Southtown Corridor Improvement Authority - Regular Meeting

Southtown Corridor Improvement Authority 400 Franklin Street SE Minutes Packet Grand Rapids, MI 49507 November 16, 2022 @ 11:00 AM ICCF Community Center PRESENT: Helen Harp, Kristian Grant, Commissioner Nathaniel Moody, Commissioner Senita Lenear, ABSENT: Darel Ross, Jonathan Farman, Eric Williams, Ruben Ramos OTHER: Verah Narh Kamara, Tricia Chapman, Chad Buczkowski, Kelsey Liebenow, Ken Miguel-Cipriano, Richard App, Bill DeJong I. Call to Order - Informational Meeting The Informational Meeting was called to order at 11:07 AM by Chair Helen Harp. 1. Informational Meeting - Southtown CIA Calendar Year 2022 Overview Verah Narh Kamara presented the overview packet of the CIA’s accomplishments including façade improvements. 2. Public Comment on the Calendar Year 2022 Overview Commissioner Senita Lenear brought up the topic of not being able to use CIA funds for the maintenance of outdoor trash cans. She noted that trash maintenance is strictly funded by the Third Ward Parity fund and the board should consider a long-term plan for trash maintenance for when those funds are exhausted. II. Adjournment - Informational Meeting The meeting was adjourned at 11:14 AM. III. Call to Order The regular meeting was called to order at 11:15 AM by Chair Helen Harp IV. Public Comment on Agenda Items None. V. Minutes Approval 1. Approval of Minutes from August 17, 2022 No comments or corrections were noted. Motion to approve the minutes from August 17, 2022. Generated 11/18/2022 10:10 AM Southtown Corridor Improvement Authority Meeting Full Page 2 November 16, 2022 RESULT: ACCEPTED [UNANIMOUS] MOVER: Senita Lenear, Commissioner SECONDER: Kristian Grant, Vice-Chair YEAS: Helen Harp, Kristian Grant, Nathaniel Moody, Senita Lenear ABSENT: Darel Ross, Jonathan Farman, Eric Williams, Ruben Ramos VI. Financial Statements 1. Interim Financial Statements as of October 31, 2022 Tricia Chapman presented the financial statements and answered questions. Motion to accept the financial statements as of October 31, 2022. RESULT: APPROVED [UNANIMOUS] MOVER: Senita Lenear, Commissioner SECONDER: Nathaniel Moody, Commissioner YEAS: Helen Harp, Kristian Grant, Nathaniel Moody, Senita Lenear ABSENT: Darel Ross, Jonathan Farman, Eric Williams, Ruben Ramos VII. Action Items 1. Holiday Decorations Request for Proposal Kelsey Liebenow presented the decorations proposal. Lights cannot be added to this year’s decorations because of low stock from suppliers. Also, the packet did not include the Eastern Floral planter’s quote. The board discussed and approved a higher amount to cover all the holiday decoration expenses. Motion to approve the Holiday Decorations proposal at a cost of up to $14,000. RESULT: APPROVED [UNANIMOUS] MOVER: Kristian Grant, Vice-Chair SECONDER: Nathaniel Moody, Commissioner YEAS: Helen Harp, Kristian Grant, Nathaniel Moody, Senita Lenear ABSENT: Darel Ross, Jonathan Farman, Eric Williams, Ruben Ramos 2. Southtown Corridor Improvement Authority - Business Associations Memorandum of Understanding Ms. Liebenow noted that this renewal MOU includes a stipulation that stipends are not allowed. Motion to approve the Business Associations Memorandum of Understanding. RESULT: APPROVED [UNANIMOUS] MOVER: Kristian Grant, Vice-Chair SECONDER: Nathaniel Moody, Commissioner YEAS: Helen Harp, Kristian Grant, Nathaniel Moody, Senita Lenear ABSENT: Darel Ross, Jonathan Farman, Eric Williams, Ruben Ramos Generated 11/18/2022 10:10 AM Southtown Corridor Improvement Authority Meeting Full Page 3 November 16, 2022 3. Southtown Facade Improvement Program Projects Ms. Liebenow presented the 4 façade applications. There was a discussion regarding the items listed in the contractor quote for 932 Division Ave. The Southtown facade program does not support dumpster enclosures. However, the board noted that other elements of their project could qualify for a façade. Motion to approve the façade applications for 2409 Eastern Ave., 123 Hall St., 1267 Kalamazoo Ave., and 932 Division Ave. for a total of $44,700; with the condition, 932 Division Ave. submits only storefront improvement receipts for reimbursement. RESULT: APPROVED WITH CONDITIONS [UNANIMOUS] MOVER: Nathaniel Moody, Commissioner SECONDER: Senita Lenear, Commissioner YEAS: Helen Harp, Kristian Grant, Nathaniel Moody, Senita Lenear ABSENT: Darel Ross, Jonathan Farman, Eric Williams, Ruben Ramos VIII. Discussion Items 1. 2023 Southtown Corridor Improvement Authority Meeting Schedule May 17, 2023 meeting will be held later in the day (5:30 pm) to include a Business Associations Mixer after. 2. 2023 Board Officers Election Helen Harp is term-limited as Chair at the end of this year. IX. Reports 1. Corridor Manager and Committee Updates Ms. Liebenow reported about Alger Heights and Franklin Alley projects as well as Southtown events. Richard App spoke about Friends of Grand Rapids Parks. X. Other Business Ms. Kamara introduced Chad Buczkowski, the new Economic Development employee. XI. Public Comment None. XII. Adjournment The meeting was adjourned at 12:06 PM by Chair Helen Harp. Generated 11/18/2022 10:10 AM