Public Works & Utilities Committee

AGENDA Public Works & Utilites Committee Special Meeting Village Hall 1900 Hassell Road, Hoffman Estates, IL 60169 September 9, 2024 Council Chambers Immediately following Planning, Building & Zoning 1. CALL TO ORDER/ROLL CALL 2. PUBLIC COMMENT 3. NEW BUSINESS A. Approval of design engineering services agreement with Hey & Associates of Chicago, IL for the Grand Canyon Parkway and Illinois Boulevard Storm Sewer Projects, in an amount not to exceed $92,170 4. ADJOURNMENT Further details and information can be found in the agenda packet attached hereto and incorporated herein and can also be viewed online at www.hoffmanestates.org and/or in person in the Village Clerk's office. The Village of Hoffman Estates complies with the Americans with Disabilities Act (ADA). For accessibility assistance, call the ADA Coordinator at 847/882-9100. Page 1 Page 1 of 25  AGENDA ITEM REPORT Public Works & Utilites Committee September 9, 2024 ITEM 3A REQUEST: Approval of design engineering services agreement with Hey & Associates of Chicago, IL for the Grand Canyon Parkway and Illinois Boulevard Storm Sewer Projects, in an amount not to exceed $92,170 FROM: Alan Wenderski, Director of Engineering Andy LoBosco, Senior Project Manager ITEM TYPE: Agreement - Committee REQUEST SUMMARY Proposed storm sewer improvement locations are located on Grand Canyon Parkway (Community Park to IL 72) and Illinois Boulevard (Kingman Lane to Evanston Street) as detailed on the attached location map. Both locations are included in the multi-year stormwater rehabilitation program for corrugated metal pipe (CMP) with improvements planned for 2025. Due to street resurfacing work scheduled in 2025 within or adjacent to the storm sewer project limits, both storm sewer improvement locations are planned to be included within the Street Revitalization Project bid to limit public inconvenience and take advantage of project economies of scale. Due to staff vacancies within the Engineering Division during 2024, an RFP was issued in August to prequalified consultants to provide design engineering for the Grand Canyon Parkway and Illinois Boulevard storm sewer improvement locations. The consultant professional services are necessary to keep these planned improvements on schedule for 2025 construction. Four proposals were received (Baxter & Woodman, Chastain, Civiltech, and Hey & Associates) and were reviewed by staff. The proposals were evaluated based on project approach and understanding, experience on comparable projects, and proposed project schedule. Upon review, it was determined that Hey & Associates was the best firm for this project based on staff evaluation of the criteria above. After selection, staff received and reviewed the detailed scope, hours, and fee proposed by Hey & Associates. The scope, hours, and fee were revised per staff comment and are included in the attached engineering agreement. The full scope will be completed at the not-to-exceed cost of $92,170. Completion of design engineering is scheduled for February 2025 to coordinate with the expected Street Revitalization Project bidding schedule. A summary of the scope of design engineering services includes: 1. Data Gathering Page 1 of 2 Page 2 of 25  2. Preliminary Design and Alternatives Analysis 3. Permitting 4. Final Plans, Specifications, and Estimate The not-to-exceed cost assumes that full removal and replacement of existing storm sewer pipes will be required to complete the improvements. Alternatives analysis will be completed to determine the feasibility of more cost-effective trenchless rehabilitation methods for portions of the project. If determined feasible, actual design engineering costs will be reduced. FINANCIAL IMPACT No funds were budgeted in 2024 for this work as the design work was planned to be completed by in-house staff. Due to staff vacancies throughout the year, Development Services Department salary savings for 2024 exceed the total not-to-exceed cost of $92,170. General Fund Balance is available for the full amount of $92,170. RECOMMENDATION Approve the design engineering services agreement with Hey & Associates for the Grand Canyon Parkway and Illinois Boulevard Storm Sewer Projects, in an amount not to exceed $92,170. ATTACHMENTS 1. Illinois & Grand Canyon Location Map 2. Grand Canyon-Illinois Storm Design Agreement - Hey Assoc Page 2 of 2 Page 3 of 25 Page 4 of 25  Village of Hoffman Estates Engineering Services Agreement This Professional Services Agreement (the “Agreement”) is made and entered into this ____ day of September, 2024, by and between the VILLAGE OF HOFFMAN ESTATES, ILLINOIS, a municipal corporation located at 1900 Hassell Road, Hoffman Estates, IL (“Village”) and Hey & Associates, Inc., with a principal place of business at 8755 W. Higgins Road, Chicago, IL (“Contractor”) and sets forth the terms and conditions under which Contractor agrees to perform certain land surveying services as set forth below. This Agreement is made pursuant to Hoffman Estates RFP dated August 2, 2024 and Contractor’s Proposals dated August 26, 2024 attached hereto as Exhibit A and incorporated herein by reference. 1. SERVICES Contractor shall perform engineering services detailed in scope of services, attached hereto as Exhibit A and incorporated herein by reference, at various locations within the Village of Hoffman Estates, Illinois. Other than what is provided in Paragraph 3 below, Village shall not be responsible for the cost of materials and equipment necessary for the performance of the Services. No claim for services furnished by Contractor, not specifically provided for in this Agreement, shall be allowed by the Village nor shall Contractor perform any services or furnish any material not covered by this Agreement without prior written approval by Village. Such approval shall be considered a modification of this Agreement. 2. TERM AND TERMINATION This Agreement shall be effective and binding upon execution. The parties agree that the time for completion of the services outlined in Exhibit A is February 28, 2025. Failure to complete the services outlined in Exhibit A by the completion date shall be considered a breach of this Agreement unless an extension is agreed to in writing by both parties. 