Recreation Commission

Agenda Village of Glen Ellyn Recreation Commission Meeting Friday, August 22, 2025 7:00 AM Village Links Ed Posh Boardroom Visitors are welcome to attend all meetings of the Recreation Commission. A. Call To Order B. Public Comment C. Approval of Minutes 1) Minutes - July 25, 2025 D. Standing Reports 1) Financial - Noel Allen 2) Manager's Report a. Golf - Mike Campbell b. Reserve 22 - Noel Allen c. Grounds - Andrew Cross 3) Trustee Liaison - Steve Thompson E. Old Business F. New Business 1) Golf Cart Fleet Replacement G. Next Meeting - September 26, 2025 H. Adjournment Village of Glen Ellyn Page 1 of 24 Village of Glen Ellyn Minutes Village of Glen Ellyn Recreation Commission Regular Meeting Commission July 25, 2025 7:00 AM Village Links/Reserve 22 Board or Recreation Date: July 25, 2025 Commission: Meeting: Regular Called to 7:00 a.m. Order: Quorum: Yes Adjourned: 7:52 a.m. MEMBER ATTENDANCE: Carol Scott Chairperson Present Nancy Carter Commissioner Present Tony Coconate Commissioner Present Scott Coldiron Commissioner Present James Ozog Commissioner Present Rick Quoss Commissioner Present Tom Slowinski Commissioner Absent Also Present: Mike Campbell Director of Golf Andrew Cross Golf Course Superintendent Jon Satinover Food & Beverage Director Remote participation Steve Thompson Village Trustee Elisa Pollina Recording Secretary Public Tom Manak Glen Ellyn Resident Matt Jones Glen Ellyn Resident A. CALL TO ORDER/ROLL CALL The July 25, 2025 meeting of the Recreation Commission was called to order at 7:00 a.m. at the Village Links of Glen Ellyn; 485 Winchell Way; Glen Ellyn, Illinois by Chairperson Scott. B. PUBLIC COMMENT – None C. APPROVAL OF MINUTES FROM June 27, 2025 APPROVAL OF MINUTES FROM June 27, 2025 MEETING MOTION BY: Commissioner Quoss SECONDED BY: Commissioner Coldiron RESULT: Unanimous Page 2 of 24  Recreation 2 July 25, 2025 D. STANDING REPORTS 1. Financial – Andrew Cross – Superintendent Cross reported that June was another strong month, generating over $1 million in total revenue. Golf rounds were up 1%, green fees increased by 5%, driving range activity rose 7%, and pro shop sales also saw gains. These contributed to a 4% increase in overall golf revenues for the month and a 1% increase year-to-date. Restaurant revenues remained flat. Cash reserves are slightly down from last year due to capital equipment purchases, though most major expenditures have been completed. Golf cart rentals were down due to rain. 2. Manager’s Report A. Golf – Mike Campbell – Director Campbell provided an update, noting there was one fewer golf outing this year compared to last, yet rounds were still up by 84. Commissioner Quoss asked how payments are accounted for when customers pay upfront for the year. Campbell explained these are recorded as deferred play. Trustee Thompson asked whether the course is maxing out golf outings and where most outings stand in terms of participation. Campbell responded that most outings operate at about 60% capacity, with the average outing consisting of approximately 80 players. He added that scheduling buffers are built in to ensure regular golfers can still be accommodated. B. Reserve 22 – Jon Satinover – Satinover provided several updates, noting the restaurant is performing well overall. Although June revenues were slightly lower, cost management remains strong. Salaries are down by over $12,000 due to staffing adjustments. Currently, we are $10,000 behind last year’s profit. A recently hired sous chef did not work out, but a new candidate has accepted an offer and is expected to join the team soon. The carryout Order-and-Go program is gaining traction, aided by a 20% promotional offer. Additionally, 13 new TVs have been installed in the main dining