GBHA Properties 1, Inc.

AGENDA OF GBHA PROPERTIES 1, INC. THURSDAY, JUNE 20, 2024, 10:30 AM IMMEDIATELY FOLLOWING GREEN BAY HOUSING AUTHORITY MEETING. City Hall, Room 604 - The Harry Maier Room. Virtual attendance is also available via Zoom. A. Zoom Meeting Information. 1. Join Zoom Meeting Online: https://us02web.zoom.us/j/81434999289?pwd=N0dlMGxWSS85SGswK2lZeGhZZUN0UT09 Or call in by phone: +1 312 626 6799 Meeting ID: 814 3499 9289 Passcode: 483400 If you wish to speak at this public meeting or leave a comment, please fill out the online Comment Form prior to the meeting. More detailed Zoom Instructions can be found online. B. Roll Call. 1. William VandeCastle - Chair, Sandra Popp, Erin Edwards and Stephen Srubas C. Approval of the Agenda. 1. Approval of the agenda for the June 20, 2024, meeting of the GBHA Properties 1, Inc. D. Approval of Minutes. 1. Approval of the minutes from the January 18, 2024, meeting of the GBHA Properties 1, Inc. E. Regular Business. 1. Consideration with possible action to approve the GBHA Properties 1, Inc. operating budget for Fiscal Year beginning July 1, 2024. F. Informational. Agenda of GBHA Properties 1, Inc. June 20, 2024 Page 1  1. Financial Report. G. Adjournment. 1) THIS MEETING IS RECORDED: THE VIDEO OF THIS MEETING AND MINUTES ARE AVAILABLE ONLINE AT www.greenbaywi.gov 2) ACCESSIBILITY: Any person wishing to attend who requires special accommodation because of a disability, should contact the City Safety Manager at 920-448-3125 at least 48 hours before the scheduled meeting time so that arrangements can be made. 3) QUORUM: Please take notice that a majority or quorum of the Common Council may attend this GBHA Properties 1, Inc. meeting and will constitute a meeting of the Common Council for purposes of discussion and information gathering relative to this agenda. 4) REPRESENTATION: The party requesting the communication, or their representative, should be present at this meeting. Agenda of GBHA Properties 1, Inc. June 20, 2024 Page 2  Report to the GBHA Properties 1, Inc. of the City of Green Bay MEETING DATE PREPARED BY June 20, 2024 Stephanie Schmutzer, Staff AGENDA ITEM # E.1 Consideration with possible action to approve the GBHA Properties 1, Inc. operating budget for Fiscal Year beginning July 1, 2024. BACKGROUND The GBHA Properties 1, Inc. annual operating budget runs from July 1, 2024, through June 30, 2025. Scattered Sites: Was moved out of GBHA Properties 1, Inc. as of November 30, 2023, with the RAD conversion of Mason Manor, so the only budget items are interest and insurance. RECOMMENDATION To approve the GBHA Properties 1, Inc. operating budget for Fiscal Year Beginning July 1, 2024. FISCAL IMPACT ATTACHMENTS 1. 