3. FEES AND PAYMENT TERMS The total cost for services shall not exceed cost of $92,170. Costs include all mobilization, equipment and labor charges incurred throughout the duration of the services. Traffic control, heavy clearing, root cutting, waste hauling and disposal, structure location, municipal water usage license, fees, permits, and or deposits are not considered part of the fee. Page 1 of 5 Page 5 of 25  Any fee for additional services must be agreed to in writing by the Village. Contractor shall not incur any expenses or costs on behalf of the Village or in performing the Services, other than what is provided for above, unless Village specifically authorizes in advance such expenses or costs in writing. Such additional expenses may include, but are not limited to, travel and lodging expenses. 4. RELATIONSHIP OF THE PARTIES In performing Services hereunder, Contractor shall at all times act as an independent contractor and not as an agent or employee of Village. The Services shall be completed to the satisfaction of Village; however the actual details of the Services shall be under Contractor’s control. Contractor agrees to comply with all applicable state and federal statutes and the Municipal Code of the Village. Contractor further agrees to indemnify and hold Village harmless for any and all claims made arising out of Contractor’s breach of the obligations contained in this paragraph. Contractor is in no way authorized to make any agreement, warranty or representation on behalf of Village or to incur any expenses or implied obligation on behalf of Village without first obtaining Village’s prior written consent. 5. INSURANCE At Contractor’s sole expense, Contractor shall be required to maintain at all times insurance of such types and such amounts, as are necessary to cover responsibilities and liabilities on a project of the character contemplated under this proposal. The Consultant shall meet all insurance requirements as stated in Article 107.27 of the “Standard Specifications for Road and Bridge Construction” adopted January 1, 2022. All insurance policies obtained for the project shall include the Village of Hoffman Estates and its duly authorized representatives as an additional insured. Village shall be named as an additional insured and the address for certificate holder must read exactly as: Village of Hoffman Estates 1900 Hassell Rd. Hoffman Estates, IL 6. THIRD PARTY MATERIALS Contractor will not prepare any deliverables or other material for Village that contains any limitations by third parties on its use without first securing either (i) Village’s prior written approval of such limitations, or (ii) the third party's prior written waiver of such limitations. Contractor will not use any materials produced or provided by any third party ("Third Party Materials") having said limitations without having secured the appropriate licenses or prior written approval of each said third party. In addition, Contractor will not, without Village’s prior Page 2 of 5 Page 6 of 25 written approval, use any Third Party Materials pursuant to licenses or agreements that limit or prohibit the assignment of Contractor’s rights in and to such Third Party Materials to Village or Village’s designee. Contractor shall maintain a copy of all such licenses and agreements and provide copies to Village upon Village’s request. 7. OWNERSHIP OF WORK PRODUCT Contractor agrees that all work product produced by Contractor hereunder, including, without limitation, all reports and other documents (“Work Product”) shall be deemed to be works made for hire under U.S. copyright laws and that all right, title, and interest in and to the Work Product shall be the sole property of Village and Village shall have the exclusive right to the copyrights on the Work Product. To the extent that the Work Product is not deemed to satisfy the requirements for a work made for hire under U.S. copyright laws, Contractor hereby assigns to Village all copyrights the Work Product and agrees to execute any additional documents requested by Village to further such assignment at no additional cost to Village. Contractor warrants that the Work Product shall not infringe the patent, copyright or other intellectual property or proprietary right of any third party and agrees to defend, indemnify and hold Village harmless against any such third party claim. 8. ASSIGNMENT AND SUBCONTRACTING This Agreement shall not be assigned by Contractor without prior written approval of the Village, subject to such conditions and provisions as the Village may deem necessary in its sole and absolute discretion. No such approval by the Village of any assignment shall be deemed in any event or in any manner to provide for the incurrence of any obligation of the Village in addition to the total agreed upon price. Approval by the Village of an assignment shall not be deemed a waiver of any right accrued or accruing against Contractor. No assignee of Contractor shall assign this Agreement without prior written approval of the Village. This Agreement shall be binding upon the parties and their respective heirs, successors, and assigns. Furthermore, Contractor shall not enter into any subcontract with any agency or individual with respect to the performance of Services under this Agreement without the written consent of the Village. Such consent Village may grant, condition or withhold in Village’s sole discretion. 9. NOTICE All notices and other communications required to be given under the Agreement shall be in writing and shall be deemed to have been given (i) when personally delivered; (ii) three (3) business days after sending certified mail, or (iii) sending via email to the addresses below. If to Village: Village of Hoffman Estates Eric Palm, Village Manager 1900 Hassell Rd. Hoffman Estates, IL 60169 Page 3 of 5 Page 7 of 25 If to Contractor: Jeff Wickenkamp Hey & Associates, Inc. 8755 W. Higgins Road, Suite 835 Chicago, IL 60631 Email: jwickenkamp@heyassoc.com 10. GOVERNING LAW AND VENUE The parties agree this Agreement has been executed and delivered in Illinois and that their relationship and any and all disputes, controversies or claims arising under this Agreement shall be governed by the laws of the State of Illinois, without regard to conflicts of laws principles. The parties further agree that the exclusive venue for all such disputes shall be the Circuit Court in Cook Village, Illinois, and the parties hereby consent to the personal jurisdiction thereof. 11. COMPLIANCE WITH LAWS Each party hereto covenants and agrees to comply with all applicable federal, state, and local laws, codes, ordinances, rules and regulations. 