area, including a 65” TV mounted on the stone wall. C. Grounds – Andrew Cross - Superintendent Cross shared several updates. The golf course is in good condition, and yesterday’s Illinois Open Qualifier was a success, with positive feedback despite a three-hour rain delay. While recent storms caused some bunker washouts, conditions have improved overall. Tree trimming efforts, primarily crown raising, have enhanced sightlines across the course. In June, a few minor irrigation leaks were addressed; the system is now 20 years old. Crews also sodded areas of the fairways, replacing soil with a sand/soil mix to improve drainage. 3. Trustee Liaison – Steve Thompson – Trustee Thompson provided several updates, noting that the Village Board voted Monday night on the Glenbard District 89/Glenbard West proposal, which generated significant controversy. The next steps are now in the hands of the school district. A vote on the Glenwood Crescent lot is scheduled for this coming Monday. The Event Park project, led by the Park District, will launch a capital campaign to address an $800,000 funding gap, with demolition and grading expected to begin in August. A ribbon cutting was recently held for the Glenwood Station apartments, which are currently 70% leased, with full occupancy anticipated by August. Page 3 of 24  Recreation 3 July 25, 2025 Additionally, a new meat market is opening at Five Corners, and a coffee shop will be opening soon in Glenwood Station. E. OLD BUSINESS 1. Pace of Play Data – Mike Campbell - Campbell reported that the average round time for the 18-hole course this year is 4 hours and 7 minutes. He noted the team is pleased with this pace of play. 2. Beverage Cart Weekend Starting Times – Mike Campbell - Campbell shared that beverage cart service now begins one hour earlier on weekends, with three carts currently in operation. In response to Trustee Thompson’s inquiry, he noted that the cost of the carts was $21,000. 3. Master Plan Update – Andrew Cross - Cross mentioned that Noel Allen and Mark Franz met with Ed Stevens to discuss the logistics of the Master Plan. F. NEW BUSINESS – None G. NEXT MEETING - August 22, 2025 H. ADJOURNMENT Commissioner Carter motioned and Commissioner Coldiron seconded to adjourn the meeting. The meeting was adjourned at 7:52 a.m. Submitted by Elisa Pollina, Recording Secretary Reviewed by Noel Allen, Staff Liaison Page 4 of 24  Glen Ellyn Recreation Meeting 8/22/2025 7:00 AM Commission Department: Village Links 535 Duane Street Department Head: Noel Allen Glen Ellyn, IL 60137 Category: Report Prepared By: Ann Pedersen, Noel Allen AGENDA ITEM (ID DOC ID: 2025-569 # 2025-569) Financial - Noel Allen Statement of the Issue: Analysis: Budget Impact: Contribution to Strategic Plan Action Requested: Attachments: 1. Financial Statements - July 2025 2. Cash Balance Scenarios Page 5 of 24  VILLAGE LINKS / RESERVE 22 STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION 22 As of July 31, 2025 2025 MONTH YEAR-TO-DATE ORG DESCRIPTION BUDGET 2025 2024 DIFF % DIFF 2025 2024 DIFF % DIFF REVENUES: 5500 Village Links Revenues $ 4,391,100 $ 722,410 $ 742,717 $ (20,306) -3% $ 2,721,461 $ 2,692,912 $ 28,548 1% 5520 Reserve 22 Revenues 3,748,450 401,396 429,481 (28,085) -7% 1,910,159 1,976,644 (66,485) -3% Total Revenues $ 8,139,550 $ 1,123,806 $ 1,172,197 $ (48,391) -4% $ 4,631,619 $ 4,669,556 $ (37,937) -1% EXPENDITURES: 55700 Administration $ 802,432 $ 57,031 $ 47,903 $ 9,128 19% $ 462,071 $ 355,244 $ 106,827 30% 55710 Golf Course Maintenance 1,485,560 111,145 117,282 (6,137) -5% 822,076 842,702 (20,626) -2% 55720 Golf Services 1,111,406 131,067 114,494 16,574 14% 588,775 636,132 (47,357) -7% 55730 Reserve 22 3,358,636 283,742 268,095 15,646 6% 1,824,951 1,837,951 (13,000) -1% 55740 