road diets in Oak Park, roundabouts
in Tinley Park, accessible traffic signals with leading pedestrian intervals and
pedestrian countdown timers in Chicago, intersection bump outs at DePaul
University, speed controls in La Grange, pedestrian refuge islands in Wheeling,
and bicycle lanes in Chicago, among many others.
BUDGET:
Various
LOCATION:
Various Locations in Illinois
COMPLETION DATE:
9575 West Higgins Road, Suite 400 | Rosemont, Illinois 60018
2010-Present 847.518.9990 | www.kloainc.com
Page 78 of 116
3. Key Project Staff
An important component of our approach to this assignment is the abilities and availability of the
consultant staff that will undertake the work and the manner in which the project will be managed.
The KLOA staff listed below have performed numerous speed studies, neighborhood traffic
studies, and studies that have addressed intersection safety and traffic speed management. All are
very experienced in conducting the type of study desired by the Village of Glen Ellyn. Further, all
are very familiar with Glen Ellyn from past engineering engagements within the Village.
Michael A. Werthmann, P.E., PTOE, Principal of KLOA, will serve as Project Manager on this
assignment. As Project Manager, he will perform and/or oversee the required technical analyses,
prepare the study report, and attend all project meetings. Mr. Werthmann has more than 35 years
of experience as Project Manager or Project Engineer on numerous traffic, transportation, parking,
and pedestrian planning and engineering assignments for public agencies and private
developments. Mr. Werthmann served as Project Manager for the Glen Ellyn CBD traffic study,
the City of Wheaton’s village-wide collector road study, the City of Naperville’s first two
neighborhood traffic studies, the village-wide traffic study for the Village of Riverside, the
Hinsdale downtown study, and the various neighborhood studies performed for the villages of
Mount Prospect, Downers Grove, Darien, and Niles. Mr. Werthmann has made presentations to
the Wheaton City Council on posted speed limits and traffic speed management strategies and was
a co-presenter of the Neighborhood and Community Transportation Studies – Process,
Recommendations, and Lessons Learned session at the 2017 American Planning Association
(APA)–Illinois State Conference in Naperville. Mr. Werthmann has also conducted many traffic
studies within the Village of Glen Ellyn. He is a registered Professional Engineer in the State of
Illinois and is a certified Professional Traffic Operations Engineer. He carries Member status in
the Institute of Transportation Engineers (ITE).
Eric D. Russell, P.E., PTOE, PTP, LEED AP-ND, Principal of KLOA, will serve as a Technical
Advisor on this assignment. Mr. Russell also has more than 35 years of experience managing
traffic and transportation planning assignments for counties, municipalities, school districts,
medical centers, universities, neighborhoods, and private developments. Mr. Russell prepared the
transportation element of Glen Ellyn’s new Comprehensive Plan and has performed traffic speed
studies for the Village of La Grange, neighborhood traffic studies for Naperville and Niles, and
many traffic engineering studies for the Village of River Forest. He also prepared the River Forest
Bicycle Plan and Safe Walking Routes to School plans for the Oak Park and River Forest schools.
Mr. Russell has made many presentations on neighborhood traffic safety and was a co-presenter
of the Neighborhood and Community Transportation Studies – Process, Recommendations, and
Lessons Learned session at the 2017 American Planning Association (APA)–Illinois State
Conference in Naperville. Mr. Russell is a registered Professional Engineer in Illinois and is a
certified Professional Traffic Operations Engineer and Professional Transportation Planner. He is
also a LEED accredited professional with neighborhood development specialization and carries
Member status in ITE.
13
Page 79 of 116
Andrew Bowen, Senior Consultant of KLOA, is a traffic engineer with seven years of professional
experience assisting on a variety of projects including traffic analysis, traffic impact studies,
transportation plans, corridor studies, and traffic data collection efforts. Mr. Bowen assists in the
management of KLOA’s data collection efforts and use of our MioVision Scout Video Traffic
Data Collection Units. Mr. Bowen is proficient in Synchro, SimTraffic, and HCS traffic analysis
software and is instrumental in technical analyses and document preparation.
Mark Shields is the lead data collection manager for Quality Counts, LLC in the Chicago area. He
supervises the Chicago office technicians, manages product delivery, and performs QC/QA on
traffic data reports. Mr. Shields is experienced in numerous forms of data collection technology,
including Miovision Scout Video Collection Units, JAMAR TRAX Apollyon traffic
counter/speed/classifiers, tube counts, and spot speed studies (both radar and lidar), among others.
He will be responsible for the collection of the traffic volume, speed and classification data using
the Jamar TRAX Apollyon units.
Staff Availability
These staff members are prepared and readily available to perform the proposed work program
within the 6-month schedule described in Section 5 of this proposal. Further, KLOA has the
backlog flexibility and personnel capacity to achieve this expeditious schedule. Mr. Werthmann,
as Project Manager, will conduct weekly project meetings with KLOA project staff to coordinate
and supervise efforts and keep the project on schedule and within budget. He will also be in weekly
contact with the Village’s project contact person to review project status, work completed, budget
expended, and schedule. KLOA, and our traffic count subcontractor Quality Counts, LLC, also
both have the available time and equipment to perform all of the data collection tasks this Spring
while school is in session.
Below is an organizational chart for the key KLOA staff. Resumes for these individuals follow.
Village of Glen Ellyn
Project Manager
Michael A. Werthmann, PE, PTOE
Project Engineers
Technical Advisor
Andrew Bowen
Dylan Freeman Eric D. Russell, PE, PTOE, PTP
Technicians
Millie Darquea (KLOA)
Mark Shields (QC)
14
Page 80 of 116
Michael Werthmann, PE, PTOE Principal
Mr. Werthmann is a traffic and transportation engineer with more than 25 years of experience
and a founding Principal of Kenig, Lindgren, O’Hara, Aboona, Inc. Mr. Werthmann is
currently responsible for traffic and transportation assignments and traffic signal design
projects for the firm’s private and public clients. He has served as project manager on a variety
of public and private sector projects including site traffic impact analyses, parking demand
analyses, traffic management, safety studies, traffic simulation models, transportation and
planning studies, roadway planning and design, Intersection Design Studies (IDS) and Signal
Design. Mr. Werthmann has also appeared as an expert witness at public hearings. Prior to the
forming of Kenig, Lindgren, O’Hara, Aboona, Inc., Mr. Werthmann had been with Barton-
Aschman Associates for six years.
Traffic Impact Studies - Intersection Design Studies and
EDUCATION Residential, commercial, office, industrial, Traffic Signal Design -
institutional, and mixed-use developments within New and modified intersections for various
Bachelor of Science in Civil the Chicago area and other states including locations within Illinois.
Engineering Georgia, Indiana, Iowa, Michigan, Missouri,
Michigan State University Pennsylvania, and Wisconsin. Roadway/Site Access Geometric
Concept Plans -
Masters of Management Parking Needs and Feasibility Studies - Various developments and municipalities.
Kellogg Graduate School of Residential, commercial, office, industrial,
Management institutional, and mixed-use developments within Transportation and Planning Studies -
Northwestern University the Chicago area and other states including Various communities, downtowns/central
Georgia, Indiana, Iowa, Michigan, Missouri, business districts (CBDs), and roadway corridors
Pennsylvania, and Wisconsin. within the Chicago area.
REGISTRATIONS
Traffic, Parking, and Safety Studies - Neighborhood Traffic Studies -
Preschools, elementary, middle, and high schools Mount Prospect, Darien, Deer Park, Oak
Professional Engineer in and various school districts within Park, Downers Grove, Naperville,
State of Illinois the Chicago area. Riverside, and Wheaton, Illinois.
