Military Avenue Business Improvement District Board

AGENDA OF THE MILITARY AVENUE BUSINESS IMPROVEMENT DISTRICT BOARD WEDNESDAY, AUGUST 14, 2024, 1:00 PM 425 S. Military Ave. Suite 206 In Person or Virtual via Zoom as needed A. Roll Call. B. Approval of the Agenda. 1. August 14, 2024. C. Approval of Minutes. 1. Approval of the minutes from the May 8, 2024 meeting. D. Approval of Financial Reports. 1. Consideration with possible action on the Financial Report. E. Regular Business. 1. Consideration with possible action on the Capital Campaign, with Lisa Vanden Avond. 2. Consideration with possible action on the 2025 Operating Plan. 3. Consideration with possible action on NFL Draft Plans. 4. Consideration with possible action on Planter Boxes Status. F. Informational. 1. City of Green Bay Update. G. Adjournment. Agenda of the Military Avenue Business Improvement District Board August 14, 2024 Page 1  1) ACCESSIBILITY: Any person wishing to attend who requires special accommodation because of a disability, should contact the City Safety Manager at 920-448-3125 at least 48 hours before the scheduled meeting time so that arrangements can be made. 2) QUORUM: Please take notice that a majority or quorum of the Common Council will attend this Military Avenue Business Improvement District Board meeting and will constitute a meeting of the Common Council for purposes of discussion and information gathering relative to this agenda. 3) REPRESENTATION: The party requesting the communication, or their representative, should be present at this meeting. Agenda of the Military Avenue Business Improvement District Board August 14, 2024 Page 2  Report to the Military Avenue Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY August 14, 2024 AGENDA ITEM # B.1 August 14, 2024. BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS None greenbaywi.gov  Report to the Military Avenue Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY August 14, 2024 AGENDA ITEM # C.1 Approval of the minutes from the May 8, 2024 meeting. BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS 1. Meeting Minutes 05.08.2024 greenbaywi.gov  Military Avenue BID Joint Meeting with Military Avenue Business Association (MABA) Meeting Minutes May 8, 2024 at 1:00 PM In Attendance: BID: Adam Kersten, Dan Burich, Sharon Hack, EJ Dombrowski, MABA: Keith Zimmerman Staff non-voting: Leah Weycker Guests: Wendy Townsend, Lisa Vanden Avond Absent: None Excused: Gary Pond, Jordan Weuve, Brad Jensen, Ralph Jensen Call to Order and Welcome. Adam, called the meeting to order. Approval of Agenda. Sharon made a motion to approve the agenda, seconded by Dan, motion passed. Secretary’s Report. Approval of BID/MABA Minutes: Sharon made a motion to approve the BID Minutes, seconded by Dan. Motion passed. Treasurer's Report. Date needs to be changed for the Excel monthly report. The accounting budget is going over budget. Look at using Quick Books and taking it in-house. Keith’s Hair can give a demonstration. Sharon made a motion to accept the treasurer’s report, seconded by Dan, motion passed. Unfinished Business/Open Items: None were discussed. Regular Business: Capital Campaign Discussion with Lisa Vanden Avond Lisa was introduced and gave a brief description of her background and successful capital campaign efforts. Having met with Leah earlier, we discussed possible numbers to attach to the plan. What dollars are needed in addition to the grant, goals for the project, clarity on branding (name), and other revenue producing activities were discussed. She asked if we move forward with the project if the grant isn’t successful. A good capital campaign should have 75-80% of the funds raised before going public with the ASK. Good data and info are helpful for telling the story and securing funding. Trying to buy land vs rent land was discussed and favored. It was agreed to have the total cost of the project and endowment included. The name of the project should be Year-Round Farmers’ Market on Military. Military Avenue, Inc is a non-profit entity to collect the donations. Leah and Lisa will come up with figures and a brochure to move forward. EJ mentioned Chat GP to consolidate large documents and information. City Representative Report, Wendy Townsend: Wendy gave an early report for the Business Walk that focused on Military Avenue. 