Planning, Building & Zoning Committee

AGENDA Planning, Building & Zoning Committee Regular Meeting Village Hall 1900 Hassell Road, Hoffman Estates, IL 60169 September 9, 2024 Council Chambers Immediately following Transportation & Road Improvement 1. CALL TO ORDER/ROLL CALL 2. APPROVAL OF MINUTES A. Planning, Building & Zoning Committee 08-05-2024 3. PUBLIC COMMENT 4. NEW BUSINESS A. Stonington & Pembroke TIF District Implementation Update B. Approval of an Ordinance Creating the Stonington & Pembroke TIF District Small Business Improvement Grant Program C. VisitHoffman Website Redesign Update 5. REPORTS A. Planning Division Monthly Report B. Code Enforcement Division Monthly Report C. Economic Development and Tourism Monthly Report 6. PRESIDENT'S REPORT 7. ITEMS IN REVIEW 8. OTHER 9. ADJOURNMENT Further details and information can be found in the agenda packet attached hereto and incorporated herein and can also be viewed online at www.hoffmanestates.org and/or in person in the Village Clerk's office. The Village of Hoffman Estates complies with the Americans with Disabilities Act (ADA). For accessibility assistance, call the ADA Coordinator at 847/882-9100. Page 1 Page 1 of 64 Village of Hoffman Estates DRAFT PLANNING, BUILDING & ZONING COMMITTEE MEETING MINUTES August 5, 2024 I. Roll Call Members in Attendance: Gary Stanton, Chair Karen Arnet, Vice-Chair Patrick Kinnane, Trustee Karen Mills, Trustee Anna Newell, Trustee Gary Pilafas, Trustee Mayor William D. McLeod Management Team Members in Attendance: Eric Palm, Village Manager Dan O’Malley, Deputy Village Manager Arthur Janura, Corporation Counsel Jon Pape, Assistant Village Manager Rachel Musiala, Finance Director Alan Wax, Fire Chief Kathryn Cawley, Police Chief Peter Gugliotta, Director of Dev. Services Patrick Seger, Director of HRM Monica Saavedra, Director of HHS Darek Raszka, Director of IS Joe Nebel, Director of Public Works Patty Richter, Village Clerk Jennifer Horn, Dir. Planning and Trans. Michael Walker, Community Planner Missy Brito, Communications Director Ric Signorella, Multimedia Production Mgr. The Planning, Building & Zoning Committee meeting was called to order at 7:00 p.m. II. Approval of Minutes Motion by Trustee Arnet, seconded by Trustee Kinnane, to approve the Planning, Building & Zoning Committee meeting minutes of July 1, 2024. Voice vote taken. All ayes. Motion carried. Motion by Trustee Arnet, seconded by Trustee Pilafas, to approve the Special Planning, Building & Zoning Committee meeting minutes of July 15, 2024. Voice vote taken. All ayes. (Abstain: Mills). Motion carried. III. Public Comment Page 2 of 64 Planning, Building & Zoning Committee -2- August 5, 2024 OLD BUSINESS 1. Request approval of direction to proceed with the amendment to the Plum Farms Development Agreement to extend the deadline for existing uses at 4800 W. Higgins Road as requested by 5a7 LLC. (Continued from July 1, 2024). An item summary sheet from Peter Gugliotta was presented to Committee. Peter Gugliotta addressed the Committee and reported that the current extension expired in February 2024. Mr. Gugliotta explained that the if the extension is approved, staff will work with Corporation Counsel and the petitioner to prepare a formal amendment to the Plum Farms 16-acre Development Agreement to be presented for consideration at an upcoming meeting. The petitioner is requesting a one-year extension. Motion by Trustee Pilafas, seconded by Trustee Mills, to direct staff to work with Corporation Counsel to prepare a formal amendment to extend the deadline for existing uses to remain on the Plum Farms 16-acre property at 4800 W. Higgins Road until August 5, 2025. Roll call vote taken. Ayes: Stanton, Kinnane, Mills, Newell, Pilafas. Nays: Arnet, McLeod. Motion carried. NEW BUSINESS 1. Request approval of an ordinance granting site plan amendment for Bell Works Townhomes located at 1705 Lakewood Boulevard. An item summary sheet from Jim Donahue and Jennifer Horn was presented to Committee. Several Committee members inquired about parking, landscaping and when Bell Works would be breaking ground. Mr. Ken Gold with Inspired by Somerset Development answered all questions. Motion by Mayor McLeod, seconded by Trustee Pilafas, to approve an ordinance granting site plan amendment for Bell Works Townhomes located at 1705 Lakewood Boulevard. Voice vote taken. All ayes. Motion carried. 2. Request approval of a plat of easement for the property located at 2000 Center Drive (Pfizer lift station project). An item summary sheet from Jim Donahue and Jennifer Horn was presented to Committee. Motion by Trustee Pilafas, seconded by Trustee Arnet, to approve a plat of easement for the property located at 2000 Center Drive (Pfizer lift station project). Voice vote taken. All ayes. Motion carried. Page 3 of 64 Planning, Building & Zoning Committee -3- August 5, 2024 3. Request approval of the 2024-2025 Community Development Block Grant Annual Action Plan. An item summary sheet from Michael Walker was presented to Committee. Motion by Trustee Pilafas, seconded by Trustee Arnet, to approve the 2024-2025 Community Development Block Grant Annual Action Plan. Voice vote taken. All ayes. Motion carried. 4. Request approval of a Subrecipient Agreement with North West Housing Partnership for the 2024-2025 Community Development Block Grant Single Family Rehabilitation Program. An item summary sheet from Michael Walker was presented to Committee. Motion by Trustee Pilafas, seconded by Mayor McLeod, to approve a Subrecipient Agreement with North West Housing Partnership for the 2024-2025 Community Development Block Grant Single Family Rehabilitation Program. Voice vote taken. All ayes. Motion carried. REPORTS (INFORMATION ONLY) 1. Department of Development Services monthly report for Planning Division. The Department of Development Services monthly report for Planning Division was received and filed. 2. Department of Development Services monthly report for Code Enforcement Division. The Department of Development Services monthly report for Code Enforcement Division was received and filed. 3. Department of Development Services monthly report for Economic Development and Tourism. The Department of Development Services monthly report for Economic Development and Tourism was received and filed. IV. President’s Report V. Other VI. Items in Review VII. Adjournment Motion by Trustee Arnet, seconded by Trustee Kinnane, to adjourn the meeting at 7:23 pm. Voice vote taken. All ayes. Motion carried. Minutes submitted by: Debbie Schoop, Executive Assistant Date Page 4 of 64  AGENDA ITEM REPORT Planning, Building & Zoning Committee September 9, 2024 ITEM 4A REQUEST: Stonington & Pembroke TIF District Implementation Update FROM: Phil Green, Transportation & Long Range Planner ITEM TYPE: Discussion - Committee REQUEST SUMMARY The adoption of the Stonington & Pembroke TIF district was a key recommendation from the Barrington Road & I-90 Sub Area Plan, approved by the Village in 2021. This plan outlines a long-term vision for the area, offering redevelopment recommendations for numerous parcels. Recognizing the changes in the post-pandemic suburban office market and the state of the existing buildings in the area, the plan suggests a shift toward multi-family housing, mixed-use office, retail, and flexible industrial spaces. Other key recommendations include: Transit-Oriented Development (TOD): Leveraging the Pace bus facilities at I-90 and Barrington Road. Infrastructure Improvements: Addressing stormwater management and other critical infrastructure needs to support redevelopment. Pedestrian/Bicycle Enhancements: Implementing significant improvements to encourage non-vehicular connectivity. Since the TIF district's adoption in September 2022, staff has been actively working to advance the vision for the area, engaging property owners and stakeholders, and initiating steps to transform the district into a vibrant mixed-use business hub. This memorandum, along with the accompanying presentation, updates efforts made thus far and outlines future staff action steps. Actions Taken to Date: • Housing Market Study: Engaged Tracy Cross & Associates to conduct a Village-wide housing market study, focusing on the Stonington & Pembroke area. The study indicates strong potential for multiple new multi-unit developments in the short- to mid-term. • Developer & Broker Engagement: Hosted a roundtable workshop to gather input from developers’ perspective. Key findings highlighted the need for a stronger focus on business uses, with less emphasis on residential development immediately adjacent to I-90 and the ComEd substation. Page 1 of 3 Page 5 of 64  • Stormwater Needs Assessment: Conducted an initial internal exploration of stormwater needs and barriers within the TIF area. • Enhancing Market Visibility: Pursuing unique opportunities to enhance visibility and drive traffic to the area by recruiting a Maker's Market, which would bring together a collection of over 80 small businesses. This initiative is designed to attract a diverse range of visitors, stimulate local economic activity, provide an opportunity to recruit Artisan makers to the area, and contribute to placemaking efforts. • Recruitment and Business Attraction Efforts: Engaged in targeted business recruitment of new and interesting uses, such as a local coffee shop, winery, brewery, and