Finance Committee

AGENDA OF THE FINANCE COMMITTEE TUESDAY, OCTOBER 14, 2025, 4:30 PM In person at City Hall, Room 207. Virtual attendance also available via Zoom. A. Zoom Meeting Information. 1. Join Zoom Meeting Online: https://us02web.zoom.us/j/88142524379?pwd=ekliUHNVYTJ1RFpOUHVubTdXOHZYZz09 Or call in by phone: +1 312 626 6799 Meeting ID: 881 4252 4379 Passcode: 846368 If you wish to speak at this public meeting or leave a comment, please fill out the online Comment Form prior to the meeting. More detailed Zoom Instructions can be found online. B. Roll Call. 1. Members: Bill Galvin, Brian Johnson, Kathy Hinkfuss, Jennifer Grant C. Approval of the Agenda. 1. Approval of the agenda for the Tuesday, October 14, 2025, meeting of the Finance Committee. D. Approval of Minutes. 1. Approval of the minutes from the September 23, 2025, meeting. E. Regular Business. 1. Informational Only: Presentation from Resource X regarding priority-based budgeting for the City of Green Bay. 2. Consideration with possible action to approve a contract for parking lot snow plowing and hauling service to the lowest responsive responsible bidder, Turf Pro, LLC, on an as-needed basis for 2026-2028. Agenda of the Finance Committee October 14, 2025 Page 1  3. Consideration with possible action on approval of the Claims Committee Reports. The Committee may convene in closed session pursuant to Sections 19.85(1)(e), Wis. Stats., for purposes of deliberating or negotiating the sale of public properties, investing of public funds or conducting other specified public business as necessary for competitive or bargaining reasons. The Committee will thereafter reconvene in open session pursuant to Section 19.85(2), Wis. Stats., to take action on items discussed in closed session, if appropriate, and to consider the remainder of the agenda. 4. Consideration with possible action regarding a 2025 budget amendment resolution for unbudgeted overtime for special events. F. Informational. 1. 2025 Contingency Account: $25,000.00 2. Next Meeting: November 4, 2025 G. Adjournment. 1. Adjournment of the Tuesday, October 14, 2025, meeting of the Finance Committee. 1) THIS MEETING IS RECORDED: THE VIDEO OF THIS MEETING AND MINUTES ARE AVAILABLE ONLINE AT www.greenbaywi.gov 2) ACCESSIBILITY: Any person wishing to attend who requires special accommodation because of a disability, should contact the City Safety Manager at 920-448-3125 at least 48 hours before the scheduled meeting time so that arrangements can be made. 3) QUORUM: Please take notice that a majority or quorum of the Common Council will attend this Finance Committee meeting and will constitute a meeting of the Common Council for purposes of discussion and information gathering relative to this agenda. 4) REPRESENTATION: The party requesting the communication, or their representative, should be present at this meeting. Agenda of the Finance Committee October 14, 2025 Page 2  Report to the Finance Committee of the City of Green Bay MEETING DATE PREPARED BY October 14, 2025 AGENDA ITEM # D.1 Approval of the minutes from the September 23, 2025, meeting. BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS 1. MINUTES - 092325 (1) 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov  MINUTES OF THE FINANCE COMMITTEE TUESDAY, SEPTEMBER 23, 2025, 4:30 PM In person at City Hall, Room 207. Virtual attendance is also available via Zoom. Immediately following the Personnel Committee meeting. A. ZOOM MEETING INFORMATION. 