City Commission Meeting

OFFICIAL PROCEEDINGS OF THE City Commission OF THE CITY OF GRAND RAPIDS, MICHIGAN Regular Session, January 11, 2022 CALL TO ORDER Commission was called to order by Mayor Rosalynn Bliss at 7:00 PM ROLL CALL Present: Mayor Bliss, Commissioner Lenear, Commissioner O’Connor, Commissioner Jones, Commissioner Ysasi, Commissioner Reppart, Commissioner Moody Absent: None The roll was called by the City Clerk. APPROVAL OF MINUTES On the motion of Com. Jon O’Connor, supported by Com. Joseph D. Jones, the reading of the minutes of the Regular Session of December 14, 2021 was waived and said minutes were Accepted as presented. Carried. PETITIONS AND COMMUNICATIONS 91336 Result: Received and Filed. Communications (21) received urging the City Commission to confirm the Grand Rapids Housing Board is composed of individuals dedicated to safe and affordable housing for our community, 91302 Result: Received and Filed. Communication received from Natalie Hockamier regarding non-toxic lawn care in Grand Rapids. 91303 Result: Received and Filed. Communication received from Dawn Wigert urging the commission to allow public comments to be made by phone 91304 Result: Referred to Committee on Appointments. Communication from Paola Mendivil regarding their resignation from the WestSide Corridor Improvement Authority. 1  JANUARY 11, 2022 CITY COMMISSION 2 91305 Result: Referred to Committee on Appointments. Communication from Elaine Isley regarding their resignation from Stormwater Oversight Commission. 91306 Result: Received and Filed. Communication received from Colleen Grulke expressing concerns regarding the planned future housing development on Burton and Union REPORTS OF CITY OFFICERS 91307 Result: Received and Filed. Forecast Report January 11, 2022. 91308 Result: Received and Filed. Comptroller’s report for the period of December 1, 2021 through December 28, 2021 in the amount of $37,383,016.77. 91309 Result: Received and Filed. Treasurer’s report for the period of December 1, 2021 through December 28, 2021. CONSENT AGENDA A. CONSENT AGENDA APPROVAL 91310 Result: Adopted. Mover: O’Connor. Supporter: Moody. Adoption of the following items under the consent agenda. B. COMMITTEE ON APPOINTMENTS 91311 Result: Adopted. Mover: O’Connor. Supporter: Moody. RESOLVED, that Mayor Bliss’ appointment of Paul Rozeboom to the City Planning Commission for a three-year term ending January 6, 2025, be confirmed. 91312 Result: Adopted. Mover: O’Connor. Supporter: Moody. RESOLVED, that Mayor Bliss’ reappointment of Carlos Calderon as a representative of WMEAC to the Stormwater Oversight Commission for the remainder of a three-year term ending January 2, 2023, be confirmed.  3 CITY COMMISSION JANUARY 11, 2022 91313 Result: Adopted. Mover: O’Connor. Supporter: Moody. RESOLVED, that the City Commission’s appointment of Heather Van Wormer to the Historic Preservation Commission for a three-year term ending January 6, 2025, be approved. 91314 Result: Adopted. Mover: O’Connor. Supporter: Moody. RESOLVED, that the City Commission’s appointment of Michael Rodriguez to the Historic Preservation Commission for a three-year term ending January 6, 2025, be approved. 91315 Result: Adopted. Mover: O’Connor. Supporter: Moody. RESOLVED, that Mayor Bliss’ appointment of Karen Kloostra to the North Quarter Corridor Improvement Authority for the remainder of a four-year term ending December 31, 2025, be confirmed. C. FISCAL COMMITTEE 91316 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS: 1. The Michigan Department of Health and Human Service’s Low-Income Homeowner Water Assistance Program (“LIHWAP”) provides critical nationwide emergency support on behalf of low-income households for water payment assistance; and 2. To be eligible for funding participants must complete a LIHWAP participation agreement; therefore RESOLVED that the City Commission authorizes the City of Grand Rapids to enter into agreements with the MDHHS, Kent County Community Action, and Ottawa County Community Action and the Mayor and City Clerk are authorized to execute the agreements for and on behalf of the City. 91317 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS:  JANUARY 11, 2022 CITY COMMISSION 4 1. The Environmental Services Department needs to replace a pump at the Water Resource Recovery Facility that has reached the end of its useful life; and 2. Franklin Holwerda Company submitted a bid for the pump of $38,700 that includes installation; therefore RESOLVED that Comptroller is hereby authorized to make payment to the Franklin Holwerda Company in the amount of $38,700 from account code 5900-527-3000-590222020. 