Registered Professional Traffic Traffic Simulation and Traffic Signal University and College Traffic/ Parking
Operations Engineer (PTOE) Operational Analyses - Planning Studies -
Various communities and Aurora University, Joliet Junior College, College
developments within the Chicago and Wisconsin of Lake County (Grayslake and Vernon Hills
PROFESSIONAL ASSOCIATIONS areas including Chicago, Mount Prospect, Oak campuses), Harper College, University of Illinois
Park, Schaumburg, and Will County, Illinois. at Chicago, Waubonsee Community College,
Institute of Transportation Kishwaukee College, Benedictine University,
Engineers Corridor Studies and Pre-Phase 1 Studies - Dominican University, and Roosevelt University.
Bloomingdale, Blue Island, Chicago, Elmwood
Park, Evanston, Highwood, Lincolnshire, Mount Medical Campus Traffic/Parking
Prospect, Palatine, Oak Park, Schaumburg, Villa
Planning Studies -
Park, Wheaton, and Will County, Illinois.
Chicago, DuPage County, Geneva, Evergreen
Park, Hoffman Estates, Lindenhurst, Naperville,
Traffic Signal/Multiway Stop Sign La Grange, Lake Forest, Oak Park, and Wauke-
Warrant Studies - gan, Illinois; Munster, Indiana; and Iowa City,
Along State, County, and local roadways at Iowa.
numerous locations within the Chicago area.
Traffic Impact Studies for Waste
Management Facilities -
New and expanded landfills and transfer stations
in various municipalities and counties in Illinois
and Indiana.
Page 81 of 116
Eric D. Russell, PE, PTOE, PTP, LEED AP ND Principal
Mr. Russell is a traffic and transportation engineer/planner with more than 30 years of
experience. Prior to joining KLOA, Inc., Mr. Russell was a Principal Associate with Parsons
Corporation (Barton-Aschman Associates, Inc.). He has served as project manager on a variety
of public and private sector projects including multimodal transportation plans and corridor
studies, traffic impact studies, parking demand studies, transportation management plans,
roadway geometric concept plans, parking facility layouts, trailblazing sign and pavement
marking plans, traffic signal warrant studies, pedestrian safety studies, and bicycle facility
planning.
Traffic Impact Studies - Medical Center Traffic/Parking Planning -
Residential, commercial, retail, industrial, institutional, IL Medical District, John H. Stroger, Jr. Hospital, U of
EDUCATION & mixed-use developments throughout greater Chicago Chicago Medical Center, St. Bernard Hospital, Vencor
and in Washington, DC, AZ, CA, CO, DE, IA, IL, IN, Hospital North, Chicago, IL; Little Company of Mary
Master of Business KY, MD, MI, MN, NC, NY, OH, PA, SD, VA & WI. Hospital, Evergreen Park, IL; Advocate Christ Medical
Administration (Real Estate Center, Oak Lawn, IL; Cleveland Clinic, Cleveland
Development) Transportation Plans - and Firelands Community Hospital, Sandusky, in OH;
Grundy Co, Will Co, Bourbonnais, Buffalo Grove, Physicians Memorial Hospital, La Plata, MD.
George Washington University Calumet Park, Cary, Carbondale, Countryside, Frankfort,
Glen Ellyn, Gurnee, Justice, Lincolnwood, Manhattan, Campus Traffic/Parking Planning -
Bachelor of Science in Civil McHenry County, Niles, Oswego, Ottawa, New Lenox, Illinois Veterans Home, Quincy; U of Chicago, DePaul
Engineering Plainfield, River Forest, Rock Island, Round Lake U, Loyola U, St. Xavier U, U of Illinois-Chicago,
Heights, Schiller Park, Schaumburg, Streamwood, and Chicago; Northern Illinois U, DeKalb, IL; Governors
University of Cincinnati Tinley Park, IL; Ames, IA; Bolling AFB, Washington, State U, University Park, IL; Iowa State U, Ames, IA.
DC.
REGISTRATIONS Rec & Event Center Traffic/Parking Planning -
Corridor Studies - NIU Convocation Center, Elk Grove Park District
Professional Engineer in Lake Cook Rd, Buffalo Grove; Golf Rd, Rolling Claes Pavilion, Woodridge Park District Athletic Rec
State of Illinois (PE) Meadows; US 6, New Lenox; US 30/IL 50, Matteson; Center, Park District of La Grange Rec Center, Park
Somonauk Rd, Cortland; Broadway Rd, Reed Rd, District of Highland Park Rosewood Beach Park,
Brisbin Rd, Lisbon Rd & Saratoga Rd, Grundy Co; Evanston Sports Dome, Evanston Robert Crown Park
CERTIFICATIONS WIKADUKE Trail, Kendall Co; IL 53, Will Co; Western redevelopment, Plainfield Park District Bott Park Rec
Ave/Gregory St, Blue Island; Kinzie, Armitage, Center, Niles Park District LoVerde Rec Center,
Professional Traffic Operations Burnside, Pullman & Calumet Industrial Corridors, Northbrook Park District Techny Park Activity Center.
Engineer (PTOE) Chicago; W. 79th St, Chicago; and Sheridan Rd, Chicago
in IL and Union Station/North Capitol St in Washington, Parking Demand/Shared Parking Studies -
Professional Transportation DC. Uptown Park Ridge; Uptown Blue Island; Downtown
Homewood; Downtown Ottawa; Walgreens HQ,
Planner (PTP) Deerfield; Grainger HQ, Mettawa; River Forest;
Traffic Circulation/Safety Studies -
Citywide, Darien; Arlington Heights Memorial Library, Hawthorn Race Course, Cicero; St. Viator HS,
Traffic Signal Operations Arlington Heights; U of Chicago Lab Schools, Chicago; Arlington Heights; Fox College, Orland Park; Shedd
Specialist (TSOS) Aptakisic JHS, Buffalo Grove; Clarendon Hills MS, Aquarium, Chicago; Greektown, Chicago; and
Clarendon Hills; Oak Lawn HS, Oak Lawn; Hinsdale Brighton Park & Crawford Park Industrial Corridors,
MS & Hinsdale Central HS, Hinsdale; Hinsdale South Chicago in IL; Parkway Landing, Fremont; Silver
LEED Accredited Professional - HS, Darien; Lyons Twp HS, La Grange; Metea Valley Creek Center, San Jose; and NewPark Technology
Neighborhood Development HS, Aurora; Schaumburg Christian School, Schaumburg; Centre, Newark in CA; North Grand Mall, Ames, IA;
Sandwich HS, Sandwich; New South Side HS, Chicago; Marriott-McDowell Mountains, Scottsdale, AZ;
PROFESSIONAL ASSOCIATIONS Johnson ES & Tioga ES, Bensenville; and Steeple Run Burlington Square Mall & Greektown Casino, Detroit,
ES, Naperville in IL. MI.
Institute of Transportation
Trailblazing Sign/Routing Plans - Parking Design/Pavement Marking Plans -
Engineers Rivers Casino, Des Plaines; Pullman National Monu- Salisbury Mall, Salisbury; Metro Center Garage, Silver
ment, Chicago; Northwestern Lake Forest Hospital, Lake Spring; and Aberdeen Train Station, Aberdeen in MD;
American Planning Forest; NAVSTA Great Lakes/Ft. Sheridan Housing, proposed Redskins Football Stadium, Washington, DC;
Association Highland Park; and ComEd Overhead Transmission Genesee Valley Center, Flint, MI.
Training Center, Sugar Grove in IL.
