Water Commission

AGENDA OF THE WATER COMMISSION MONDAY, APRIL 14, 2025, 8:30 AM In person at the Green Bay Water Utility. 631 S Adams St Virtual attendance is also available via Zoom. A. Zoom Meeting Information. 1. Join Zoom Meeting Online: https://zoom.us/j/98284055918?pwd=eHBxaWkvN1J2a3N0RERUWkRsNjVkUT09 Or call in by phone: +1 312 626 6799 Meeting ID: 982 8405 5918 Passcode: 385002 If you wish to speak at this public meeting or leave a comment, please fill out the online Comment Form prior to the meeting. More detailed Zoom Instructions can be found online. B. Roll Call. 1. Roll call for the Water Commisson Meeting for Monday, April 14, 2025. C. Approval of the Agenda. 1. Approval of the Water Commisson Meeting Agenda for Monday, April 14, 2025. D. Approval of Minutes. 1. Approval of the Water Commission Meeting Minutes from March 10, 2025. E. Regular Business. 1. Recommendation of Public Construction Bid for the Green Bay Water Utility Tank Overcoat Project. 2. Recommendation of Public Construction Bid for the Green Bay Water Utility Finished Water Meters Project. Agenda of the Water Commission April 14, 2025 Page 1  3. Discussion and determination on whether to move forward with the Solar Portion of the Generator Project at the Lake Station. 4. January and February 2025 Financial Report. F. Informational. 1. General Manager Update. G. Adjournment. 1. Motion to adjourn the Water Commisson Meeting of Monday, April 14, 2025. 1) ACCESSIBILITY: Any person wishing to attend who requires special accommodation because of a disability, should contact the City Safety Manager at 920-448-3125 at least 48 hours before the scheduled meeting time so that arrangements can be made. 2) QUORUM: Please take notice that a majority or quorum of the Common Council may attend this Water Commission meeting and will constitute a meeting of the Common Council for purposes of discussion and information gathering relative to this agenda. 3) REPRESENTATION: The party requesting the communication, or their representative, should be present at this meeting. Agenda of the Water Commission April 14, 2025 Page 2  MINUTES OF THE WATER COMMISSION MONDAY, MARCH 10, 2025, 8:30 AM In person at the Green Bay Water Utility. 631 S Adams St Virtual attendance is also available via Zoom. A. ZOOM MEETING INFORMATION. 1. Join Zoom Meeting Online: https://zoom.us/j/98284055918?pwd=eHBxaWkvN1J2a3N0RERUWkRsNjVkUT09 Or call in by phone: +1 312 626 6799 Meeting ID: 982 8405 5918 Passcode: 385002 If you wish to speak at this public meeting or leave a comment, please fill out the online Comment Form prior to the meeting. More detailed Zoom Instructions can be found online. B. ROLL CALL. 1. Roll call for the Water Commisson Meeting for Monday, March 10, 2025. On Monday, March 10, 2025, the Water Commission met in person and virtually via Zoom. President Heugel called the meeting to order at 8:30 a.m. Recording Secretary Beilke called the roll. Six voting commission members: President John Heugel (In Person), Vice President Jamie Wall (In Person), Secretary-Treasurer Tom Karman (In Person), Al Farvour (Virtually via Zoom), Lynn Gerlach (In Person) and John Luczaj (In Person). Also present: Alder Bill Morgan (In Person, non-voting), Council Representative to the Water Commission, and Attorney William Vande Castle (Virtually via Zoom). Staff present: Brian Powell, Doug Martin, Stephanie Rogers, Russ Hardwick, Kristin Romanowicz, Hailey Heath, Jeff Possi and Jonathan Peters.  C. APPROVAL OF THE AGENDA. 1. Approval of the Water Commisson Meeting Agenda for Monday, March 10, 2025. Moved by Jamie Wall, seconded by Thomas Karman to approve the agenda. Voice vote being had, the motion passed unanimously. D. APPROVAL OF MINUTES. 1. Approval of the Water Commission Meeting Minutes from February 10, 2025. Moved by Lynn Gerlach, seconded by John Luczaj to approve the minutes. Voice vote being had, the motion passed unanimously. E. REGULAR BUSINESS. 1. Recommendation of Award for 2025 Service Body Quotes. Moved by Jamie Wall, seconded by Allen Farvour to approve as recommended. Voice vote being had, the motion passed unanimously. 2. Recommendation of Award for 2025 Heated Dump Box Quotes. Moved by John Luczaj, seconded by Jamie Wall to approve as recommended. Voice vote being had, the motion passed unanimously. 3. December 2024 Financial Report. Moved by Lynn Gerlach, seconded by Thomas Karman to receive and place on file the December 2024 Financial Report. Voice vote being had, the motion passed unanimously. F. INFORMATIONAL. 