Stormwater Management 51,585 1,471 1,020 451 44% 40,500 8,576 31,924 372% 55750 Pro Shop Merchandise 175,053 8,803 28,268 (19,465) -69% 96,835 103,900 (7,065) -7% 55780 Motorized Carts 68,060 9,838 11,406 (1,568) -14% 30,567 32,845 (2,279) -7% 557X5 Mechanical Maintenance 417,756 30,250 29,393 857 3% 215,658 230,907 (15,249) -7% Total Operating Expenses $ 7,470,488 $ 633,348 $ 617,860 $ 15,487 3% $ 4,081,433 $ 4,048,257 $ 33,176 1% Operating Income $ 669,062 $ 490,458 $ 554,337 $ (63,878) -12% $ 550,187 $ 621,299 $ (71,113) -11% Debt Service 303,100 - - - 0% 36,550 40,950 (4,400) -11% Capital Expenditures 498,520 42,131 1,857 40,274 2169% 442,210 509,335 (67,125) -13% CHANGE IN NET POSITION $ (132,558) $ 448,328 $ 552,480 $ (104,152) -19% $ 71,427 $ 71,014 $ 412 1% KEY METRICS Goal Personnel Expenses as % of Sales 50% 37% 33% 4% 49% 48% 2% Cash Balance (End of Month, in $000's) $ 1,860 $ 2,568 $ 2,864 $ (296) 8/13/2025 Page 1 of 6 Page 6 of 24  VILLAGE LINKS STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION 22 GOLF (Including Administration, Grounds, & Mechanical Maintenance) As of July 31, 2025 ORG/ 2025 MONTH YEAR-TO-DATE OBJECT DESCRIPTION BUDGET 2025 2024 DIFF % DIFF 2025 2024 DIFF % DIFF 5500 VILLAGE LINKS REVENUES: 440550 Green Fees $ 2,800,000 $ 463,441 $ 468,174 $ (4,733) -1% $ 1,677,551 $ 1,665,007 $ 12,544 1% 440554 Pro Shop - Sales 200,000 31,364 37,557 (6,194) -16% 126,924 126,934 (10) 0% 440555 Motor Carts 650,000 109,527 120,515 (10,988) -9% 370,191 384,550 (14,359) -4% 440556 Driving Range 500,000 93,436 87,223 6,213 7% 341,577 335,517 6,060 2% 440557 Resident Cards 35,000 1,450 2,030 (580) -29% 33,305 34,475 (1,170) -3% 460100 Investment Income 60,000 2,560 5,836 (3,276) -56% 48,962 41,418 7,543 18% 489000 Miscellaneous Revenue 146,100 20,934 21,369 (436) -2% 123,416 105,111 18,306 17% 489100 Miscellaneous - Over/Short - (301) 12 (313) -2610% (466) (101) (365) 362% Total Revenues $ 4,391,100 $ 722,410 $ 742,717 $ (20,306) -3% $ 2,721,461 $ 2,692,912 $ 28,548 1% COST OF GOODS SOLD: 520945 Cost of Goods Sold - Pro Shop $ 140,000 $ 5,917 $ 25,160 $ (19,243) -76% $ 79,039 $ 82,462 $ (3,423) -4% Total Cost of Goods Sold $ 140,000 $ 5,917 $ 25,160 $ (19,243) -76% $ 79,039 $ 82,462 $ (3,423) -4% Gross Profit $ 4,251,100 $ 716,494 $ 717,557 $ (1,064) 0% $ 2,642,421 $ 2,610,451 $ 31,971 1% OTHER OPERATING EXPENSES: 510100 Salaries - Pensionable $ 1,314,522 $ 108,605 $ 109,253 $ (648) -1% $ 738,977 $ 742,644 $ (3,667) 0% 510120 Salaries - Non-Pensionable 488,163 77,481 70,442 7,039 10% 261,773 237,883 23,890 10% 510200 Salaries - Overtime 23,500 5,611 1,864 3,747 201% 18,470 8,553 9,916 116% 510400 FICA Taxes 139,705 14,456 13,668 788 6% 76,588 74,123 2,465 3% 510500 IMRF 68,670 5,707 4,877 830 17% 38,289 33,050 5,239 16% 590600 Health Insurance 146,100 11,552 11,072 480 4% 79,103 83,192 (4,090) -5% 52XXXX Contractual Services 1,211,242 79,637 83,180 (3,543) -4% 641,741 574,821 66,919 12% 53XXXX Commodities 579,950 40,640 30,249 10,391 34% 322,503 373,576 (51,073) -14% Total Operating Expenses $ 3,971,852 $ 343,689 $ 324,606 $ 19,083 6% $ 2,177,443 $ 2,127,844 $ 49,599 2% Operating Income $ 279,248 $ 372,804 $ 392,951 $ (20,147) -5% $ 464,979 $ 482,607 $ (17,628) -4% Operating Income Percentage 6% 52% 53% 17% 18% KEY METRICS Goal Rounds Played 80,000 14,308 15,116 (808) 49,819 52,353 (2,534) Revenue Per Round $ 54.89 $ 50.49 $ 49.13 $ 1.36 $ 54.63 $ 51.44 $ 3.19 Resident Cards Sold N/A 82 114 (32) 2,552 2,770 (218) Cost of Goods Sold % - Pro Shop 70% 19% 67% -48% 62% 65% -3% Personnel Expenses as % of Sales 50% 31% 28% 2% 45% 44% 1% 8/13/2025 Page 2 of 6 Page 7 of 24  VILLAGE LINKS STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION 22 GOLF (Including Administration, Grounds, & Mechanical