24-25 Budget 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov  ScSite - GBHA Properties $ Budget % of Budget PY YTD 7/1-4/30 23-24 Budget 24-25 Budget changed changed Income 2802.00 · Hud Contributions 188,054.00 173,173.00 0.00 0.00 0.00 0.0% 3110.00 · Dwelling Rental 604,374.04 248,133.87 619,620.00 0.00 -619,620.00 -100.0% 3120.00 · Excess Utilities 0.00 0.00 0.00 0.00 0.00 0.0% 3510.00 · Management Fee Revenue 0.00 0.00 0.00 0.00 0.00 0.0% 3520.00 · Asset Management Rev 0.00 0.00 0.00 0.00 0.00 0.0% 3530.00 · BookKeeping Fee Rev 0.00 0.00 0.00 0.00 0.00 0.0% 3610.00 · Int Income 2,626.69 5,016.09 1,000.00 3,000.00 2,000.00 200.0% 3690.00 · Other Income - Tenants 0.00 0.00 0.00 0.00 0.00 0.0% 3690.01 · Other Income - Ins Dividends 3,509.12 6,280.73 2,500.00 0.00 -2,500.00 -100.0% 3690.02 · Other Income 19,183.34 17,962.22 9,000.00 0.00 -9,000.00 -100.0% 3690.03 · Cell Tower Rent 0.00 0.00 0.00 0.00 0.00 0.0% 9110.00 · Transfers In 0.00 0.00 0.00 0.00 0.00 0.0% Total Income 817,747.19 450,565.91 632,120.00 3,000.00 -629,120.00 -99.53% Expense 4110.00 · Admin Salaries 92,457.34 33,745.04 80,000.00 0.00 -80,000.00 -100.0% 4120.00 · Compensated Absences 7,058.74 0.00 500.00 0.00 -500.00 -100.0% 4130.00 · Legal Expense 0.00 65.00 2,000.00 0.00 -2,000.00 -100.0% 4130.01 · Investigations Expense 3,159.22 112.61 5,000.00 0.00 -5,000.00 -100.0% 4140.00 · Staff Training 211.00 1,147.09 5,000.00 0.00 -5,000.00 -100.0% 4150.00 · Travel 456.46 273.27 500.00 0.00 -500.00 -100.0% 4160.00 · Management Fee 33,449.46 13,971.29 35,141.76 0.00 -35,141.76 -100.0% 4163.00 · BookKeeping Fee 4,185.00 1,717.50 4,320.00 0.00 -4,320.00 -100.0% 4165.00 · Asset Management Fee 5,760.00 2,400.00 5,760.00 0.00 -5,760.00 -100.0% 4171.00 · Auditing Fees 4,332.00 4,484.00 4,500.00 0.00 -4,500.00 -100.0% 4182.00 · Employee Benefits - Admin 35,088.31 12,587.45 26,500.00 0.00 -26,500.00 -100.0% 4190.01 · Printing 799.85 948.21 1,000.00 0.00 -1,000.00 -100.0% 4190.02 · Postage 583.50 165.00 1,000.00 0.00 -1,000.00 -100.0% 4190.03 · Paper & Office Supplies 622.53 224.26 1,000.00 0.00 -1,000.00 -100.0% 4190.04 · Publications 0.00 0.00 0.00 0.00 0.00 0.0% 4190.05 · Membership Dues & Fees 1,818.00 66.35 50.00 0.00 -50.00 -100.0% 4190.06 · Computer Support 5,166.49 0.00 5,500.00 0.00 -5,500.00 -100.0% 4190.07 · Tele Fax & Comm 1,250.79 300.68 1,400.00 0.00 -1,400.00 -100.0% 4190.08 · Marketing 0.00 0.00 0.00 0.00 0.00 0.0% 4190.10 · Miscellaneous 1,359.46 299.75 2,500.00 0.00 -2,500.00 -100.0% 4220.00 · Ten Ser-Recr Etc 0.00 0.00 0.00 0.00 0.00 0.0% 4220.01 · Ten Ser - Resident Part 0.00 0.00 1,200.00 0.00 -1,200.00 -100.0% 4230.00 · Ten Ser-Contrs 0.00 0.00 0.00 0.00 0.00 0.0% 4310.00 · Water 9,468.43 4,331.03 10,000.00 0.00 -10,000.00 -100.0% 4320.00 · Electricity 1,244.63 636.08 2,000.00 0.00 -2,000.00 -100.0% 4330.00 · Gas 1,495.45 362.97 2,000.00 0.00 -2,000.00 -100.0% 4390.00 · Other Utilities 2,962.29 1,249.84 3,000.00 0.00 -3,000.00 -100.0% 4410.00 · Maint - Labor 50,148.51 18,866.08 51,000.00 0.00 -51,000.00 -100.0% 4420.00 · Maint - Supplies 19,402.01 12,573.52 22,500.00 0.00 -22,500.00 -100.0% 4430.00 · Maint - Contracts 21,701.92 36,196.02 20,000.00 0.00 -20,000.00 -100.0% 4430.01 · Maint - Non-Contract 2,276.00 1,966.00 5,000.00 0.00 -5,000.00 -100.0% 4430.03 · Maint - Truck Maint 3,211.84 582.87 2,000.00 0.00 -2,000.00 -100.0% 4430.09 · Fire Protection - Maint 0.00 0.00 0.00 0.00 