Transportation & Road Improvement Commitee

AGENDA Transportation & Road Improvement Committee Regular Meeting Village Hall 1900 Hassell Road, Hoffman Estates, IL 60169 December 9, 2024 Council Chambers Immediately following General Administration & Personnel Committee 1. CALL TO ORDER/ROLL CALL 2. APPROVAL OF MINUTES A. Transportation & Road Improvement Committee 11-11-2024 3. PUBLIC COMMENT 4. NEW BUSINESS A. Approval of Phase II Engineering Services Agreement with TranSystems Corporation, of Schaumburg, IL, for the Gannon Drive Resurfacing and Bicycle Facility Project, in an amount not to exceed $110,000 B. Approval of an Ordinance and Intergovernmental Agreement with IDOT for Golf Road (IL 58) and Barrington Road Intersection Improvements C. Approval of an Ordinance and Intergovernmental Agreement with IDOT for improvements on Barrington Road (Central Road - Algonquin Road) D. Approval of Local Public Agency Amendment #1 with IDOT for the Beverly Road Path & Resurfacing Project 5. REPORTS A. Transportation Division Monthly Report 6. PRESIDENT'S REPORT 7. ITEMS IN REVIEW 8. OTHER 9. ADJOURNMENT Further details and information can be found in the agenda packet attached hereto and incorporated herein and can also be viewed online at www.hoffmanestates.org and/or in person in the Village Clerk's office. The Village of Hoffman Estates complies with the Americans with Disabilities Act (ADA). For accessibility assistance, call the ADA Coordinator at 847/882-9100. Page 1 Page 1 of 74 Village of Hoffman Estates DRAFT TRANSPORTATION & ROAD IMPROVEMENT COMMITTEE MEETING MINUTES November 11, 2024 1. ROLL CALL Members in Attendance: Karen Arnet, Chair Patrick Kinnane, Vice-Chair Gary Stanton, Trustee Karen Mills, Trustee Anna Newell, Trustee Gary Pilafas, Trustee Mayor William D. McLeod Management Team Members in Attendance: Eric Palm, Village Manager Dan O’Malley, Deputy Village Manager Arthur Janura, Corporation Counsel Jon Pape, Assistant Village Manager Patrick Seger, Director of HRM Alan Wenderski, Director of Engineering Sanyo Kapur, Dir. of Bldg. & Code Enf. Bryan Ackerlund, Asst. Director of PW Jennifer Horn, Dir. Planning and Trans. Craig Kuehne, NOW Arena Ric Signorella, Multimedia Production Mgr. The Transportation & Road Improvement Committee meeting was called to order at 7:24 p.m. 2. APPROVAL OF MINUTES Motion by Mayor McLeod, seconded by Trustee Mills, to approve the Transportation & Road Improvement Committee meeting minutes of October 14, 2024. Voice vote taken. All ayes. Motion carried. 3. PUBLIC COMMENT 4. NEW BUSINESS A. Approval of construction engineering services agreement with Civiltech Engineering, Inc. for the Hassell Road STP Resurfacing Project in an amount not to exceed $136,582. An item summary sheet from Oscar Gomez was presented to Committee. Page 2 of 74 Transportation & Road Improvement -2- November 11, 2024 Motion by Trustee Pilafas, seconded by Mayor McLeod, to approve construction engineering services agreement with Civiltech Engineering, Inc. for the Hassell Road STP resurfacing project in an amount not to exceed $136,582. Voice vote taken. All ayes. Motion carried. B. Approval of an ordinance for a Joint Funding Agreement with IDOT and local funding appropriation for the Hassell Road STP Resurfacing Project. An item summary sheet from Oscar Gomez and Al Wenderski was presented to Committee. Motion by Trustee Mills, seconded by Mayor McLeod, to an ordinance for a Joint Funding Agreement with IDOT and local funding appropriation for the Hassell Road STP Resurfacing Project. Voice vote taken. All ayes. Motion carried. 5. REPORTS (INFORMATION ONLY) A. Transportation Division Monthly Report. The Transportation Division Monthly Report was received and filed. 