Maintenance) As of July 31, 2025 ORG/ 2025 MONTH YEAR-TO-DATE OBJECT DESCRIPTION BUDGET 2025 2024 DIFF % DIFF 2025 2024 DIFF % DIFF MISCELLANEOUS REVENUE Miscellaneous Revenue includes the following items that don't fit into any of the major revenue categories: Adult & Junior Golf Lessons $ 12,296 $ 11,624 $ 672 $ 57,467 $ 57,424 $ 43 Hand Cart Rentals 6,005 5,594 411 19,712 24,138 (4,426) Equipment Sold at Auction - - - 31,406 - 31,406 Golf Club Rentals 1,910 2,010 (100) 5,160 5,740 (580) Locker Rentals - - - 4,100 200 3,900 Illinois Sales Tax (1.75%) 192 607 (416) 1,942 2,297 (354) Glen Ellyn Food & Beverage Tax (1%) 57 59 (2) 235 244 (8) Tree Donation - - - 1,000 250 750 Miscellaneous 474 1,475 (1,001) 2,394 14,819 (12,424) Total $ 146,100 $ 20,934 $ 21,369 $ (436) $ 123,416 $ 105,111 $ 18,306 8/13/2025 Page 3 of 6 Page 8 of 24  RESERVE 22 STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION 22 As of July 31, 2025 ORG/ 2025 MONTH YEAR-TO-DATE OBJECT DESCRIPTION BUDGET 2025 2024 DIFF % DIFF 2025 2024 DIFF % DIFF 5520 RESERVE 22 REVENUES: 441100 Food $ 2,111,500 $ 208,235 $ 222,203 $ (13,968) -6% $ 1,073,233 $ 1,101,992 $ (28,759) -3% 441101 Liquor 483,800 59,974 66,261 (6,287) -9% 248,007 258,347 (10,340) -4% 441102 Beer 557,100 72,176 77,254 (5,078) -7% 294,925 307,766 (12,841) -4% 441103 Wine 242,900 20,984 25,975 (4,991) -19% 118,689 130,300 (11,611) -9% 441104 NA Beverages 121,500 21,444 19,989 1,455 7% 64,717 71,822 (7,104) -10% 441106 Room Charges 3,800 26 130 (104) -80% 1,505 1,680 (175) -10% 441107 Service Charges 227,600 18,502 17,079 1,423 8% 108,496 104,170 4,325 4% 489000 Miscellaneous Revenue 250 54 589 (535) -91% 587 567 20 4% Total Revenues $ 3,748,450 $ 401,396 $ 429,481 $ (28,085) -7% $ 1,910,159 $ 1,976,644 $ (66,485) -3% 55730 COST OF GOODS SOLD: 530400 Cost of Goods Sold - Beer $ 144,850 $ 8,992 $ 4,336 $ 4,657 107% $ 63,831 $ 65,544 $ (1,713) -3% 530401 Cost of Goods Sold - Wine 75,300 2,375 3,844 (1,469) -38% 30,014 33,577 (3,563) -11% 530402 Cost of Goods Sold - Liquor 101,600 4,023 9,201 (5,178) -56% 44,142 51,018 (6,877) -13% 530405 Cost of Goods Sold - NA Beverages 63,180 6,676 6,993 (317) -5% 34,484 44,128 (9,644) -22% 530420 Cost of Goods Sold - Food 675,680 38,689 35,463 3,226 9% 330,560 355,586 (25,026) -7% Total Cost of Goods Sold $ 1,060,610 $ 60,755 $ 59,836 $ 919 2% $ 503,030 $ 549,854 $ (46,824) -9% Gross Profit $ 2,687,840 $ 340,640 $ 369,644 $ (29,004) -8% $ 1,407,128 $ 1,426,789 $ (19,661) -1% Gross Profit Percentage 72% 85% 86% 74% 72% 55730 OTHER OPERATING EXPENSES: 510100 Salaries - Pensionable $ 838,556 $ 88,342 $ 75,529 $ 12,812 17% $ 521,978 $ 475,660 $ 46,318 10% 510120 Salaries - Non-Pensionable 749,543 72,469 74,418 (1,949) -3% 380,627 415,521 (34,894) -8% 510200 Salaries - Overtime 7,500 539 484 55 11% 1,782 3,080 (1,297) -42% 510399 Tips Paid Through Payroll - (3,529) (170) (3,359) 1973% 283 (2,587) 2,870 -111% 510400 FICA Taxes 153,178 15,834 15,193 642 4% 85,758 85,744 14 0% 510500 IMRF 43,689 5,336 4,190 1,146 27% 31,847 26,602 5,244 20% 590600 Health Insurance 85,500 8,953 6,482 2,471 38% 55,508 51,286 4,223 8% 52XXXX Contractual Services 227,560 22,480 20,190 2,290 11% 141,804 123,961 17,843 14% 53XXXX Commodities 192,500 12,563 11,944 619 5% 102,333 108,830 (6,497) -6% Total Operating Expenses $ 2,298,026 $ 222,986 $ 208,259 $ 14,727 7% $ 1,321,921 $ 1,288,097 $ 33,824 3% Operating Income $ 389,814 $ 117,654 $ 161,385 $ (43,731) -27% $ 85,208 $ 138,692 $ (53,485) -39% Operating Income Percentage 10% 29% 38% 4% 7% 8/13/2025 Page 4 of 6 Page 9 of 24  RESERVE 22 STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION 22 As of July 31, 2025 ORG/ 2025 MONTH YEAR-TO-DATE OBJECT DESCRIPTION BUDGET 2025 2024 DIFF % DIFF 2025 2024 DIFF % DIFF