1. Join Zoom Meeting Online: https://us02web.zoom.us/j/88142524379?pwd=ekliUHNVYTJ1RFpOUHVubTdXOHZYZz09 Or call in by phone: +1 312 626 6799 Meeting ID: 881 4252 4379 Passcode: 846368 If you wish to speak at this public meeting or leave a comment, please fill out the online Comment Form prior to the meeting. More detailed Zoom Instructions can be found online. B. ROLL CALL. 1. Members: Bill Galvin, Brian Johnson, Kathy Hinkfuss, Jennifer Grant Present: Bill Galvin, Brian Johnson, Kathy Hinkfuss, Jennifer Grant Excused: Absent: C. APPROVAL OF THE AGENDA. 1. Approval of the agenda for the Tuesday, September 23, 2025, meeting of the Finance Committee.  Moved by Ald. Kathy Hinkfuss, seconded by Ald. Bill Galvin to approve the agenda for the September 23, 2025, meeting of the Finance Committee. Motion Passed. Yes-Bill Galvin, Brian Johnson, Kathy Hinkfuss, Jennifer Grant, No-None, Abstain-None. D. APPROVAL OF MINUTES. 1. Approval of the minutes from the September 9, 2025, Finance Committee meeting. Moved by Ald. Bill Galvin, seconded by Ald. Kathy Hinkfuss to approve the minutes from the September 9, 2025, Finance Committee meeting. Motion Passed. Yes-Bill Galvin, Brian Johnson, Kathy Hinkfuss, Jennifer Grant, No-None, Abstain-None. E. REGULAR BUSINESS. 1. Consideration with possible action on a request for a 180-day planning option to Keller Inc. for approximately 9 acres of land located on Erie Road, Parcel 21-199. Moved by Ald. Brian Johnson, seconded by Ald. Bill Galvin to approve the request for a 180- day planning option to Keller Inc. for approximately 9 acres of land located on Erie Road, Parcel 21-199. Motion Passed. Yes-Bill Galvin, Brian Johnson, Kathy Hinkfuss, Jennifer Grant, No-None, Abstain-None. 2. Consideration with possible action on the approval of a MEDSTAT MS 500 UTV unit for the Green Bay Fire Department for a total of $89,014.90. Moved by Ald. Kathy Hinkfuss, seconded by Ald. Brian Johnson to approve the purchase of a MEDSTAT MS 500 UTV unit for the Green Bay Fire Department for a total of $89,014.90. Motion Passed. Yes-Bill Galvin, Brian Johnson, Kathy Hinkfuss, Jennifer Grant, No-None, Abstain-None. Moved by Ald. Brian Johnson, seconded by Ald. Kathy Hinkfuss to amend the motion and to reduce the authorized amount to be net of estimated trade in value. Motion Passed. Yes-Bill Galvin, Brian Johnson, Kathy Hinkfuss, Jennifer Grant, No-None, Abstain-None. Moved by Ald. Brian Johnson, seconded by Ald. Kathy Hinkfuss to reconsider the amended motion. Motion Passed. Yes-Bill Galvin, Brian Johnson, Kathy Hinkfuss, Jennifer Grant, No-None, Abstain-None. Moved by Ald. Brian Johnson, seconded by Ald. Bill Galvin to approve the original motion  authorizing the purchase of a MEDSTAT MS 500 UTV unit for the Green Bay Fire Department for a total of $89,014.90. Motion Passed. Yes-Bill Galvin, Brian Johnson, Kathy Hinkfuss, Jennifer Grant, No-None, Abstain-None. 3. Consideration with possible action on the approval of ballistic gear for Green Bay Fire Department for a total of $123,958.90, funded by an EMS Funding Assistance Program grant. Moved by Ald. Brian Johnson, seconded by Ald. Bill Galvin to approve the purchase of ballistic gear for Green Bay Fire Department for a total of $123,958.90, funded by an EMS Funding Assistance Program grant. Motion Passed. Yes-Bill Galvin, Brian Johnson, Kathy Hinkfuss, Jennifer Grant, No-None, Abstain-None. 4. Consideration with possible action on the draft 2026-2030 Capital Improvement Plan (CIP). Moved by Ald. Brian Johnson, seconded by Ald. Bill Galvin to hold the draft 2026-2030 Capital Improvement Plan (CIP), to make changes recommended by the Finance Committee and bring the revised version with the 2026 bonding request to be approved along with the 2026 Budget. Motion Passed. Yes-Bill Galvin, Brian Johnson, Kathy Hinkfuss, Jennifer Grant, No-None, Abstain-None. F. INFORMATIONAL. 