12. SEVERABILITY The invalidity or unenforceability of any particular word, phrase, sentence, paragraph or provision of this Agreement shall not affect the other words, phrases, sentences, paragraphs or provisions hereof. This Agreement shall be construed in all respects as if such invalid or unenforceable provisions were omitted and the remainder construed so as to give them meaningful and valid effect. It is the intention of the parties that if any particular provision of this Agreement is capable of two constructions, one of which would render the provision void and the other of which would render the provision valid, the provision shall have the meaning which renders it valid. 13. WAIVER Either Party’s failure to insist upon strict compliance with any provision hereof or its failure to enforce any rights or remedy in any instance shall not constitute or be deemed to be a waiver of any provision, right or remedy. 14. ENTIRE AGREEMENT This Agreement constitutes the entire agreement and understanding of the parties with regard to the subject matter contained herein and supersedes all prior agreements and understandings between the parties dealing with such subject matter, whether written or oral. No agreement hereafter made between the parties shall be binding on either party unless reduced in writing and signed by the party sought to be bound thereby. Page 4 of 5 Page 8 of 25 IN WITNESS WHEREOF, the Parties have executed this contract as of the date first written above. The Village of Hoffman Estates Hey & Associates, Inc. By:______________________________ By: ________________________________ Printed Name:______________________ Printed Jeffrey A. Wickenkamp Name:________________________ Title:_____________________________ President Title:_______________________________ Date: _____________________________ 8/30/24 Date:_______________________________ Page 5 of 5 Page 9 of 25  EXHIBIT A Proposal for GRAND CANYON PARKWAY AND ILLINOIS BOULEVARD STORM SEWER REPLACEMENT FOR THE VILLAGE OF HOFFMAN ESTATES ENGINEERING DIVISION ATTENTION: MR. ALAN WENDERSKI, P.E. 1900 HASSEL ROAD HOFFMAN ESTATES, ILLINOIS 60169 SUBMITTED BY Hey and Associates, Inc. 8755 W. Higgins Rd. Suite 835 Chicago, IL 60631 773-693-9200 Volo l Chicago l Richland Center August , Hey Project No. - Page 10 of 25  Hey and Associates, Inc. Table of Contents PROJECT APPROACH ............................................... 1 FIRM EXPERIENCE ................................................... 5 STAFF CAPABILITIES AND RESUMES ......................... 7 PROJECT SCHEDULE............................................... 12 SCOPE OF SERVICES WITH HOURS AND FEES ......... 13 Village of Hoffman Estates—Grand Canyon Parkway/Illinois Boulevard Storm Sewer Replacement PAGE i Page 11 of 25 Hey and Associates, Inc. Project Approach PROJECT UNDERSTANDING We understand that the Village of Hoffman Estates (Village) is planning to replace failing CMP storm sewers within the rights-of- way of Illinois Boulevard between Kingman Lane and Evanston Street and Grand Canyon Parkway between the exis ng Community Park deten on basin and Higgins Road. CMP Sewers are notorious for having structural issues due to material erosion from flowing sediment and corrosion from roadway deicing salts. Based on a review of the provided request for proposals, ques ons and answers, and previous work completed by our company, we propose the following Project Approach and Scope that demonstrates our understanding of this project. 1.0 DATA GATHERING We an cipate conduc ng the following tasks for data collec on and gathering to assist with preliminary and final design to ul mately prepare the Plans, Specifica ons and Es mates (PSE). 1.1 Topographic and Drainage Survey We understand that the Village has conducted survey in the right-of-way within the project limits of Grand Canyon Parkway and Illinois Boulevard. The limits also include areas outside of the Grand Canyon Parkway right-of-way including the area between the right-of-way and the deten on basin and the storm sewer outlet southeast of the intersec on of Grand Canyon Parkway and Higgins Road. We will create a topographic survey drawing using the CSV file provided by the Village and perform a pickup survey if required. At this me, we have not included any scope, hours or fees for easement documenta on assistance or prepara on. If requested, we can provide that informa on to the Village depending on the final design. 1.2 Status of U li es We will request a JULIE design stage cket u lity request for both corridors and iden fy u li es located within the rights-of-way and easements. We will coordinate with the u lity companies by providing engineering plans for their use and review for possible reloca on and/or protec on needs. 1.3 Permit Iden fica on and Agency Coordina on Grand Canyon Parkway is within mapped floodplain within the current proposed project limits. Although the proposed work under this project would fall under the installa on of u li es other than qualified sewers, work within a floodplain will require a MWRD WMO permit. Higgins Road is under the jurisdic on of IDOT. The atlas provided and Cook County Viewer shows the exis ng headwall of the dual 48” pipes is located just south of IDOT right-of-way. IDOT will likely require review of the downstream effects of this project to the current capacity of the exis ng 12’ x 6’ box culvert under Higgins Road. Hey will prepare hydraulic capacity calcula ons of the proposed storm sewer and exis ng 12’ x 6’ box culvert as part of this project if required. Hey has also prepared a drainage inves ga on for IDOT to develop alterna ves to address the erosion in the West Branch Tributary A of Salt Creek along the north side of Higgins Road between Grand Canyon Parkway and Roselle Road. We have the XP-SWMM model for this inves ga on if H&H modeling is required by IDOT and would also request any model updates from the Village for the study currently being completed for this area. Village of Hoffman Estates—Grand Canyon Parkway/Illinois Boulevard Storm Sewer Replacement PAGE 1 Page 12 of 25 Hey and Associates, Inc. Project Approach 2.0 PRELIMINARY DESIGN As noted in the RFP, the Village is planning on replacing failing CMP storm sewers along Grand Canyon Parkway and Illinois Boulevard. This project is part of a larger project prepared by the Village for street rehabilita on. 2.1 Grand Canyon Parkway The Village is proposing to replace dual 48” CMP storm sewers from the exis ng Community Park pond to the exis ng outlet south of Higgins Road. The headwall structure for the dual 48” pipe for the Community Park pond outlet includes a V-notch weir. The village is proposing to restore the park pond as a separate project including shoreline stabiliza on, streambed rehabilita on, and rock riffle installa on. From the headwall, the dual 48” pipes bends to the right