KEY METRICS Goal Revenue Source: Restaurant & Bar N/A $ 240,521 $ 270,855 $ (30,334) -11% $ 1,113,831 $ 1,187,525 $ (73,694) -6% Banquets N/A 93,761 90,252 3,510 4% 577,639 565,072 12,567 2% Other N/A 67,114 68,374 (1,260) -2% 218,689 224,047 (5,358) -2% Total $ 3,748,450 $ 401,396 $ 429,481 $ (28,085) -7% $ 1,910,159 $ 1,976,644 $ (66,485) -3% Reserve 22 Revenues (Last 12 Months) $ 3,748,450 $ 3,525,908 $ 3,633,192 $ (107,284) -3% Reserve 22 Expenses (Last 12 Months) $ 3,358,636 $ 3,323,952 $ 3,372,624 $ (48,672) -1% # Guest Checks (Restaurant/Bar) N/A 5,847 6,379 (532) 26,044 27,644 (1,600) Revenue Per Guest Check N/A $ 41.14 $ 42.46 $ (1.32) $ 42.77 $ 42.96 $ (0.19) # Guests (Restaurant/Bar) N/A 8,847 10,095 (1,248) 39,790 44,064 (4,274) Average Guest Spend N/A $ 27.19 $ 26.83 $ 0.36 $ 27.99 $ 26.95 $ 1.04 Cost of Goods Sold % 28% 15% 14% 1% 26% 28% -1% Cost of Goods Sold % (By Category): Cost of Goods Sold - Beer 26% 12% 6% 7% 22% 21% 0% Cost of Goods Sold - Wine 31% 11% 15% -3% 25% 26% 0% Cost of Goods Sold - Liquor 21% 7% 14% -7% 18% 20% -2% Cost of Goods Sold - NA Beverages 52% 31% 35% -4% 53% 61% -8% Cost of Goods Sold - Food 32% 19% 16% 3% 31% 32% -1% Personnel Expenses as % of Revenues 50% 48% 41% 7% 56% 54% 3% Prime Cost (Cost of Goods Sold + Personnel Expenses) as % of Revenues 78% 63% 55% 8% 83% 81% 1% 8/13/2025 Page 5 of 6 Page 10 of 24  Village Links / Reserve 22 Dashboard Financial Reports As of July 31, 2025 Year-To-Date Net Income Year-to-Date Operating Income (Including Capital and Debt Expenditures) (Excluding Capital and Debt Expenditures) $2,000,000 $2,200,000 $1,800,000 $2,000,000 $1,600,000 $1,800,000 $1,400,000 $1,600,000 $1,200,000 $1,400,000 $1,000,000 $1,200,000 $800,000 $1,000,000 $800,000 $600,000 $600,000 $400,000 $400,000 $200,000 $200,000 $- $- $(200,000) 2021 $(200,000) $(400,000) 2022 $(400,000) $(600,000) 2023 $(600,000) $(800,000) 2024 $(800,000) $(1,000,000) 2025 2021 2022 2023 2024 2025 Reserve 22 Operating Income Reserve 22 Revenues (Excluding Capital and Debt Expenditures) 12-Month Rolling Revenues $600,000 $4,500,000 $4,300,000 $500,000 $4,100,000 $400,000 $3,900,000 $3,700,000 $300,000 $3,500,000 $3,300,000 $200,000 $3,100,000 $100,000 $2,900,000 $2,700,000 $- $2,500,000 $(100,000) $(200,000) 12-Month Rolling Revenue Budget 2021 2022 2023 2024 2025 Golf Operating Income Cash Reserves (Excluding Capital and Debt Expenditures) $4,000,000 $1,800,000 $3,500,000 $1,600,000 $3,000,000 $1,400,000 $1,200,000 $2,500,000 $1,000,000 $2,000,000 $800,000 $1,500,000 $600,000 $400,000 $1,000,000 $200,000 $500,000 $- $- $(200,000) $(400,000) $(600,000) 2021 2022 2023 2024 2025 2021 2022 2023 2024 2025 8/13/2025 Page 6 of 6 Page 11 of 24  VILLAGE LINKS / RESERVE 22 MONTHLY CASH INCREASE/DECREASE HISTORY (000) Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2015 (100) (63) 9 67 80 153 356 352 239 (97) (42) (689) 2016 (114) (20) 41 (109) 206 296 186 237 160 36 (76) (671) 2017 (114) 42 (218) (57) (11) 223 328 291 72 (69) (151) (681) 2018 (113) (50) (157) (56) 216 153 291 92 165 (102) (160) (716) 2019 (144) (53) (138) (136) 99 304 319 171 146 (64) (148) (680) 2020 (173) (21) (43) (225) 69 516 237 500 214 (23) (21) (843) 2021 (135) (26) 96 172 371 412 220 431 272 127 (137) (852) 2022 (173) 19 (130) (48) 40 289 111 474 228 105 (115) (611) 2023 (181) (45) (196) 53 503 177 449 426 264 73 (231) (492) 2024 (269) (144) (31) (215) 133 145 584 301 (80) 204 (436) (401) 2025 (296) (110) (138) (81) 31 323 386 Avg (165) (43) (82) (58) 158 272 315 328 168 19 (152) (664) Best (100) 42 96 172 503 516 584 500 272 204 (21) (401) Worst (296) (144) (218) (225) (11) 145 111 92 (80) (102) (436) (852) NEXT 12 MONTH CASH BALANCE SCENARIOS 2025 2025 2025 2025 2025 2026 2026 2026 2026 2026 2026 2026 