91318 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS the Outstanding Fee Agreement has been negotiated to fully resolve all damages, fees, penalties and costs associated with ACD.net’s occupation of the City of Grand Rapids’ right-of-way during Fiscal Years 2019, 2020 and 2021; and WHEREAS the Outstanding Fee Agreement outlines the negotiated settlement and agreement as follows: 1. Within sixty (60) days of the execution of the Agreement, ACD.net will deliver the excess materials valued at thirty-eight thousand and twenty- eight dollars and 13/100 ($38,028.13) to the City of Grand Rapids; and 2. Within sixty (60) days of the execution of the Agreement, ACD.net will make payment to the City of Grand Rapids in the amount of one hundred and nineteen thousand, three hundred and two dollars and 39/100 ($119,302.39) to satisfy ACD.net’s outstanding balance owed. RESOLVED: 1. That the City Attorney is authorized to compromise and settle on behalf of the City of Grand Rapids the outstanding fees owed by ACD.net for outstanding balances owed for Fiscal Years 2019, 2020 and 2021; and 2. That the Mayor is hereby authorized to execute the Outstanding Fee Agreement on behalf of the City of Grand Rapids upon approval as to form by the City Attorney. 91319 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS, the City of Grand Rapids (“Employer”) has employees rendering valuable services; and  5 CITY COMMISSION JANUARY 11, 2022 WHEREAS, the establishment of a deferred compensation plan for such employees serves the interests of the Employer by enabling it to provide reasonable retirement security for its employees, by providing increased flexibility in its personnel management system, and by assisting in the attraction and retention of competent personnel; and WHEREAS, the Employer has determined that the establishment of a deferred compensation plan to be administered by the ICMA Retirement Corporation serves the above objectives; and WHEREAS, the Employer desires that its deferred compensation plan be administered by ICMA RC, and that some or all of the funds held under such plan be invested in the VantageTrust, a trust established by public employers for the collective investment of funds held under their retirement and deferred compensation plans: NOW THEREFORE BE IT RESOLVED that the Employer hereby adopts the deferred compensation plan (the “Plan”) in the form of the Plan provided by the Employer; BE IT FURTHER RESOLVED that the assets of the Plan shall be held in trust, with the Employer serving as trustee, for the exclusive benefit of the Plan participants and their beneficiaries, and the assets shall not be diverted to any other purpose; BE IT FURTHER RESOLVED that the Employer hereby agrees to serve as trustee under the Plan; BE IT FURTHER RESOLVED that the Human Resources Director shall be the coordinator for the Plan; shall receive reports, notices, etc., from ICMA RC (“Mission Square Retirement”) and may delegate any administrative duties relating to the Plan to appropriate departments; and BE IT FURTHER RESOLVED that the Employer hereby authorizes the Mayor to execute all necessary agreements with ICMA RC incidental to the administration of the Plan upon approval as to form by the City Attorney. 91320 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS: 1. The Remembrance Road Lift Station was constructed in the 1970’s and serves over 1000 homes and business in the City of Walker; and  JANUARY 11, 2022 CITY COMMISSION 6 2. The lift station was upgraded in 2000 to add sanitary sewer flow from Wright Township and Marne; and 3. The original pumps from the 1970’s are still operational but the manufacturer will cease making replacement parts at the end of 2022; and 4. The total cost to install and upgrade the pumps is $292,000; and 5. The Remembrance Road Lift Station Upgrades Capital Project requires an additional $142,000 to cover the shortfall of the Capital Project; therefore RESOLVED: 1. That a budget substitution in the amount of $142,000 within the Sewer System Fund for the Remembrance Road Lift Station Upgrades Capital Project be approved and the Budget Office is authorized to execute the necessary adjustments on behalf of the City. 91321 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS, the Fiscal Committee has considered the attached bids; therefore RESOLVED that contracts be prepared between the City and the following vendors, and that the Mayor be authorized to sign the contracts on behalf of the City, as follows, in a form to be approved by the City Attorney: 1. Arrowhead Upfitters, Inc. One-year term contract with two, one-year renewal options for the “as- needed” purchase and delivery of police vehicle equipment for the Police Department from Arrowhead Upfitters, Inc. for an annual “not-to-exceed amount” of $70,000.00; the estimated three-year total amount is $210,000.00. 