Bikeways -
Pedestrian Safety Plans - Bicycle Plan, River Forest, IL.
Safe Walking Routes to School plans, Oak Park & River
Forest; Crossroads Business District, Wheeling; 47th St Maintenance of Traffic Plans -
& Gilbert Ave, La Grange; W. Harrison St, Stony Island Interstate 15, Salt Lake City, UT.
Ave, & Sheffield Ave/Belden Ave, Chicago in IL.
Interchange Feasibility Studies -
I-80/Brisbin Road, Grundy County, IL.
Page 82 of 116
Andrew N. Bowen Senior Consultant
Mr. Bowen is a traffic and transportation engineer with eight years of experience. Prior to
joining KLOA, Inc., Mr. Bowen was a student at Bradley University with a focus in transporta-
tion engineering. Mr. Bowen also gained experience as an intern with the Peoria County
Highway Department. During his time at KLOA, Inc. he has worked on a variety of public and
private sector projects including traffic impact, transportation demand management, truck
routing, and parking demand studies and traffic simulation and operations analysis.
Traffic Impact Studies - Traffic Signal Warrant Studies -
Multiple studies of residential, commercial, Traffic signal warrant studies performed along
EDUCATION industrial, institutional, and mixed-use develop- State, County, and local roadways at numerous
Bachelor of Science in Civil ments. Lathrop South Campus in Chicago; Ford locations within the Chicago area. Canterfield
Engineering City Mall redevelopment in Chicago; Elk Grove Corporate Campus in West Dundee; U.S. Route
Bradley University Woods Plaza redevelopment in Elk Grove Village; 30 and Veterans Parkway in New Lenox; and
Bell Works redevelopment in Hoffman Estates, IL; multiple intersections along the Harlem Avenue
Amazon facilities in Verona, WI, West Chicago, IL, corridor in Tinley Park, IL.
and more; multiple QuikTrip fuel centers in IL and
MI; and multiple industrial and mixed-use develop- Transit Oriented Development
ments in coordination with the 143rd Street Transportation Studies -
extension in Plainfield, IL. Traffic and Transportation Demand Management
Studies for developments that qualify for the City
Parking Studies - of Chicago Traffic Oriented Development
Parking needs and feasibility studies throughout Ordinance. 370 North Carpenter, 400 North
the greater Chicago area including apartment, Elizabeth Street, and Lincoln Park Center.
retail, and mixed-use developments. Woodridge
Festival in Woodridge; 1200 Diehl Road in Campus Circulation Studies -
Naperville; and Highland Park Library in Highland Churchill Elementary School in Glen Ellyn, IL
Park, IL. and School Town of Munster campus in Munster,
IN.
Intersection Design -
Modification, modernization, and expansion of Data Collection -
existing signals including projects such as IL 68 Supervised or collected transportation data,
with Fountain View Drive in Inverness; and U.S. including traffic volumes, vehicle classification,
20 with Rosedale Avenue in Bloomingdale, IL. vehicle speed, bicycle and pedestrian volumes,
parking occupancy surveys, existing roadway
conditions, and existing signal conditions.
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4. Project Understanding and Proposed Approach
Since Glen Ellyn’s Village Code does not establish a general default speed limit for roadways
under Village jurisdiction, the existing prima facie speed limit in the Village is 30 miles per hour
(mph) in conformance with the Illinois Vehicle Code. The Village Code does provide exceptions
to the default speed, including six roadway segments that adjoin schools or parks which are posted
at 20 mph or 25 mph, and three major collector roadways which are posted at 35 mph or 40 mph,
but no overall policy with respect to speed limits by roadway functional classification.
There is a perceived concern that the 30 mph default speed limit results in speeding in the Village,
particularly within the residential areas, and members of the community have an interest in
lowering the posted speed limit on the residential streets to 25 mph. As such, the Village is seeking
a Traffic Engineering Study that evaluates the traffic speeds along a set of specified arterial,
collector and local residential roadways, and makes a determination as to whether adjustments to
the current speed limits are warranted on those roadways based on prescribed procedures from the
Illinois Department of Transportation (IDOT), specifically from IDOT’s Policy on Establishing
and Posting Speed Limits on the State Highway System, June 2025. The intent is to utilize the
findings from this analysis to determine if an overall policy can be established with respect to
posted speed limits by roadway classification or other industry-accepted design rationale.
There are 23 roadway segments specified in the Request for Proposal (RFP) for evaluation. Eleven
of the roadway segments are located outside of the central business district (CBD) and consist of
minor arterials, major collectors, minor collectors, and local roads, all of which have posted speed
limits of 30 mph or 35 mph and some of which extend through residential areas. Five of the
roadway segments are located within the CBD and do not currently have a posted speed limit. The
remaining seven roadway segments are local roadways within residential neighborhoods and have
either a 30 mph posted speed limit or no posted speed limit.
In addition to a recommendation on potential speed limit adjustments, the Village is seeking
ancillary solutions that potentially could be implemented to better manage traffic speeds along
these roadways, including education, enforcement and engineering measures (the three “E’s” of
traffic calming), based on professional expertise, industry best practices, and methods from peer
communities.
While the speed limit evaluation is the primary focus of the study, the Village would also like an
informal review of intersection safety at five specified intersections within the Village. In addition,
if the budget allows, the Village also desires some optional assistance towards implementation of
any speed reduction or speed management measures, including grant applications, preparing
educational materials, developing sign concepts, implementation phasing strategies, and follow-
up evaluations of pilot projects.
This project is intended to be inclusive, incorporating feedback from the general public, Village
staff, elected and appointed officials, which will be obtained through public workshops held with
the Capital Improvements Commission and the Village Board.
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Based on this understanding of the traffic engineering services desired by the Village, KLOA has
summarized a project approach and scope of services that we believe to be responsive to the
December 22, 2025 RFP and Addendum #1 of the RFP.
The approach is based on numerous speed studies and neighborhood traffic studies previously
conducted for other communities and provides for the highest quality product produced in a timely
and cost-efficient manner. The following highlights some aspects of the KLOA approach:
• The project is divided into logical tasks where milestones can be presented and reviewed
and, if necessary, any issues and/or concerns can be resolved throughout the process.
• A collaborative effort is encouraged between KLOA and Village staff throughout the
process, which builds consensus towards the appropriate recommendations and designs.
• Our highly trained staff has the experience and technical ability to identify and evaluate
any potential issues/concerns early in the process and develop pragmatic solutions.
• Our internal QC/QA process provides for multiple back-checking and product reviews
throughout the study preparation process to ensure accuracy of work and completeness of
responses to all comments received.
• Our hands-on project management process includes weekly project status reviews of
product development, project budget, and schedule of deliverables. This process maintains
supervisory oversight in short, regularly scheduled intervals and has proven very effective
at sustaining high quality products on time and within budget.
The following outlines the scope of services anticipated to be provided for this project.
Task 1: Field Reconnaissance/Traffic Observations
KLOA will perform field reconnaissance on the speed study roadway segments and intersection
safety locations to observe traffic, pedestrian, and bicycle operations and inventory roadway
characteristics necessary to complete the IDOT speed limit evaluation and develop intersection
safety and speed management recommendations. Data to be obtained will include lane
configurations, roadway width, cross street and access driveway type and location, intersection
traffic controls, posted speed limits, parking regulations, pedestrian activity centers, sidewalk and
crosswalk locations, bicycle facilities, and traffic calming/intersection safety features.
Task 2: Acquisition and Review of Existing Data, Plans, and Policies
KLOA will review relevant Village policies and plans to further familiarize ourselves with the
Villages roadway network, land uses, and planned changes in land use and the transportation
network. Plans/policies to be reviewed include the Village’s Strategic Plan, Comprehensive Plan,
and Complete Streets policy and the DuPage County Safety Action Plan.