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Avg 2,896 3,063 3,082 2,931 2,267 2,102 2,060 1,977 1,920 2,077 2,349 2,664 Best 3,068 3,340 3,544 3,523 3,122 3,022 3,064 3,160 3,332 3,835 4,351 4,935 Worst 2,660 2,580 2,478 2,042 1,190 894 750 533 307 296 441 552 July 2025 Cash On Hand 2,568 Page 12 of 24  Glen Ellyn Recreation Meeting 8/22/2025 7:00 AM Commission Department: Village Links 535 Duane Street Department Head: Noel Allen Glen Ellyn, IL 60137 Category: Report Prepared By: Noel Allen AGENDA ITEM (ID # 2025- DOC ID: 2025-570 570) Manager's Report Statement of the Issue: Analysis: Budget Impact: Contribution to Strategic Plan Action Requested: Attachments: 1. Manager's Report - July 2025 Page 13 of 24  22 “Committed to Excellence since 1967” Manager’s Report for JULY 2025 Submitted by Noel Allen, General Manager July 2025 was warm, humid, and wet. Looking at July observations from O’Hare, average temperature was 77.5°F (2.1°F above normal), precipitation was 4.29” (0.58” above normal) although we received 6.92” locally. July was a decent month for golf revenue as carts were grounded five days on both the 18- Hole and 9-Hole courses (84% availability). GOLF Rounds played were down 5% for the month, and are down 5% for the year. Green Fee revenue was down 1% for the month, and is up 1% for the year. Driving Range revenue was up 7% for the month, and is up 2% for the year. Motor Car revenue was down 9% for the month, and is down 4% for the year. Pro Shop sales were down 16% for the month, and are flat for the year. Overall Golf revenues were down 2% for the month, and are flat for the year. Page 14 of 24 Unfortunately, hot and humid weather during the 2nd half of July negatively affected all areas of golf. Total golf revenues were down $15K or 2% mostly in Motor Carts and Pro Shop. The weather as measured by golf playable hours this July was 5% below a normal year, and 9% worse than last year. Rounds played were down 5% this month while total capacity rounds were down 9%, so utilization was actually up despite the poorer weather which means demand for golf remains strong. Carts were affected due to weather five times this month compared to three days last July. Year-to-date rounds of golf are down 2,534 or 5% now. As a reminder, we opened 17 days later in 2025 which netted 2,165 less rounds to begin our season. Total golf revenues for the year are now up $2.7K driven by price increases to green fees and driving range. The junior championship was held this month with only 21 players participating, down six players from last year and significantly down over the last 10 years. The Village Links Amateur Championship concluded in July and crowned four champions in four flights. Each champion and their spouse or significant other were treated to a Champion’s Dinner at Reserve 22 which presented each player with their award. This is the 2nd year we have included a Champion’s Dinner. The annual Couples Championship was also held in July with seven couples competing for gross and net prizes. All couples were treated to an awards dinner as well. Last year only two couples participated. We hope to continue to grow this event again next year. The Village Links hosted one of the seven Illinois PGA Illinois Open Qualifiers this year, the first qualifying event we have hosted since 2019 when we hosted the US Mid Am Qualifying. Forty-six players competed for eight spots in this year’s Illinois Open to be held in early August at Kemper Lakes. Former Village Links regular and now Orlando, FL resident, Andy Pope, shot a 3-under par 69 to earn a spot. Golf staff also executed seven shotgun start golf outings in July, three more than in 2024. Page 15 of 24 RESERVE 22 Total Reserve 22 revenues were again down this