2. B&B Mechanical Services Trane Detroit Hust, Inc. Three-year term contracts with one, three-year renewal option for HVAC preventive maintenance and “as needed” repairs for the Fire Department from B&B Mechanical Services for a three-year contract amount of $75,000.00; for Mobile GR and Parking Services Department and Facilities Management Department from Hurst Mechanical for a three-year contract amount of $320,000.00; and for the Facilities Management Department from Trane Detroit for a three-year contract amount of $60,000.00. The  7 CITY COMMISSION JANUARY 11, 2022 estimated total amount for the first three years for all awarded vendors is $455,000.00. 3. Clearwater Analytics, LLC Contract extension for SaaS investment management software for use by the Treasurer’s Office from Clearwater Analytics, LLC for a one-year term with two, one-year renewal options for the annual “not-to-exceed amount” of $40,000.00; the estimated three-year amount is $120,000.00. 4. Net Transcripts, Inc. Contract extension for transcription services for the Police Department from Net Transcripts, Inc. for a one-year term with two, one-year renewal options for the annual “not-to-exceed amount” of $30,000.00; the estimated three-year total amount is $90,000.00. 5. CGLM, LLC Agreement for wellness and fitness training program services for the Fire Department from CGLM LLC (dba O2X) for the not-to-exceed total amount of $56,000.00. FURTHER RESOLVED that the Purchasing Agent be authorized to proceed with awards to the following vendors: 6. Aquatic Source Purchase of fifteen (15) Original Equipment Manufacturer (O.E.M.) Paragon lifeguard chair footboards for the Parks and Recreation Department from Aquatic Source for the total amount of $14,896.85. 7. Consumers Energy High-voltage electrical service upgrade services at the City compost and yard waste facility for the Public Works Department from Consumers Energy (a State of Michigan regulated utility) for the not-to-exceed amount of $24,100.00; this amount includes a 10% contingency amount for any unforeseen or additional services that may arise. 8. Frost Control Systems Cooperative purchase through the Kent County Road Commission for the Public Works Department from Frost Control Systems for the not to exceed amount of $15,400.00 for road sensors/cameras. 9. Hesco Low quote is recommended for the purchase of a 42” Valve and actuator from Hesco for the East Paris pump station project that begins in April. This item has a ten-week lead time. This was previously ordered through Ferguson Water Works but had to be cancelled due to a changed lead time of ten months. NTE $18,000.00 plus freight cost  JANUARY 11, 2022 CITY COMMISSION 8 FURTHER RESOLVED that the following emergency purchases were approved by the City Manager through the through the amendment to Sec. 1.505 of Chapter 11 of the City Code, reviewed and approved by the City Commission on March 17, 2020, amended April 14, 2020: 10. Drew Wireless Emergency Purchase for service, repair, reconfiguration, and install of the paging system for the Fire Department station alerting system for the Fire Department. NTE $33,939.00 D. COMMUNITY DEVELOPMENT COMMITTEE 91322 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS: 1. On February 20, 2018, the City Commission approved establishment of a Planned Redevelopment District (Ordinance No. 2018-09) rezoning 600 Burton Street SE from Traditional Neighborhood–Low Density Residential (TN-LDR) to Special District-Planned Redevelopment District (SD-PRD) to facilitate the reuse of the former St. Joseph Seminary by Samaritas; and 2. The proposed use by Samaritas included up to 58 affordable independent- living housing units for seniors and persons with disabilities within the former main seminary building, and the use of the former gymnasium building support services including adoption, foster care, home-based counseling, refugee services and home health care offices; and 3. The PRD property was subsequently divided into 600 Burton Street SE and 2080 Union Avenue SE, and a property management and cross access easement agreement was executed to facilitate the use, development, and maintenance of the improvements associated with Samaritas; and 4. A Major Amendment to the SD-PRD Zone District is now requested to adjust the boundary of the subject PRD to facilitate the sale and redevelopment of approximately 6.8 unimproved acres of 2080 Union Avenue SE; and 5. The existing improvements associated with the Samaritas operation will be retained within the subject PRD; and 6. The Planning Commission held public hearings on October 14 and December 9, 2021, at which time all interested persons had an opportunity to be heard, therefore;  9 CITY COMMISSION JANUARY 11, 2022 RESOLVED: 1. That the attached ordinance amending Map 49 of Chapter 61 of Title V of the Code of the City of Grand Rapids shall be considered for adoption by the City Commission at its meeting of January 25, 2022; and 2. In accordance with Title V, Section 10(b) [Compiler’s Paragraph 60(b)] of the Charter of the City of Grand Rapids, that the attached Summary of the Ordinance be published in the official City Commission Proceedings and in a newspaper of general circulation in the City, in lieu of