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From the Village, KLOA will also obtain relevant data for use in this study including GIS-based
street mapping, roadway widths and right-of-way, Village-wide average crash rate, and a summary
of speed and stop sign violations for the past 3 years for the subject roadway segments and
intersection safety study locations. For review and mapping purposes, violation information should
include citation type and location.
From IDOT, KLOA will obtain traffic volume data and crash data for use in this study including
the annual average daily traffic (AADT) counts, Statewide average crash rate, and crash summaries
for the past 5 years for the subject roadway segments and intersection safety study locations. The
crash data will be screened for speed-related incidents and pedestrian/bicycle crashes.
Task 3: Benchmarking and Best Practices
KLOA will perform the following tasks to compare the Village’s current policies and strategies
with those of local peer communities and regional/national benchmarks.
Peer Community Comparison: KLOA will review speed limit policies and traffic calming
strategies from comparable suburban communities such as Wheaton, La Grange, Elmhurst,
Naperville, Downers Grove, Evanston and Oak Park and compare to those of Glen Ellyn.
Policy Alignment: KLOA will evaluate Glen Ellyn’s current speed and traffic calming
practices against regional and national benchmarks to identify gaps and opportunities for
improvement.
Task 4: Traffic Data Collection
KLOA will retain Quality Counts, LLC as a subcontractor to collect traffic volume, speed, and
classification data from a single location on each of the 23 roadway segments listed below and shown
in the exhibit from the RFP, included in the Appendix. The specific count location on each roadway
segment will be confirmed with Village staff at the onset of the study. The equipment to be used to
collect this data will consist of the latest generation of JAMAR TRAX Apollyon traffic
counter/speed/classifiers which utilize road tubes and automated traffic recorders. The traffic data
will be collected over two consecutive weekdays (48 hours of data between Tuesday and Thursday
of the week) during the Spring when school is in session. The specific dates of the data collection
will also be confirmed with Village staff at the onset of the study.
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48-HOUR TRAFFIC VOLUME/SPEED/CLASSIFICATION DATA LOCATIONS
Roadways Outside of CBD CBD Roadways Local Roadways
Bryant Avenue Crescent Boulevard Hawthorne Boulevard (E)
Crescent Boulevard Duane Street Hawthorne Boulevard (W)
Fawell Road Main Street (N of RR) Highview Avenue
Hill Avenue Main Street (S of RR) Marston Avenue
Kenilworth Avenue Pennsylvania Avenue Montclair Avenue
Lambert Road Raintree Drive
Main Street (N of CBD) Regent Street
Main Street (S of CBD)
S. Park Boulevard
Spring Avenue
Western Avenue
Traffic Count Location Exhibit
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Task 5: Analyses
This task will consist of the summarization and/or analysis of the traffic volumes and speeds,
vehicle classification, crash data, and speed and traffic control violations.
A. Traffic Volume/Speed/Classification Analysis
Utilizing the traffic data collected in Tasks 2 and 4, the 48-hour traffic volume data will be
analyzed to calculate a 24-hour average daily traffic (ADT) volume, which will be compared with
any available IDOT AADT data to validate the data and identify any noticeable trends. Traffic
speed data will be analyzed to establish an average speed, 85th-percentile speed, and top of 10 mph
pace, as well as the prevailing speed which is the average of the three. The prevailing speed will
be compared with the posted or default speed limit to identify corridors where significant variance
exists, indicating a potential need for speed management or traffic calming measures. The volume
and speed data will also be reviewed for time-of-day trends as well. Vehicle classification data
will be separated into various categories, including passenger cars, small trucks/vans, trucks/buses,
and semi-trailer trucks. The ADT, speed and classification data will then be entered into a
collective spreadsheet describing each respective roadway segment in groupings based on
functional road classification. Locations where multimodal activity is prevalent will be noted,
including areas of high pedestrian and bicycle activity such as schools, parks, downtown corridors,
and trail crossings and conflict locations with vulnerable road users.
B. Crash Analysis
The IDOT crash data for each roadway segment, collected in Task 2, will be screened to identify
locations where speed-related incidents and pedestrian/bicycle crashes have occurred. If the annual
collision summaries do not specify whether speed was a factor, KLOA will work with Village staff
to determine if individual police reports should be obtained from the Glen Ellyn Police Department
for use in this analysis. KLOA will also calculate crash ratios for each roadway segment based on
the computed road segment crash rate and published Statewide or Village-wide crash rates.
C. Enforcement Analysis
Citation and warning analysis: KLOA will utilize the speed and stop sign violation citation data,
collected from the Village in Task 2, to generate a “heat-map” style mapping exhibit to highlight
the most significant hotspot locations along each roadway segment.
Task 6: IDOT Speed Limit Evaluation
The data collected and analysis performed in the subsequent tasks will be entered into an IDOT
Speed Limit Evaluation Matrix for each roadway segment under investigation to determine if an
altering of the posted (or default) speed limit is warranted. The matrix specifically utilizes the
speed data, cross street and driveway conflicts, pedestrian volumes/major crossings, sidewalk
location, crosswalks, parking regulations, and crash ratios to calculate a prevailing speed
adjustment to determine whether an altered speed limit is warranted. The results from the IDOT
speed limit evaluation will be entered into the collective ADT/speed/classification spreadsheet for
each respective roadway segment under the appropriate functional road classification heading.
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Task 7: Intersection Safety Review
Based on the field reconnaissance and traffic observations performed in Task 1, as well as aerial
photos and as-built plans (if available), KLOA will review intersection conditions and develop
potential safety improvements at the following five intersections. The review will consider existing
physical intersection geometry, traffic control, channelization and striping, signage, pedestrian
safety elements, bicycle and pedestrian facilities, sight lines, crash experience, parking regulations,
access conflicts, and posted speed limits, among other items.
Intersections Undergoing Safety Review
Main Street / Hill Avenue
Hill Avenue / Taylor Avenue
Bryant Avenue / Hillside Avenue
Oak Street / Prairie Avenue
Taylor Avenue (Walnut Street – Willis Street)
Task 8: Recommendations
Based on field reviews and analysis results from Tasks 1 through 7 of this scope of services, KLOA
will develop the following recommendations for the four points listed below. The
recommendations will consider each roadway and intersection in context with its functional
roadway classification, roadway design, traffic volume carried, classification of roadway users,
neighboring land uses, pedestrian/bicycle activity, and crash history.
1. Determination on which of the specified roadway segments warrant speed limit alteration and
which segments do not based on the IDOT’s prescribed speed limit evaluation process,
engineering justification, and other industry-accepted rationale.
2. Determination as to which roadway segments would benefit from ancillary speed management
and/or traffic calming measures regardless of whether posted speed limits are altered. Proposed
measures could include education campaigns, enforcement practices and engineering
improvements and would align with accepted engineering principles, IDOT standards, Manual
on Uniform Traffic Control Devices (MUTCD) guidance, and national best practices.
3. Development of intersection safety measures for the five subject intersections. Measures would
also follow engineering principles, IDOT standards, MUTCD guidance, and national best
practices and would be illustrated on aerial-based images of the intersections.
4. Potential policies with respect to Village-wide posted speed limits based on functional roadway
classification.