6. PRESIDENT’S REPORT 7. ITEMS IN REVIEW 8. OTHER 9. ADJOURNMENT Motion by Trustee Kinnane, seconded by Trustee Mills, to adjourn the meeting at 7:29 p.m. Voice vote taken. All ayes. Motion carried. Minutes submitted by: Debbie Schoop, Executive Assistant Date Page 3 of 74  AGENDA ITEM REPORT Transportation & Road Improvement Committee December 9, 2024 ITEM 4A REQUEST: Approval of Phase II Engineering Services Agreement with TranSystems Corporation, of Schaumburg, IL, for the Gannon Drive Resurfacing and Bicycle Facility Project, in an amount not to exceed $110,000 FROM: Alan Wenderski, Director of Engineering Sonia Zala, Senior Transportation Engineer ITEM TYPE: Agreement - Committee REQUEST SUMMARY The Gannon Drive Resurfacing and Bicycle Facility project includes the reconfiguration of Gannon Drive between Golf Road (IL 58) and Higgins Road (IL 72) from an existing 4-lane roadway (with 2 lanes of traffic in each direction) to a 3-lane roadway featuring 1 lane of traffic in each direction and a bidirectional left-turn lane. To achieve this, the east curb line will be shifted westward, narrowing the roadway and creating additional space in the parkway. This extra area will be used to replace the existing sidewalk on the east side with a 10-foot wide multi-use path. On the west side, the current 4-foot sidewalk will be upgraded to 5 feet in width. The project will also enhance accessibility by reconstructing intersection ramps to comply with ADA standards. Phase I engineering for the project is nearing completion with design approval expected from IDOT in early 2025. Utilizing the pre-qualified engineering services short list, an RFP was released on September 20, 2024. Four proposals were received and were reviewed by staff. Staff independently assessed and scored the proposals based on the criteria outlined in the RFP, which included project approach, firm experience, staff qualifications, and project schedule. Following individual evaluations, the team convened to discuss their assessments and TranSystems was unanimously selected as the top candidate by all three reviewers. The firm demonstrated superior knowledge of the project requirements and proposed an efficient execution plan. As the selected firm, TranSystems was asked to submit a detailed scope of work, including proposed tasks, hours, direct costs, labor rates, and any subconsultants. Staff worked closely with TranSystems to negotiate a reduction in hours and the removal of certain non-essential tasks, resulting in a more cost-effective proposal that still met the Phase II scope of work. The attached agreement reflects the outcome of this negotiation process. FINANCIAL IMPACT TranSystems has proposed a scope of work and fee for Phase II engineering in an amount not to exceed $110,000, which is the amount allocated in the Village’s budget (2024 and 2025) for this phase of the project. Page 1 of 2 Page 4 of 74 Although federal funds are not eligible for Phase I and II engineering on resurfacing projects, they can cover up to 75% of the construction and construction engineering costs once the project is awarded. As such, the Phase II engineering cost must be paid 100% by the Village. Construction is scheduled to occur in 2026. RECOMMENDATION Approval of Phase II Engineering Services Agreement with TranSystems Corporation, of Schaumburg, IL, for the Gannon Drive Resurfacing and Bicycle Facility Project, in an amount not to exceed $110,000. ATTACHMENTS 1. Gannon Ph II Engineering- Professional Services Agreement Page 2 of 2 Page 5 of 74  VILLAGE OF HOFFMAN ESTATES Professional Services Agreement This Professional Services Agreement (the “Agreement”) is made and entered into this ____ day of ____________, 2024, by and between the VILLAGE OF HOFFMAN ESTATES, ILLINOIS, a municipal corporation located at 1900 Hassell Road, Hoffman Estates, IL (“Village”) and TranSystems Corporation, with a principal place of business at 1475 E. Woodfield Road, Suite 600, Schaumburg, Illinois (“Contractor”) and sets forth the terms and conditions under which Contractor agrees to perform engineering services as set forth below. This Agreement is made pursuant to Hoffman Estates RFP dated September 20, 2024 and Contractor’s Proposals dated November 5, 2024 attached hereto as Exhibit A and incorporated herein by reference. 1. SERVICES Contractor shall perform engineering services detailed in scope of services, attached hereto as Exhibit A and incorporated herein by reference, at various locations within the Village of Hoffman Estates, Illinois. Other than what is provided in Paragraph 3 below, Village shall not be responsible for the cost of materials and equipment necessary for the performance of the Services. No claim for services furnished by Contractor, not specifically provided for in this Agreement, shall be allowed by the Village nor shall Contractor perform any services or furnish any material not covered by this Agreement without prior written approval by Village. Such approval shall be considered a modification of this Agreement. 