General Administration & Personnel Committee

Regular Meeting

Hoffman Estates, IL · September 9, 2024

Minutes

Village of Hoffman Estates GENERAL ADMINISTRATION & PERSONNEL COMMITTEE MEETING MINUTES September 9, 2024 1. ROLL CALL Members in Attendance: Patrick Kinnane, Chair Gary Stanton, Vice-Chair Karen Arnet, Trustee Karen Mills, Trustee Anna Newell, Trustee Gary Pilafas, Trustee Mayor William D. McLeod Management Team Members in Attendance: Eric Palm, Village Manager Dan O’Malley, Deputy Village Manager Arthur Janura, Corporation Counsel Jon Pape, Assistant Village Manager Alan Wax, Fire Chief Kathryn Cawley, Police Chief Patrick Seger, Director of HRM Bryan Ackerland, Director of Code Enf. Andy LoBosco, Sr. Program Mgr. – Eng. Jennifer Horn, Dir. Planning and Trans. Phil Green, Trans. & Long Range Planner Kevin Kramer, Econ. Dev. Director Sonia Zala, St. Transportation Eng. Ric Signorella, Multimedia Production Mgr. The General Administration & Personnel Committee meeting was called to order at 7:00 p.m. 2. APPROVAL OF MINUTES Motion by Trustee Arnet, seconded by Trustee Mills, to approve the General Administration & Personnel Committee meeting minutes of August 5, 2024. Voice vote taken. All ayes. Motion carried. 3. PUBLIC COMMENT 4. OLD BUSINESS 5. NEW BUSINESS 6. REPORTS (INFORMATION ONLY) A. Cable TV Monthly Report The Cable TV Monthly Report was received and filed. General Administration & Personnel Committee -2- September 9, 2024 B. Human Resources Management Monthly Report. The Human Resources Management Monthly Report was received and filed. C. Legislative Operations and Outreach Monthly Report. The Legislative Operations and Outreach Monthly Report was received and filed. 7. PRESIDENT’S REPORT Mayor McLeod reported that he toured the new Thomas Jefferson Middle School, and attended NWMC Executive Board meeting, as well as an Economic Development meeting. On Friday, Mayor attended the opening of the Platzkonzert which was well attended, and on Sunday he went to a block party on Sturbridge. 8. OTHER 9. ITEMS IN REVIEW 10. ADJOURNMENT Motion by Trustee Pilafas, seconded by Trustee Arnet, to adjourn the meeting at 7:02 p.m. Voice vote taken. All ayes. Motion carried. Minutes submitted by: Debbie Schoop, Executive Assistant Date