and runs along the southeast parkway of Grand Canyon Parkway. There are mul ple blind connec ons from commercial and residen al proper es and the inlets from Grand Canyon Parkway. According to the Village atlas, the sanitary sewer and water main run on the opposite side of the roadway and there will be one water service crossing. The memorandums from W-T Engineering provided by the Village summarize the modeling results for different storm sewer replacement alterna ves. According to the RFP, the Village has determined that a downstream pipe area of approximately 25 square feet is required for this loca on. This is equivalent to two 48” pipes or a 4’ x 6.5’ box culvert which were analyzed in the August 1, 2024 memorandum from W-T Engineering. Including pond modifica on at Community Park, it was found that two 48” RCP sewers will eliminate overland flow. W-T analyzed a 6.5’ height and 4’ wide box culvert which will also eliminate overland flow but we did not see an analysis for a 4’ height and 6.5’ wide box culvert. The August 12, 2024 memorandum from W-T analyzed addi onal pipe sizes and configura ons and recommended a 4’ x 4’ box culvert or dual 42” RCP sewers. Hey will evaluate each pipe configura on in both memorandums and determine the best alterna ve based on constructability and cost. The proposed sewer will be designed to be constructed within the southeast parkway of Grand Canyon Parkway in the same loca on as the exis ng 48” CMP sewer to be replaced. Construc on of the proposed storm sewer will involve removal and replacement of sidewalk, driveway aprons, curb and gu er, trees and signage which will be coordinated with the Village’s street restora on project. At the downstream end of the sewer there will likely be disturbance of an exis ng traffic signal pole with an emergency vehicle system detector and flagpoles for the Village of Hoffman Estates Apartments. Past street view images show there is a history with se lement and erosion problems between the exis ng sidewalk along Higgins Road and the headwall. These issues will be addressed in final engineering. Hey will also provide an alterna ve for trenchless pipe rehabilita on such as cured-in-place pipe lining (CIPP). Rehabilita on methods will be a solu on to wall corrosion, deteriora on at the invert, and minor seepage at joints. The sewer videos provided by the Village show a loca on where a hole has developed at the invert within the west pipe. This pipe will require replacement. Other loca ons seems to show minor pipe deflec on which CIPP lining will not correct. We also recommend installing junc on manholes at the loca ons of the blind connec ons. It appears that a total of 3 manholes will be added. Village of Hoffman Estates—Grand Canyon Parkway/Illinois Boulevard Storm Sewer Replacement PAGE 2 Page 13 of 25 Hey and Associates, Inc. Project Approach 2.2 Illinois Boulevard The Village is proposing rehabilita on of the exis ng CMP storm sewer along the northwest parkway of Illinois Boulevard between Kingman Lane and Evanston Street. The pipe size is 24” between Kingman Lane and Glendale Lane and 30” between Glendale Lane and Evanston Street. The pipe has numerous blind connec ons from sewer laterals from inlets along Illinois Boulevard and Chino Park. Approximately 97 feet of sewer from STMH-2835 to a manhole southwest of Evanston Street is RCP sewer. The structural condi on of the CMP sewer appears to be decent based on observa on of the sewer videos provided by the Village. Concerns are deteriora on at the invert of the pipe and seepage at pipe joints and blind connec ons. Based on the informa on provided, we recommend trenchless sewer repair such as cured-in-place pipe (CIPP) lining. This method will be a solu on for the deteriora ng inverts and seepage in the joints. The 97 foot run of the exis ng RCP storm sewer southwest of Evanston Street is in good condi on and will not require rehabilita on. For the blind connec ons, we recommend construc ng junc on manholes. It appears that a total of five manholes will be added and redirec on of some storm sewers from the curb inlets at the driveway access to Chino Park and Geronimo Street will be required. If pipe replacement is the preferred method, Hey will provide preliminary design for replacement of the CMP storm sewer with RCP. The storm sewer is within the northwest parkway of Illinois Boulevard. The sanitary sewer is located at the center of the roadway and the water main is within the parkway on the opposite side. The preferred alignment will likely be within the same trench as the exis ng storm sewer with the pipe sizes to remain the same. The change to RCP will improve conveyance due to the lower roughness coefficient. At the blind connec ons, we recommend junc on manholes to be installed similar to the rehabilita on method. The 97 foot run of the exis ng RCP storm sewer southwest of Evanston Street will not require replacement. 2.3 Technical Memorandum Hey will prepare preliminary design for the following alterna ves for storm sewer improvements at Grand Canyon Parkway and Illinois Boulevard:  Replacement of the exis ng storm sewer.  Trenchless rehabilita on with installa on of manholes at the blind connec ons.  Trenchless rehabilita on with exis ng blind connec ons in place. An alterna ve analysis technical memorandum will be prepared and submi ed to the Village outlining the pros and cons of each alterna ve and provide a cost es mate for each. 3.0 PERMIT APPLICATIONS As men oned earlier in this proposal, a MWRDGC WMO permit will be required due to work within a floodplain. We will also submit to IDOT for a highway permit for work within the Higgins Road right-of-way. We do not an cipate any other permit applica ons at this me. 4.0 PLANS, SPECIFICATIONS, AND ESTIMATES (PS&E) Following the comple on of preliminary engineering design and Village review, we will proceed with preparing PS&Es which is scheduled for comple on in January 2025. Hey will submit PS&E documents to the Village for milestones 60%, Pre-Final (90%), and Final (100%) so that the Village can provide input into and review of the design throughout the process. We will prepare plans and specifica ons in accordance with Village guidelines and IDOT style plans, quan es, standards and pay items will be used to the extent prac cable. Village of Hoffman Estates—Grand Canyon Parkway/Illinois Boulevard Storm Sewer Replacement PAGE 3 Page 14 of 25 Hey and Associates, Inc. Project Approach Our typical plan set for this type of work typically includes: Cover Sheet, General Notes / Legend, Summary of Quan es, Exis ng Condi