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Task 9: Project Report and Other Deliverables
KLOA will summarize the methodology, data collection, observations, analysis, findings, and
recommendations in a clear and concise narrative report containing a brief executive summary,
tables, GIS-based mapping, and other exhibits. The report will include the benchmarking and best
practices review, results of the various analyses (traffic volume/classification, speed, crash, and
enforcement), intersection safety review, recommendations, and planning-level cost estimates for
implementation. For cost efficiency, the report will make use of previously developed IDOT
posted speed limit evaluation prepared by KLOA for previous speed studies. The GIS-mapping
will illustrate the roadway segments and intersections under study, posted speed limits, traffic
volumes and speeds, crash locations, speed and stop sign violation locations, corridors proposed
for speed limit changes, and locations for speed management and/or traffic calming strategies.
Initially, a digital copy of a draft report will be submitted to the Village for review and comment.
Upon receipt of comments from the Village staff, Village Board, and the community engagement
process, the draft report will be revised and a final report will be submitted to the Village in digital
format. In addition, all base data will be forwarded to the Village in digital format, including raw
traffic counts data, GIS shapefiles, analysis spreadsheets, and meeting summaries.
Task 10: Meetings, Community Engagement and Education
The KLOA Project Manager will attend up to four (4) public meetings or Village Board workshops
on this project in addition to a few virtual meetings with Village staff (e.g., project kick-off, key
milestones). The public meetings/workshops would be organized to outline the methodologies of
the study, present findings, answer questions, and gather community feedback. Visual aids would
be used to enhance understanding, such as PowerPoint slides, mapping exhibits, charts, handouts,
comment cards, and/or infographics.
KLOA will also assist Village staff in preparing materials for distribution in advance of the public
meetings, including the development of messaging explaining the purpose of the study, role of
vehicle speeds and speed limits in safety, fact sheets, frequently-asked questions (FAQs), social
media content explaining speed management strategies and benefits, and how residents can
participate. The materials will be understandable to both technical and non-technical audiences.
For virtual meetings with Village staff, KLOA will prepare meeting agendas and key finding
summaries in advance of the meetings. Summary notes from all meetings and workshops will be
developed by KLOA and provided to Village staff. As authorized, additional public meetings can
be attended, as needed, with the project budget amended accordingly.
Potential Optional Services
KLOA is available to provide optional services to supplement the work scope and product for this
study. The optional services are described below and could be performed upon approval of a
project change order and/or budget amendment. KLOA would provide a more detailed work scope
and cost estimate for these services when requested.
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Video-Based Traffic Counts at Intersections Undergoing Safety Review
While the RFP indicated that additional traffic counts at these intersections is not required, KLOA
has an inventory of Miovision Scout Collection Units and is available to collect traffic, pedestrian
and bicycle volumes at the five intersections for which safety is to be evaluated (see below). The
Miovision units utilize video-based technology allowing video files to be provided to Village staff
if desired. The counts could be conducted during the weekday peak commuting period or over a
multi-day period, whichever is desired and the additional budget will allow. The dates and time
periods for these additional counts will also be confirmed with Village staff at the onset of the study.
The time periods should align with peak pedestrian and bicycle activity levels from adjoining
properties, such as the Main Street Recreation Center at Main Street and Hill Avenue.
• Main Street / Hill Avenue
• Hill Avenue / Taylor Avenue
• Bryant Avenue / Hillside Avenue
• Oak Avenue / Prairie Avenue
• Taylor Avenue (Walnut Street – Willis Street)
Grant Support
KLOA will assist Village staff by preparing narrative text, supporting analysis/documentation,
benefit summaries, and convincing professional opinions to support grant applications for speed
management and traffic calming initiatives. These applications could include CMAP technical
assistance, IDOT safety funds, Safe Streets and Roads for All, and other federal programs, among
others.
Educational Materials and Signage Concepts
KLOA will develop draft designs for educational materials, Village website information,
neighborhood signage, or “Slow Streets” branding to reinforce speed management and traffic
calming initiatives.
Implementation Support
KLOA will offer ongoing advisory services during rollout of the speed management and traffic
calming initiatives, including evaluation of pilot projects and phased implementation strategies.
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5. Proposed Schedule of Implementation
We estimate that this Traffic Engineering Study can be adequately completed within a 6-month
schedule, as noted below. This schedule assumes a project start in early March 2026, traffic data
collection in April-May when school is in session, and completion of a draft report by the end of
July 2026. The schedule is contingent on a timely review of deliverables by Village staff and an
expeditious public engagement process.
PROJECT SCHEDULE
Mar Apr May Jun Jul Aug Sep
Task 2026 2026 2026 2026 2026 2026 2026
Kick-Off Meeting ●
1 Field Reconnaissance/ ■
Observations
2 Acquisition/Review of
Existing Data, Plans, Policies
3 Benchmarking/Best Practices
4 Data Collection
5 Analyses (Volume, Speed,
Crash, Enforcement)
6 IDOT Speed Limit Evaluation ●
7 Intersection Safety Review
8 Recommendations ● ■
9 Draft Report/Deliverables ♦
9 Cost Estimates ♦
9 Final Report ■ ♦
● Staff Meeting ■ Public Meeting ♦ Deliverable
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6. References
Below is a listing of municipal references that have served as KLOA clients on traffic engineering
services similar to that requested by the Village of Glen Ellyn in this RFP.
Village of Wheaton City of Darien
Mr. Joseph Tebrugge Mr. Daniel Gombac
Director of Engineering Director of Municipal Services
303 W. Wesley Street 1041 S. Frontage Road
Wheaton, IL 60187 Darien, IL 60561
(630) 260-2065 (630) 353-8106
jtebrugge@wheaton.il.us dgombac@darienil.gov
Village of Hinsdale Village of Mount Prospect
Ms. Andrianna Peterson Mr. Sean Dorsey, P.E.
Assistant Village Manager Director of Public Works
19 E. Chicago Avenue 1700 W. Central Road
Hinsdale, IL 60521 Mount Prospect, IL 60056
(630) 789-7005 (847) 870-5640
apeterson@villageofhinsdale.org sdorsey@mountprospect.org
Village of Lombard Village of Downers Grove
Mr. Scott Niehaus Mr. Scott Vasko
Village Manager Director of Engineering
255 E. Wilson Avenue 5101 Walnut Avenue
Lombard, IL 60148 Downers Grove, IL 60515
(630) 620-5700 (630) 434-6804
niehauss@villageoflombard.org svasko@downers.us
City of Elmhurst Village of New Lenox
Mr. Kent Johnson Ms. Robin Ellis
Assistant City Manager Assistant Village Administrator
209 N. York Street 1 Veterans Parkway
Elmhurst, IL 60126 New Lenox, IL 60451
(630) 530-3024 (815) 462-6413
kent.johnson@elmhurst.org rellis@newlenox.net
Village of Buffalo Grove Village of Riverside
Mr. Christopher Stilling Jessica Frances
Deputy Village Manager Village Manager
50 Raupp Boulevard 27 Riverside Road
Buffalo Grove, IL 60089 Riverside, IL 60546
(847) 459-2500 (708) 447-2700
CStilling@vbg.org jfrances@riverside.il.us
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7. Cost Proposal
Based on our experience in similar studies, we have estimated our Not-To-Exceed fee to perform
the scope of services outlined in Section 4 of this proposal to be $49,700. This fee would cover all
professional staff time and direct expenses (i.e. traffic counts, travel, reproduction, etc.) incurred
in the performance of this assignment. A breakdown of the KLOA fees by man-hour and work
task is shown in the following table. Any additional in-person public meetings or workshops
beyond the four included in the scope of services, as well as any of the optional services described
in Section 4, would be considered additional services and would require a budget amendment.
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Cost Reporting Form
Glen Ellyn Traffic Engineering Services
Prime Firm Name KLOA, Inc.