2. TERM AND TERMINATION This Agreement shall be effective and binding upon execution. The parties agree that the time for completion of the services outlined in Exhibit A is March 6, 2026. Failure to complete the services outlined in Exhibit A by the completion date shall be considered a breach of this Agreement unless an extension is agreed to in writing by both parties. 3. FEES AND PAYMENT TERMS The total cost for services shall not exceed $110,000. Costs include all mobilization, equipment and labor charges incurred throughout the duration of the services. Traffic control, heavy clearing, root cutting, waste hauling and disposal, structure location, municipal water usage license, fees, permits, and or deposits are not considered part of the fee. Any fee for additional services must be agreed to in writing by the Village. Page 1 of 5 Page 6 of 74  Contractor shall not incur any expenses or costs on behalf of the Village or in performing the Services, other than what is provided for above, unless Village specifically authorizes in advance such expenses or costs in writing. Such additional expenses may include, but are not limited to, travel and lodging expenses. 4. RELATIONSHIP OF THE PARTIES In performing Services hereunder, Contractor shall at all times act as an independent contractor and not as an agent or employee of Village. The Services shall be completed to the satisfaction of Village; however the actual details of the Services shall be under Contractor’s control. Contractor agrees to comply with all applicable state and federal statutes and the Municipal Code of the Village. Contractor further agrees to indemnify and hold Village harmless for any and all claims made arising out of Contractor’s breach of the obligations contained in this paragraph. Contractor is in no way authorized to make any agreement, warranty or representation on behalf of Village or to incur any expenses or implied obligation on behalf of Village without first obtaining Village’s prior written consent. 5. INSURANCE At Contractor’s sole expense, Contractor shall be required to maintain at all times insurance of such types and such amounts, as are necessary to cover responsibilities and liabilities on a project of the character contemplated under this proposal. The Contractor shall meet all insurance requirements as stated in Article 107.27 of the “Standard Specifications for Road and Bridge Construction” adopted January 1, 2022. All insurance policies obtained for the project shall include the Village of Hoffman Estates and its duly authorized representatives as an additional insured. Village shall be named as an additional insured and the address for certificate holder must read exactly as: Village of Hoffman Estates 1900 Hassell Rd. Hoffman Estates, IL 6. THIRD PARTY MATERIALS Contractor will not prepare any deliverables or other material for Village that contains any limitations by third parties on its use without first securing either (i) Village’s prior written approval of such limitations, or (ii) the third party's prior written waiver of such limitations. Contractor will not use any materials produced or provided by any third party ("Third Party Materials") having said limitations without having secured the appropriate licenses or prior written approval of each said third party. In addition, Contractor will not, without Village’s prior written approval, use any Third Party Materials pursuant to licenses or agreements that limit or Page 2 of 5 Page 7 of 74 prohibit the assignment of Contractor’s rights in and to such Third Party Materials to Village or Village’s designee. Contractor shall maintain a copy of all such licenses and agreements and provide copies to Village upon Village’s request. 