SmartZone Local Development Finance Authority Regular Meeting

SmartZone Local Dev Finance Authority Kent County Administration Building Minutes Packet 300 Monroe Ave NW Grand Rapids, MI 49503 January 12, 2022 @ 10:30 AM Room 311, 3rd Floor I. Call to Order - Informational Meeting as Required by Michigan Public Act 57 of 2018 The meeting was called to order at 10:33 AM by Secretary Hal Ostrow. PRESENT: Jerry Callahan, Jerry Kooiman, Hal Ostrow, Lisa Freiburger, John Helmholdt, Keith Brophy, Al Vanderberg, Mark Washington (arrived 10:35) ABSENT: Dante Villarreal, Kristian Grant, Fred Molnar OTHERS Jeremiah Gracia, Jordan Turner, Regina Pell, Tricia Chapman, Jessica PRESENT: Wood (legal counsel), Paul Moore (Start Garden), Laurie Supinski (Start Garden), Janet Wyllie (Spartan Innovations), Bonnie Dawdy (Spartan Innovations), Frank Urban (Spartan Innovations), Jeff Wesley (Spartan Innovations), Kyle McGregor (Spartan Innovations) 1. Michigan Public Act 57 Annual Report for Fiscal Year 2021 Jordan Turner presented the Michigan Public Act 57 Annual Report for 2021. RESULT: RECEIVED AND FILED 2. Public Comments on Michigan Public Act 57 Annual Report FY2021 None. II. Adjournment - Informational Meeting The meeting was adjourned at 10:36 AM by Secretary Ostrow. III. Call to Order - Regular Meeting The meeting was called to order at 10:36 AM by Secretary Hal Ostrow. PRESENT: Jerry Callahan, Jerry Kooiman, Hal Ostrow, Lisa Freiburger, John Helmholdt, Keith Brophy, Al Vanderberg, Mark Washington ABSENT: Dante Villarreal, Kristian Grant, Fred Molnar Generated 2/4/2022 03:49 PM SmartZone Local Dev Finance Authority Meeting Full Page 2 January 12, 2022 OTHERS Jeremiah Gracia, Jordan Turner, Regina Pell, Tricia Chapman, Jessica PRESENT: Wood (legal counsel), Paul Moore (Start Garden), Laurie Supinski (Start Garden), Janet Wyllie (Spartan Innovations), Bonnie Dawdy (Spartan Innovations), Frank Urban (Spartan Innovations), Jeff Wesley (Spartan Innovations), Kyle McGregor (Spartan Innovations) IV. Public Comment on Agenda Items None. V. Minutes Approval 1. Approval of Minutes from November 10, 2021 No questions or comments were noted. Motion to approve the minutes from November 10, 2021. RESULT: ACCEPTED [UNANIMOUS] MOVER: Lisa Freiburger, Member SECONDER: Jerry Kooiman, Member YEAS: Ostrow, Callahan, Freiburger, Helmholdt, Kooiman, Vanderberg, Washington, Brophy ABSENT: Dante Villarreal, Kristian Grant VI. Financials 1. FY2021 Audited Financial Statements as of June 30, 2021 Tricia Chapman presented the audited financial statements for Fiscal Year 2021, which were prepared by Plante & Moran, PLLC. The auditors gave a clean opinion. Motion to receive and file the FY2021 audited financial statements. RESULT: APPROVED [UNANIMOUS] MOVER: Jerry Kooiman, Member SECONDER: John Helmholdt, Member YEAS: Ostrow, Callahan, Freiburger, Helmholdt, Kooiman, Vanderberg, Washington, Brophy ABSENT: Dante Villarreal, Kristian Grant 2. Interim Financial Statements as of December 31, 2021 Ms. Chapman presented the financial statements. Motion to approve Financial Statement C. Generated 2/4/2022 03:49 PM SmartZone Local Dev Finance Authority Meeting Full Page 3 January 12, 2022 RESULT: APPROVED [UNANIMOUS] MOVER: John Helmholdt, Member SECONDER: Jerry Kooiman, Member YEAS: Ostrow, Callahan, Freiburger, Helmholdt, Kooiman, Vanderberg, Washington, Brophy ABSENT: Dante Villarreal, Kristian Grant VII. Action Items 1. Electing board officers and executive committee for 2022 Jeremiah Gracia presented the item and informed the board that Dante Villarreal was not seeking reappointment as Chair. Mr. Ostrow was nominated for Chair, and accepted the nomination. Motion to approve Hal Ostrow as Chair for 2022. RESULT: ADOPTED [UNANIMOUS] MOVER: John Helmholdt, Member SECONDER: Jerry Kooiman, Member YEAS: Ostrow, Callahan, Freiburger, Helmholdt, Kooiman, Vanderberg, Washington, Brophy ABSENT: Dante Villarreal, Kristian Grant Jerry Kooiman was nominated as Secretary. Mr. Kooiman accepted the nomination. Motion to approve Jerry Kooiman as Secretary for 2022. RESULT: ADOPTED [UNANIMOUS] MOVER: Al Vanderberg, Member SECONDER: John Helmholdt, Member YEAS: Ostrow, Callahan, Freiburger, Helmholdt, Kooiman, Vanderberg, Washington, Brophy ABSENT: Dante Villarreal, Kristian Grant Al Vanderberg was nominated as Treasurer. Mr. Vanderberg accepted the nomination. Motion to approve Al Vanderberg as Treasurer for 2022. Generated 2/4/2022 03:49 PM SmartZone Local Dev Finance Authority Meeting Full Page 4 January 12, 2022 RESULT: ADOPTED [UNANIMOUS] MOVER: Jerry Callahan, Member SECONDER: Jerry Kooiman, Member YEAS: Ostrow, Callahan, Freiburger, Helmholdt, Kooiman, Vanderberg, Washington, Brophy ABSENT: Dante Villarreal, Kristian Grant VIII. Reports 1. Spartan Innovation & Start Garden SmartZone Operators Report Mr. Gracia introduced the item as well as Frank Urban with Spectrum Innovations and Paul Moore with Start Garden. Mr. Urban and Mr. Moore presented the report included in the agenda packet. RESULT: DISCUSSED 2. Spartan Innovation Gateway Grand Rapids Update Mr. Gracia introduced the item as well as Janet Wyllie with Spartan Innovations. Ms. Wyllie presented the report included in the agenda packet. RESULT: DISCUSSED Mr. Gracia informed the board that the agreement with Spartan Innovations for Gateway services is set to expire on March 31, 2022. He provided options to the board to either extend the current agreement or open the process to an RFP. Based on timing and performance to date by Spartan Innovations, Keith Brophy recommended a 1-year extension. That was supported by Jerry Callahan. It was also agreed that a formal RFP process for a BAF operator will be completed by the end of 2022. Motion to authorize preparation of an amendment to the contract with Spartan Innovations for gateway services. RESULT: ADOPTED [7 TO 0] MOVER: Jerry Callahan, Member SECONDER: Lisa Freiburger, Member YEAS: Ostrow, Callahan, Freiburger, Helmholdt, Vanderberg, Washington, Brophy ABSTAIN: Jerry Kooiman ABSENT: Dante Villarreal, Kristian Grant IX. Other Business Mr. Ostrow requested that agenda packets be sent out in earlier advance of the meeting if possible moving forward. Generated 2/4/2022 03:49 PM SmartZone Local Dev Finance Authority Meeting Full Page 5 January 12, 2022 X. Public Comment None. XI. Adjournment - Regular Meeting The meeting was adjourned at 11:51 AM by Chair Ostrow. Generated 2/4/2022 03:49 PM