Subsonsultants Quality Counts, LLC
Field Reconn/Plans- Estimated Hours
Policies-Data Analysis/IDOT
Review, Evaluation/Intersection Recommendations/ Meetings/Engagement
Benchmarking Data Collection Safety Review Reports/Deliverable /Education Total Hours Total
Person Name/ Title Tasks 1, 2, 3 Task 4 Tasks 5, 6, 7 s Tasks 8, 9 Task 10 (Tasks 1-8) Rate/Hour Estimated Cost
Michael Werthmann, Principal 2 - 12 12 20 46 $ 270.00 $ 12,420.00
Eric Russell, Principal 2 - 4 24 8 38 $ 220.00 $ 8,360.00
Andrew Bowen, Senior Consultant 8 4 20 30 24 86 $ 170.00 $ 14,620.00
Dylan Freeman, Consultant 18 - 14 - - 32 $ 75.00 $ 2,400.00
Millie Darquea, Technician 2 - 14 16 8 40 $ 105.00 $ 4,200.00
- - - - - - $ - $ -
- - - - - - $ - $ -
- - - - - - $ - $ -
- - - - - - $ - $ -
- - - - - - $ - $ -
- - - - - - $ - $ -
- - - - - - $ - $ -
Total Hours 32 4 64 82 60 242
Total Staff Costs per Task $ 3,900.00 $ 680.00 $ 10,040.00 $ 15,300.00 $ 12,080.00 $ 42,000.00
Other Direct Costs (define below) $ 300.00 $ 7,000.00 $ - $ - $ 400.00 $ 7,700.00
Total Costs Per Task $ 4,200.00 $ 7,680.00 $ 10,040.00 $ 15,300.00 $ 12,480.00
Total Project Fees $ 49,700.00
Direct Costs
Travel (mileage/tolls/parking/meals) 300 200
Reproduction/Delivery 200
QC Traffic Counting Services 7000
Date: 1/21/2026 Signature of authorized representative:
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Appendix
RFP Exhibit
Attachment I – Proposal Submittal Form
Attachment II – Respondent Certification
Attachment III – Respondent Non-Collusion Certification
Attachment IV – Tax Compliance Affidavit
Attachment V – Organization of Proposing Firm
Attachment VI – Conflict of Interest
Attachment VII – Disqualifications of Certain Proposers
Attachment VIII – Consultant Certification
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Potential Speed Study
Potential Speed/Safety Analysis Locations Locations
Kenilworth Ave
Western Ave
Main St (north)
Crescent Blvd
CBD General
Hill Ave
Main St (south)
Bryant Ave
Spring Ave
Lambert Rd
S. Park Blvd
Fawell Blvd
Potential Safety
Observation Locations
Main/Hill
Hill/Taylor
Bryant/Hillside
Taylor (Walnut-Willis)
Prairie/Oak
2
Downtown
1
1
1
1
1
Legend
- Other Principal Arterial
- Minor Arterial
- Major Collector
- Minor Collector
- Other Notable Local Roads
- Major Roadways - Other Agency
Potential Speed Study Locations
- Primary Roadways (Precise Locations TBD)
Potential useful layers to 1 - Local Roadway sampling
add to a refined map:
Traffic signals Potential Safety Study Locations
Stop/Yield signs
Schools - Safety Study Locations
Speed Limits (existing)
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Glen Ellyn Capital Meeting 2/11/2026 7:00 PM
Improvements Commission Department: Public Works - Engineering
535 Duane Street Department Head: John Hubsky
Glen Ellyn, IL 60137 Category: Report
Prepared By: Richard Daubert
AGENDA ITEM (ID # 2026- DOC ID: 2026-114
114)
Engineering Division Project Activity Report Dated February 6, 2026
Statement of the Issue:
The February 6, 2026 Engineering Division Project Activity Report is attached for review by the
Capital Improvements Commission.
Analysis:
Budget Impact:
Contribution to Strategic Plan
Action Requested:
Attachments:
1. Engineering Project Report 02-06-26
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February 6, 2026
ENGINEERING DIVISION PROJECT ACTIVITY REPORT
CONSTRUCTION PROJECTS IN PROGRESS
CRESCENT-GLENWOOD PARKING LOT AND MEDIAN REHABILITATION –
Contractor: Abbey Construction (Value of Construction Contract = $1,208,252.93)
This project involves the resurfacing and modest reconfiguration of the parking lot along with
reconstruction of the north side median with addition of new trees and other plantings, and the
addition of new parking lot lighting.
The parking lot project is nearly complete, and the lot has been fully opened. There was not any
work performed during the cold and snowy month of January. Still to be completed is the
installation of the roadside luminaires, completion of lighting wiring, and activation of the lights.
That is to be followed by removal of the temporary lighting poles and minor concrete work at a
few of the temp pole locations. Provided the moderately warmer weather continues, the electrical
subcontractor is planning to be on-site in mid-February to complete the lighting elements of the
project. The final elements of the project will then be minor concrete work and the planting of the
perennials in the spring.
CBD STREETSCAPE AND UTILITY IMPROVEMENTS – Phase 1 – Contractor: A Lamp
Concrete Contractors
(Project No. 15006; Value of Construction Contract = $5,704,293)
The sole smaller remaining item in the Phase 1 area is completion of a remaining electrical item
at 504 Hillside (in coordination with ComEd and Nicor). This work will be completed in the spring
of 2026.
The Duane-Main alley project was substantially completed at the end of last year and is only
awaiting completion of minor punchlist items coming out of a January 13th inspection. The
punchlist work will be completed in the spring.
CBD STREETSCAPE AND UTILITY IMPROVEMENTS – Phase 2-3 – Contractor: A Lamp
Concrete Contractors
(Project No. 15006; Value of Construction Contract = $16,298,499
The punchlist for the project has been winnowed down to the replacement of the deteriorated brick
located in the Phase 2-3 area furniture zones, and a few spot landscaping items. This remaining
work is to be completed in the spring, which will allow for closing out the Phase 2-3 streetscaping
contract. In the end the project is anticipated to be approximately $400,000 under the originally
approved construction contract amount.
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LAMBERT ROAD FEDERAL AID PROJECT – Contractor: K-Five (Value of Construction Contract =
$1,759,308.62 with 60% to be funded by Surface Transportation Program Grant)
This project involves the rehabilitation of approximately 1.5 miles of Lambert Road between the
southern Village Limit (Near Woodcroft Drive and Lambert Road) and Roosevelt Road. The
scope of work generally includes spot sidewalk replacement, spot curb replacement, driveway
approach replacement, milling and resurfacing of the roadway, line striping, installation of
recessed pavement reflectors, and parkway lawn restoration.
The State awarded the contract to K-Five on December 4, 2025. The preconstruction meeting for
the project was held on January 7, 2026. Staff will be drafting and sending a notice to the public
regarding the project moving forward. The notice will include an invitation to a construction-
specific public information meeting which will be held in May. Construction is anticipated to
commence around May 18, 2026 with project completion specified for August 7, 2026.
RIFORD ROAD FEDERAL AID PROJECT – Contractor: Schroder Asphalt Services (Value of
Construction Contract = $603,175.13 with 60% to be funded by Surface Transportation Program Grant)
This project involves the rehabilitation of approximately 0.5 miles of Riford Road between
Crescent Boulevard and St. Charles Road. The scope of work generally includes spot sidewalk
replacement, spot curb replacement, spot driveway approach replacement, milling and resurfacing
of the roadway, line striping, and parkway lawn restoration.