artisan-style manufacturers that align with the community’s demographics and preferences. Ongoing Actions: • Hassell Road Pedestrian & Bicycle Improvement Project: Funded by an ITEP grant, Phase II engineering is anticipated to begin in 2024, with construction targeted for 2026. Improvements include enhanced lighting, better bicycle and pedestrian facilities, improved crosswalks for Pace station connectivity, and streetscape/wayfinding enhancements. • Property Owner Engagement: The Village continues to engage with property owners to assess market conditions, potential changes to business plans, and opportunities for support in re-tenanting properties. • Economic Development Initiatives: Ongoing attendance at trade shows and meetings with business owners interested in relocating to the area. • Zoning Code Update: The ongoing update project is expected to include an overlay district to accommodate and encourage a desirable mix of uses within the area. Future Actions: Staff has identified three main focus areas in which to continue focusing implementation efforts within the TIF district, as outlined below: 1. Design & Placemaking • Engage a consultant to collaborate with residents and property owners in defining a brand for the area and develop a strategy for business recruitment and retention. • Identify opportunities for events and activations to bring foot traffic to the area. 2. Property & Land Use • Conduct further studies on stormwater management and open space/park needs for development or redevelopment. • Monitor the property market for opportunities. • Continue property owner and developer discussions regarding redevelopment opportunities Page 2 of 3 Page 6 of 64  3. Business Attraction & Retention • Continue outreach to compatible businesses, such as coffee roasters, breweries, and wineries. • Launch a Small Business Grant program (details to be covered in a agenda Item 5B). • Finalize update of zoning regulations for TIF area. Staff will provide periodic updates to the Committee as progress is made on these efforts. FINANCIAL IMPACT The Village's implementation efforts as noted above are expected to be fully funded (or reimbursed) by TIF funds. RECOMMENDATION Presented for discussion only. ATTACHMENTS 1. Stonington & Pembroke TIF District Map Page 3 of 3 Page 7 of 64  Pembroke & Stonington TIF Redevelopment Plan and Program Figure 1: Project Area Boundary 4 Page 8 of 64  AGENDA ITEM REPORT Planning, Building & Zoning Committee September 9, 2024 ITEM 4B REQUEST: Approval of an Ordinance Creating the Stonington & Pembroke TIF District Small Business Improvement Grant Program FROM: Kevin Kramer, Director of Economic Development ITEM TYPE: Ordinance - Committee REQUEST SUMMARY There are many economic development tools available for assisting business growth and development. The Village has used redevelopment agreements within a Tax Increment Financing (TIF) District, sales tax rebate agreements, Cook County property tax reclassification, and more. Within the TIF, the Village has been able to leverage public dollars for two to three times the private sector's investment. One incentive yet to be used is the Small Business Improvement Grant many other communities will use in a TIF. In a downtown type of TIF, where there are many property owners with several vacancies, a community can use a small business grant to incentivize a building or business owner to revitalize an older building by bringing it up to code for their unique business. This achieves the goal of filling vacancies while raising EAV with permanent building improvements. These grants are typically amounts up to $30,000 - $50,000 of TIF eligible expenses for interior renovations or exterior facade rehabilitation. The details of the proposed Small Business Improvement Grant within the Stonington & Pembroke TIF District are as follows. It will be a maximum of $30,000 per grant. After a thorough review of similar programs in Illinois communities, this is a reasonable amount to assist a small business with renovations. While construction costs have risen and the cost to rehabilitate a space for a targeted business may be higher, this amount would adequately help small businesses when trying to attract them to the area. It will be a 1:2 matching grant. Thus, the applicant must spend at least 200% of the grant amount. If they are approved for $30,000, they must show they are spending at least $60,000 to move in or expand their space. Applicants must submit a detailed description of the work to be completed, qualified bids for the work to be performed, documentation of other funding sources to know they can complete the work, and professional drawings depicting the work. In order to be reimbursed, applicants must submit contracts for work, invoices for the completed work, proof of payment for the invoices, and final waivers of lien. It is only for permanent fixtures that improve the property. One of the goals of the TIF is to upgrade the property and building to increase EAV. Therefore, the grant cannot be used for maintenance work nor can it be used for non-permanent improvements such as furniture, temporary fixtures, or equipment needed for the specific business. Rather, the improvements the grant will fund are for permanent fixtures such as HVAC, plumbing, electrical, carpentry, parking lot safety enhancements, facade improvements, ADA upgrades, and more. Reimbursement will likely take place over two years. With a third being reimbursed Page 1 of 2 Page 9 of 64 upon opening, a third a year later and the last installment a year after that. Should the business stop operating in that time period, they would not receive any remaining payments. The applicant must complete the work before being reimbursed. Applications are on a first come, first serve basis. Not all completed applications will be approved as the Village has the right to approve or deny any grant application or award an amount less than the maximum grant amount. Once the annual funding has been awarded, an applicant will need to wait for the next budget cycle to apply. Initially, three to four businesses will be able to receive funds annually. The grant is for businesses in targeted categories. While all businesses are welcomed within the TIF, this grant will assist in targeting specifically retailers, restaurants, and entertainment companies in line with Village redevelopment goals. Another goal of the grant is to bring businesses that will activate this area and these types of businesses will not only consistently bring customers to the area but will maximize other revenues for the Village. A requirement of applying for a grant would be to attend a Next Level Northwest (NLNW) workshop to ensure the business owner understands the basics of their business. From this workshop, the owner would also be eligible for one-on-one assistance with a coach of NLNW. Grants will be approved by the Village Manager with a report to the Board. The approval process would consist of review by staff from Economic Development, Planning & Transportation, Building and Code, and Finance, with a recommendation to the Village Manager for review and final approval. As with all incentives, and according to the Village's Incentive Guidelines attached to the Economic Development Strategic Plan, a but-for test must be met and therefore, the application must be approved prior to any work, beyond soft costs, beginning on the site. FINANCIAL IMPACT As of December 31, 2023, The S&P TIF has a negative balance of $16,620 since only one year of increment has been collected. Staff sent a request letter to Cook County asking for the TIF to be split into separate tax codes in order to capture more of the rising increment, as was done for the Higgins-Hassell TIF and Roselle Road TIF in years past. The 2024 budget for the S&P TIF has $100,000 allocated for TIF Grants. None have been spent thus far. If approved, the TIF Grant would use General Funds for now and be reimbursed with TIF funds, when available. RECOMMENDATION Approval of an Ordinance Creating the Stonington & Pembroke TIF District Small Business Improvement Grant Program ATTACHMENTS 1. Ordinance - S&P TIF Small Business Improvement Grant Program Page 2 of 2 Page 10 of 64  ORDINANCE NO. - 2024 VILLAGE OF HOFFMAN ESTATES AN ORDINANCE CREATING THE STONINGTON & PEMBROKE TIF DISTRICT SMALL BUSINESS IMPROVEMENT GRANT PROGAM WHEREAS, the Village of Hoffman Estates (the “Village”) has the authority, pursuant to the laws of the State of Illinois, to promote the health, safety and welfare of the Village and its inhabitants, to prevent the presence of blight, to encourage private development in order to enhance the local tax base and increase additional tax revenues realized by the Village, to foster increased economic activity within the Village, to increase employment opportunities within the Village, and to enter into contractual agreements with third parties to achieve the aforesaid purposes, and to otherwise take action in the best interests of the Village; and WHEREAS, the Village is authorized, under the provisions of the Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-74.4, as amended (the “TIF Act”), to finance redevelopment in accordance with the conditions and requirements set forth in the TIF Act; and WHEREAS, pursuant to Ordinance No. 4956-2022, Ordinance No. 4957-2022, and