1. 2025 Contingency Account: $25,000.00 2. Next Meeting: October 14, 2025. G. ADJOURNMENT. 1. Adjournment of the Tuesday, September 23, 2025, meeting of the Finance Committee. Moved by Ald. Bill Galvin, seconded by Ald. Kathy Hinkfuss to adjourn the September 23, 2025, meeting of the Finance Committee. Motion Passed. Yes-Bill Galvin, Brian Johnson, Kathy Hinkfuss, Jennifer Grant, No-None, Abstain-None.  Report to the Finance Committee of the City of Green Bay MEETING DATE PREPARED BY October 14, 2025 AGENDA ITEM # E.1 Informational Only: Presentation from Resource X regarding priority-based budgeting for the City of Green Bay. BACKGROUND RECOMMENDATION To receive and place on file. FISCAL IMPACT ATTACHMENTS None 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov  Report to the Finance Committee of the City of Green Bay MEETING DATE PREPARED BY October 14, 2025 AGENDA ITEM # E.2 Consideration with possible action to approve a contract for parking lot snow plowing and hauling service to the lowest responsive responsible bidder, Turf Pro, LLC, on an as-needed basis for 2026-2028. BACKGROUND RECOMMENDATION The award of the contract shall be made to the lowest responsible bidder — Turf Pro, LLC. FISCAL IMPACT ATTACHMENTS 1. Finance Request 10-14-2025 Snowplowing 2026-2028 DPW FIRE POLICE TRANSIT 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov 10/09/2025 Finance Committee 10/14/2025. For consideration with possible action to approve a contract for parking lot snow plowing and hauling service to the lowest responsive responsible bidder Turf Pro, LLC for as needed basis for 2026-2028. This is for select parking lots maps included. Associated cost can be located on bid summary. This is a budgeted maintenance cost for departments. Respectfully Submitted, Thomas J. Walenski Procurement Manager City of Green Bay REQUEST FOR BIDS RFB # 2025-28 2.12 Department of Public Works (Parking Division) Specific Requirements Department of Public Works (Parking Division): PLOW LOTS WHEN 3” OF SNOWFALL ACCUMULATES CONTRACTOR to plow the DPW Parking lots when 3” or more of snowfall accumulates. CONTRACTOR will contact Parking Division to coordinate plowing times prior to plowing the lots. Snow to be hauled from lots after snowfalls of 3” or more. If the City has several small (1-2”) snow events, snow piles must be removed upon request from the Facility Supervisor. No salt or sand applied. DEPARTMENT OF PUBLIC WORKS (PARKING DIVISION) LOT LOCATION Sq/Ft PLOW HAUL Old Fort Square (212 Stalls) F* 99,269 ✓ ✓ 211 N Broadway, Green Bay, WI 54303 Green Bay City Hall (87 Stalls) CH 28,234 ✓ ✓ 100 N Jefferson St., Green Bay, WI 54301 BW* Corner of N Broadway & Walnut St. (143 Stalls) 54,958 ✓ ✓ Corner of Main & Monroe St. (24 Stalls) MM* 9,427 ✓ ✓ 416 N Monroe Ave., Green Bay, WI 54301 (*) Denotes Lots To Be Plowed On Saturday, Sundays, & Holidays. Snow May Be Piled Overnight In These Lots. <<See Next Page(s) For Site Maps>> Page 10 REQUEST FOR BIDS RFB # 2025-28 PARKING DIVISION – LOT F Page 11 REQUEST FOR BIDS RFB # 2025-28 PARKING DIVISION – LOT CH Page 12 REQUEST FOR BIDS RFB # 2025-28 PARKING DIVISION – LOT BW Page 13 REQUEST FOR BIDS RFB # 2025-28 PARKING DIVISION – LOT MM Page 14 REQUEST FOR BIDS RFB # 2025-28 2.13 Green Bay Police Department Specific Requirements Green Bay Police Department (Police)/Municipal Court PLOW LOTS WHEN 6” OF SNOWFALL ACCUMULATES (See Location Specifics Below) POLICE BUILDING – 724 DAY ST. IS PRIORITY “A” The CONTRACTOR MUST contact the Green Bay Police Department Facilities Supervisor One-Hour Prior To Plowing Snow @ (920) 448-3161 in order to move vehicles before plowing. CITY OF GREEN BAY POLICE/MUNICIPAL COURT LOT LOCATION Sq/Ft PLOW HAUL Green Bay Police Department 307 S Adams St., Green Bay, WI 54301 * 4” or More, Plow Parking Lot & Driveway(s) 53,365 ✓ ✓ Push To North Side Of Municipal Court Green Bay Municipal Court 330 S Jefferson St., Green Bay, WI 54301 * 4” or More, Plow Terrance, Apron(s) 9,075 ✓ ✓ Push To North Side Of Municipal Court Joannes Community Center 315 S Baird St, Green Bay, WI 54301 * 6” or More, Plow Parking Lot & Driveway & Drop Off Area 6,405 ✓ ✓ Push To South Side & Pile (Remove By Request) Plow Drop Off Area Snowbanks From Street Plowing Shawano Ave Community Center 882 Shawano Ave, Green Bay, WI 54301 * 6” or More, Plow Parking Lot & Driveway 2,767 ✓ ✓ No Sidewalks – City Responsible For Sidewalk(s) Push & Pile (Remove By Request) Community Center 807 N Irwin Ave, Green Bay, WI 54302 * 6” or More, Plow Parking Lot & Driveway 2,968 ✓ ✓ No Sidewalks – City Responsible For Sidewalk(s) Push & Pile (Remove By Request) Page 15 REQUEST FOR BIDS RFB # 2025-28 CITY OF GREEN BAY POLICE/MUNICIPAL COURT LOT LOCATION Sq/Ft PLOW HAUL Police Building – PRIORITY “A” 724 Day St., Green Bay, WI 54302 * 6” or More, Plow Parking Lot & Driveway 45,144 ✓ ✓ No Sidewalks – City Responsible For Sidewalk(s) Push & Pile (Remove By Request) (*) Denotes Lots To Be Plowed On Saturday, Sundays, & Holidays. Snow May Be Piled Overnight In These Lots. <<See Next Page(s) For Site Maps>> Page 16 REQUEST FOR BIDS RFB # 2025-28 CITY OF GREEN BAY POLICE STATION Page 17 REQUEST FOR BIDS RFB # 2025-28 CITY OF GREEN BAY MUNICIPAL COURT Page 18 REQUEST FOR BIDS RFB # 2025-28 CITY OF GREEN BAY POLICE – JOANNES COMMUNITY CENTER Page 19 REQUEST FOR BIDS RFB # 2025-28 CITY OF GREEN BAY POLICE – SHAWANO AVE COMMUNITY CENTER Page 20 REQUEST FOR BIDS RFB # 2025-28 CITY OF GREEN BAY POLICE – COMMUNITY CENTER Page 21 REQUEST FOR BIDS RFB # 2025-28 CITY OF GREEN BAY POLICE – POLICE BUILDING Page 22 REQUEST FOR BIDS RFB # 2025-28 2.14 Green Bay Metro Fire Specific Requirements Green Bay Metro Fire PLOW LOTS WHEN 3” OF SNOWFALL ACCUMULATES CONTRACTOR to plow the parking lot when 3” or more of snowfall accumulates. GREEN BAY METRO TRANSIT LOT LOCATION Sq/Ft PLOW HAUL Green Bay Metro Fire 435 E Walnut St., Green Bay, WI 54301 * 3” or More, Plow Parking Lot & Driveway 12,784 ✓ ✓ Push & Pile (Remove By Request) <<See Next Page(s) For Maps>> Page 23 REQUEST FOR BIDS RFB # 2025-28 CITY OF GREEN BAY METRO FIRE – EXTRA LOT Page 24 REQUEST FOR BIDS RFB # 2025-28 2.15 Green Bay Metro Transit Specific Requirements Green Bay Metro Transit Green Bay Metro Transit will call CONTRACTOR if snow plowing or removal services are needed. GREEN BAY METRO TRANSIT LOT LOCATION Sq/Ft PLOW HAUL Green Bay Metro Transit 1-4 109,359 Call-In Call-In 901 University Ave., Green Bay, WI 54302 <<See Next Page(s) For Maps>> Page 25 REQUEST FOR BIDS RFB # 2025-28 GREEN BAY METRO TRANSIT – 1 Page 26 REQUEST FOR BIDS RFB # 2025-28 GREEN BAY METRO TRANSIT – 2 Page 27 REQUEST FOR BIDS RFB # 2025-28 GREEN BAY METRO TRANSIT – 3 Page 28 REQUEST FOR BIDS RFB # 