ons, Demoli on, Drainage / U lity Plan & Profile, Soil Erosion and Sediment Control, Restora on and Landscape Plans (if not covered by the street rehabilita on project), and Details. Specifica ons (or Special Provisions) will typically be provided as a list for 60% and wri en documents for subsequent submi als. Based on the engineering plans, Hey will provide a summary of quan es and an opinion of probable cost for the milestone submi als. We will also have an explicit Status of U li es sheet and/or Special Provision to aid the Contractor and u lity coordina on will be included in the PS&E prepara on. Following milestone submi als, we would an cipate the Village to provide review comments which would be addressed in the subsequent submi al. 5.0 CONSTRUCTION DOCUMENTS AND BIDDING We will assist the Village with final construc on bid documents, special provisions, addi onal permi ng coordina on, response to poten al bidder’s ques ons, bid tab analyses, and award recommenda ons. We will prepare PDF formats of bid documents but assume that the Village will provide front-end contractual forms as necessary. 6.0 PROJECT MANAGEMENT AND MEETINGS Hey will conduct project management and communica on to ensure the project’s success. In addi on, we an cipate up to providing a minimum of bi-weekly status update emails as well as up to 4 either in-person or virtual mee ngs. Village of Hoffman Estates—Grand Canyon Parkway/Illinois Boulevard Storm Sewer Replacement PAGE 4 Page 15 of 25 Hey and Associates, Inc. Firm Experience / Past Performance FIRM EXPERIENCE / PAST PERFORMANCE As requested in the RFP, a table of recent projects and references of similar work is provided below. Project Name Brief Scope Project Manager Contact Informa on Niles Sewer Projects Scope: Hey was retained to prepare construc on documents for Tim O’Brien, PE Village of Niles two relief sewer corridor projects (Cleveland and Howard) which  Cleveland Relief included over 8,500 feet of 24- to 72-inch storm sewer. Other Tim O’Brien, PE Sewer work included sewers, roadways, watermain, traffic signals and 847-588-7900  Howard St Relief permi ng. Greenwood Stormwater Basin included over 14 ac- of storage and over 3,500 feet of new storm sewer. tco@vniles.com Sewer Role/Responsibility: Hey was the lead engineer for this project  Greenwood and was responsible for construc on plans, specifica ons, cost Stormwater Basin es mates, permi ng, permi ng, and other infrastructure  Oketo Avenue improvements Relief Sewer Unique Project Informa on: As part of the Greenwood  Lawrencewood/ Stormwater Basin project, Hey completed the design of 500 feet Oasis Relief Sewer of new 8” water main across a proposed park and stormwater basin to close a loop with a dead end water main. Hey also assisted in the design of reconstruc on of an adjacent street to the park with curb and gu er, off-street parking, and permeable pavers. Arizona Boulevard Scope: Hey and Associates, Inc. (Hey) was retained by the Village Al Wenderski, PE Village of Hoffman Estates Storm Sewer of Hoffman Estates to prepare plans, specifica ons and es mates Al Wenderski, PE Improvements for approximately 1,200 feet of storm sewer. The improvements were par ally funded by a Department of Commerce and 847-252-5802 Economic Opportunity Grant (DCEO) and required a quick turnaround of plans for bidding and construc on within the Alan.wenderski@hoffman grant’s meline. The project included the evalua on of storm estates.org sewer rou ngs and Hey determined that the best rou ng was to avoid replacement of a failing CMP in rear yards and rerou ng the sewer through Village parkway. Role/Responsibility: Hey was the lead engineer for this project and was responsible for construc on plans, specifica ons, cost es mates, permi ng, permi ng, and other infrastructure improvements. Unique Project Informa on: Storm sewer corridor evalua on. U lity reloca on. Debolt-Linden-Gierz Scope: Hey was hired to prepare a stormwater study and Julie Lomax, PE, Village of Downers Grove Drainage Study and construc on documents for improved sewer and watermain CFM Julie Lomax, PE, CFM Design services including over 5,800 feet of storm sewer. Roadway designs were updated to match Village standards. 630-493-8821 Role/Responsibility: Hey was the lead engineer for this project jlomax@downers.us and was responsible for construc on plans, specifica ons, cost es mates, permi ng, permi ng, and other infrastructure improvements Unique Project Informa on: Along with storm sewer and water main improvements, an exis ng alley was reconstructed with new asphalt pavement and valley gu er on both sides. Village of Hoffman Estates—Grand Canyon Parkway/Illinois Boulevard Storm Sewer Replacement PAGE 5 Page 16 of 25 Hey and Associates, Inc. Firm Experience / Past Performance FIRM EXPERIENCE / PAST PERFORMANCE (CONTINUED) Project Name Brief Scope Project Manager Contact Informa on Roberts Road Drainage Scope: MWRD hired Hey to conduct preliminary engineering Dylan Cooney, PE MWRDGC Improvements for the Roberts Road drainage system improvements in Palos Dylan Cooney, PE Preliminary Engineering Hills. Work includes detailed data collec on, hydraulic modeling, alterna ve analysis, and preliminary engineering 312-751-4041 plans for a 10’ x 2’ box storm sewer connec ng Roberts Road to the Lucas Diversion Ditch. Deliverables include cooneyd@mwrd.org preliminary plans, specifica ons, cost opinions and a project report. Final engineering would follow comple on of this phase. Role/Responsibility: Hey was the lead engineer for this project and was responsible for GIS analyses, XP-SWMM modeling, alterna ve analysis, cost opinions, plan development, and repor ng. Unique Project Informa on: Preliminary design included a proposed 10’ x 2’ box storm sewer along 101st Street and 78th Avenue, 60” storm sewer along 103rd Street, and an 84” storm sewer from 103rd Street to the Lucas Ditch. Reconstruc on of 101st Street, 78th Avenue, and the middle lane of 103rd Street. Reloca on of an 8” water main and 4” sanitary force main along 78th Avenue. Addison Creek Channel Scope: Hey was originally retained in 2011 to prepare Michael Cosme MWRDGC Improvements preliminary engineering plans for 5 miles of various Michael Cosme structural and stabiliza on improvements along Addison Creek to reduce flooding for over 2,000 homes and 312-751-3092 structures. Final engineering has been completed and the project currently out for bid. Work included detailed site cosmem@mwrd.org and civil engineering for the improvements and adjacent property restora on. Role/Responsibility: Hey was the prime contractor