Ordinance No. 4958-2022, adopted September 19, 2022, the Village approved a tax increment redevelopment plan and project (the “TIF Plan”), designated the tax increment redevelopment project area (the “Redevelopment Project Area”), and adopted tax increment financing relative to the Village’s “Stonington & Pembroke District” (the “TIF District”); and WHEREAS, the TIF District was established as a bonded TIF District, and as a “pay-as- you-go” funded TIF District, which means that incremental tax revenues would be used to pay for Village approved eligible TIF project costs or TIF economic incentives as such funds are generated through year to-year increases in the equalized assessed valuation (“EAV”) of the properties within the TIF District. There are no bond proceeds or other debt financing issued to pay for eligible TIF project costs or TIF economic incentives at this time; and WHEREAS, the Village desires to meet the goals to the TIF Plan, increase EAV, increase job creation and retention, and encourage small business growth within the TIF District; and WHEREAS, a matching grant program is a way to encourage the redevelopment of real property and the rehabilitation of existing buildings and to attract new businesses and to retain existing businesses in the TIF District by reimbursing a portion of investments made in such real property and existing buildings that qualify as TIF Eligible Redevelopment Project Costs, according to the TIF Act, thereby implementing the TIF Plan. Page 11 of 64  NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village of Hoffman Estates, Cook County, Illinois, as follows: Section 1: Incorporation. That the above recitals and legislative findings are hereby incorporated herein and made a part hereof, as if fully set forth in their Entirety. Section 2: Targeted Business Categories. While all businesses are welcomed within the TIF, this grant will assist in targeting retailers, restaurants, and entertainment companies in line with Village’s redevelopment goals. Attracting businesses within these target business categories to activate the area will not only consistently bring customers to the area but will also maximize other revenues for the Village. Section 3: TIF Grant Established; Maximum Reimbursement Amount. That there is hereby a matching grant program established within the TIF District (“TIF Grant”). The TIF Grant shall be capped at Maximum Reimbursement Amount of $30,000 of TIF Eligible Redevelopment Projects Costs. The TIF Grant is only for permanent fixtures that improve the property. Therefore, the grant cannot reimburse for maintenance work nor for non-permanent improvements such as furniture, temporary fixtures, or equipment needed for the specific business. Rather, the improvements the grant will fund are for permanent fixtures including but not limited to HVAC, plumbing, electrical, carpentry, parking lot safety enhancements, facade improvements, and ADA upgrades. Section 4: Budget. As this TIF District is relatively new, there is not sufficient increment built up to fund this grant initially. Therefore, the Village General Fund will loan the TIF District the money to finance the grant for fiscal year 2024. For subsequent fiscal years, any fund loans shall be pursuant to the annual budget process. Section 5: Matching Funds. The TIF Grant shall be a 1:2 matching grant so the Applicant shall spend at least two hundred percent (200%) of the grant amount. Section 6: Pay As You Go. The TIF Grant is a pay as you go grant. The Applicants shall expend funds to improve the property and submit for reimbursement upon completion. Section 7: Reimbursement Request. After all work is completed, Applicants must submit contracts for all completed work, invoices for the completed work, proof of payment for the invoices, and final waivers of lien. The Village shall have 45 days from the time of a complete submittal to approve or deny the submittal and finalize the repayment amount. After a completed reimbursement request, the Applicant shall be paid one third (1/3) of the approved amount at the time of their Certificate of Occupancy (“CO”) for the work completed. A second third (1/3) shall be paid upon the first anniversary of the CO. The final third (1/3) shall be paid upon the second anniversary of the CO. If the business should cease operations within the TIF District prior to all Page 12 of 64 payments made, the Applicant shall forfeit the right to the remaining balance. Payments shall only be made from the TIF District fund. Section 8: Small Business Workshop. To ensure all grant applicants have a basic understanding of successful business practices, all applicants must attend a business basics workshop hosted by Next Level Northwest prior to making an application for a TIF Grant. Section 9: Application and Approval Process. Applicants must submit an Application, a detailed description of the work to be completed, qualified bids for the work to be performed, documentation of other funding sources to ensure completion of the work, and professional drawings depicting the work. The approval process consists of a review of an application and required documentation by a staff committee consisting of representatives from the Village Economic Development, Planning & Transportation, Building and Code, and Finance Departments. Upon unanimous recommendation by the grant committee, the application will be forwarded to the Village Manager for final review and approval. The Village retains sole discretion in awarding grants and will approve grants in order of Village priorities. As such, the Village has the right to approve or deny any grant application or award an amount less than the maximum grant amount. TIF Grants shall be paid out of the TIF District fund. If funds are not available at the time of application, the request may be considered in the follow budget year. Section 10: Grant Agreement. After approval of an application, the Applicant shall sign a grant agreement with the Village prior to starting work. Section 11: But For Test. Applicants must meet the but-for standard prior to applying for the TIF Grant. The application must be approved prior to any work, beyond soft costs, beginning on site. Section 12: Full Force. That this Ordinance shall be in full force and effect immediately from and after its passage and approval. Section 13: Invalidity of Ordinance. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this Ordinance. PASSED THIS ________ day of _________________, 2024 VOTE AYE NAY ABSENT ABSTAIN Trustee Karen V. Mills _____ _____ _____ _____ Trustee Anna Newell _____ _____ _____ _____ Trustee Gary J. Pilafas _____ _____ _____ _____ Trustee Gary G. Stanton _____ _____ _____ _____ Page 13 of 64 Trustee Patrick Kinnane _____ _____ _____ _____ Trustee Karen Arnet _____ _____ _____ _____ Mayor William D. McLeod _____ _____ _____ _____ APPROVED THIS ______ DAY OF _______________, 2024 Village President ATTEST: Village Clerk Page 14 of 64  AGENDA ITEM REPORT Planning, Building & Zoning Committee September 9, 2024 ITEM 4C REQUEST: VisitHoffman Website Redesign Update FROM: Kevin Kramer, Director of Economic Development Linda Scheck, Director of Tourism & Business Retention ITEM TYPE: Discussion - Committee REQUEST SUMMARY VisitHoffman is the digital foundation of the Tourism Office for the Village. The office supports the efforts of the NOW Arena, the single largest demand generator for the nine hotels, 70 restaurants and many event spaces in Hoffman Estates. VisitHoffman is the virtual gateway to learning how to explore and experience the Village of Hoffman Estates and all the regional attractions. Last updated in 2013 by staff, VisitHoffman now needs a professional redesign to meet today’s technology standards. The site needs advanced capabilities that would allow embedded videos, add a blog and social media sections, allow better visibility on mobile devices, improve ADA compliance, and increase optimization to drive visibility on social media sites and search engines. An RFP was released in June seeking a qualified design group to assist in redesigning a new website. Staff was particularly looking for groups with direct tourism related experience rather than a typical website or municipal design work. 39 responses were received and staff narrowed down the list to interview two groups who had extensive tourism experience. Those two firms were virtually interviewed and McDaniels Marketing out of Pekin, IL was selected. McDaniels has great depth working in the tourism industry but also understands the Midwest tourism market specifically, having worked with communities such as Champaign-Urbana, Springfield, McHenry County, Peoria, Woodstock, Elgin, Galena, and Cary in Illinois. They not only have the capability to assist with a light rebrand, website redesign, and ongoing site hosting and maintenance for VisitHoffman, but can supplement with photography, videography, and search engine optimization (SEO) should we so choose. They are capable of digitally taking Hoffman Estates Tourism into the 2020s and helping stay relevant in the future. In order to move this project forward with a goal of launching before the end of the year, Manager Palm authorized the project to move forward with an update to the Board now and near the end of the project. McDaniels and Staff held a kick-off meeting on August 30, 2024. Page 1 of 2 Page 15 of 64 FINANCIAL IMPACT The contract for website redesign and light rebranding services is $29,875.00. This is budgeted within the Economic Development and Tourism budget for 2024. RECOMMENDATION For discussion purposes only. ATTACHMENTS 1. SIGNED VisitHoffman PSA Website Redesign Agreement wProposal Page 2 of 2 Page 16 of 64  VILLAGE OF HOFFMAN ESTATES Professional Services Agreement for Website Redesign This Professional Services Agreement (the “Agreement”) is made and entered into this 17th day of April, 2023, by and between the VILLAGE OF HOFFMAN ESTATES, ILLINOIS, a municipal corporation located at 1900 Hassell Road, Hoffman Estates, IL (“Village”) and McDaniels Marketing, with a principal place of business at 11 Olt Avenue, Pekin, Illinois, (“Consultant”) and sets forth the terms and conditions under which Consultant agrees to perform certain land surveying services as set forth below. This Agreement is made pursuant to a Hoffman Estates Request for Proposals dated June 3, 2024 and Consultant’s Proposal dated July 29, 2024, attached hereto as Exhibit A and incorporated herein by reference. 