publishing the full text of the Ordinance. SUMMARY OF ORDINANCE 2022 – AN ORDINANCE TO AMEND MAP 49 OF CHAPTER 61 OF TITLE V OF THE CODE OF THE CITY OF GRAND RAPIDS ENTITLED ZONING ORDINANCE The City of Grand Rapids is considering a Zoning Ordinance Amendment to Map 49 of Chapter 61 of Title V of the City Code of Grand Rapids. The amendment would adjust the boundary of an existing Planned Redevelopment District established to allow the operation of Samaritas to facilitate the sale and redevelopment of approximate 6.8 acres of 2080 Union Avenue SE. The boundary adjustment will not materially affect the previously approved use on the property. The proposed Zoning Ordinance map amendment is available at the City’s website at https://tinyurl.com/burtonunion or in person at the Planning Department, 3rd Floor, 1120 Monroe Avenue NW, Grand Rapids, Michigan 49503, during business hours until 4 p.m. Monday-Friday. The Planning Department may be contacted at (616)456-4100 or planning@grcity.us. AN ORDINANCE TO AMEND MAP 49 OF CHAPTER 61 OF TITLE V OF THE CODE OF THE CITY OF GRAND RAPIDS, THE ZONING ORDINANCE ORDINANCE NO. 2022 - ____ THE PEOPLE OF THE CITY OF GRAND RAPIDS DO ORDAIN: Section 1. That Map 49 of Chapter 61 of Title V of the City Code of Grand Rapids be amended to adjust the boundary of an existing Planned Redevelopment District at 2080 Union Avenue SE to facilitate the sale and redevelopment of approximately 6.8 acres of the subject property.  JANUARY 11, 2022 CITY COMMISSION 10 The properties can be described as follows: 2080 Union Avenue SE That part of the Northeast 1/4 of Section 7, T6N, R11W, City of Grand Rapids, Kent County, Michigan, described as follows: Commencing at the Northeast corner of said Section 7; thence N88°39’04”W 512.14 feet along the North line of said Section; thence S01°55’17”E 42.07 feet to a point on the Southerly right-of-way line of Burton Street; thence N88°39'04"W 343.34 feet along said Southerly right-of-way line to the place of beginning of this description; thence S01°19’12”W 39.88 feet; thence S17°53’38”W 42.42 feet; thence S01°19’12”W 135.05 feet; thence S53°01’04”W 129.39 feet; thence S02°10’25”E 45.43 feet; thence S23°10’46”E 25.54 feet; thence S01°55’43”E 102.42 feet; thence N88°30'24"E 31.33 feet; thence S01°58'12"E 239.92 feet; thence S88°02'23"W 331.02 feet to the Easterly right-of-way line of Union Avenue; thence N02°01'02"W 724.99 feet along said Easterly right-of-way line to the Southerly line of Burton Street right-of-way; thence S88°39'04"E 422.10 feet along said Southerly right-of-way line to the place of beginning. Contains 5.70 acres. Section 2. As provided in Section 5.12.12.F. of the Zoning Ordinance, that the following provisions are an integral part of this Ordinance: 1. All conditions of approval of Ordinance No. 2018-09/Proceeding 8772 of February 20, 2018 shall remain in effect. 2. That this development shall be subject to the sign regulations for “Educational, Government or Institutional Uses” in residential zone districts. 3. That a parking lot landscape buffer shall be planted which could include a mix of landscape materials along the southerly lot line between the existing parking lot and the proposed public street. 4. That the proposed use will comply with all other applicable City ordinances and policies and all State laws. 5. That this approval shall take effect as required by the City Commission approval in accordance with Section 5.12.12.G. of the Zoning Ordinance. 91323 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS: 1. Bethany Christian Services and Dwelling Place are requesting approval to establish a new Special District-Planned Redevelopment District (SD-PRD) to include 670 Burton Street SE and approximately 6.8 acres of 2080 Union Avenue SE to facilitate the construction of a new office building for Bethany Christian Services and 42 residential site condominium lots for the Dwelling Place Regional Community Land Trust (DPCLT); and  11 CITY COMMISSION JANUARY 11, 2022 2. 670 Burton Street SE is currently zoned Traditional Neighborhood–Low Density Residential (TN-LDR) and is subject to Use Variance P-BZA-2018- 0012 granted by the Board of Zoning on July 10, 2018 which allowed the operation of a group home for children under the age of 18; and 3. 