for this project and was responsible for construc on plans, specifica ons, cost es mates, permi ng, land acquisi on/ easement, and other infrastructure improvements. Unsteady hydraulic modeling. Unique Project Informa on: Detailed Civil3D design for stream improvements, grading, roadways, watermain, storm and sanitary sewer improvements. Three bridges are proposed to be removed in Bellwood which included removal of exis ng water mains under the bridges and extending and looping new watermains. A new roadway was designed to link the three streets a er the bridges are to be removed. Assisted with permi ng and approval from the IEPA. Village of Hoffman Estates—Grand Canyon Parkway/Illinois Boulevard Storm Sewer Replacement PAGE 6 Page 17 of 25 Hey and Associates, Inc. Staff Capabilities and Resumes PROJECT TEAM As requested, we have provided 1-page resumes for four key staff: Todd Thorholm, PE—Civil Engineer V Patrick Lach, PE, CFM—Principal Civil Engineer, QA/QC Kyle Solner, PE—Civil Engineer IV Evan Owens, EIT—Civil Engineer II Our staff is currently working on the Hoffman Estates Village Hall Parking Lot project. Design work will con nue to the end of December 2024. However, we have the staff capability and availability to work on the Grand Canyon Parkway and Illinois Boulevard Storm Sewer Project. We have addi onal Civil Engineers in the Grade I through Grade V range that could work on this project in addi on to the above staff in order to meet the an cipated schedule. Village of Hoffman Estates—Grand Canyon Parkway/Illinois Boulevard Storm Sewer Replacement PAGE 7 Page 18 of 25  Hey and Associates, Inc. Staff Capabilities and Resumes Todd C. Thorholm, P.E. Civil Engineer Mr. Thorholm has 27 years of civil engineering design and management experience involving municipal, commercial and residen al projects in Illinois and across the country and is currently working in the Chicago office. His areas of exper se include site design, grading plans, earthwork, u lity design, hydrologic and hydraulic modeling, water resources design, pavement condi on inspec ons and pavement design, cost es ma ng, and specifica on prepara on. He also has understanding of the Americans with Disabili es Act (ADA) guidelines for site accessible routes and parking. Village of Niles - Tier 1 Final Engineering Design, Niles, Illinois. Design and plan prepara on for the development of final engineering solu ons to mi gate flood damages in separate and combined sewer areas in the Village of Niles. Village of Niles—Greenwood Stormwater Basin, Niles, Illinois. Design, plan Education prepara on, cost es ma ng, prepara on of project specifica ons, and permi ng for B.S., Civil Engineering, Iowa State a proposed stormwater storage basin, permeable paver roadway/parking, University – 1995 watermain extension, and new storm sewer to mi gate flooding in residen al and commercial areas. Previous Employment Village of Niles - Tier 3 Storm Sewer Improvements, Niles, Illinois. Plan prepara on Senior Project Engineer, Zimmer for small storm sewer projects in Niles, Illinois to reduce flooding in residen al areas. Consultants, Ltd., Oakbrook, Illinois, March 2011 – October 2013 Village of Niles—Oketo Avenue Stormwater Improvements. Prepared plans and Project Manager, Greengard, Inc., specifica ons for storm sewer separa on project. The project involved 600+ feet of Lincolnshire, Illinois, January 2006 – January new 36-inch storm sewer that connected to an exis ng storm sewer that was part of 2009 a previous sewer separa on project. Project Manager, Manhard Consul ng, Ltd., Village of Niles—Infiltra on/Inflow Control Program. Prepared report on probable Vernon Hills, Illinois, November 1996 – causes and proposed repair of sanitary and storm sewers where infiltra on/inflow January 2006 was iden fied by Hey and Associates using smoke tes ng. Viewed sewer videos, Civil Engineer, Johnson, Johnson, & Roy, village atlases, and conducted site visits to iden fy causes of infiltra on/inflow and Chicago, Illinois, July 1995 - September 1996 proposed methods to correct and repair storm and sanitary sewers and structures and remove iden fied cross connec ons. Summer Intern, Illinois Department of Transporta on, Schaumburg, Illinois, May Village of Hoffman Estates—Arizona Boulevard Storm Sewer Replacement Project. 1994 – August 1994 Plan and specifica ons prepared for a new 36-inch storm sewer along Arizona Boulevard to replace an aging storm sewer located in rear yards of a residen al Registration & Certifications subdivision. Parkway and sidewalk restora on and replacement sanitary and water IL Professional Engineer, No. 062-054239 services affected by the new storm sewer. IDOT S-14 Documenta on of Contract Village of Downers Grove — Debolt, Linden, and Gierz Storm Sewer Improvements. Quan es Cert. No. 24-22332 Design of drainage and infrastructure improvements including new storm sewer, reconstruc on of an alley with drainage gu ers, ADA sidewalk improvements, and a water main extension. Village of Hoffman Estates—Grand Canyon Parkway/Illinois Boulevard Storm Sewer Replacement PAGE 8 Page 19 of 25  Hey and Associates, Inc. Staff Capabilities and Resumes Patrick M. Lach, P.E., CFM Principal Civil Engineer Mr. Lach has 19 years of water resources and civil engineering experience and management, is a registered professional engineer, a cer fied floodplain manager and recently served as President of the Illinois Sec on of the American Society of Civil Engineers. He currently serves as a Senior Civil Engineer for Hey and Associates and is responsible for civil engineering staff in the Chicago office. His areas of exper se include civil and site design, stormwater infrastructure design, green infrastructure planning and design, and hydrologic and hydraulic modeling prac ces. He has extensive experience in developing design plans, specifica ons, cost es mates, and construc on observa on for civil engineering and water resources projects. He has successfully completed and managed a variety of water resources design projects, watershed plans, feasibility studies, and hydrology/hydraulic studies for both public and private en es. Education Metropolitan Water Reclama on District of Greater Chicago – Addison Creek B.S., Civil Engineering, University of Notre Channel Improvements Final Engineering, various municipali es in Cook County, Dame, Notre Dame, Indiana, 2001 Illinois. Managed the project team to develop construc on documents, permits, and cost es mates for channel conveyance improvements, gabions, soldier pile walls, Previous Employment civil infrastructure, u