2025-28 GREEN BAY METRO TRANSIT – 4 Page 29  CITY OF GREEN BAY - Bid Tabulation Bid ID: 2025-28 Parking Lot Snow Plowing & Hauling Services 10/3/2025 Broadcast Date: 9/2/2025 Due Date: 9/25/2205 by 2:00 (CT) CC: 96872 Turf Pro, LLC TMG USA, LLC Earth Development, LLC Item Description Equipment Rate/Hr Equipment Rate/Hr Equipment Rate/Hr Snow Removal Plowing $ 95.00 $ 235.00 $ 98.00 Snow Removal Loading $ 145.00 $ 235.00 $ 148.00 Snow Hauling Trucking $ 125.00 $ 250.00 $ 125.00 Total Price - - - Lead Times 1 Hour 24 Hours 2 Weeks Payment Terms (Net 30) Net 30 Days Net 30 Days Net 30 Days Accepts Credit Card Payments Yes Yes Yes BEST Enterprises, LLC Titletown Snowplowing Item Description Equipment Rate/Hr Equipment Rate/Hr Snow Removal Plowing $ 600.00 $ 1,025.00 Snow Removal Loading $ 340.00 $ 195.00 Snow Hauling Trucking $ 295.00 $ 140.00 Total Price - - Lead Times 24 Hours - Payment Terms (Net 30) Net 30 Days Net 30 Days Accepts Credit Card Payments No No Recommendation: The award of the contract shall be made to the lowest responsible bidder - Turf Pro, LLC. Page 1 of 1  Report to the Finance Committee of the City of Green Bay MEETING DATE PREPARED BY October 14, 2025 AGENDA ITEM # E.3 Consideration with possible action on approval of the Claims Committee Reports. The Committee may convene in closed session pursuant to Sections 19.85(1)(e), Wis. Stats., for purposes of deliberating or negotiating the sale of public properties, investing of public funds or conducting other specified public business as necessary for competitive or bargaining reasons. The Committee will thereafter reconvene in open session pursuant to Section 19.85(2), Wis. Stats., to take action on items discussed in closed session, if appropriate, and to consider the remainder of the agenda. BACKGROUND RECOMMENDATION Approval of the request. FISCAL IMPACT ATTACHMENTS 1. Claims Committee Rpt December 2. Claims Committee Rpt August 3. Claims Committee Rpt September 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov  Report to the Finance Committee of the City of Green Bay MEETING DATE PREPARED BY October 14, 2025 AGENDA ITEM # E.4 Consideration with possible action regarding a 2025 budget amendment resolution for unbudgeted overtime for special events. BACKGROUND RECOMMENDATION Approval of the request. FISCAL IMPACT ATTACHMENTS 1. Combined Resolution for 10.14.25 Finance Meeting 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov  RESOLUTION AUTHORIZING BUDGET AMENDMENT October 21, 2025 BY THE COMMON COUNCIL OF THE CITY OF GREEN BAY, RESOLVED: Pursuant to the recommendation of the Finance Committee at its meeting of October 14, 2025, the following 2025 amendment of funds is hereby authorized: ACCOUNT AMOUNT Increase: 101300 50501 Police-Overtime $27,642.42 Increase: 101300 46223 Police Overtime Reimbursement $27,642.42 **This budget amendment is for 2025 unbudgeted overtime for staffing at the FBI, US Marshal and Internet Crimes Against Children Task Forces, unbudgeted special events such as WIPF Conference, Walmart Security, Senator Baldwin Security, Cnesses Temple Security, Notre Dame Football, Packer Kick Off Concert and various farmer’s markets. Increase: 101400 50501 Fire-Overtime $6,105.29 Increase: 101400 46223 Fire Overtime Reimbursement $6,105.29 **This budget amendment is for 2025 unbudgeted overtime for staffing at the UWGB Cross Country event, Packer Kick Off Concert and Bellin Women’s Half Marathon. Adopted ___________________________ Approved __________________________ Mayor Clerk