On Broadway Business Improvement District Board

AGENDA OF THE ON BROADWAY BUSINESS IMPROVEMENT DISTRICT BOARD FRIDAY, MARCH 15, 2024, 8:30 AM Virtual Meeting via Zoom. A. Zoom Meeting Instructions. 1. Join Zoom Meeting Online: https://us02web.zoom.us/j/88296601351 Or call in by phone: +1 312 626 6799 Meeting ID: 882 9660 1351 Passcode: 981944 If you wish to speak at this public meeting or leave a comment, please fill out the online Comment Form prior to the meeting. More detailed Zoom Instructions can be found online. B. Roll Call. C. Approval of the Agenda. D. Approval of Minutes. 1. Minutes from 10.31.23 OBI BID meeting E. Regular Business. 1. Discussion with possible action on the OBI BID financial reporting and Treasurer's report. 2. Discussion with possible action on the 2024 OBI BID Board appointments. 3. 2023 Year-end report of actual vs budgeted and discussion with possible action on the unspent balances. 4. Discussion with possible action on 2024 Settlement Statement and Allocation 5. Discussion with possible action on the joint OBI and BID 2022 Audit. Agenda of the On Broadway Business Improvement District Board March 15, 2024 Page 1  6. Discussion with possible action on the proposed 2024 activities. F. Informational. 1. Review of the yearly BID Activity schedule relating to the quarterly meeting schedule. G. Adjournment. 1) ACCESSIBILITY: Any person wishing to attend who, because of a disability, requires special accommodations should contact Peter Nugent at (920) 455-8881 at least 24 hours before the scheduled meeting time, so that arrangements can be made. 2) QUORUM: Please take notice that a majority or quorum of the Common Council will attend this On Broadway Business Improvement District Board meeting and will constitute a meeting of the Common Council for purposes of discussion and information gathering relative to this agenda. 3) REPRESENTATION: The party requesting the communication, or their representative, should be present at this meeting. Agenda of the On Broadway Business Improvement District Board March 15, 2024 Page 2  Report to the On Broadway Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY March 15, 2024 AGENDA ITEM # D.1 Minutes from 10.31.23 OBI BID meeting BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS 1. 2023.10.31 BID Minutes 117 S. Chestnut, Green Bay, WI 54303 Phone: 920-437-2531 Fax: 920-431-7855 www.onbroadway.org/bid info@onbroadway.org Broadway BID Board Meeting 10/31/23. Meeting was called to order by chair Linda Bova at 8:45 am this was a zoom meeting. Roll Call: • Present were: Adam Funk, Brendt Peeters, Gregg Mattek, Linda Bova and Chad Van Handel and Brian Johnson and Wendy Townsend – City of Green Bay • Absent: Stephanie Bruss, Kurt Schwiesow, Brent Weycker. Agenda: Moved to approve by Adam F., Seconded by Chad V. passed unanimously. Minutes: Moved to approve by Brent P., Seconded by Chad V. passed unanimously. Regular Business: 1. OBI BID Financial and Treasurer Reports were given by Chad V., a motion to approve by Adam F, seconded by Gregg M. passed unanimously. 2. Annual Election of Officers: A. 2024 President: nominations for Linda B by Chad V. seconded by Adam F passed unanimously. B. 2024 Secretary: nomination for Sandra R by Chad V seconded by Gregg M passed unanimously. C. 2024 Treasurer: nomination for Chad V by Brent P and Seconded by Adam F passed unanimously. 3. 2024 recommendation for appointments for the OBI BID Board discussion. 4. 2023 YTD Progress Report given by Director Brian Johnson YTD activities through 10/31/23. The audit for 2022 has been difficult and still needs approval. Linda B recommended meeting more frequently, possibly quarterly. Recommended to meet in December 2023 to get 2022 audit approved and get everything on track for 2024 also look at updating bylaws. 