li es, and recrea onal park improvements. Drainage Engineer, HDR Engineering, Inc., Metropolitan Water Reclama on District of Greater Chicago – Roberts Road Chicago, Illinois, 2005-2007 Drainage Improvements Preliminary Engineering, Palos Hills, Illinois. Mr. Lach Civil Engineer, Camp, Dresser & McKee, Inc. managed and oversaw the hydraulic modeling, storm sewer design, preliminary (CDM), Chicago, Illinois, 2001-2005 engineering plans and specifica ons to reduce the risk of urban flooding. Registration & Certification Village of Niles — Tier 1 Engineering Design, Village of Niles, Illinois. Prepared plans and specifica ons for sewer designs, deten on basin grading, site restora on, and IL Professional Engineer, No. 062-058745 u lity reloca on. WI Professional Engineer, No. 39017-006 Village of Hoffman Estates – Hassell Road Culvert Replacement Project, Hoffman MI Professional Engineer, No. 6201053889 Estates, Illinois. Performed hydraulic modeling, designed replacement culverts, IN Professional Engineer, No. PE10809287 prepared construc on plans and specifica ons and obtained permits for three IL Certified Floodplain Manager, IL-10-00569 separate culverts for the Poplar Creek East Branch under Hassell Road. Qualified Engineer Review Specialist, Illinois State Toll Highway Authority – Ronald Reagan Memorial Tollway E-0189 Kane County Reconstruc on and Add Lane, M.P. 137.2 (Route 83) to M.P. 140.5 (I-290), DuPage County, Illinois. Mr. Lach was the Drainage Design Lead completed the design of bridges, culverts, storm sewers, ditches, and deten on basins. Village of Downers Grove – Debolt / Linden / Gierz Drainage Improvements, Downers Grove. Oversaw hydrologic and hydraulic XP-SWMM model development and assisted with alterna ve developments. Cook County Department of Transporta on and Highways – Hydraulic and Wetlands Services, Cook County, Illinois. Mr. Lach served as the project manager and completed hydraulic reports, loca on drainage studies, drainage design plans, Village of Hoffman Estates—Grand Canyon Parkway/Illinois Boulevard Storm Sewer Replacement PAGE 9 Page 20 of 25 Hey and Associates, Inc. Staff Capabilities and Resumes Kyle Solner, P.E. Civil Engineer Mr. Solner has 7 years of experience in civil and water resources engineering as a Civil Engineer for Hey and Associates, Inc. in Chicago. His areas of exper se include civil and site design, stormwater infrastructure design, and green infrastructure planning and design. He is proficient in AutoCAD Civil 3D and has experience developing design plans, specifica ons, and cost es mates for a mul tude of civil engineering and water resources projects in Illinois, Wisconsin, and Indiana. Metropolitan Water Reclamation District of Greater Chicago — Addison Creek Channel Improvements Final Engineering, various municipalities in Cook County, Illinois. Design and planning for an estimated $60 million of channel conveyance improvements, gabions, soldier pile walls, civil infrastructure, utilities, and a recreational park improvements, regularly utilizing AutoCAD Civil 3D Site Design tools, Pipe Networks, and Corridors using custom-made Sub-Assemblies to meet specific project needs, in addition to assisting with obtaining proposed easements, Education drafting plans, permitting, preparing cost estimates, and managing a multitude of B.S., Civil and Environmental Engineering, tasks across all aspects of the project. University of Illinois at Urbana-Champaign, Village of Niles — Greenwood Basin Final Engineering, Niles, Illinois. Site design, Urbana, IL 2016 detailed grading, and complex earthwork volume analysis performed in AutoCAD A.S., Engineering Science, College of Lake Civil 3D for 5-acre park to add new pond with overlooks, parking lot, winding walks, County, Grayslake, IL 2013 various plantings, lighting and other electrical components, storm sewers, and an Previous Employment event lawn with approximately 7.5 acre-feet-worth of underground stormwater Environmental Engineering Intern, CDM storage chambers beneath. Smith, Chicago, Illinois, June 2015-August Allied Tube & Conduit — Zinc Capture and Treatment Systems, Harvey, Illinois. 2015 Designed stormwater improvements to decrease the discharge of zinc from the Registration & Certification project site and harvest roof runoff to offset city water demand for process water IL Professional Engineer, No. 062-073760 makeup by treating and reusing the water on-site. Village of Downers Grove — Debolt-Linden-Gierz, Downers Grove, Illinois. Conducted site survey and used AutoCAD Civil 3D to develop the base model for the project area and design 6,000-feet of new storm sewer to improve drainage of a six- block residential area. Metropolitan Water Reclamation District of Greater Chicago — Roberts Road, Palos Hills, Illinois. Assisted with hydraulic analysis of alternative models for storm sewer relief sewers. Village of Hoffman Estates — Almond and Audubon Culverts, Hoffman Estates, Illinois. Performed hydrologic and hydraulic modeling using XPSWMM to test the proposed alternatives and compare them with the design criteria. Village of Niles — Greenwood Basin Preliminary Engineering, Niles, Illinois. Modeled existing and proposed conditions in XPSWMM for the implementation of drainage Village of Hoffman Estates—Grand Canyon Parkway/Illinois Boulevard Storm Sewer Replacement PAGE 10 Page 21 of 25 Hey and Associates, Inc. Staff Capabilities and Resumes Evan Owens Civil Engineer Since star ng at Hey and Associates, Inc. in Chicago a li le over a year ago, Ms. Owens has completed permi ng and site design of riverine and urban drainage systems, trail system design and grading, streambank stabiliza on, and stormwater management projects with experience in construc on management. She has also conducted many erosion and sediment control inspec ons of construc on sites in Northeastern Illinois. She is proficient in using a variety of engineering so ware’s such as AutoCAD Civil 3D, HEC-RAS, HEC-HMS, MicroSta on, and ArcGIS Pro which she has used for site design, hydrologic and hydraulic analysis for a wide variety of projects. City of Waukegan- Waukegan, Illinois industrial warehouse improvements. Assisted with the design of storm sewer route and defining the areas tributary to the proposed storm sewer. Assisted with the preparation of the IEPA permits and Education & Previous Employment the SWPPP. Civil Engineering, Jackson State University, City of Harvey - MVAH Partners, Harvey, Illinois residential Senior Lofts for low 2021 income families. Assisted with the permit applications and plan set setup. Designed Staff Engineer the site plan based on existing conditions. Manhard Consul ng, City of Chicago— Chicago, Illinois Gardner School. Assisted with the final layout of utilities , permit applications, and plan set setup with the city of Chicago’s 2021-2023 standards. Designed a Maintenance of Traffic plan per request from the city of Professional Memberships & Services Chicago. American Society of Civil Engineers, Village of Somerville—Somerville, Wisconsin. Assisted with the final layout of 2016– Present proposed utilities. Assisted with the final engineering of probable costs, permit Society of Women Engineers, applications, and plan set setup for the changes in design. 