2080 Union Avenue SE is currently part of an existing Special District— Planned Redevelopment District (SD-PRD) associated with the operation of Samaritas, and a Major Amendment to the existing Samaritas SD-PRD Zone District is being separately requested to adjust the boundary to facilitate the sale and redevelopment of approximately 6.8 acres of 2080 Union Avenue SE for its incorporation into this new PRD; and 4. The Planning Commission held public hearings on October 14 and December 9, 2021 at which time all interested persons had an opportunity to be heard. RESOLVED: 1. That the attached ordinance amending Map 49 of Chapter 61 of Title V of the Code of the City of Grand Rapids shall be considered for adoption by the City Commission at its meeting of January 25, 2022; and 2. In accordance with Title V, Section 10(b) [Compiler’s Paragraph 60(b)] of the Charter of the City of Grand Rapids, that the attached Summary of the Ordinance be published in the official City Commission Proceedings and in a newspaper of general circulation in the City, in lieu of publishing the full text of the Ordinance. SUMMARY OF ORDINANCE 2022 – AN ORDINANCE TO AMEND MAP 49 OF CHAPTER 61 OF TITLE V OF THE CODE OF THE CITY OF GRAND RAPIDS ENTITLED ZONING ORDINANCE The City of Grand Rapids is considering a Zoning Ordinance Amendment to Map 49 of Chapter 61 of Title V of the City Code of Grand Rapids. The amendment would rezone 670 Burton Street SE and approximately 6.8 acres of 2080 Union Avenue SE to SD-PRD (Special Districts–Planned Redevelopment District) to facilitate construction of a new four-story office building and associated improvements for Bethany Christian Services; and 42 residential site condominium lots for Dwelling Place Regional Community Land Trust. The proposed Zoning Ordinance map amendment is available at the City’s website at https://tinyurl.com/burtonunion or in person at the Planning  JANUARY 11, 2022 CITY COMMISSION 12 Department, 3rd Floor, 1120 Monroe Avenue NW, Grand Rapids, Michigan 49503, during business hours until 4 p.m. Monday-Friday. The Planning Department may be contacted at (616)456-4100 or planning@grcity.us. AN ORDINANCE TO AMEND MAP 49 OF CHAPTER 61 OF TITLE V OF THE CODE OF THE CITY OF GRAND RAPIDS, THE ZONING ORDINANCE ORDINANCE NO. 2022 - ____ THE PEOPLE OF THE CITY OF GRAND RAPIDS DO ORDAIN: Section 1. That Map 49 of Chapter 61 of Title V of the City Code of Grand Rapids be amended to rezone 670 Burton Street SE and approximately 6.8 acres of 2080 Union Avenue SE to SD-PRD (Special Districts–Planned Redevelopment District) to facilitate construction of a new four-story office building and associated improvements for Bethany Christian Services; and 42 residential site condominium lots for Dwelling Place Regional Community Land Trust. The properties can be described as follows: 670 Burton Street SE 2080 Union Avenue SE That part of the Northeast 1/4 of Section 7, T6N, R11W, and Lots 1 through 10, inclusive, of Osterhout Addition to the City of Grand Rapids, according to the Plat thereof, as recorded in Liber 24 of Plats, on Page 34, and described as follows: Commencing at the Northeast corner of said Section 7; thence N88°39’04”W 512.14 feet along the North line of said Section; thence S01°55’17”E 42.07 feet to a point on the Southerly right-of-way line of Burton Street for the place of beginning of this description; thence S01°55'17"E 953.25 along the Westerly right-of-way line of Martin Avenue to the Northerly right-of- way line of Winchell Street; thence N88°25'57"W 764.02 feet along said Northerly right-of-way line to the Easterly right-of-way line of Union Avenue; thence N02°01'02"W 225.44 feet along said Easterly right-of-way line; thence N88°02'23"E 331.02 feet; thence N01°58'12"W 239.92 feet; thence S88°30'24"W 31.33 feet; thence N01°55'43"W 102.42 feet; thence N23°10'46"W 25.54 feet; thence N02°10'25"W 45.43 feet; thence N53°01'04"E 129.39 feet; thence N01°19'12"E 135.05 feet; thence N17°53'38"E 42.42 feet; thence N01°19'12"E 39.88 feet to the Southerly right-of-way line of Burton Street; thence S88°39'04"E 343.34 feet along said Southerly right-of-way line to the place of beginning. Contains 10.98 acres. Section 2. As provided in Section 5.12.12.F. of the Zoning Ordinance, that the following provisions are an integral part of this Ordinance:  13 CITY COMMISSION JANUARY 11, 2022 1. That the application and plans submitted by the applicant and signed, dated and stamped by the Planning Director, shall constitute the approved plans, except if plan elements do not meet ordinance requirements and/or as amended in this resolution. 2. That a Land Use Development Services (LUDS) permit, building permit, and all other required permits be obtained from the City of Grand Rapids prior to construction, demolition, or operation. a. That the sign regulations for Educational, Government or Institutional uses in Residential Zone Districts shall apply. b. That the construction of 28 parking spaces may be deferred subject to Section 5.10.04.E. c. That the conditions of approval associated with the Board of Zoning Appeals decision P-BZA-2018-0012 on July 10, 2018 shall otherwise remain in effect. d. That the landscape buffers between the parking lots and the proposed new dwelling units shall meet the plant material specifications of the requirements of Section 5.11.12. e. That any trees identified as “invasive species” on the submitted tree inventory that are removed following an assessment shall be replaced with an appropriate tree species so that the existing landscape buffer is retained. 