0.00 0.0% 4430.10 · Heating and Cooling 683.42 0.00 1,000.00 0.00 -1,000.00 -100.0% 4430.11 · Snow Removal 738.30 95.10 1,000.00 0.00 -1,000.00 -100.0% 4430.12 · Elevator Maintenance 0.00 0.00 0.00 0.00 0.00 0.0% 4430.13 · Landscape and Grounds 2,510.00 0.00 3,500.00 0.00 -3,500.00 -100.0% 4430.14 · Unit Turnaround 0.00 0.00 0.00 0.00 0.00 0.0% 4430.15 · Electrical 0.00 0.00 0.00 0.00 0.00 0.0% 4430.16 · Plumbing 2,466.00 3,415.00 1,000.00 0.00 -1,000.00 -100.0% 4430.17 · Extermination 2,262.00 1,140.00 3,000.00 0.00 -3,000.00 -100.0% 4430.18 · Appliances 10,259.97 6,693.99 10,000.00 0.00 -10,000.00 -100.0% 4430.19 · Garbage & Trash Removal 1,209.00 1,346.39 2,000.00 0.00 -2,000.00 -100.0% 4432.00 · Extraordinary Maintenance 0.00 0.00 0.00 0.00 0.00 0.0% 4433.00 · Emp Ben Contr-ord maint 15,330.70 5,352.19 22,000.00 0.00 -22,000.00 -100.0% 4480.00 · Protect Service 0.00 0.00 0.00 0.00 0.00 0.0% 4510.00 · Insurance Expense - Property 32,354.00 34,459.38 33,000.00 0.00 -33,000.00 -100.0% 4510.01 · Insurance Expenses - Liability 3,347.00 3,853.00 3,500.00 1,100.00 -2,400.00 -68.57% 4520.00 · PILOT 28,926.09 0.00 25,000.00 0.00 -25,000.00 -100.0% 4530.00 · Bank Fees 592.48 281.34 400.00 0.00 -400.00 -100.0% 4572.00 · Bad Debt - Tenant Rents 1,945.00 0.00 10,000.00 0.00 -10,000.00 -100.0% 4590.00 · Other General 0.00 0.00 0.00 0.00 0.00 0.0% 4600.00 · Leases 0.00 0.00 10,800.00 0.00 -10,800.00 -100.0% 4800.00 · Depreciation Expense 137,080.62 0.00 135,000.00 0.00 -135,000.00 -100.0% 9120.00 · Transfers Out 0.00 0.00 0.00 0.00 0.00 0.0% Total Expense 552,168.81 205,908.30 561,571.76 1,100.00 -560,471.76 -99.8% Net Income/(loss) 265,578.38 244,657.61 70,548.24 1,900.00 Page 1 of 1  Report to the GBHA Properties 1, Inc. of the City of Green Bay MEETING DATE PREPARED BY June 20, 2024 Stephanie Schmutzer, Staff AGENDA ITEM # F.1 Financial Report. BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS 1. Monthly FS 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov  GBHA Properties 1, Inc. Budget vs. Actual GBHA Properties 1, Inc May-24 SS YTD Budget Total Income 450,565.91 632,120.00 Total Expense 206,063.84 561,571.76 Net Income 244,502.07 70,548.24  GBHA Properties 1, Inc. Budget vs. Actual SS - Properites YTD Budget $ Over Budget % of Budget Income 2802.00 · Hud Contributions 173,173.00 0.00 173,173.00 100.0% 3110.00 · Dwelling Rental 248,133.87 619,620.00 -371,486.13 40.05% 3120.00 · Excess Utilities 0.00 0.00 0.00 0.0% 3510.00 · Management Fee Revenue 0.00 0.00 0.00 0.0% 3520.00 · Asset Management Rev 0.00 0.00 0.00 0.0% 3530.00 · BookKeeping Fee Rev 0.00 0.00 0.00 0.0% 3610.00 · Int Income 5,016.09 1,000.00 4,016.09 501.61% 3690.00 · Other Income - Tenants 0.00 0.00 0.00 0.0% 3690.01 · Other Income - Ins Dividends 6,280.73 2,500.00 3,780.73 251.23% 3690.02 · Other Income 17,962.22 9,000.00 8,962.22 199.58% 3690.03 · Cell Tower Rent 0.00 0.00 0.00 0.0% Total Income 450,565.91 632,120.00 -181,554.09 71.28% Expense 4110.00 · Admin Salaries 33,745.04 80,000.00 -46,254.96 42.18% 4120.00 · Compensated Absences 0.00 500.00 -500.00 0.0% 4130.00 · Legal Expense 65.00 2,000.00 -1,935.00 3.25% 4130.01 · Investigations Expense 112.61 5,000.00 -4,887.39 2.25% 4140.00 · Staff Training 1,147.09 5,000.00 -3,852.91 22.94% 4150.00 · Travel 273.27 500.00 -226.73 54.65% 4160.00 · Management Fee 13,971.29 35,141.76 -21,170.47 39.76% 4163.00 · BookKeeping Fee 1,717.50 4,320.00 -2,602.50 39.76% 4165.00 · Asset Management Fee 2,400.00 5,760.00 -3,360.00 41.67% 4171.00 · Auditing Fees 4,484.00 4,500.00 -16.00 99.64% 4182.00 · Employee Benefits - Admin 12,587.45 26,500.00 -13,912.55 47.5% 4190.01 · Printing 948.21 1,000.00 -51.79 94.82% 4190.02 · Postage 165.00 1,000.00 -835.00 16.5% 4190.03 · Paper & Office Supplies 271.26 1,000.00 -728.74 27.13% 4190.04 · Publications 0.00 0.00 0.00 0.0% 4190.05 · Membership Dues & Fees 66.35 50.00 16.35 132.7% 4190.06 · Computer Support 0.00 5,500.00 -5,500.00 0.0% 4190.07 · Tele Fax & Comm 300.68 1,400.00 -1,099.32 21.48% 4190.08 · Marketing 0.00 0.00 0.00 0.0% 4190.10 · Miscellaneous 299.75 2,500.00 -2,200.25 11.99% 4220.00 · Ten Ser-Recr Etc 0.00 0.00 0.00 0.0% 4220.01 · Ten Ser - Resident Part 0.00 1,200.00 -1,200.00 0.0% 4230.00 · Ten Ser-Contrs 0.00 0.00 0.00 0.0% 4310.00 · Water 4,331.03 10,000.00 -5,668.97 43.31% 4320.00 · Electricity 636.08 2,000.00 -1,363.92 31.8% 4330.00 · Gas 362.97 2,000.00 -1,637.03 18.15% 4390.00 · Other Utilities 1,249.84 3,000.00 -1,750.16 41.66% 4410.00 · Maint - Labor 18,866.08 51,000.00 -32,133.92 36.99% 4420.00 · Maint - Supplies 12,573.52 22,500.00 -9,926.48 55.88% 4430.00 · Maint - Contracts 36,196.02 20,000.00 16,196.02 180.98% 4430.01 · Maint - Non-Contract 1,966.00 5,000.00 -3,034.00 39.32% 4430.03 · Maint - Truck Maint 691.41 2,000.00 -1,308.59 34.57% 4430.09 · Fire Protection - Maint 0.00 0.00 0.00 0.0% 4430.10 · Heating and Cooling 0.00 1,000.00 -1,000.00 0.0% 4430.11 · Snow Removal 95.10 1,000.00 -904.90 9.51% 4430.12 · Elevator Maintenance 0.00 0.00 0.00 0.0% 4430.13 · Landscape and Grounds 0.00 3,500.00 -3,500.00 0.0% 4430.15 · Electrical 0.00 0.00 0.00 0.0% 4430.16 · Plumbing 3,415.00 1,000.00 2,415.00 341.5% 4430.17 · Extermination 1,140.00 3,000.00 -1,860.00 38.0% 4430.18 · Appliances 6,693.99 10,000.00 -3,306.01 66.94% 4430.19 · Garbage & Trash Removal 1,346.39 2,000.00 -653.61 67.32% 4430.25 · Unit Repair 0.00 0.00 0.00 0.0% 4432.00 · Extraordinary Maintenance 0.00 0.00 0.00 0.0% 4433.00 · Emp Ben Contr-ord maint 5,352.19 22,000.00 -16,647.81 24.33% 4480.00 · Protect Service 0.00 0.00 0.00 0.0% 4510.00 · Insurance Expense - Property 34,459.38 33,000.00 1,459.38 104.42% 4510.01 · Insurance Expenses - Liability 3,853.00 3,500.00 353.00 110.09% 4520.00 · PILOT 0.00 25,000.00 -25,000.00 0.0% 4530.00 · Bank Fees 281.34 400.00 -118.66 70.34% 4572.00 · Bad Debt - Tenant Rents 0.00 10,000.00 -10,000.00 0.0% 4600.00 · Leases 0.00 10,800.00 -10,800.00 0.0% 4800.00 · Depreciation Expense 0.00 135,000.00 -135,000.00 0.0% 9120.00 · Transfers Out 0.00 0.00 0.00 0.0% Total Expense 206,063.84 561,571.76 -355,507.92 36.69% Net Income/(Loss) 244,502.07 70,548.24 173,953.83 346.57%