1. SERVICES Consultant will complete services as outlined in Exhibits A. Other than what is provided in Paragraph 3 below, Village shall not be responsible for the cost of materials and equipment necessary for the performance of the Services. No claim for services furnished by Consultant, not specifically provided for in this Agreement, shall be allowed by the Village nor shall Consultant perform any services or furnish any material not covered by this Agreement without prior written approval by Village. Such approval shall be considered a modification of this Agreement. 2. TERM AND TERMINATION This Agreement shall be effective and binding upon execution. The parties agree that the time for completion of the services outlined in Exhibit A is 20 weeks. Failure to complete the services outlined in Exhibit A by Friday, January 17, 2025. shall be considered a breach of this Agreement unless an extension is agreed to in writing by both parties. 3. FEES AND PAYMENT TERMS The total cost for services shall be $29,875.00. Any fee for additional services must be agreed to in writing by the Village. Consultant shall not incur any expenses or costs on behalf of the Village or in performing the Services, other than what is provided for above, unless Village specifically authorizes in advance such expenses or costs in writing. Such additional expenses may include, but are not limited to, travel and lodging expenses. Consultant may invoice monthly and the Village shall have 30 days to pay each invoice. Page 1 of 4 Page 17 of 64  4. PERFORMANCE Consultant shall perform all Services in accordance with applicable professional standards. Consultants’ responsibility to perform Services shall be limited to those Services expressly set forth in Exhibit A. The Services will be provided to Village for its review and all conclusions and decisions as a result of the Services will be the responsibility of Village. 5. RELATIONSHIP OF THE PARTIES In performing Services hereunder, Consultant shall at all times act as an independent Consultant and not as an agent or employee of Village. The Services shall be completed to the satisfaction of Village; however, the actual details of the Services shall be under Consultant’s control. Consultant agrees to comply with all applicable state and federal statutes and the Municipal Code of the Village. Consultant further agrees to indemnify and hold Village harmless for any and all claims made arising out of Consultant’s breach of the obligations contained in this paragraph. Consultant is in no way authorized to make any agreement, warranty or representation on behalf of Village or to incur any expenses or implied obligation on behalf of Village without first obtaining Village’s prior written consent. 6. CONFIDENTIALITY During the course of this Agreement, Consultant may have access to data and information of the Village that should remain confidential. Consultant agrees to keep such data and information confidential and not disclose any data or information obtained during the course of performing the Services to any third party without the prior written consent of the Village. 7. INSURANCE At Consultant’s sole expense, Consultant shall be required to maintain at all times insurance of such types and such amounts, as are necessary to cover responsibilities and liabilities on a project of the character contemplated under this proposal. Village shall be named as an additional insured and the address for certificate holder must read exactly as: Village of Hoffman Estates 1900 Hassell Rd. Hoffman Estates, IL 8. INDEMNIDICATION Consultant shall indemnify and hold harmless the Village, and all of its officers, directors, partners, officers, agents, representatives and employees of the foregoing from and Page 2 of 4 Page 18 of 64 against any and all losses, claims, liabilities, damages, costs, and expenses (including, without limitation, reasonable attorneys’ fees and court costs) arising out of, in connection with or resulting from: (i) the failure to comply with any applicable law or regulation or breach of this Agreement by Consultant or any of its employees, agents or Consultants; (ii) performance of Services by Consultant or any of its employees, agents or Consultants; (iii) the acts or omissions, including negligence or willful misconduct, of Consultant or any of its employees, agents or contractors. Nothing in this Section shall be construed as a waiver of Village’s rights to choose its own counsel to defend any claim arising under this Agreement. This Section shall survive the expiration or earlier termination of this Agreement. 9. ASSIGNMENT AND SUBCONTRACTING This Agreement shall not be assigned by Consultant without prior written approval of the Village, subject to such conditions and provisions as the Village may deem necessary in its sole and absolute discretion. No such approval by the Village of any assignment shall be deemed in any event or in any manner to provide for the incurrence of any obligation of the Village in addition to the total agreed upon price. Approval by the Village of an assignment shall not be deemed a waiver of any right accrued or accruing against Consultant. No assignee of Consultant shall assign this Agreement without prior written approval of the Village. This Agreement shall be binding upon the parties and their respective heirs, successors, and assigns. Furthermore, Consultant shall not enter into any subcontract with any agency or individual with respect to the performance of Services under this Agreement without the written consent of the Village. Such consent Village may grant, condition or withhold in Village’s sole discretion. 10. NOTICE All notices and other communications required to be given under the Agreement shall be in writing and shall be deemed to have been given (i) when personally delivered; (ii) three (3) business days after sending certified mail, or (iii) sending via email to the addresses below. If to Village: Village of Hoffman Estates Eric Palm, Village Manager 1900 Hassell Rd. Hoffman Estates, IL 60169 Eric.palm@vohe.org If to Consultant: McDaniels Marketing Randy McDaniels 11 Olt Ave. Pekin, IL 61554 rmcdaniels@mcdmarketing.com 11. GOVERNING LAW AND VENUE The parties agree this Agreement has been executed and delivered in Illinois and that their relationship and any and all disputes, controversies or claims arising under this Agreement shall be governed by the laws of the State of Illinois, without regard to conflicts of laws principles. The parties further agree that the exclusive venue for all such disputes shall be the Page 3 of 4 Page 19 of 64 Page 20 of 64 EXHIBIT A Page 21 of 64  Hoffman Estates Website Redesign Proposal 2 | Page July 29, 2024 Page 22 of 64  Hoffman Estates Website Redesign Proposal 3 | Page July 29, 2024 Page 23 of 64  Hoffman Estates Website Redesign Proposal Executive Summary The Village of Hoffman Estates is seeking a professional redesign of its website that will create a stronger foundation for drawing in visitors. This website should be a pathway for those looking to book an event space or hotel, for businesses trying to find a new home for their office, and should highlight the abundance of events the village offers. By creating an interactive, mobile-friendly and ADA- compliant website, anyone interested in visiting Hoffman Estates will be able to easily find the perfect activity and place to stay that will keep them coming back! Stronger Branding: Foundational to this project will be the development of a new Hoffman Estates tourism brand logo, color scheme and tagline. The McD team will apply its talents and vast experience in destination branding to set Hoffman Estates a part. Three to five concepts will be provided for review and approval. The Village of Hoffman Estates requires a site that can meet its technical needs, including: • Mobile responsiveness • Ability to easily embed and watch video content • Interactive event calendar • Improved ADA compliance • ArcGis Maps • Increased optimization • An easy-to-use content management system allowing staff to perform most updates Not only must the site meet these technical features, but it must accurately represent the attractions and amenities that are the heart of the