48-50 businesses participated in the survey. A majority gave very positive feedback for the area and plans to stay and grow here. A full report will be coming. Some of this can be used in the capital campaign. Go Big GB is part of the City’s efforts to get public feedback for the Comprehensive Plan, a 50 year plan for the City. There are many ways we can participate. Host a workshop for the area, take a survey, or get a tool box. August deadline. Executive Director Update: Out of time Adjourn Meeting. EJ made a motion to adjourn the meeting, seconded by Sharon, motion passed. Submitted by Leah Weycker: 920-544-9503 Director@militaryave.org  Report to the Military Avenue Business Improvement District Board of the City of Green Bay MEETING DATE August 14, 2024 AGENDA ITEM # D.1 Consideration with possible action on the Financial Report. BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS 1. 07_2024_Monthly Budget Report greenbaywi.gov  Military Avenue Business Inc. 31-Jul-24 05 months remaining 2023 Approved Activity to Activity last Activity this Over/Under Drafted Oct. 2022 date month month Budget Revenue 301 BID Assessments 108,275.00 104,076.00 0.00 0.00 -4199.00 302 Donations/Partnerships 0.00 0.00 0.00 0.00 0.00 303 Grants-restricted income 10,000.00 0.00 0.00 0.00 -10000.00 310 Event Funds/Sponsorships 20,000.00 9,056.28 2976.28 607.00 -10943.72 310.4 EBT 2,716.00 135.00 690.00 2716.00 380 Interest Income 500.00 1,201.74 143.45 415.42 701.74 311 In-kind contributions 0.00 0.00 0.00 0.00 390 (-) Projected delinquent -2,166.00 0.00 0.00 0.00 -2166.00 assessments Carry over per audit/review 2023 Review ADD DATE 136,609.00 114,334.02 3,119.73 1022.42 Total Revenue Expenses Personnel Activity to Activity last Activity this Over/Under date month month Budget 513 Wages and Staff 58,063.00 25,669.30 0.00 5,171.60 -32,393.70 PT Grant Funded Mkt Staff + 25,000.00 -25,000.00 251 Taxes/fees 7.65% 6,354.00 2,359.33 0.00 395.62 -3,994.67 525 Training/Education (Dir.) 700.00 135.14 0.00 0.00 -564.86 90,117.00 Operating Expenses 579 Rent 7,200.00 7,200.00 3,600.00 0.00 0.00 555 Insurance and Wkrs Comp Ins 2,600.00 2,633.00 0.00 0.00 33.00 581 Office Supplies 450.00 520.73 7.50 132.45 70.73 531 Office Printer Lease 2,000.00 434.21 155.48 57.96 -1,565.79 561 Legal/Accounting 3,000.00 2,828.27 460.48 77.66 -171.73 533 Audit 1,500.00 696.02 0.00 0.00 -803.98 541 Grant expenses 100.00 9,500.00 1,500.00 1,500.00 9,400.00 510 Dues and Subscriptions 850.00 997.38 148.99 349.99 147.38 523 Postage 100.00 13.60 13.60 0.00 -86.40 596 Bank fees 50.00 6.40 0.00 0.00 -43.60 17,850.00 Technology 549 Computers (+maintenance) 900.00 1,485.08 1,055.00 115.00 585.08 585 Internet/phone 1,500.00 667.92 93.79 94.11 -832.08 2,400.00 Direct Program Expenses DESIGN 519 Façade grant program 0.00 0.00 0.00 0.00 0.00 504 Street Planters 12,000.00 0.00 0.00 0.00 -12,000.00 548 ***Changed to YEAR ROUND Median Lawn Maintenance 600.00 1,002.50 0.00 1,002.50 402.50 FACILITY 557 Street Décor/Banners 6,060.00 2,625.00 0.00 0.00 -3,435.00 571 Gateway 1,800.00 513.69 94.90 94.21 -1,286.31 District lighting 20,000.00 0.00 0.00 0.00 -20,000.00 Public Amenities 20,000.00 0.00 0.00 0.00 -20,000.00 60,460.00 ECONOMIC DEVELOPMENT 546 Business Recruit/Support 1,000.00 0.00 0.00 0.00 -1,000.00 Planning/Visioning 10,000.00 0.00 0.00 0.00 -10,000.00 11,000.00 EVENTS 535 Events 15,000.00 2,324.02 185.80 1,261.30 -12,675.98 535.4 Event/ EBT 537.50 5.80 158.30 507 Licenses & Fees 200.00 10.00 0.00 0.00 -190.00 15,200.00 ORGANIZATION 501 Marketing/Adv 8,000.00 1,669.45 1,284.58 94.97 -6,330.55 506 Website/Social Media 500.00 677.32 0.00 92.68 177.32 8,500.00 OTHER EXPENSE 508 Donations 0.00 0.00 0.00 0.00 0.00 526 Theft 0.00 0.00 0.00 0.00 0.00 Restricted Grant 0.00 0.00 0.00 0.00 0.00 0.00 Total 205,527.00 Expenses BALANCE -68,918.00 63,968.36 8,600.12 10,440.05  Report to the Military Avenue Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY August 14, 2024 AGENDA ITEM # E.1 Consideration with possible action on the Capital Campaign, with Lisa Vanden Avond. BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS None greenbaywi.gov  Report to the Military Avenue Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY August 14, 2024 AGENDA ITEM # E.2 Consideration with possible action on the 2025 Operating Plan. BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS None greenbaywi.gov  Report to the Military Avenue Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY August 14, 2024 AGENDA ITEM # E.3 Consideration with possible action on NFL Draft Plans. BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS None greenbaywi.gov  Report to the Military Avenue Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY August 14, 2024 AGENDA ITEM # E.4 Consideration with possible action on Planter Boxes Status. BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS None greenbaywi.gov  Report to the Military Avenue Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY August 14, 2024 AGENDA ITEM # F.1 City of Green Bay Update. BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS None greenbaywi.gov