3. That the following conditions of approval shall apply to the DPCLT portion of the development: a. That building elevations shall reflect the character of the built environment in the vicinity and that Final Site Plan Review shall be required for proposed building elevations and/or design guidelines. The submittal shall be accompanied by a detailed description of the specific reference points used in the proposed designs. b. That a shed of at least 80 square feet in area or a garage shall be constructed concurrently with each dwelling unit. c. That the development shall meet the requirements of Section 5.12.13.G. for the setting of boundary monuments and construction and dedication of infrastructure, including new public rights-of-way. d. That prior to the issuance of a LUDS and/or building permit for any site work or building, the master deed and articles of incorporation for the condominium association shall be submitted. 4. That hours of construction shall not extend past 8 p.m. 5. That the property shall be divided according to plan. 6. That the proposed use will comply with all other applicable City ordinances and policies and all State laws. 7. That this approval shall take effect as required by the City Commission approval in accordance with Section 5.12.12.G. of the Zoning Ordinance.  JANUARY 11, 2022 CITY COMMISSION 14 91324 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS: 1. On June 11, 2013 (Resolution No. 82483), the City Commission established the Uptown Business Improvement District (BID) Special Assessment Roll No. 8692 as a one-year assessment on non-residential properties located within the district according to terms set forth in the Marketing and Development Plan (the “Plan”); and 2. On May 13, 2014 (Resolution No. 83475), the City Commission continued the Uptown Business Improvement District (BID) Special Assessment Roll No. 8692 for a second one-year term, according to terms set forth in the Plan; and 3. On April 28, 2015 (Resolution No. 84508), the City Commission again continued the Uptown Business Improvement District (BID) Special Assessment Roll No. 8706 for a third one-year term, according to terms set forth in the Plan; and 4. On April 26, 2016 (Resolution No. 85588), the City Commission again continued the Uptown Business Improvement District (BID) Special Assessment Roll No. 8716 for a fourth one-year term, according to terms set forth in the Plan; and 5. On March 26, 2017 (Resolution No. 86617), the City Commission again continued the Uptown Business Improvement District (BID) Special Assessment Roll No. 8722 for a fifth one-year term, according to terms set forth in the Plan; and 6. On March 6, 2018 (Resolution No. 87506), the City Commission again continued the Uptown Business Improvement District (BID) Special Assessment Roll No. 8730 for a sixth one-year term, according to terms set forth in the Plan; and 7. On March 26, 2019 (Resolution No. 88612), the City Commission again continued the Uptown Business Improvement District (BID) Special Assessment Roll No. 8738 for a seventh two-year term, according to terms set forth in the Plan; and 8. On March 23, 2021 (Resolution No. 90660), the City Commission again continued the Uptown Business Improvement District (BID) Special Assessment Roll No. 8758 for an eighth one-year term, according to terms set forth in the Plan; and  15 CITY COMMISSION JANUARY 11, 2022 9. A Plan for the next three program years has been received and reviewed by the City; and 10. The City desires to hold a public hearing concerning the necessity to continue the special assessment for another three years; therefore RESOLVED: 1. That the Plan shall be filed with the City Clerk and shall be available for public examination; and 2. That a public hearing be held on February 22, 2022, at 7:00 p.m. for the purpose of hearing all persons affected by Plan; and 3. That notice of the time, place and purpose of said hearing shall be published once in a newspaper of general circulation in the City not less than ten (10) days prior to the date of said hearing, and notice of said hearing shall be sent by first-class mail at least ten (10) days before the date of the hearing to property owner(s) of record within the proposed District, as maintained by City Assessor’s property records; and 4. That all resolutions or parts of resolutions in conflict herewith shall be and the same are hereby rescinded. 