The State awarded the contract to Schroeder Asphalt Services on December 4, 2025. The
preconstruction meeting for the project was held on January 7, 2026. Staff will be drafting and
sending a notice to the public regarding the project moving forward. The notice will include an
invitation to a construction-specific public information meeting which will be held in May.
Construction is anticipated to commence around June 1, 2026 with project completion specified
for August 7, 2026.
Staff requested an additional $72,137 in Federal Surface Transportation Program Funding for
project with $51,090 being for the construction contract and $21,047 being for the construction
engineering services. On January 22, 2026, the DuPage Mayors and Managers Conference
Technical Transportation Committee approved the Village’s request. To formally increase the
funding for the project $338,788 to $410,925, staff will prepare the PPI and associated agreement
amendments for approval by CMAP, the State, and Village Board.
OTHER AGENCY PROJECTS
Butterfield Road Reconstruction (IDOT)
The State continues to advance its project to reconstruct Butterfield Road from 700 feet west of
Arboretum Drive to I-355. The project involves complete reconstruction of IL-56 with the end
deliverable being 3 through travel lanes in each direction from Route 53 to IL-355. The
intersection of IL-56 and IL-53 will also be improved with all approaches to the intersection to
have dual left- turn lanes and exclusive right-turn lanes. The intersection improvements will
extend north and south along IL-53 with the State continuing to work through the design process
for future reconstruction of IL-53 down to Park Boulevard.
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The project will also include the construction of a 10-foot-wide shared use bicycle path on the
north side of IL-56 between Arboretum Drive and Lloyd Avenue. As part of the shared use path
construction, a new pedestrian bridge will be constructed over the East Branch of the DuPage
River. New sidewalks will also be constructed along the west side of IL-53 from the southern
Walmart entrance to Pinegrove Court and along the south side of IL-56 from the Abbington to
IL-53.
Bridge work continues at IL-56 and the East Branch of the DuPage River; specifically in the
middle of the roadway. Unfortunately, some of the bridge diaphragms which connect the
primary beams were found to be deteriorated and needed to be replaced. This created delay in
advancing the replacement of the bridge deck. The diaphragms have been replaced with the
contractor now working on the bridge abutment repairs and bridge bearings. The Contractor’s
goal is to finish construction of the center of the bridge in the next month or so. Upon the
concrete bridge deck reaching sufficient strength, traffic will be shifted onto the center of the
bridge. The Contractor will in turn commence reconstruction of the south half of Butterfield
Road. On an exciting note, the new pedestrian bridge over the East Branch has been fabricated
and is on site. In talking to the General Contractor, other common schedule controlling items
such as the traffic signal mast arms are also in hand.
Route 53 Resurfacing from Baker Hill Drive to south of Saint Charles Road
This IDOT project consists of pavement patching, milling of the asphalt surface, placing new
binder and surface course, replacing aggregate shoulders with asphalt shoulders, drainage
structures adjustment and cleaning, placement of pavement markings, sidewalk ADA
improvements, detector loops replacement, and incidental and collateral work necessary to
complete the improvement. Plans are at this link.
IDOT submitted final plans for this project to Village staff on October 4, requesting that the
Village review said plans for utility conflicts and other applicable feedback. Staff provided
comments back to IDOT on October 30th. In checking the February 27, 2026 Transportation
Bulletin, the State is currently soliciting competitive bid proposals for the project. The bulletin
notes the project completion date to be October 31, 2026.
Roosevelt Road Resurfacing from Nicoll Way to Edson Avenue (East of Finley)
This IDOT project consists of an overlay of the existing concrete pavement with hot-mix asphalt
surface course and binder course, thermoplastic pavement markings, ADA improvements for
curb ramps, combination concrete curb and gutter, concrete medians, pavement widening for
flush medians. Plans are at this link.
Staff reviewed the prefinal plans for the project and provided IDOT with applicable review
comments. One of staff’s concerns with the project was the proposed overlay of IL-38 just east
of Nicoll Way where there is existing floodplain and recurring flooding in the roadway. While
addressing the flooding is not in the scope of the work, staff did not want the overlay work to
worsen the flooding. Staff accordingly requested that the State amend its plans to not raise the
roadway/fill in the floodplain. While the State initially pushed back on the comment, they did
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speak to the IDNR and get similar feedback to amend the planned roadway work within the
floodplain, although at slightly reduced limits which are now reflected in the project plans. In
checking the February 27, 2026 Transportation Bulletin, the State is currently soliciting
competitive bid proposals for the project. The bulletin notes the project completion date to be
October 30, 2026.
Route 53/Spring Avenue Traffic Signal Installation and APS Pushbuttons at IL-38/Nicoll
(IDOT)
IDOT was working through the design of a project involving the replacement of the temporary
cable hung (trombone) traffic signal equipment at Route 53 and Spring Avenue, along with the
replacement of the the pedestrian pushbuttons at IL-38 and Nicoll Way/Ave with Accessible
Pedestrian Signal (APS) pushbuttons. However, the two elements of the project were split into
two separate projects.
The Route 53/Spring Avenue project is still in design. The project proposes to install all new
permanent traffic signal equipment including a new controller cabinet and electrical service, post
and mast arm mounted signal heads, accessible pedestrian signals, and sidewalk ADA
improvements. The State is reviewing Village staff’s request that the project be communicated
to residents within a logical vicinity of the intersection of 53/Spring. Staff provided sample
notification letters to IDOT along with a phone conversation as to outline communication
expectations.
Meanwhile, the IL-38/Nicoll Way/Ave APS project was folded into another traffic signal
modernization contract with four other intersections around the region. That project was let on
September 19th and a preconstruction meeting was held on December 8th with an anticipated start
of construction on the contract as a whole in March of 2026. IDOT is to notify Village staff in
advance of the APS installation at IL-38/Nicoll Way/Ave. However, impacts to traffic as a result
of the installation should be minimal.
East Branch DuPage River Trail (DuPage County)
DuPage County is leading this exciting project involving the construction of a regional north
south bike-ped trail with Christopher B. Burke Engineering Limited (CBBEL) completing the
preliminary engineering work for the project. Information on the project can be found at
www.ebdrt.com. The County and CBBEL are continuing to advance preliminary engineering
with a particular emphasis being affirming the preferred trail alignment.
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ENGINEERING PROJECTS
2026 UTILITY AND ROADWAY IMPROVEMENTS PROJECTS – Engineer: AECOM
This project involves the rehabilitation of approximately 4.6 centerline miles of Village Streets.
The scope of work varies from resurfacing to complete street reconstruction including the full
gamut of underground sewer and water infrastructure. Three bids were received for the project
and publicly opened on 2/6/2026. A summary of the as-read bid results is as follows.
Bidder As Read Bid Amount (Rounded)
A Lamp Concrete Contractors $7,798,963
R.W. Dunteman Company $7,863,800
John Neri Construction $8,126,994
The Engineer’s Estimate is $8,215,470.
Staff is currently reviewing the construction bids and construction engineering proposals for the
project with the goal of making an award recommendation to the Village Board at the February
23, 2026 Village Board Meeting.
If approved, construction for the project would likely start in April with final completion date of
November 22nd, 2026.
HILL AVENUE UTILITY IMPROVEMENTS – Engineer: Walter E. Deuchler Associates
(Project No. 00511)
This project involves the construction of sanitary sewer and water distribution system
improvements on Hill Avenue between Golf Avenue and the East Branch of the DuPage River.
The improvements will ultimately result in the Village’s water main being continuous and looped
along both Hill Avenue and Crescent Boulevard. Also, this will allow the Village to serve the
fronting properties on Hill Avenue with potable water service.