month with restaurant, bar and concessions down 11.4% and banquets and outings up 3.1%. Continued hot and rainy conditions curbed patio sales which affects normal diners to R22 as well as golfers that dine on the day they play. Reserve 22 management team is discussing potential restaurant promotions to help boost sales should we see continued weakness. Beverage carts sales were down due to wetter than normal conditions which prevented golf carts on two more days than in 2024 which also explains why HWH sales increased as golfers had to use the HWH exclusively on five days in July 2025. The rooftop AC unit for the Blue Heron North was finally installed in early July. It brought needed relief to guests and staff. Plans to replace the Dining Room and Bar unit are in place for early 2026 to avoid another failure. The Blue Heron South unit is currently scheduled for replacement in 2027. In July 2025, we hosted 30 events across all spaces – a decrease of six events compared to July 2024. Our banquet sales team met again in July for the 3rd to summarize progress on new sales initiatives and create additional action steps and analysis tools. Our new referral program attracted our first new event for next year. July saw growth, although slow, for our new carryout program, launched in June. A first-time buyer promotion was added, and we are hoping this will increase sales in this area. Reserve 22 continued to operate all of July without a full-time Sous Chef which challenged the back of the house, especially as some part-time staff were out on vacation. Fortunately, our new Sous Chef Juan Reyes will be joining our team on August 18. We also received some sad news as Director of Food & Beverage, Jon Satinover, resigned to take a similar position at Glen Oak Country Club. We thank Jon for his leadership in growing Reserve 22, and for developing such a great team. He will be missed. We have already begun the search to replace the Director of Food & Beverage and hope to fill the role by the end of this month or early September. Page 16 of 24 KEY METRICS Year-to-date comparisons to targeted budget numbers retreated this month in almost all categories and most notably in Food and total revenues. Last year through July, total revenues were $577,452 ahead of our target with this year now coming in at $109,291 ahead of target. Last year Food Revenue was ahead of target by $109K, and this year we are trailing target by $114K. We are still hopeful to hit our targets at the end of the year. We are now heading into the last of our traditionally busiest months, and to the busiest outing month of September. Page 17 of 24 Breaking down some comparative metrics: July 2025 GPH down 9% from July 2024 and down 5% from a "normal" year July 2025 YTD GPH up 3% from July 2024 YTD and up 1% from a "normal" year June 2025 Golf Datatech Chicagoland rounds played up 1.1% June 2025 Village Links rounds played up 1% - normally we are stronger than the Chicagoland metric YTD through June 2025 Golf Datatech Chicagoland rounds played down 0.2% YTD through June 2025 Village Links rounds played down 5% - normally we are stronger than the Chicagoland metric but we opened for the season 17 days later in 2025 and many courses were not as aggressive as we were in 2024 2025 YTD total revenue $109,291 over YTD budget target (2024 June YTD total revenue was over YTD budget target by $577,452. (Note: 2025 targets were increased by $783,150) Golf cars grounded 5 days in July 2025 and 3 days in July 2024 July 2025 R22 restaurant and bar sales down 11.4% YTD 2025 R22 restaurant and bar sales down 6.2% July 2025 R22 banquet sales up 3.1% YTD 2025 R22 banquet sales up 1.6% July 2025 R22 Total Revenues down 6.5% YTD 2025 R22 Total Revenues down 3.4% Page 18 of 24 