Village of Hoffman Estates. The site will have multiple goals to reach all desired audiences. Not only will it provide virtual tours of the Now Arena, but it will also promote other event venues. This site will provide access to interactive event calendars and local hotel guides and provide information to groups and corporate offices. Target Audiences: • Leisure travelers • Event planners interested in booking the Now Arena / Event Venues • Businesses and potential new residents interested in relocating • Corporate travelers searching for hotel options Core Website Sections: ✓ Interactive upcoming events/community calendar ✓ Where to stay -- links to make lodging reservations ✓ Event spaces booking resource ✓ Business opportunities -- networking events and other workforce events 4 | Page July 29, 2024 Page 24 of 64  Hoffman Estates Website Redesign Proposal ✓ Economic development & investment opportunities ✓ Business directory ✓ Where to eat ✓ Things to do (including recreation and entertainment) ✓ Sporting venues ✓ About the city ✓ Transportation information ✓ Gallery ✓ Imbedded social feeds -- Facebook and Instagram ✓ Additional recommended sections: o Informative blog (great for SEO) o Comprehensive set of available investment properties with a slant towards businesses Here’s a great example: https://www.visitleclaire.com/ 5 | Page July 29, 2024 Page 25 of 64  Hoffman Estates Website Redesign Proposal We will help people find your place and fall in love with it. Eugene W. McDaniels first opened our doors in 1966. A carpenter’s son and naval veteran of WWII, Gene’s design and creative skills set into motion the hands-on approach and work ethic that still makes McDaniels Marketing a great place to work and do business with today. Our team has been serving the travel and tourism industry for more than 20 years and we now serve numerous DMOs, attractions and lodging partners in nine states. That’s because your vision is our vision. Your success is our success. Our Promise We create a catalyst of meaningful connections that improve lives across both rural and urban places. It’s because of these connections and our diverse experience that we are uniquely equipped to help communities thrive -- from getting people to make their first visit to helping local destination partner businesses prosper and grow. Why McDaniels Marketing & McD Digital Marketing destinations isn’t just about brandishing a catchy slogan set to kitschy music. Today’s travelers want something more… They want to feel a connection to the destination before committing to their journey. They don’t want facts and figures. They want stories that sell the experience. Our innovative team delivers dramatic results… We describe your story to the visitor. We don’t tell stories, we describe them in detail using firsthand descriptive words, striking photography and engaging video to create a positive image in the potential visitor’s mind before they visit. We invite interaction by designing, building and writing informative, responsive websites that easily draw in the user and keep their interest. 6 | Page July 29, 2024 Page 26 of 64  Hoffman Estates Website Redesign Proposal We plan and execute an effective marketing plan. We customize a highly efficient, transparent, digital strategy blended with the right mix of print, OHH and broadcast media. Our approach includes the latest retargeting techniques along with video pre-roll advertising, social media advertising and much more. We support your strategy with interesting and factual fulfillment materials, including visitor guides, passports, illustrated maps and special event e-blasts. We develop captivating and motivating videos and social media content to engage the visitor. We hit KPIs through efficient measurement tools and reports that are easy to understand. Who are we to make such claims? Ask our clients. We are a close-knit, strategically smart, highly creative, travel and tourism agency with a results- oriented approach. And it works. We have the know-how and expertise needed to inject new life into your tourism, new resident and economic development efforts. Regardless of your city, county or destination, the list of delighted clients we have helped proves brand authenticity, strong creativity and a strategic mix of digital and traditional media works. By joining forces with us, we’ll work together to make people notice and not only head your way, but stay a while and consider living there and/or opening a business! Our results speak volumes. “Our destination was at a crucial point. Our desire was to bring cohesive messaging and design elements to our investments. McDaniels Marketing has given us a fresh perspective, professional guidance and assistance with data analysis and superior creativity in a mix of mediums. You have a connection to trained and knowledgeable individuals at a more affordable cost than in-house. You can choose to invest in a specific program or project or a more robust selection of services to fit your needs.” – Beth Wiles, Executive Director, Pulaski County, MO Tourism Client References • Courtney Sage, Assistant Village Administrator, Village of Cary, IL | csage@caryillinois.com | 847-639-0003 • Dorothy Wolf, Economic Development Coordinator, City of McHenry, IL | dwolf@cityofmchenry.org | 815-363-2175 • Terri Reifsteck, Vice President of Marketing & Community Engagement, Experience Champaign- Urbana | terrir@experiencecu.org | 217-351-4133 • Krisilee Murphy, President & CEO, Explore Elgin Area | krisilee@exploreelginarea.com | 847-695-7540 7 | Page July 29, 2024 Page 27 of 64  Hoffman Estates Website Redesign Proposal MEET YOUR TEAM 8 | Page July 29, 2024 Page 28 of 64  Hoffman Estates Website Redesign Proposal 9 | Page July 29, 2024 Page 29 of 64  Hoffman Estates Website Redesign Proposal 10 | Page July 29, 2024 Page 30 of 64  Hoffman Estates Website Redesign Proposal 11 | Page July 29, 2024 Page 31 of 64  Hoffman Estates Website Redesign Proposal 12 | Page July 29, 2024 Page 32 of 64  Hoffman Estates Website Redesign Proposal Relevant Experience Illinois 13 | Page July 29, 2024 Page 33 of 64  Hoffman Estates Website Redesign Proposal Iowa Indiana Michigan Minnesota Ohio Missouri 14 | Page July 29, 2024 Page 34 of 64  Hoffman Estates Website Redesign Proposal Wisconsin Kentucky 15 | Page July 29, 2024 Page 35 of 64  Hoffman Estates Website Redesign Proposal Experience Champaign-Urbana, IL CVB Website www.experiencecu.org When Experience Champaign-Urbana completed a rebranding in spring 2024, McD Digital was tasked with redesigning the website we built for them in 2017 to match the new branding. Our Creative and Digital teams worked together to create a unique site that highlights the brilliance of Champaign-Urbana. Features ✓ McD Digital integrated a new video header that plays on the “brilliant” theme. The continually changing first word shows Champaign-Urbana is brilliant in all areas. ✓ Bright buttons were added to immediately allow users to find their way deeper into the site, easily allowing meeting planners and U of I visitors to find the correct pages. ✓ Service boxes were added and programmed with an animated hover effect that draws the visitor’s eyes and encourages them to engage further with the site. ✓ To help promote the entirety of Champaign County, an integrated map was designed and programmed into the homepage, allowing the county to promote activities and businesses in cities outside of Champaign-Urbana such as Paxton, St. Joesph and Mahomet. ✓ A second service box section was designed and programmed with the tagline “CU”, allowing visitors to interact with the site once again and find additional content from game days to concerts. ✓ An integrated related blog content feature and enabled editable type overlays on the homepage to create a unique and striking look. Impact & Results The new branding and website had an immediate impact on web traffic. After launching on Nov. 1, 2023, the first month saw a 23% increase in traffic compared to the same month the previous year. 16 | Page July 29, 2024 Page 36 of 64  Hoffman Estates Website Redesign Proposal Lake of the Ozarks, MO www.funlake.com The Story Located in the heart of Missouri, Lake of the Ozarks is a premier summertime destination with world-class boating, watersports, fishing, golfing and state parks — along with a remarkably wide selection of resorts, condos and vacation homes. Whether traveling with friends, bringing the kids along or getting away for a long, romantic weekend, the Lake caters to groups of all ages and lifestyles, inviting everyone to enjoy their idea of a vacation — as laid back or action-packed as they want. The Challenge The Lake of the Ozarks CVB worked with McD Digital to redesign their website, funlake.com, which launched in early 2021 and for a second time in 2024. Designed to provide users with an experience that left them excited, informed and inspired, the site design used impactful photography that accented the Lake’s lure along with prominent service boxes for a sleek, streamlined user interface. The Solution CREATING AN EXPERIENCE The site design used colors and textures familiar to the organization, accenting a modern design that positioned the Lake as a Midwestern destination of choice. These brand elements were then applied to digital advertising materials to create a sense of brand cohesion. The