5. Presentation of the 2024 Operating Plan was given by Director Brian Johnson. There was discussion regarding expanding the OBI BID District boundaries, creating a retail incubator and diverse business grant looking to sponsor or help subsidize rents. A BID assessment increase was proposed which would only be the 2nd increase in nearly 20 years. The proposed rate goes from $1.33 per $1000 to $1.40 per $1,000 which is a 5% change. Motion to approve the annual operating plan by Adam F, seconded by Gregg M, passed unanimously. Adjourned: Motioned by Adam F and seconded by Brent P passed unanimously. Minutes by Wendy Townsend and Brian Johnson  Report to the On Broadway Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY March 15, 2024 Brian Johnson AGENDA ITEM # E.1 Discussion with possible action on the OBI BID financial reporting and Treasurer's report. BACKGROUND Review with possible action on the financial reports and treasurer's reports to the OBI BID Board. RECOMMENDATION Approve as submitted FISCAL IMPACT ATTACHMENTS 1. Broadway BID Treasurers Report 2024 03-14 117 S. Chestnut, Green Bay, WI 54303 Phone: 920-437-2531 Fax: 920-431-7855 www.onbroadway.org/bid info@onbroadway.org Treasurer’s Report The BMO Bank account balance was $2500 at 02/29/24 (the account minimum). The balance is currently si�ng at $108,814.80 as of 03/14/24 due to the collec�on of the BID funds from the City last week. Chad G Van Handel Treasurer, Broadway BID  Report to the On Broadway Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY March 15, 2024 AGENDA ITEM # E.2 Discussion with possible action on the 2024 OBI BID Board appointments. BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS None 117 S. Chestnut, Green Bay, WI 54303 Phone: 920-437-2531 Fax: 920-431-7855 www.onbroadway.org/bid info@onbroadway.org  Report to the On Broadway Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY March 15, 2024 Brian Johnson AGENDA ITEM # E.3 2023 Year-end report of actual vs budgeted and discussion with possible action on the unspent balances. BACKGROUND 2023 Year-end report of actual vs budgeted and discussion with possible action on the unspent balances. RECOMMENDATION Approve as submitted FISCAL IMPACT ATTACHMENTS 1. BID Report 2023 2. Yearly BID Activity Schedule 117 S. Chestnut, Green Bay, WI 54303 Phone: 920-437-2531 Fax: 920-431-7855 www.onbroadway.org/bid info@onbroadway.org 2023 Broadway BID Budget Actual Design Lighting $ 5,000.00 $ 5,000.00 Annual Maintenance $ 20,000.00 $ 20,000.00 Public Art $ 20,000.00 $ 20,000.00 Public Seating $ 2,500.00 $ - Hubbard Street Corridor Design $ 5,000.00 $ - Total Design $ 52,500.00 $ 45,000.00 Organization Admin Allocation $ 20,204.00 $ 20,204.00 BBID Annual Audit $ 3,200.00 $ 3,200.00 Total Organization $ 23,404.00 $ 23,404.00 Promtion Marketing Allowance $ 15,117.00 $ 15,117.00 Total Promotion $ 15,117.00 $ 15,117.00 Economic Vitality Mini-Grants $ 10,000.00 $ - Total Economic Vitality $ 10,000.00 $ - Total $ 101,021.00 $ 83,521.00 Notes: $2500 Public Seating allocation will be rolled over and combined with a 2024 allocation. $5000 Hubbard Street Corridor Design will be performed in 2024. $5000 in Mini-Grant applications were received in 2023 but will be posted in 2024. Balance rolls over and will be distributed w Actual BID Proceeds: 3/16/2023 2023 BID Proceeds $ 96,380.00 12/31/2023 Delinquent Collection $ 4,680.80 $ 101,060.80 3/16/2023 BID Settlement $ 100,987.00 Undercollection (Overcollection) $ (73.80) *overcollection from prior year delinquencies rolls over and will be distributed with 2024 allocation.  Report to the On Broadway Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY March 15, 2024 Brian Johnson AGENDA ITEM # E.4 Discussion with possible action on 2024 Settlement Statement and Allocation BACKGROUND Each year the OBI BID Board reviews and approves the settlement statement and annual allocation for this organization. . RECOMMENDATION Approve as presented. FISCAL IMPACT ATTACHMENTS 1. BID Settlement 2024 117 S. Chestnut, Green Bay, WI 54303 Phone: 920-437-2531 Fax: 920-431-7855 www.onbroadway.org/bid info@onbroadway.org  BID SETTLEMENT 2024 (2023 Tax Roll) On Broadway TAX ROLL 107,566.00 UNCOLLECTED (5,932.00) PAYABLE 101,634.00 Uncollected Parcel District Amount Due 3-310 13 18.00 3-314 13 207.00 3-315 13 36.00 3-369-A 13 123.00 3-589 13 14.00 3-590 13 15.00 3-591 13 279.00 4-204 13 312.00 4-223 13 926.00 4-254 13 661.00 4-266 13 297.00 4-68 13 553.00 5-1772 13 1,846.00 5-588 13 342.00 5-593 