2018-Present City of Rochelle— Rochelle, Illinois residential Senior Lofts. Assisted with the permit applications, and plan sheet setup. Designed the demolition plan based on Na onal Society of Black Engineers, the phases for demolition for the project. Assisted with the final layout of proposed 2019– Present storm sewer due to the project’s low point being on the high end of the site. Illinois Department of Transportation—IL Route , McHenry County, Illinois. Assisted with the layout for proposed bioswales and landscape quantities for largescale highway expansion project. Lower DuPage River Watershed Coalition—Lower DuPage River Restoration, Plainfield, IL. Calculated construction quantities and cost estimates and assisted with edits to the final permit and bid set of plans utilizing Civil D. Village of Addison—LaLonde-Diversey Storm Sewer. Prepared alternatives for design of a proposed storm sewer to improve flooding conditions in an existing residential neighborhood. Challenges included designing a storm sewer around an existing radio tower with underground radial wires and a shallow storm sewer. Village of Hoffman Estates—Grand Canyon Parkway/Illinois Boulevard Storm Sewer Replacement PAGE 11 Page 22 of 25 Hey and Associates, Inc. Project Schedule PROJECT SCHEDULE A detailed project schedule is provided below. Project kick-off is scheduled in September 2024 and PS&E is to be completed January 2025 with project bidding in February 2025. Village of Hoffman Estates—Grand Canyon Parkway/Illinois Boulevard Storm Sewer Replacement PAGE 12 Page 23 of 25 Hey and Associates, Inc. Scope of Services with Hours and Fees SCOPE OF SERVICES WITH HOURS AND FEES A detailed scope of services is provided in the previous sec on under the Project Approach. We understand that project bidding for the storm sewer replacement and street rehabilita on project will occur in February 2025 for construc on that same year. We would plan on providing a minimum of bi-weekly status update emails in conjunc on with up to 4 mee ngs. A detailed breakdown of hours and cost is provided on the following page. Village of Hoffman Estates—Grand Canyon Parkway/Illinois Boulevard Storm Sewer Replacement PAGE 13 Page 24 of 25 Hey and Associates, Inc. Village of Hoffman Estates Grand Canyon Parkway/Illinois Boulevard Storm Sewer Replacement Scope of Services with Hours and Fees Thorholm - Lach - Project QA/QC Manager Solner - CE Owens - CE Gordon - Total Reimbursable MSET Principal CE CE V IV II CE II Hours Labor Costs (Geotech) Cost of Task Totals Task Description $210 $175 $165 $135 $135 1 Data Gathering $ 7,140 Topographic Survey and CAD 4 8 24 36 $ 5,260 $ 100 $ 5,360 Status of Utilities 2 8 10 $ 1,430 $ 1,430 Permit Identification and Agency Coordination 2 2 $ 350 $ 350 2 Preliminary Design Phase $ 17,690 Plan Alternates Preparation 2 8 12 24 46 $ 7,040 $ 7,040 Alternative Analysis Technical Memorandum 1 12 16 29 $ 4,470 $ 4,470 Cost Estimate for Alternates 4 12 24 40 $ 6,180 $ 6,180 3A Permit Applications - MWRD WMO $ 5,330 Stormwater Narrative 1 8 9 $ 1,610 $ 1,610 Permit Applications 4 4 $ 540 $ 540 Plan Revisions and Submittal 12 8 20 $ 3,180 $ 3,180 3B Permit Applications - IDOT $ 3,720 Submittal and Plan Revisions 12 8 20 $ 3,180 $ 3,180 Permit Applications 4 4 $ 540 $ 540 4 Plans, Specifications & Estimates $ 50,445 Final Engineering Plans for 60% Submittal 4 4 $ 840 $ 840 Cover Sheet 1 1 $ 135 $ 135 General Notes / Legend 4 4 $ 540 $ 540 Summary of Quantities 4 4 8 $ 1,240 $ 1,240 Existing Conditions 4 4 $ 540 $ 540 Demolition - Grand Canyon Parkway 4 10 14 $ 2,050 $ 2,050 Storm Sewer Replacement Drainage & Utility Plan and Profile - Grand Canyon 6 6 18 30 $ 4,470 $ 4,470 SESC - Grand Canyon 4 8 12 $ 1,780 $ 1,780 Restoration Plan - Grand Canyon 6 12 18 $ 2,670 $ 2,670 Total - Grand Canyon Parkway 0 20 6 48 0 74 $ 10,970 $ - $ - $ 10,970 Demolition - Illinois Boulevard 4 10 14 $ 2,050 $ 2,050 Drainage & Utility Plan and Profile - Illinois 6 6 16 28 $ 4,200 $ 4,200 SESC - Illinois 4 6 10 $ 1,510 $ 1,510 Restoration Plan - Illinois 6 12 18 $ 2,670 $ 2,670 Total - Illinois Boulevard 0 20 6 44 0 70 $ 10,430 $ - $ - $ 10,430 Details 4 8 12 $ 1,740 $ 1,740 Specifications / Special Provisions 4 16 8 28 $ 4,960 $ 4,960 Engineer's Opinion of Probable Cost 4 12 24 40 $ 6,180 $ 6,180 Utility Coordination 4 12 16 $ 2,280 $ 2,280 Revisions for 98% Submittal 2 16 8 16 42 $ 6,700 $ 6,700 Revisions for 100% Submittal 2 8 6 8 24 $ 3,890 $ 3,890 5 Construction Documents and Bidding $ 2,045 Bid Assistance 1 2 2 5 $ 810 $ 810 Response to Questions (assume up to 5) 1 2 5 8 $ 1,235 $ 1,235 6 PM and Meetings $ 5,800 Project Management 4 4 $ 840 $ 840 Meetings (Assume 4) 4 12 12 28 $ 4,560 $ 400 $ 4,960 Totals: 34 182 64 288 24 592 $ 91,670 $ 500 $ - $ 92,170 $ 92,170 Alternates Demolition - Grand Canyon Parkway 4 6 10 $ 1,510 $ 1,510 Rehabilitation with MH's at Drainage & Utility Plan and Profile - Grand Canyon 4 4 16 24 $ 3,520 $ 3,520 SESC - Grand Canyon 2 4 6 $ 890 $ 890 Restoration Plan - Grand Canyon 4 8 12 $ 1,780 $ 1,780 Total - Grand Canyon Parkway 0 14 4 34 0 52 $ 7,700 $ - $ - $ 7,700 Demolition - Illinois Boulevard 4 6 10 $ 1,510 $ 1,510 Connections Drainage & Utility Plan and Profile - Illinois 4 4 12 20 $ 2,980 $ 2,980 SESC - Illinois 2 4 6 $ 890 $ 890 Restoration Plan - Illinois 4 8 12 $ 1,780 $ 1,780 Total - Illinois Boulevard 0 14 4 30 0 48 $ 7,160 $ - $ - $ 7,160 Demolition - Grand Canyon Parkway 0 $ - $ - Drainage & Utility Plan and Profile - Grand Canyon 4 4 12 20 $ 2,980 $ 2,980 Rehabilitation Only SESC - Grand Canyon 0 $ - $ - Restoration Plan - Grand Canyon 0 $ - $ - Total - Grand Canyon Parkway 0 4 4 12 0 20 $ 2,980 $ - $ - $ 2,980 Demolition - Illinois Boulevard 0 $ - $ - Drainage & Utility Plan and Profile - Illinois 4 4 12 20 $ 2,980 $ 2,980 SESC - Illinois 0 $ - $ - Restoration Plan - Illinois 0 $ - $ - Total - Illinois Boulevard 0 4 4 12 0 20 $ 2,980 $ - $ - $ 2,980 Page 25 of 25