site also included a fully programmed advertising module, allowing the Lake of the Ozarks CVB to sell advertising throughout the site, including on the homepage and individual under pages. This helps provide the CVB with additional revenue throughout the year. 17 | Page July 29, 2024 Page 37 of 64  Hoffman Estates Website Redesign Proposal Elgin Area CVB https://exploreelginarea.com/ 18 | Page July 29, 2024 Page 38 of 64  Hoffman Estates Website Redesign Proposal Jacksonville, IL CVB https://jacksonvilleil.org/ 19 | Page July 29, 2024 Page 39 of 64  Hoffman Estates Website Redesign Proposal Pulaski County, MO https://visitpulaskicounty.org/ 20 | Page July 29, 2024 Page 40 of 64  Hoffman Estates Website Redesign Proposal Visit Fairfield, IA https://www.visitfairfieldiowa.com/ t 21 | Page July 29, 2024 Page 41 of 64  Hoffman Estates Website Redesign Proposal Illinois Destinations Association https://www.ildestinations.org/ 22 | Page July 29, 2024 Page 42 of 64  Hoffman Estates Website Redesign Proposal Viroqua Chamber – Viroqua, WI https://www.viroquachamber.com/ 23 | Page July 29, 2024 Page 43 of 64  Hoffman Estates Website Redesign Proposal Think McHenry, IL https://www.thinkmchenry.com/ 24 | Page July 29, 2024 Page 44 of 64  Hoffman Estates Website Redesign Proposal Choose Cary, IL https://www.choosecary.com/ 25 | Page July 29, 2024 Page 45 of 64  Hoffman Estates Website Redesign Proposal Development Process & Timeline Project Kickoff: 2 weeks Programming: 8 - 12 weeks • Kickoff meeting with McD Digital and • Programming new design client team • Content transfer to new database • Internal strategy session • Responsive testing • Site mapping/site restructuring • QA testing • Client feedback on sitemap • Send site link to client team for review • Changes or updates to sitemap (if any) Launch: 2 weeks Design: 4 weeks • Make adjustments/edits (if any) • Design of homepage and under page received from the client team • One round of edits • Final mobile testing and tweaks to • Design approval from the client content • Launch to host Overall Turnaround Time from Start to Finish: Approximately 4-5 months Estimated Launch Date: November/December 2024 26 | Page July 29, 2024 Page 46 of 64  Hoffman Estates Website Redesign Proposal Our Solution We will utilize WordPress for your new website. WordPress is an extremely versatile CMS that provides long-term growth for your site as it evolves and as future business requirements demand additional functions. WordPress is built using plugins that perform different functions for your website. Some plugins are free and others are paid. There are thousands of plugins available to meet a variety of business needs. As new requirements develop, new plugins can be installed to meet these requirements. Designs are governed by themes. Developing the new site in our preferred WordPress theme “Divi” will enable us to create dynamic page layouts while supporting the overall look and feel of the site. 27 | Page July 29, 2024 Page 47 of 64  Hoffman Estates Website Redesign Proposal Recommended Plugins Formidable Forms Website forms will be created within Formidable, the most advanced WordPress form builder available. You may create an unlimited number of forms for your site. Forms are independently created through this plugin and then simply embedded into a page through a supplied code. You will have the ability to create diverse forms using drop-down lists, radio buttons, check boxes and open fields. reCaptcha can be added to any form to provide additional security. We anticipate using the free version of Formidable, but paid versions are available if needed. Business Directory Plugin Utilizing the Business Directory Plugin, you will be able to showcase the various businesses that make up your thriving economy. The paid plugin includes the ability for customers to claim a listing on the website and then edit their own listing. Additional features include Google Maps, search categories and featured listings. We recommend using the pro version at an initial cost of $149/year (renews at $249/year after year 1). Event Calendar Pro Event Calendar Pro is one of the top event calendar plugins on the market. The pro plugin includes multiple views, recurring events and event categories. Optional add-ons are available for community submissions, event tickets and a filter bar. Event Calendar Pro starts at $99/year. Community submissions are available for an additional $89/year and registrations are available for another $99/year. These are all a la carte, so community submissions are not needed for registrations and vice versa. Smash Balloon Smash Balloon allows us to add Instagram, Facebook and other social feeds directly onto your website. These feeds can be from your own social media or aggregate a specific hashtag. These can include moderation if needed. The plugin starts at $100/year for an Instagram feed and goes up in price based on what social media accounts you are feeding in. 28 | Page July 29, 2024 Page 48 of 64  Hoffman Estates Website Redesign Proposal Yoast SEO Prior to launch, we will set up/configure the website with Yoast SEO, the No. 1 rated WordPress SEO plugin available. Yoast allows you to easily input SEO related fields such as title tags, meta descriptions and keywords, eliminating the need to code these manually. It also provides a quality score for each page to let you know where your holes in optimization are. Other great features include the ability to generate a sitemap and breadcrumbs while fully integrating with Google Search Console and your social media channels. Sacuri Security Sacuri Security is a free security plugin that is used in conjunction with our hosted server solution to make sure your site is secure from bots and hackers. Sacuri monitors known blocklists and provides security notifications when bots or hackers attempt to access your site. With Sacuri and our managed hosting, you can be assured your site is safe and secure for all users. AccessiBe AccessiBe is an accessibility plugin that is used to increase compliance with ADA, WCAG 2.1, ATAG 2.0 and Section 508 requirements. It will be used to enhance the browsing experience of those with visual impairments. The tool allows you to desaturate the look of the site, change the color contrast, enlarge text and highlight links. These settings can be changed via a frontend toggle that will always display on top of content on the website. AccessiBe starts at $49/month. G Translate For a free translation plugin, we recommend G Translate. The plugin offers 103 languages and includes automatic translations. If the free version does not meet expectations, they also offer a paid version or we work with additional vendors that can provide translation services directly. 29 | Page July 29, 2024 Page 49 of 64  Hoffman Estates Website Redesign Proposal Project Scope Requirements With more and more users now on mobile devices, our team will focus on a mobile-first design for your Develop mobile-first designs that are responsive website, providing you with a look that specifically will to users on different devices. work on smaller devices but will also look great on desktops. A new website site map will be created in Octopus.do Improve and streamline site navigation and that utilizes a data-driven approach for navigation and searchability. customer journey. Our websites support all active browsers, including Must be cross-browser compatible (Google Chrome, Firefox, Edge (formerly Internet Explorer) and Chrome, Firefox, Safari, Internet Explorer, etc.). Safari. Our managed hosting solution will keep your site secure with free SSL and active monitoring. An optional The website is required to provide security two-factor authentication is available if the client features to prevent website hacking or chooses to use that feature. WAF and DDoS services defacement. can be recommended to complement the site if needed. Google Analytics 4 and Tag Manager will be installed on your site to allow for tracking site metrics. We will Website to include integrations for registration, also submit a new website to Google post-launch. An event calendar and Google Analytics. event calendar plugin will be installed and registrations can be added to the plugin for an additional $99/year. Our goal with every project is to create sites that are easy for our clients to use and scalable to their needs. Refresh the backend, providing cost-effective We don’t earn commission on our plugins, so if one of solutions for hosting software products working them does not meet your needs or is outside your within budget parameters. budget parameters, we will work with you to find a better solution. McD Digital can offer multiple site translation Google Integration for language accessibility. solutions, including both paid and free options depending on your needs. Utilize responsive design to ensure optimal Our mobile-first design strategy and fully mobile display on various screens, including mobile response theme will mean your site will work on any devices. device type and screen size. The site must be able to be updated by the Two hours of training are included in the proposal and Village after it is built out. Training on updating can be allocated for future use. All sites are warranted content, maintaining the website and other 30 days post-launch. After that period, we have support should be included. included an option for monthly website maintenance. 