7. OWNERSHIP OF WORK PRODUCT Contractor agrees that all work product produced by Contractor hereunder, including, without limitation, all reports and other documents (“Work Product”) shall be deemed to be works made for hire under U.S. copyright laws and that all right, title, and interest in and to the Work Product shall be the sole property of Village and Village shall have the exclusive right to the copyrights on the Work Product. To the extent that the Work Product is not deemed to satisfy the requirements for a work made for hire under U.S. copyright laws, Contractor hereby assigns to Village all copyrights the Work Product and agrees to execute any additional documents requested by Village to further such assignment at no additional cost to Village. Contractor warrants that the Work Product shall not infringe the patent, copyright or other intellectual property or proprietary right of any third party and agrees to defend, indemnify and hold Village harmless against any such third party claim. 8. ASSIGNMENT AND SUBCONTRACTING This Agreement shall not be assigned by Contractor without prior written approval of the Village, subject to such conditions and provisions as the Village may deem necessary in its sole and absolute discretion. No such approval by the Village of any assignment shall be deemed in any event or in any manner to provide for the incurrence of any obligation of the Village in addition to the total agreed upon price. Approval by the Village of an assignment shall not be deemed a waiver of any right accrued or accruing against Contractor. No assignee of Contractor shall assign this Agreement without prior written approval of the Village. This Agreement shall be binding upon the parties and their respective heirs, successors, and assigns. Furthermore, Contractor shall not enter into any subcontract with any agency or individual with respect to the performance of Services under this Agreement without the written consent of the Village. Such consent Village may grant, condition or withhold in Village’s sole discretion. 9. NOTICE All notices and other communications required to be given under the Agreement shall be in writing and shall be deemed to have been given (i) when personally delivered; (ii) three (3) business days after sending certified mail, or (iii) sending via email to the addresses below. If to Village: Village of Hoffman Estates Eric Palm, Village Manager 1900 Hassell Rd. Hoffman Estates, IL 60169 Page 3 of 5 Page 8 of 74 If to Contractor: David W. Block, P.E. TranSystems Corporation 1475 E. Woodfield Road, Suite 600 Schaumburg, IL 60173 Email: dwblock@transystems.com Phone: (847) 407-5313 10. GOVERNING LAW AND VENUE The parties agree this Agreement has been executed and delivered in Illinois and that their relationship and any and all disputes, controversies or claims arising under this Agreement shall be governed by the laws of the State of Illinois, without regard to conflicts of laws principles. The parties further agree that the exclusive venue for all such disputes shall be the Circuit Court in Cook Village, Illinois, and the parties hereby consent to the personal jurisdiction thereof. 11. COMPLIANCE WITH LAWS Each party hereto covenants and agrees to comply with all applicable federal, state, and local laws, codes, ordinances, rules and regulations. 12. SEVERABILITY The invalidity or unenforceability of any particular word, phrase, sentence, paragraph or provision of this Agreement shall not affect the other words, phrases, sentences, paragraphs or provisions hereof. This Agreement shall be construed in all respects as if such invalid or unenforceable provisions were omitted and the remainder construed so as to give them meaningful and valid effect. It is the intention of the parties that if any particular provision of this Agreement is capable of two constructions, one of which would render the provision void and the other of which would render the provision valid, the provision shall have the meaning which renders it valid. 13. WAIVER Either Party’s failure to insist upon strict compliance with any provision hereof or its failure to enforce any rights or remedy in any instance shall not constitute or be deemed to be a waiver of any provision, right or remedy. 