Agenda

Packet

AGENDA General Administration & Personnel Committee Regular Meeting Village Hall 1900 Hassell Road, Hoffman Estates, IL 60169 September 9, 2024 Council Chambers 7:00 PM 1. CALL TO ORDER/ROLL CALL 2. APPROVAL OF MINUTES A. General Administration & Personnel Committee 08-05-2024 3. PUBLIC COMMENT 4. OLD BUSINESS 5. NEW BUSINESS 6. REPORTS A. Cable TV Monthly Report B. Human Resources Management Monthly Report C. Legislative Operations & Outreach Monthly Report 7. PRESIDENT'S REPORT 8. ITEMS IN REVIEW 9. OTHER 10. ADJOURNMENT Further details and information can be found in the agenda packet attached hereto and incorporated herein and can also be viewed online at www.hoffmanestates.org and/or in person in the Village Clerk's office. The Village of Hoffman Estates complies with the Americans with Disabilities Act (ADA). For accessibility assistance, call the ADA Coordinator at 847/882-9100. Page 1 Page 1 of 31 Village of Hoffman Estates DRAFT GENERAL ADMINISTRATION & PERSONNEL COMMITTEE MEETING MINUTES August 5, 2024 I. Roll Call Members in Attendance: Patrick Kinnane, Chair Gary Stanton, Vice-Chair Karen Arnet, Trustee Karen Mills, Trustee Anna Newell, Trustee Gary Pilafas, Trustee Mayor William D. McLeod Management Team Members in Attendance: Eric Palm, Village Manager Dan O’Malley, Deputy Village Manager Arthur Janura, Corporation Counsel Jon Pape, Assistant Village Manager Rachel Musiala, Finance Director Alan Wax, Fire Chief Kathryn Cawley, Police Chief Peter Gugliotta, Director of Dev. Services Patrick Seger, Director of HRM Monica Saavedra, Director of HHS Darek Raszka, Director of IS Joe Nebel, Director of Public Works Patty Richter, Village Clerk Jennifer Horn, Dir. Planning and Trans. Michael Walker, Community Planner Missy Brito, Communications Director Ric Signorella, Multimedia Production Mgr. The General Administration & Personnel Committee meeting was called to order at 7:23 p.m. II. Approval of Minutes Motion by Trustee Arnet, seconded by Trustee Stanton, to approve the General Administration & Personnel Committee meeting minutes of July 1, 2024. Voice vote taken. All ayes. Motion carried. III. Public Comment NEW BUSINESS REPORTS (INFORMATION ONLY) 1. Cable TV Monthly Report The Cable TV Monthly Report was received and filed. Page 2 of 31 General Administration & Personnel Committee -2- August 5, 2024 2. Human Resources Management Monthly Report. The Human Resources Management Monthly Report was received and filed. 3. Legislative Operations and Outreach Monthly Report. The Legislative Operations and Outreach Monthly Report was received and filed. IV. President’s Report V. Other VI. Items in Review VII. Adjournment Motion by Trustee Mills, seconded by Trustee Stanton, to adjourn the meeting at 7:25 p.m. Voice vote taken. All ayes. Motion carried. Minutes submitted by: Debbie Schoop, Executive Assistant Date Page 3 of 31 VILLAGE OF HOFFMAN ESTATES SEPTEMBER CATV MONTLY REPORT To: Eric Palm From: Ric Signorella Date: September 1, 2024 Citizen Segments This month the Citizen covers: Frannie Dan 500 Proclamation, HEPD National Night Out, HEPD Swearing-In, Shenanigans on the Green, Public Service Selfie Day and the America 250 City Pledge Video w/Mayor Bill McLeod Citizen Segments and Programs in development: Schaumburg & Hoﬀman Estates Branch Library Programs Airing on HETV HHS Dept. Activities Videos HEPD / HEFD Swearing In’s “In Hoﬀman” Monthly Show: Communications Dept. First Responder Teen Academy Graduation Engineering Division: Storm Sewer Lining GIS Promotional Awareness & Instructional Video for Residents Engineering Division: Street Revitalization & Reconstruction CFA Promotional Video First Responders Academy for Teens PW Citizen Academy Shenanigans on the Green Concerts Plazkonzert - German Fest WITTS Workout Promotional Video Summers Sounds on the Green HEFD LIVE Fire Training Trustee Michael Gaeta Bench Dedication Hoﬀman Estates 65th Birthday Celebration w/ Historian Pat Barch HEPD Citizens Police Academy PW Annual Recycling Event HEFD Open Houses Community Pride Awards PW Fleet Snow Plow Videos for PW Academy Viewing PW Facilities UPS Backup Training Video (Internal Use) 911 Remembrance Ceremony MAE WEST: Actress Portrayal for the August Senior Commission Entertainment Now airing. CUB Presentation on Solar Power & Youth Commission: Spin Pop Boom Science Show Now airing. COMPASS Kickoﬀ Press Conference & Central Road Project Check Presentation Now airing. SUMMER SOUNDS on the Green Now airing. Complaints/Inquiries There was new inquiry where a cable line was running along backyard fence and pedestals were leaning. There are no outstanding inquiries. Page 4 of 31 Page 5 of 31 Page 6 of 31 Page 7 of 31 Page 8 of 31 Page 9 of 31 Page 10 of 31 Page 11 of 31 Page 12 of 31 Page 13 of 31 Page 14 of 31 Page 15 of 31 Page 16 of 31 Page 17 of 31 Page 18 of 31 Page 19 of 31 Page 20 of 31 Page 21 of 31 Page 22 of 31 Page 23 of 31 Page 24 of 31 Page 25 of 31 Page 26 of 31 Page 27 of 31 Page 28 of 31 Page 29 of 31 Page 30 of 31 VILLAGE OF HOFFMAN ESTATES TO: GAP Committee Memo FROM: Jennifer Djordjevic, Director of Operations/Outreach – Office of the Mayor and Board RE: Operations/Outreach Highlights PERIOD: August 2024 *Held recap meeting with members of the golf committing. Date for 2025 has been sent for July 23rd. Approximately $31,000 net proceeds will be provided to HHS Self-Help Fund from the 2024 event. August 3 – Pack the Bus Event attended by Mayor and Trustees (Schaumburg Target with D54) August 5 – American250 Taping (Coordinated with Mayor and Cable TV Services to tape and share a short message on behalf of the US Conference of Mayors. Scheduled Board dinner. August 6 – Celtic Fest Meeting (final meeting before event) August 8 – Scheduled a dispensary discovery meeting (old Denny’s location) August 10 – scheduled Lynn Richardson wake (Mayor attended) and attended the Celtic Fest at the Hideaway Brew Garden. August 14 – attended Brookdale Open House with Mayor, Board and staff. August 15 – Mayor attended and read proclamation for CAC’s Birthday Celebration. August 16 – coordinated proclamations for Saran Singh Eagle Court of Honor and FIA celebrations. August 18 – Beth Tikvah picnic was attended by Mayor and several trustees. August 19th – Coordinated officer swearing-in, attended meetings and coordinated Trustee Stanton’s birthday dinner. August 21 – assisted with Senior Luncheon and organized/attended Wine Wednesday at the Hideaway. (Approximately 60 people in attendance.) Lions Club made a donation to HHS / Self-Help Fund. August 26 – Coordinated Bench Dedication ceremony for Trustee Gaeta. Approximately 50 people attended. August 28 – Taste of Thai liquor license interview August 30 – worked with Economic Development team to organize meet and greet/tour with Illinois Realtors Association and visitors from Poland. Other: General administrative projects for Mayor and the Village Board. ______________________________ Jennifer Djordjevic Dir. Of Operations and Outreach / Office of the Mayor and Board Page 31 of 31