30 | Page July 29, 2024 Page 50 of 64  Hoffman Estates Website Redesign Proposal Technical Requirements Specify the preferred content management We recommend WordPress for your new site. system (CMS) or any technical platforms to be WordPress is the No. 1 CMS in the world for a reason. used. It is easy to use, well-supported and fully scalable. We offer a managed WordPress hosting solution. This solution is focused on uptime all the time and keeping Define hosting and server requirements, your site running efficiently and safely. If for whatever including scalability and security measures. reason your site does go down, our team will work quickly to get it back up and running. Our goal with all sites is uptime all the time. As part of your web build, our programmers will work to create a Outline performance expectations (e.g. , page site that not only looks amazing but scores well with load speed, uptime). Google PageSpeed Insights for mobile. This includes using the right size images, optimizing and embedding videos, and minimizing additional JavaScript. Design and User Experience Requirements All our sites are custom-designed based on client input and branding. We will complete an onboarding process that will include learning more about your Describe the desired look and feel of the destination so we can create a site that truly looks and website, including a brand refresh. feels like the Village of Hoffman Estates. As a part of this project, we will develop a new tourism brand logo, colors and tagline. Our solutions are responsive and mobile-optimized Specify requirements for responsive design and out of the gate. No additional requirements from the mobile optimization. client are needed to meet this goal. Our team uses our experience and industry data to build sitemaps that are easy to navigate and engage Outline user experience (UX) considerations and the user. We want users to quickly and easily find the desired features for easy navigation and information they are looking for. We utilize UI/UX engagement. strategies to fully engage the user and drive them deeper into the site for further engagement! 31 | Page July 29, 2024 Page 51 of 64  Hoffman Estates Website Redesign Proposal Content Strategy Requirements Backend access to the current site would be appreciated so our team can migrate any existing content to the new site. Included in this proposal is Discuss content requirements, including text, additional copywriting time to write new content and images, videos and other multimedia elements. punch up existing content. As a full-service marketing agency, McD Digital can also provide quotes for video and photography shoots if required. Our copywriters and programmers are SEO trained and will work to create a site that is SEO-optimized at Specify any SEO (search engine optimization) launch. However, as SEO is constantly changing, we requirements for content optimization. have quoted an SEO package at the end of this document. Our team will work with you after launch to help drive organic traffic to your site. Our quote includes hours for content migration and copy creation but is limited to those specific hours. Mention any content creation or migration Some copy creation will most likely be needed from support needed from the vendor. the client as well as assistance in moving business directory listings and event listings. The specifics of this will be defined during the kickoff of the project. 32 | Page July 29, 2024 Page 52 of 64  Hoffman Estates Website Redesign Proposal WordPress Website Development Budget Includes the minimum number of hours required for concept, design and copywriting and will require some assistance from the client to complete content. Onboarding (4 hours) ............................................................................................................................. $500 Project Management (20 hours) .......................................................................................................... $2,500 Brand Development (Tourism Logo, Color Scheme and Tagline) ........................................................ $5,000 Website Concept & Design (50 hours) ................................................................................................. $6,250 Copywriting (28 hours) ........................................................................................................................ $3,500 Technical Setup (8 hours) .................................................................................................................... $1,000 • Custom Design Integration • Sitemap Integration Development (53 hours) ...................................................................................................................... $6,625 • Data Transfer; Page Buildout & Styling • Basic Plugin Installation & Configuration • Form Creation • Analytics/Search Console/Yoast • Redirects Business Directory Implementation, Styling & Buildout (10 hours) .................................................... $1,250 Event Calendar Pro Implementation, Styling & Buildout (10 hours) ................................................... $1,250 Social Media Integration (2 hours) ......................................................................................................... $250 Proofing, Testing & Deployment (12 hours) ........................................................................................ $1,500 Training (2 hours) .................................................................................................................................... $250 Total Investment..................................................................................................................... $29,875 3rd Party Costs -- These costs will be paid directly to the plugin/theme developers. Event Calendar Pro........................................................ $99/year (+ $89/year for Community Submissions) Business Directory Elite........................................................................................................................... $149 Smash Balloon ........................................................................................................................... $100 retainer AccessiBe ADA Plug-in................................................................................ starting at $49/month $588/year Photography and Videography Available: starting at $150/hour; Additional Copy Writing: $125/hour or quoted in a bulk package 33 | Page July 29, 2024 Page 53 of 64  VILLAGE OF HOFFMAN ESTATES DEPARTMENT OF DEVELOPMENT SERVICES PLANNING DIVISION MONTHLY REPORT SUBMITTED TO: PLANNING, BUILDING & ZONING COMMITTEE BY: Jennifer Horn, Director of Planning and Transportation September 2024 GENERAL UPDATES • Planning staff assisted the Communications team with the Village’s “City Hall Selfie” day, earning an award for “Most Cinematic City Hall Selfie”. LONG RANGE PLANNING PROJECT STATUS ♦ Teska Associates (as lead) and Ancel Glink awarded contract to complete the Zoning Code Update project. ♦ Epstein (as lead), HNTB, and All Together awarded contract ♦ The PB&Z Committee moved to support the consultant’s findings for comprehensive multimodal plan: Hoffman in Motion. and recommendations on August 7, 2023. ♦ Website is live www.hoffmaninmotion.com. ♦ The project website is live at www.VOHEzoning.org. Public Engagement ♦ Drafting is ongoing based on direction provided by the PB&Z. ♦ Steering Committee meeting was on May 2. ♦ Community engagement remains ongoing and additional public ♦ Over 300 survey responses were received. comment emails continue to be received. ♦ Focus groups held with the Youth Commission, Sustainability Commission & Commission for People with Disabilities. ♦ Pop-Up events held at the Senior Luncheon in May and Crank Revolution Bike Ride on June 12, Bell Works on August 7 and Summer Sounds on the Green on August 15. Visit www.hoffmaninmotion.com/photos to see pictures from these events! ♦ The July 11 Hoffman In Motion Summer Hang at South Ridge Park was an overwhelming success, with over 300 attendees. Thanks to our partners at Pace, the Windy City Bulls, Crank Revolution, First Student Bus, and the Police and Fire Departments for their support. Work Product ♦ Project remains on track for summer 2025 completion. Existing Conditions Report is drafted and ready for Committee review. Page 54 of 64 Planning, Building and Zoning Committee -2- September 9, 2024 ACTIVE PLANNING PROJECTS PZC or PBZ VB Project Address Status Meeting Meeting Pfizer Lift Station Plat of Easement 2000 CENTER DR APPROVED 8/5/24 8/5/24 Bell Works Townhomes Site Plan 1705 LAKEWOOD BLVD APPROVED 8/5/24 8/5/24 Amendment Sideyard Setback Variation for a Deck 1720 HIGHLAND BLVD PUBLIC MEETING 9/18/24 10/7/24 CMIC Addition 2860 FORBS AVE ON HOLD Beverly Property Mass Grading (staff approval) 2601 BEVERLY RD UNDER REVIEW Compass Data Center Site Plan 3333 BEVERLY RD UNDER REVIEW 1305 N BARRINGTON Dunkin’ Water Main Easement UNDER REVIEW RD Apple – Golf Rezoning and Concept Review 1180 & 1190 APPLE ST UNDER REVIEW HE Community Bank Master Sign Plan 2200 W HIGGINS RD UNDER REVIEW Scooter’s Coffee 2 E HIGGINS RD UNDER REVIEW Harvest Community Church Parking Lot 2060 STONINGTON AVE UNDER