13 303.00 5,932.00  17743 Vendor # (Office use Only) CITY OF GREEN BAY CHECK REQUEST FORM PLEASE ISSUE CHECK TO: MUST HAVE FULL ADDRESS NAME: ON BROADWAY INC ATTN/ETC: ADDRESS: 340 N BROADWAY, STE 165 PO BOX: CITY, STATE, ZIP GREEN BAY, WI 54303 EXPLANATION/COMMENTS 2023 TAX COLLECTION - FEB SETTLEMENT AMOUNT ACCOUNT NUMBER ACCOUNT TITLE 101,634.00 806-25083 BID SPEC ASSESS PAYMENTS 101,634.00 TOTAL CHECK AMOUNT Deadline to request checks is 4:30 on Fridays to be issued the following Thursday. All checks are mailed. If you want the check returned to you, please fill out name and department. RETURN CHECK TO: NAME/DEPARTMENT APPROVED BY: DATE: Finance policy, with the direction from auditors, you must have supporting documentation stapled to all check requests. If an attachment needs to be sent with check, paper clip it to the check request form. Claim# (Office use only)  Report to the On Broadway Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY March 15, 2024 Brian Johnson AGENDA ITEM # E.5 Discussion with possible action on the joint OBI and BID 2022 Audit. BACKGROUND Each year the OBI BiD Board needs to review and approve its annual audit. RECOMMENDATION FISCAL IMPACT ATTACHMENTS 1. 2022 On Broadway Audited Financial Statements 2. 2022 On Broadway Independent Auditor Report 117 S. Chestnut, Green Bay, WI 54303 Phone: 920-437-2531 Fax: 920-431-7855 www.onbroadway.org/bid info@onbroadway.org  Report to the On Broadway Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY March 15, 2024 Brain Johnson AGENDA ITEM # E.6 Discussion with possible action on the proposed 2024 activities. BACKGROUND OBI BID Board to review the activity report in accordance with the approved Operating Plan. RECOMMENDATION Approve as presented FISCAL IMPACT ATTACHMENTS 1. Yearly BID Activity Schedule 2. 2024 Proposed Activities 117 S. Chestnut, Green Bay, WI 54303 Phone: 920-437-2531 Fax: 920-431-7855 www.onbroadway.org/bid info@onbroadway.org 2024 Proposed Activities Principle activities to be engaged in by the district during its next year of operation, if the environment allows, will include: 1. Maintain benches, garbage cans, planters/beautification, pole banners, and other hardscape improvements throughout the district. 50 planters will be planted in the spring with flowers, 20 planters with fall décor, weed management throughout district during the growing season, weed management and perennial plantings in 48 tree boxes, 25 bowls with winter décor, coordinated trash pickups once per month, 150 poles banners, and 30 trees with annual lighting. 2. Enhance public art installations throughout the district by partially funding the installation of two murals, a temporary sculpture, utility box wraps, and other streetscape art such as sidewalk poetry, painted pianos, or decorative lighting. Expand decorative public seating in a high impact area with heavy pedestrian traffic. 3. Improve awareness of BBID investments in the district by partnering with On Broadway, Inc. and other funded partners to promote the BBID brand. 4. Maintain a mini-grant program to support retail occupancy of ground floor storefronts. Mini- grants may also support streetscape activation including retail racks, tables, chairs, etc. 5. Help sustain operations and solvency of On Broadway, Inc. by providing an administrative allocation for payment of rent, telephones, internet, office supplies, utilities and salaries that are necessary to perform services to the businesses in the district. 6. Initiate conversations with adjacent commercial property owners north of Mason Street to gauge interest in joining the BBID, and subsequently propose modifications if warranted to the City of Green Bay Plan Commission. 7. Review and make recommendations to update the by-laws of the BBID.  Report to the On Broadway Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY March 15, 2024 AGENDA ITEM # F.1 Review of the yearly BID Activity schedule relating to the quarterly meeting schedule. BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS None 117 S. Chestnut, Green Bay, WI 54303 Phone: 920-437-2531 Fax: 920-431-7855 www.onbroadway.org/bid info@onbroadway.org