GOLF COURSE AND GROUNDS July was a tough month for the grounds team as we came off a cool dry June right into a hot, muggy, and wet July. The weather dictated increased spending in labor mostly pushing bunkers back up after heavy rain events. This process is not an easy one as it requires multiple steps: Hand shoveling of any soil/mud, pushing the sand back into place, followed up with a final rake. The bunkers then need to be fully raked again the next day after everything has mostly dried. On July 24, we received almost 2” of rain, which took 3.5 days to get the bunkers fully back into shape. Tree trimming throughout the golf course also took up much of the staff’s time. We have raised the crowns on holes 7 through 18. Pond trimming also continued as a further effort to control weeds. The golf course received rave reviews from contestants and spectators during the Illinois Open Qualifier held at the Village Links on July 24. Grounds 1. Greens have remained firm, in spite of increased rainfall and humidity 2. Bunkers raked daily 3. Filling of Tee Divots Daily 4. 3 Irrigation repairs 5. Bunkers pushed 4 times 6. Panfish inspections ongoing 7. Branch clean-up after storms 8. Green Banks & Rough sprayed for grubs, weeds, and fertilized 9. Continued tree trimming throughout the golf course 10. Suppling lots of produce (herbs mostly) from Greenhouse 11. Sprinklers, Drains, & Valve Boxes Trimmed 12. Marking Collars to help with consistent width 13. Seeded bare collar spots 14. Hand watering of Greens, Collars, and Tees as needed 15. Continued mowing of natives, to aid in weed control 16. Tee Divots filled daily Mechanical and Building Maintenance 1. 25 pieces of equipment were repaired and/or serviced 2. Door repair in Attic above Blue Heron 3. Toilet clogs cleared at Halfway (full shutdown) 4. HVAC Roof Top Unit replaced for Blue Heron North 5. HVAC Inspections begun throughout property Page 19 of 24 New patriotic flags were purchased to use on special holidays A mink was spotted on the property hunting for food. like Memorial Day, July 4th, Labor Day and few others. Fairway mowers early in the morning. A crane removes our old rooftop AC unit. Page 20 of 24  Glen Ellyn Recreation Meeting 8/22/2025 7:00 AM Commission Department: Village Links 535 Duane Street Department Head: Noel Allen Glen Ellyn, IL 60137 Category: Report Prepared By: Mike Campbell AGENDA ITEM (ID # 2025- DOC ID: 2025-668 668) a. Golf - Mike Campbell Statement of the Issue: Analysis: Budget Impact: Contribution to Strategic Plan Action Requested: Attachments: Page 21 of 24  Glen Ellyn Recreation Meeting 8/22/2025 7:00 AM Commission Department: Village Links 535 Duane Street Department Head: Noel Allen Glen Ellyn, IL 60137 Category: Report Prepared By: Noel Allen AGENDA ITEM (ID # 2025- DOC ID: 2025-669 669) b. Reserve 22 - Noel Allen Statement of the Issue: Analysis: Budget Impact: Contribution to Strategic Plan Action Requested: Attachments: Page 22 of 24  Glen Ellyn Recreation Meeting 8/22/2025 7:00 AM Commission Department: Village Links 535 Duane Street Department Head: Noel Allen Glen Ellyn, IL 60137 Category: Report Prepared By: Andrew Cross AGENDA ITEM (ID # 2025- DOC ID: 2025-670 670) c. Grounds - Andrew Cross Statement of the Issue: Analysis: Budget Impact: Contribution to Strategic Plan Action Requested: Attachments: Page 23 of 24  Glen Ellyn Recreation Meeting 8/22/2025 7:00 AM Commission Department: Village Links 535 Duane Street Department Head: Noel Allen Glen Ellyn, IL 60137 Category: Discussion Item Prepared By: Steve Thompson AGENDA ITEM (ID DOC ID: 2025-571 # 2025-571) Trustee Liaison - Steve Thompson Statement of the Issue: Analysis: Budget Impact: Contribution to Strategic Plan Action Requested: Attachments: Page 24 of 24