14. ENTIRE AGREEMENT This Agreement constitutes the entire agreement and understanding of the parties with regard to the subject matter contained herein and supersedes all prior agreements and understandings between the parties dealing with such subject matter, whether written or oral. No agreement hereafter made between the parties shall be binding on either party unless reduced in writing and signed by the party sought to be bound thereby. Page 4 of 5 Page 9 of 74 IN WITNESS WHEREOF, the Parties have executed this contract as of the date first written above. The Village of Hoffman Estates TranSystems orp Corporation By:______________________________ By: _____________ ________________________________ Printed Name:______________________ Printed Todd S. Bright Name:________________________ Title:_____________________________ Principal Title:_______________________________ Date: _____________________________ Date:_______________________________ November 11, 2024 Page 5 of 5 Page 10 of 74 EXHIBIT A Page 11 of 74  TranSystems 1475 E. Woodfield Road, Suite 600 Schaumburg, IL 60173 www.transystems.com November 5, 2024 Ms. Sonia Zala, P.E. Senior Transportation Engineer Village of Hoffman Estates 1900 Hassell Road Hoffman Estates, IL 60169 Re: Gannon Drive Resurfacing and Bicycle Facility Project – Phase 2 Engineering Proposal Dear Ms. Zala, TranSystems Corporation (TranSystems) is pleased to submit this proposal to provide professional consulting services for the Village of Hoffman Estates (Village) on the above referenced Project. This proposal details the services TranSystems proposes to perform in connection with the project, the pricing at which TranSystems proposes to perform these services, and the assumptions upon which TranSystems has based this proposal. SCOPE OF SERVICES The project consists of a Phase 2 design for the 1,100‐foot segment of Gannon Drive between but not including Golf Road and Higgins Road. The scope includes final engineering plans, specifications, and an Engineer’s estimate of cost in accordance with IDOT and federal requirements to gain IDOT approval. As part of the plan development, proposed roadway and multi‐use path profiles and cross sections along with ADA sidewalk details and intersection ramp details shall be developed. The construction project will be let as a State contract through IDOT. All required bid documents will be produced and submitted to IDOT for inclusion in the State Contract letting schedule for advertisement and award. Adequate time and costs have been included for multiple reviews of plans including an adequate number of plan sets needed for review. The project is targeting a January 2026 IDOT letting. COMPENSATION As compensation for the performance of the above‐described services, TranSystems will be reimbursed by the Village on a cost‐plus fixed fee basis not to exceed $110,000. Invoices will be sent monthly. Page 12 of 74  Gannon Drive Resurfacing and Bicycle Facility Project Phase 2 Design Engineering Village of Hoffman Estates Scope and Workhour Summary 11/05/2024 Total Task and Description Workhours Task 1 – Data Collection and Review a Coordinate with Hoffman Estates and IDOT for existing drainage plans 4 b Assumes no design changes requiring an update the Phase 1 PDR 0 Subtotal: 4 Task 2 – Utility Coordination a Review utility atlases 8 b Verify and/or update CADD file 8 c Review and identify potential conflicts for each utility 4 d Review utility relocation permits and revise design, if possible 8 e Complete Status of Utilities 8 Subtotal: 36 Task 3 – Supplemental Topographic Survey a Assumes 1 day for 2‐person survey crew to collect storm sewer structure information 16 b Assumes no additional topographic survey is needed 0 Subtotal: 16 Task 4 – Environmental Coordination a Assume no update for environmental clearances needed 0 b Submit PESA Response Form to IDOT 8 c Incorporate special waste pay items and special provisions into the contract documents 8 Subtotal: 16 Task 5 – Permitting a Assumes no SWPPP or NPDES permit (less than 1 acre impact) 0 b Assumes no Pre‐application meeting with Metropolitan Water Reclamation District 0 c MWRD Stormwater Permit Application 8 Subtotal: 8 Task 6 – Plan Deliverables a Prepare plan sheets (See attached detailed summary of plan sheets) 358 b Prepare special provisions and applicable checksheets 30 c Prepare quantity calculations and Engineer's Estimate 32 d Prepare estimate of time 8 e Submit Pre‐final, Check‐Final, and Final PS&E 8 f Prepare dispositions of comments for each subsequent submittal 12 g Submit Phase II update for the Transportation Management Plan (TMP) to IDOT 4 Subtotal: 452 Task 7 – Meetings a Project kick‐off meeting with IDOT 8 b Village of Hoffman Estates (assume 2 meetings or the