Easement documentation was prepared for the Elliot Construction property with the documents
signed by the respective party. A similar easement is needed on the north side of Hill Avenue;
staff has met with the property owner to review draft easement documents. Most recently, staff
evaluated an alternative corridor that the property owner requested and a follow up meeting was
held with the property owner and his attorney to discuss the complications of an alternative
alignment for the utilities. Having said that, staff was able to identify and opportunity to reduce
the footprint of the easement which was of interest to the property owner. Next step is to revise
the design plans to align with the revised easement. Other various comments will also need to be
addressed by the Engineer. This will allow the project design to ultimately be finalized, easements
secured, permits amended or refreshed, and project to be competitively bid.
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TRAIN STATION / PEDESTRIAN TUNNEL – Engineer: CDM Smith/KMI Architects
(Project No. 16016)
The revised Phase I/Preliminary Engineering Project Development Report (PDR) was submitted
to IDOT on 1/14/2026. IDOT started its review of the document on 2/5/2026. Based on
conversations with IDOT, staff is hopeful that approval of the PDR is imminent. One potential
hiccup with approval of the PDR is the pending inclusion of the Monarch Butterfly on the
Endangered Species List. An open review comment is the potential closer environmental review
of the project site for the Monarch Butterfly.
Advancement of Phase II/Final Engineering Plans from 90% Status to 95% Status is contingent
on both PDR approval and the CDM Smith Engineering Agreement Amendment (Change Order)
request.
Staff is awaiting revised materials from CDM Smith regarding their request for an Amendment
(Change Order) to the engineering agreement for the project. Staff anticipates being able to bring
the amendment back to the CIC in March, prior to presenting the matter to the Village Board.
Land acquisition continues to advance with an updated Title Commitment Report being ordered,
coordination ongoing regarding the preparation of the Plat of Highways, and coordination with
IDOT District 1 Buruea of Land Acquisition. Advancement of Land Acquisition beyond plats and
legals requires the approval of the PDR.
Staff has been working with CDM Smith, JLK, the Historical Society, and the State on the design
of the interpretive signage that will commemorate the past and present train depots. Staff plans to
present the signage design to the Historic Preservation Commission in March as to secure their
input on the signage prior to finalizing it for the State’s approval.
Regarding grants/funding, in late January staff applied to the State for Section 130 Funding for the
pedestrian underpass component of the project. This application does not involve specifying a
funding request amount. Rather, the application requires overall cost and funding information for
the State’s consideration. On Tuesday, February 2nd, the President signed into law the
Transportation, Housing and Urban Development, and Related Agencies Appropriations for
FY2026 Bill which includes $2M in earmark Community Funding for the Glen Ellyn Metra
Station. A tabular summary of the current project funding and potential additional grants is
provided below.
Current Grants Amount
CMAP CMAQ $14,408,806
Illinois GCPF $2,000,000
Illinois GCPF Increase $3,000,000
Metra $4,000,000
STP Local $1,391,616
DOT TIG $2,000,000
Total to Date $26,800,422
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Potential Additional Grants Amount
Section 130 (Applied Twice Including 1/2026) We do not specify amount, just provide total
project cost and they determine what, if any
funding is appropriate. Based on past
discussions with program manager, funding for
this program is stretched and don’t anticipate
much more than $500K - $1M
CMAP STP Shared Fund Contingency Program $9,980,000
CMAP CMAQ Cost Increase This would be revisited with CMAP and likely in
the context of the STP Shared Fund
Contingency Program Funding
TRAFFIC SIGNAL MODERNIZATION PROJECT – Engineer: AECOM
(Project No. 23006)
Work is underway on design of the improvements to the six Village-owned traffic signals,
consistent with the 2024 Recommendations Report created by AECOM. While work on the six
Village-owned traffic signals is to be spread over three years (2026-2028), initial design on all six
signals is being conducted this year. The target intersections for each construction year will be
part of each year’s budget discussions.
The Lambert Road corridor signals are to be modernized as part of the 2026 program. AECOM
has been working with Village staff on finalizing those plans with the goal of having a final set by
February 6th. The goal is to advertise for bid on February 18th, open bids on March 4th, a present
the project to the Village Board for potential award at the March 23rd Village Board Meeting.
A request for proposals for construction engineering services was released on February 3rd. Other
elements in progress for the 2026 project include:
• Agreement between the Village and the College of DuPage on ownership/maintenance
transfer of the Lambert/Pedestrian Crossing signal from the College to the Village. The
signal was constructed by the College in 2011 and was intended to be transferred to the
Village at that time but was caught up in an unrelated dispute between the Collage and the
Village at the time.
• Agreement with DuPage County on connection of the Lambert corridor signals to the
County’s intelligent traffic management system (ITMS) Centracs. This will allow for
remote monitoring and control of the traffic signals by the Village.
ADA PUBLIC RIGHT-OF-WAY TRANSITION PLAN – CMAP TECHNICAL ASSISTANCE
– Project Partner: Chicago Metropolitan Agency for Planning (CMAP)
In March of 2024, Public Works applied to CMAP for assistance with creation of its federally-
required ADA Transition Plan, as part of CMAP’s 2024 Technical Assistance Call for Projects.
Out of a competitive process (122 applications submitted, 30 awarded), the Village was selected
to receive assistance.
Since the last update, Village staff completed review of the December 31st draft plan. The
comments were transmitted to the project consultant and there have been two subsequent meetings
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to review the plan comments. A substantially revised draft is anticipated to be delivered by
February 18th. There will be a formal 30-day public comment period, including a public meeting.
The draft plan is to be on the agenda for discussion at the March 11th CIC meeting. The target is
for CIC review of the final plan at the May 13th meeting, and Village Board review and adoption
at their May 26th meeting.
WATER DISTRIBUTION SYSTEM STUDY – Engineer: Christopher B. Burke Engineering
Limited (CBBEL)
This project involves the development of a model of the Village’s water distribution system which
will be used to optimize operation of the system as well as identify and confirm needed capital
improvements. The model and a technical report will be the ultimate deliverables of the
assignment. Through a competitive RFP Process, staff identified CBBEL as the best firm for the
completion of the assignment. The Village Board approved an agreement with CBBEL on January
27 th.
The consultant has completed the initial modeling of the Village’s pipe network and water
facilities. Hydrant flow testing, conducted at eleven locations the week of May 5th, was used to
help calibrate the model. Public Works staff met with CBBEL on July 1st to review preliminary
results. There was significant discussion around the areas of four-inch watermain in the Village
that result in reduced fire-flow volumes, and are a likely first priority for replacement. The
consultant has been focusing on updating the model to incorporate the Village’s most current GIS
data on the water distribution system along with recently completed upgrades to the water
distribution system. CBBEL has indicated that it will submit the draft technical report to staff by
February 27th.
CONSTRUCTION MAINTENANCE PROGRAMS
Public Works seeks the best vendor prices for various annual municipal and utility maintenance
and operations activities. This effort includes local bidding of projects or joint purchasing
initiatives, including the Municipal Partnering Initiative (MPI), a consortium of DuPage County
communities.
Staff recently completed the preparation of bidding and contract documents for the Sidewalk and
Concrete Street Repair Program, the Asphalt Roadway Patching Program, the Crack Seal Program,
and the Utility Pavement Restoration Program’s. The projects were released for competitive
bidding with the bid opening scheduled for February 10th. Staff will review the bid proposals with
the goal to have the award of these contracts considered by the Village Board on February 23 rd. In
addition, the Safe Step (sidewalk saw-cutting repair program) and Asphalt Surface Rejuvenation
contracts (single-source vendors) will be brought to the Board for consideration of approval on
February 23rd.
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