REVIEW Expansion Kensington Fields Townhomes (Pulte) 1950 HASSELL RD UNDER REVIEW 3125 N BARRINGTON Microsoft CHI07 UNDER REVIEW RD MONTHLY PLANNING PROJECT ACTIVITY Projects Submitted by Type AUGUST 2024 YTD Pre-Development 2 Agreement Annexation Courtesy Review Easement 3 Master Sign Plan 3 Plat of Subdivision 2 Other Plat 2 RPD Amendment 1 Site Plan Review 14 Special Use 4 Text Amendment Rezoning 1 Variation 1 6 Total 1 38 FOIA Processed 0 17 Zoning Verification Letters 0 3 Building Permits Reviewed by Planning 85 588 Page 55 of 64 Planning, Building and Zoning Committee -3- September 9, 2024 PLANNING PERFORMANCE MEASURES Site Plan Review Process August Year to Date Number of administrative/staff review site 0 7 plan cases completed NA 88% Number of PZC site plan cases processed 0 1 Annual goal is to complete at least 65% of site plan cases through administrative review process Site Plan Review Timing August Year to Date Number of cases processed within 105 days 0 NA 8 100% Annual goal is to complete 100% of cases within 105 days Page 56 of 64  VILLAGE OF HOFFMAN ESTATES DEPARTMENT OF DEVELOPMENT SERVICES CODE ENFORCEMENT DIVISION MONTHLY REPORT SUBMITTED TO: PLANNING, BUILDING & ZONING COMMITTEE BY: Sanyokta Kapur, Director of Building & Code Enforcement September 2024 GENERAL ACTIVITIES • On August 1, 2024, David Banaszynski & Kathleen Kuffer put on a presentation for the District 211 school food program. • On August 13, 2024, Tricia Morandi attended a NWBOCA virtual seminar on Building an Effective Case. • On August 20, 2024, Tricia Morandi attended a Central Square webinar on 2024 Roadmap. • On August 28, 2024, Tricia Morandi attended an online Central Square Best of the West Users Group meeting. • Congratulations to David Dodge, who has joined the Building and Code Enforcement Division as the Building Official. • Seasons of Hoffman Estates has received occupancy for its clubhouse and seven residential buildings. Framing is underway for the final building. • Microsoft has started construction on the Colos 2 to Colos 5 buildouts in Building 1, CHI05. The permit process is ongoing for CHI06, Building 2 of the campus, after Village Board site plan approval. • Demolition of existing structures is ongoing at the Sears campus. Mass grading of the Compass data centers has been approved by Village Board and Site Development permit is under review. • Popeye’s on Higgins Rd has received Certificate of Occupancy and is expected to have a Grand Opening soon. • Dar-Ul -Ilm Foundation interior buildout for religious center at Lakewood Blvd is ongoing. • The I Smell Bacon on Sutton Rd has received a certificate of occupancy and is officially open for business. • Dunkin’ on Barrington Rd. has received a temporary certificate of occupancy and is officially open for business. • ComEd is almost complete with construction on the Pembroke Ave. substation expansion. • Construction is ongoing for the new Advocate outpatient facility on Hoffman Blvd. within Prairie Stone. Interior finishes are almost complete and site work is ongoing. • The Starbucks at Fountain Crossing on Barrington Rd has received certificate of occupancy and is officially open for business. • Airdrie Estates subdivision has several lots under construction for new single-family homes. • Code Enforcement staff have been involved in several ongoing property maintenance cases as well as annual monitoring of commercial snow removal and pothole maintenance. Bell Works Construction Update: • Staff is working with Bell Works on several tenant build-outs and atrium events throughout the east side. Site Development permit approval for Bell Works Townhomes is pending. 2024 Code Enforcement Freedom of Information Act Requests Processed Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD 31 34 51 46 54 52 52 51 371 2024 Code Enforcement GovQA Questions & Complaints Processed Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD 10 4 16 20 35 21 23 13 142 Page 57 of 64 Village of Hoffman Estates -2- Code Enforcement Division Monthly Report – September 2024 Construction Inspections Year 2024 2023 Jan 346 628 Feb 415 555 Construction Inspections Mar 607 468 1000 Apr 715 544 800 May 718 657 Inspections Jun 717 676 600 Jul 827 625 400 Aug 720 743 200 Sep 671 Oct 770 0 Nov 629 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Dec 478 2024 2023 Total 5065 7444 Construction inspections include review and closure of older permits that have not yet had a final inspection. RENTAL HOUSING LICENSE AND INSPECTION PROGRAM • There are currently 1,840 rental properties registered. This includes 1,184 single family and townhome units (64%) and 656 condominium units (36%). This number fluctuates based on new registrants and owners who choose to no longer rent their properties. • Renewal notifications were mailed on November 15, 2023, to all rental properties. The deadline to submit payment and update registration information was February 1, 2024. • As of September 3rd, 1,807 properties have renewed. 2024 Rental Inspections Inspection Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Annual 124 76 68 113 107 127 160 100 875 Reinspections 108 87 64 68 78 79 79 118 681 Total 232 163 132 181 185 206 239 218 0 0 0 0 1556 Page 58 of 64 Village of Hoffman Estates -3- Code Enforcement Division Monthly Report – September 2024 2024 Permits Issued 2024 2023 Permit Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Total Commercial New 0 1 0 1 2 0 0 3 7 9 Single Family New 0 0 0 0 1 0 0 0 1 5 Land Development 0 0 0 0 0 0 0 0 0 1 Fire 13 8 15 9 3 9 17 18 92 158 All Other Permits 108 127 205 367 299 296 312 308 2022 2907 2024 Total 121 136 220 377 305 305 329 329 0 0 0 0 2122 2024 Permits Applied Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD 2024 134 205 340 535 479 470 395 447 3005 2023 105 179 227 322 433 505 496 544 419 345 223 161 3959 Permits Applied 600 Permits Applied 400 200 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 2023 Permit Revenue Year 2024 2023 Jan $54,595 $475,262 Permit Revenue Comparison Feb $55,383 $92,415 $2,500,000 Mar $61,118 $48,876 $2,000,000 Apr $63,268 $331,820 Revenue $1,500,000 May $2,080,130 $62,483 Jun $100,777 $85,224 $1,000,000 Jul $67,251 $67,487 $500,000 Aug $70,712 $66,181 $0 Sep $222,586 Oct $350,822 Nov $56,694 Dec $34,685 2024 2023 Total $2,553,234 $1,894,535 2024 Budget: $3,767,000. Total Revenue includes building permits, fire permits and Temporary & Full Certificates of Occupancy. Page 59 of 64 Village of Hoffman Estates -4- Code Enforcement Division Monthly Report – September 2024 2024 Property Maintenance Summary Report 2024 2023 Violation Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Total Accessory Structure 1 3 3 14 6 6 3 5 41 44 Exterior Property Maintenance 4 2 19 36 15 10 7 6 99 93 Work Without Permits 1 4 5 4 7 9 11 6 47 58 Garbage/Toters/Yard Waste 25 70 25 52 60 28 40 59 359 468 Improper/Outside Storage 5 8 3 10 9 13 12 15 75 165 Interior Property Maintenance 1 0 0 0 2 1 0 0 4 11 Miscellaneous 16 14 27 10 15 15 14 10 121 123 Animal Issue 1 0 0 3 1 2 11 13 31 35 Right-of-Way 4 0 0 10 2 5 3 6 30 15 Signs & Banners 1 3 2 0 2 1 1 3 13 15 Tall Grass/Weeds 0 0 0 21 190 80 78 74 443 276 Vehicle 2 5 3 4 2 4 4 4 28 70 2024 Total 61 109 87 164 311 174 184 201 0 0 0 0 1291 2023 Total 60 69 49 102 257 208 142 131 107 118 69 61 1373 2024 YTD Vehicle Accessory 2% Structure Exterior 3% Property Maintenance 8% Tall Grass/Weeds 34% Work Without Permits 4% Garbage/Toters /Yard Waste Signs & 28% Banners 1% Right-of-Way Improper/Outside 2% Storage Interior 6% Animal Issue Miscellaneous Property 3% 9% Maintenance 0% 2024 Citations Issued Violation Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Business License 24 20 14 2 90 33 8 24 215 Code 42 59 177 46 89 83 67 65 628 Rental 0 74 103 0 113 49 6 66 411 Total 66 153 294 48 292 165 81 155 0 0 0 0 1254 2024 Adjudication Court Dockets - Citations Presented Court Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Code/Bus. Lic. 37 54 56 65 82 102 106 82 584 Rental 75 84 36 87 73 72 88 60 575 Total 112 138 92 152 155 174 194 142 0 0 0 0 1159 Page 60 of 64 Village of Hoffman Estates -5- Code Enforcement Division Monthly Report – September 2024 2024 Environmental Health Inspection Report Activity Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD High Risk Food 37 34 0 0 32 39 1 4 147 Med Risk Food 0 0 34 35 0 1 4 1 75 Low Risk Food 0 0 1 2 1 0 42 57 103 Reinspections 2 0 4 2 2 4 3 3 20 Public Pools 0 0 0 0 1 0 0 0 1 Plan Review 3 0 1 6 3 4 2 3 22 Day Care 0 0 2 5 0 0 0 1 8 Complaint 2 1 3 6 5 4 7 6 34 Total 44 35 45 56 44 52 59 75 0 0 0 0 410 2024 YTD Day Care Complaint Plan Review 8% 2% 6% High Risk Food Public Pools 36% 0% Reinspections 5% Low Risk Food 25% Med Risk Food 18% Food establishments are divided into the risk categories of high, moderate or low, and planned inspections are performed three, two, or one time each year respectively. A high-risk establishment presents a high relative risk of causing foodborne illness based on the large number of food handling operations typically implicated in foodborne outbreaks and/or the type of population served by the facility. There are approximately 285 facilities that require a total of approximately 525 planned inspections throughout the year (this number fluctuates based on businesses opening/closing). Page 61 of 64 Page 62 of 64 Page 63 of 64 Page 64 of 64