1. General Manager Update. General Manager Brian Powell provided the commission with updates on the following initiatives within our organization: 1. Update on Oneida Street Water Main Break 2. Update on Capital Projects a. Generator Project at Lake Station - Preconstruction Meeting March 4th  b. Chlorine System Upgrade at Lake Station - Preconstruction Meeting March 4th c. Insertion Mag Meters at Filter Plant - Advertisement for Bids March 10th d. Huron Tank & Filter Plant Tank Overcoating - Bid Opening March 25th 3. Workforce Report a. Upcoming Changes i. Karin Morz - Customer Notification Specialist Retiring March 13th ii. Lynda Kong-Moua - transitioning to the role of Customer Notification Specialist on March 10th iii. Lauren Wojcik - going to full-time Billing Assistant on March 10th iv. Filter Plant Technician held interviews G. ADJOURNMENT. 1. Motion to adjourn the Water Commisson Meeting of Monday, March 10, 2025. Moved by Lynn Gerlach, seconded by Jamie Wall to adjourn. Voice vote being had, the motion unanimously.  Green Bay Water MEMORANDUM DATE: April 14, 2025 TO: Green Bay Water Commission FROM: Brian Powell RE: Recommendation of public construction bid for Green Bay Water Utility 1. Bid proposals for the project “Green Bay Water Utility Tank Overcoat” were received on Tuesday, March 25, 2025. Green Bay Water Utility Tank Overcoat Closing Date: Tue, 03/25/2025 02:00 PM CST Quest Number 9571763 Contractor Base Bid *E&L Contractors, Inc. $322,200.00 LC United Painting $455,000.00 Seven Brothers Painting, Inc. $481,400.00 Classic Protective Coatings, Inc. $665,825.00 TMI Coatings, Inc. $813,000.00 *Low responsible bidder Recommendation: I recommend the Water Commission award this contract to E&L Contractors, Inc. for the base bid amount of $322,200.00. Funds are available in the 2025 budget.  Green Bay Water MEMORANDUM DATE: April 14, 2025 TO: Green Bay Water Commission FROM: Brian Powell RE: Recommendation of public construction bid for Green Bay Water Utility 1. Bid proposals for the project “Green Bay Water Utility Finished Water Meters” were received on Tuesday, April 8, 2025. Green Bay Water Utility Finished Water Meters Closing Date: Tue, 04/08/2025 02:00 PM CST Quest Number 9581046 Contractor Base Bid *Advance Construction Inc. $1,128,563.00 Mid City Corporation $1,942,000.00 PTS Contractors, Inc. $2,286,000.00 *Low responsible bidder Recommendation: I recommend the Water Commission award this contract to Advance Construction, Inc. for the base bid amount of $1,128,563.00. Funds are available in the 2025 budget.  Green Bay Water Commission MEMORANDUM DATE: April 14th, 2025 TO: Green Bay Water Commission FROM: General Manager Brian Powell, P.E. RE: Solar Portion of Generator Project at Lake Station The Solar Portion of the Generator Project at the Lake Station has a cost of $478,000 but with incentives our net cost would be $134,579. The estimated annual savings that we would see from the solar project are $11,381 and would have a 12.7-year payback. The solar field has a 30-year life expectancy. The problem is that the incentives are not guaranteed. If the incentive programs were to be done away with our net cost would be the full $478,000 and our payback would be 43 years. Due to the uncertainty of the incentive programs, I recommend not moving ahead with the solar portion of the project. The generator and switchgear upgrades would be constructed in a way that would allow for a solar project addition in the future. Area A: 124kWAC / 110kWDC Area A - Planning Area A – Bid Results 124 KW DC / 110 kW AC 124 KW DC / 110 kW AC Annual Solar Production: 176,600 Annual Solar Production: 176,600 kWh kWh Energy Offset: 1.5% Energy Offset: 1.5% Approximate Area: .43 Acres Approximate Area: .43 Acres Est. Cost: $478,000 Est. Cost: $360,000 ($2.90/W-DC) Switchgear Building 2,150,523 1,500,000 Potential Incentives: $191,200* Potential Incentives: $108,000 10% of the SWGR and Building 40% of those costs 365,052 146,021 Interconnection Incentive: $146,021* Interconnection Incentive: $125,400 Potential FOE PV incentive = $6,200 Potential FOE PV incentive = $6,200 Net PV System Cost: $134,579 Net PV System Cost: $120,400 Estimated Annual Savings: $11,381 Estimated Annual Savings: $11,381 Payback: 11.8 years Payback: 9.4 years * = 10% domestic content bonus Inverter Cost (2025 $) = $10,000 Inverter life = 10 yr warranty; 15 yrs expected Solar Array life = 30 yrs expected  GREEN BAY WATER FEBRUARY 2025 REVENUE BUDGET REPORT TOTAL WATER UTILITY 31,331,990 0 31,331,990 5,287,718.00 .00 26,044,272.00 16.9% GRAND TOTAL 31,331,990 0 31,331,990 5,287,718.00 .00 26,044,272.00 16.9°/4 ** END OF REPORT - Generated by Stephanie Rogers ** Report generated: 04/03/2025 13: 22 Page 2 User: StephanieRo Program ID: glytdbud  Green Bay Water Commission GENERAL MANAGER UPDATE DATE: April 14th, 2025 TO: Green Bay Water Commission FROM: General Manager Brian Powell, P.E. RE: General Manager Update General Manager Brian Powell will provide the commission with updates on the following initiatives within our organization: 1. Update on Village of Pulaski 2. Technical Committee Meeting with Wholesale Customers 3. Update on Fluoride 4. Update on Wisconsin Water Utility Report Cards 5. Workforce Report a. Filter Plant Technician reference checks