Public Health & Safety Committee
Regular MeetingHoffman Estates, IL · September 9, 2024
Minutes
Village of Hoffman Estates
SPECIAL PUBLIC HEALTH & SAFETY COMMITTEE
MEETING MINUTES September 9, 2024
1. ROLL CALL
Members in Attendance: Karen Mills, Chairman
Gary Pilafas, Vice Chairman
Anna Newell, Trustee
Gary Stanton, Trustee
Karen Arnet, Trustee
Pat Kinnane, Trustee
William McLeod, Mayor
Management Team Members
in Attendance: Eric Palm, Village Manager
Dan O’Malley, Deputy Village Manager
Arthur Janura, Corporation Counsel
Jon Pape, Assistant Village Manager
Alan Wax, Fire Chief
Kathryn Cawley, Police Chief
Patrick Seger, Director of HRM
Bryan Ackerland, Director of Code Enf.
Andy LoBosco, Sr. Program Mgr. – Eng.
Jennifer Horn, Dir. Planning and Trans.
Phil Green, Trans. & Long Range Planner
Kevin Kramer, Econ. Dev. Director
Sonia Zala, St. Transportation Eng.
Ric Signorella, Multimedia Production Mgr.
The Special Public Health and Safety Meeting was called to order at 8:17 p.m.
2. PUBLIC COMMENT
3. NEW BUSINESS
A. Review and acceptance of the Construction Manager’s
Recommendation of the Qualified Low Bidders and Guaranteed
Maximum Price Proposal for the construction of Fire Station #21.
An item summary sheet from Dan O’Malley and Alan Wax was presented to Committee.
Special Public Health and Safety Committee -2- September 9, 2024
Dan O’Malley addressed the Committee and reported that design of the fire station is
complete and the bid opening for all construction trades was conducted in August. Camosy
provided the Village with a recommendation of the qualified low bidders. There are 15
trade bids recommended ranging in work from earthwork/site utilities to landscaping to
complete the new station. Based on the bid results, the estimated construction total $9.1
million. This amount includes cost for drainage and parking lot reconstruction to the CAC,
but does not include design or furniture/furnishings.
Motion by Trustee Pilafas, seconded by Trustee Arnet for acceptance of the Construction
Manager’s Recommendation of the qualified low bidders and guaranteed maximum price
proposal for the construction of Fire Station #21. Voice vote taken. All ayes. Motion
carried.
4. ITEMS IN REVIEW
5. OTHER
6. ADJOURNMENT
Motion by Trustee Arnet, seconded by Trustee Kinnane, to adjourn the meeting at 8:25 p.m.
Voice vote taken. All ayes. Motion carried.
Minutes submitted by:
Debbie Schoop, Executive Assistant Date
Agenda
AGENDA
Public Health & Safety Committee
Special Meeting
Village Hall
1900 Hassell Road, Hoffman Estates, IL 60169
September 9, 2024 Council Chambers Immediately following Special
Public Works & Utilities
Committee
1. CALL TO ORDER/ROLL CALL
2. PUBLIC COMMENT
3. NEW BUSINESS
A. Review and Acceptance of the Construction Manager's Recommendation of the Qualified
Low Bidders and Guaranteed Maximum Price Proposal for the construction of Fire Station
#21.
4. ITEMS IN REVIEW
5. OTHER
6. ADJOURNMENT
Further details and information can be found in the agenda packet attached hereto and incorporated herein and
can also be viewed online at www.hoffmanestates.org and/or in person in the Village Clerk's office. The Village of
Hoffman Estates complies with the Americans with Disabilities Act (ADA). For accessibility assistance, call the
ADA Coordinator at 847/882-9100.
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Packet
AGENDA
Public Health & Safety Committee
Special Meeting
Village Hall
1900 Hassell Road, Hoffman Estates, IL 60169
September 9, 2024 Council Chambers Immediately following Special
Public Works & Utilities
Committee
1. CALL TO ORDER/ROLL CALL
2. PUBLIC COMMENT
3. NEW BUSINESS
A. Review and Acceptance of the Construction Manager's Recommendation of the Qualified
Low Bidders and Guaranteed Maximum Price Proposal for the construction of Fire Station
#21.
4. ITEMS IN REVIEW
5. OTHER
6. ADJOURNMENT
Further details and information can be found in the agenda packet attached hereto and incorporated herein and
can also be viewed online at www.hoffmanestates.org and/or in person in the Village Clerk's office. The Village of
Hoffman Estates complies with the Americans with Disabilities Act (ADA). For accessibility assistance, call the
ADA Coordinator at 847/882-9100.
Page 1
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AGENDA ITEM REPORT
Public Health & Safety Committee
September 9, 2024
ITEM 3A
REQUEST: Review and Acceptance of the Construction Manager's
Recommendation of the Qualified Low Bidders and Guaranteed
Maximum Price Proposal for the construction of Fire Station #21.
FROM: Dan O'Malley, Deputy Village Manager
Alan Wax, Fire Chief
ITEM TYPE: Action Item - Committee
REQUEST SUMMARY
The construction of new fire station #21 is included in the 2024-2028 Capital
Improvement Program. The Village Board approved the construction of the new
station, the financing plan, the issuance of bonds to fund the project and the contracts
for both the architectural design and construction manager services. Design is
complete and the bid opening for all construction trades was conducted on August 22,
2024. Pursuant to the Construction Manager agreement, Camosy has provided the
Village with a recommendation of the qualified low bidders for all trades and submitted
the guaranteed maximum price proposal which identifies the cost of
construction. Attached for your review is the recommendation from Camosy for the
acceptance of each trade subcontract for the construction of new fire station
#21. There are fifteen (15) trade bids recommended ranging in work from
earthwork/site utilities to landscaping to complete the new station. All bids submitted
are listed in the bid tabulation along with Camosy’s recommendation of each trade bid
for Village acceptance.
Additionally, Camosy has provided the guaranteed maximum price which is the current
estimate of the total construction cost based on the bid results including contingency
and the construction manager fees. Execution of the guaranteed maximum price is a
requirement of the Construction Manager agreement and provides the basis for the
budget framework of the project.
Based on the results of the bid, the architect’s (FGM) review and staff review, it is
recommended that the Village accept the Construction Manager’s recommendation of
the qualified low bid selections and the guaranteed maximum price proposal. Should
Committee concur, this will allow for the construction of the new station to proceed once
all required permitting is secured.
FINANCIAL IMPACT
The 2024-2028 CIP includes the new Fire Station #21 construction project which will be funded
by the proceeds of the bond issue. Based on the bid results, the estimated construction totals
$9.1M. This includes the cost for drainage and parking lot reconstruction at the CAC since this
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project was included in the station #21 bid process, but does not include design or
furniture/furnishings.
RECOMMENDATION
Acceptance of the Construction Manager’s recommendation of the qualified low bidders
and the guaranteed maximum price proposal for the construction of new fire station
#21. (APPROVE/DENY/CONTINUE)
ATTACHMENTS
1. Bid Tab and GMP Proposal
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