91325 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS, bids were received on December 16, 2021 for the following project: Valve Replacement at East Paris Pump Station (hereinafter referred to as the “Project”) and Allied Mechanical Services Inc. (Allied) submitted a bid of $533,000 for which the engineer’s estimate, prepared by Fishbeck, Thompson, Carr & Huber Inc. (Fishbeck), is $495,000; therefore RESOLVED: 1. That the bid of Allied be accepted and that, upon approval as to form by the City Attorney, the Mayor and City Clerk be authorized to execute the contract documents for the Project on behalf of the City. 2. That total expenditures for the Project be authorized in an amount not to exceed $770,400 which includes the costs of the construction contract, previously authorized design phase services by Fishbeck, construction  JANUARY 11, 2022 CITY COMMISSION 16 phase services including inspection by Fishbeck, testing, administration, and contingencies. Said amount of $770,400 to be charged to the applicable codes currently defined as follows: $770,400 to Code No. 5911- 536-9000-9880-591118046. 3. That the City Comptroller is hereby authorized and directed to make payment, in amounts and to said payees, as the City Engineer or his designee requests in connection with the Project. 91326 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS, bids were received on December 9, 2021 for the following project: Elevator Ceiling Reconfigurations at Various Parking Ramps (hereinafter referred to as the “Project”) and Otis Elevator Company (Otis) submitted a bid of $46,210 for which the engineer’s estimate, prepared by Fishbeck, Thompson, Carr & Huber, Inc. (Fishbeck), is $75,000; therefore RESOLVED: 1. That the bid of Otis be accepted and that, upon approval as to form by the City Attorney, the Mayor and City Clerk be authorized to execute the contract documents for the Project on behalf of the City. 2. That total expenditures for the Project be authorized in an amount not to exceed $105,430 which includes the costs of the construction contract, previously authorized design phase services by Fishbeck, inspection/administration, and contingencies. Said amount of $105,430 to be charged to the applicable codes currently defined as follows: $105,430 to Code No. 5141-546-9000-9880-514117063. 3. That the City Comptroller is hereby authorized and directed to make payment, in amounts and to said payees, as the City Engineer or his designee requests in connection with the Project. 91327 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS: 1. On July 13, 2021 (Proceeding No. 90938), the City entered into an agreement with the Michigan Department of Transportation (MDOT) and authorized expenditures in connection with the following project:  17 CITY COMMISSION JANUARY 11, 2022 Reconstruction of Lake Eastbrook Boulevard from East Beltline Avenue to 28th Street and Improvements in East Beltline Avenue from Lake Eastbrook Boulevard to 352 Feet North of Lake Eastbrook Boulevard (hereinafter referred to as the “Project”); and 2. It is necessary to increase expenditures for the aforesaid contract; therefore RESOLVED: 1. That additional expenditures for the local share of costs be authorized in an amount of $627,400 with total expenditures not to exceed $4,345,400 for the local share of the project costs which includes the costs of the construction contract, additional shared use pathway improvements, design and construction engineering, right-of-way acquisition, Consumer’s Energy utility relocation, administration, and contingencies. Said amount of $627,400 to be charged to the applicable codes currently defined as follows: $13,900 to Code No. 5916-536-9000-9880-591621039, $579,350 to the applicable Vital Streets Fund codes, and $34,150 to the applicable Capital Improvement Fund codes. 2. That the City Comptroller is hereby authorized and directed to make payment, in amounts and to said payees, as the City Engineer or his designee requests in connection with the Project. 3. That the City of Grand Rapids, pursuant to Section 1.150-2 of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended, declares its intent to reimburse itself the costs of the Project and other related costs in an amount not to exceed $1,480,050 (Water System Fund & Capital Improvement Fund) through the issuance of tax- exempt bonds. 4. That a copy of this resolution be available for inspection at the City Clerk’s Office, 2nd Floor, City Hall, 300 Monroe Avenue N.W., Grand Rapids, Michigan 49503. 91328 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS: 1. On October 12, 2021 (Proceeding No. 91144), the City approved fees associated with Design Services with Tower Pinkster Associates, Inc. (Tower Pinkster) for the following project:  JANUARY 11, 2022 CITY COMMISSION 18 Grand Rapids Public Museum (hereinafter referred to as the “Project”) 2. It is necessary to increase the scope of work and authorize additional expenditures; therefore RESOLVED: 1. That the scope of work with Tower Pinkster be increased in the amount of $1,087,929. 2. That total expenditures for the Project be authorized in an amount not to exceed $2,257,908 which includes Design Phase services (Phases Two and Three) by Tower Pinkster, previously authorized Phase One Design Phase Services by Tower Pinkster, Pre-Construction Services by Owen- Ames-Kimball Co., and contingencies. Said amount of $2,257,908 to be charged to the Grand Rapids Public Museum. 3. That the City Comptroller is hereby authorized and directed to make payment, in amounts and to said payees, as the City Engineer or his designee requests in connection with the Project. 4. That a copy of this resolution be available for inspection at the City Clerk’s Office, 2nd Floor, City Hall, 300 Monroe Avenue N.W., Grand Rapids, Michigan 49503. 91329 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS, bids were received on December 16, 2021 for the following project: Improvements and Tank Painting at Knapp, Leonard and Cambridge Tanks (hereinafter referred to as the “Project”) and Fedewa Inc. (Fedewa) submitted a bid plus alternate of $471,500 for which the engineer’s estimate, prepared by Progressive AE, Inc. (Progressive), is $574,000; therefore RESOLVED: 1. That the bid of Fedewa be accepted and that, upon approval as to form by the City Attorney, the Mayor and City Clerk be authorized to execute the contract documents for the Project on behalf of the City.  19 CITY COMMISSION JANUARY 11, 2022 2. That total expenditures for the Project be authorized in an amount not to exceed $654,700 which includes the costs of the construction contract, previously authorized design phase services by Progressive, construction phase services including inspection by Progressive, administration, and contingencies. Said amount of $654,700 to be charged to the applicable codes currently defined as follows: $654,700 to Code No. 5911-536-9000- 9880-591122030. 3. That the City Comptroller is hereby authorized and directed to make payment, in amounts and to said payees, as the City Engineer or his designee requests in connection with the Project. 91330 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS, it is necessary to certify the attached performance resolution as required by the Michigan Department of Transportation to apply for future permits in State Highway Right of Way; therefore RESOLVED: 1. That the certification of the aforesaid performance resolution be approved and that, upon approval by the City Attorney as to form, the Mayor is hereby authorized to certify the aforesaid performance resolution on behalf of the City. 2. That the City Engineer or his/her designee is authorized to apply for the necessary permits to work within State Highway Right of Way on behalf of the City. E. COMMITTEE OF THE WHOLE 91331 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS: 1. The COVID-19 pandemic has caused unprecedented economic disruption worldwide and within our local business community; and 2. Restaurants and bars, which have been key contributors to the vitality of downtown and neighborhood business districts have been, and will continue to be, hard-hit by the economic impacts of the pandemic; and 3. Increasing the availability of outdoor dining space will help downtown and neighborhood business districts to recover; and  JANUARY 11, 2022 CITY COMMISSION 20 4. Public Act 124 of 2020 empowers the City Commission to designate Social Districts with Commons Areas where purchasers may consume alcoholic beverages sold by multiple qualified Michigan Liquor Control Commission licensees who obtain Social District Permits; and 5. The City Commission has designated Social Districts containing Commons Areas within the City of Grand Rapids; and 6. The City Commission has received a request from a qualified licensee to recommend approval of their Social District Permit application by the Michigan Liquor Control Commission; and 7. The licensed premises of the licensee are contiguous to the Commons Areas within the designated Social Districts; and 8. The City Commission desires to recommend approval of the Social District Permit application; therefore RESOLVED: 1. That the Social District Permit application from OCM Development, LLC; 67 Ottawa Ave. SW is recommended by the City Commission for consideration and approval by the Michigan Liquor Control Commission; and 2. That the City Clerk is authorized and directed to provide the applicant with a certification of this action in the form specified by the Michigan Liquor Control Commission. PUBLIC HEARINGS 91332 Result: Referred to Community Development Committee. Public hearing on the draft HOME Investment Partnerships - American Rescue Plan (HOME-ARP) allocation plan. 91333 Result: Referred to Committee of the Whole. Public Hearing on the Grand Rapids Parks and Recreation Strategic Master Plan. 91334 Result: Referred to Committee of the Whole. Public Hearing for a Revised Brownfield Plan Amendment for the West Michigan Construction Institute Redevelopment Project at 801 Century Avenue SW.  21 CITY COMMISSION JANUARY 11, 2022 DOCUMENTS FILED 91335 Result: Received and Filed. Professional Services Agreement with Robert Gedert for Solid Waste Consulting submitted for the public record. ADJOURNMENT Commission adjourned at 7:54 PM JOEL H. HONDORP City Clerk