equivalent effort of coordination) 16 Subtotal: 24 Task 8 – Project Management and Administration a Prepare and monitor the project schedule (assume 22 month schedule) 22 b Prepare and submit monthly progress reports and invoices 22 Subtotal: 44 Page 13 of 74  Gannon Drive Resurfacing and Bicycle Facility Project Phase 2 Design Engineering Village of Hoffman Estates Scope and Workhour Summary 11/05/2024 Total Task and Description Workhours Task 9 ‐ QA/QC a Pre‐final PS&E 8 b Check‐final PS&E 4 Subtotal: 12 Task 10 ‐ PPI and Agreement Preparation a Coordinate with IDOT and NWMC for submittal, processing, and approval of PPI and LPA agreement 8 b Prepare IDOT Local Agency Agreement for Federal Participation (BLR 05310C) 8 Subtotal: 16 Task 11 ‐ Construction Support a Attend preconstruction meeting 8 b Respond to Requests for Information (assume 2 RFIs @ 4 hrs/RFI) 8 Subtotal: 16 Total: 644 Page 14 of 74 Gannon Drive Golf Road to Higgins Road Phase 2 Engineering Plan Sheet Summary No. of Hours / Total Sheet Description Sheets Sheet Hours Cover Sheet 1 8 8 Index of Sheets, IDOT Highway Standards, General Notes 1 8 8 Summary of Quantities 3 8 24 Earthwork Schedule 1 8 8 Typical Sections 2 8 16 Alignment, Ties, and Bench Marks 1 8 8 Removal Plans (1" = 20' Dual Pane) 2 12 24 Roadway and Drainage Plan and Profile (1"=20' H, 1"=5' V) 3 20 60 Suggested Traffic Control Plans (1"=50', Dual Pane, Assume 2 Stages) 4 12 48 Erosion and Sediment Control Plans (1"=50') 2 12 24 MWRDGC General Notes 1 4 4 MWRDGC Details 1 4 4 Pavement Marking and Signing Plans (1"=20', Dual Pane) 2 8 16 Landscaping Plans and Details 1 8 8 Sidewalk ADA Ramp Details 4 12 48 Village of Hoffman Estates Standard Details 2 1 2 IDOT District One Standard Details 12 1 12 Cross Sections @ 50‐foot Spacing and Key Locations (1"=10' H, 1=5' V) 6 6 36 TOTAL: 49 358 Pre‐Final Roadway Plans (90%) 269 Initial Final Roadway Plans (98%) 72 Final Roadway Plans (100%) 18 Page 15 of 74  Assumptions and Exclusions 1. Assumes no design changes that require a review or update to the Phase 1 PDR. If IDOT requires revisions or updates to the Phase 1 PDR, the effort will be added by contract amendment. 2. Assumes no additional/supplemental topographic survey is needed. If required, the effort will be added by contract amendment. 3. Assumes no pre‐application meeting with Metropolitan Water Reclamation District. Assumes most basic stormwater permit application with reduced proposed impervious area. If additional time required, the effort will be added by contract amendment. 4. Assumes no SWPPP or NPDES permit, since impacted area is less than 1 acre. 5. Assumes no update for environmental clearances needed. If required, the effort will be added by contract amendment. 6. Assumes no traffic signal improvements, including temporary traffic signal and signal and cable plans. If required, the effort will be added by contract amendment. 7. Assumes roadway and drainage plan and profile are combined sheets rather than separate. 8. Assumes MWRD routing map not needed, since proposed impervious area is reduced. 9. Assumes no 3‐D modeling. Assumes cross sections every 50’ on east side of roadway and parkway only. 10. Assumes the Construction Engineering Agreement (BLR 05530) will be prepared by the Phase 3 construction engineer. 11. Assumes no shop drawing reviews (managed by Phase 3 construction engineer). 12. Assumes 2 RFIs @ 4 hours/RFI for a total of 8 hours. If more required, the effort will be added by contract amendment. 13. Assumes a plan sheet reduction to 49 sheets. If more are required, the effort will be added by contract amendment. Page 16 of 74  EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET FIXED RAISE Local Public Agency County Section Number Village of Hoffman Estates Cook Gannon Drive Phase 2 Prime Consultant (Firm) Name Prepared By Date TranSystems Corporation Dave Block 11/5/2024 Consultant / Subconsultant Name Job Number TranSystems Corporation Note: This is name of the consultant the CECS is being completed for. This name appears at the top of each tab. Remarks PAYROLL ESCALATION TABLE CONTRACT TERM 22 MONTHS OVERHEAD RATE 134.03% START DATE 12/1/2024 COMPLEXITY FACTOR 0 RAISE DATE 4/12/2025 % OF RAISE 2.00% END DATE 9/30/2026 ESCALATION PER YEAR % of Year First Date Last Date Months Contract 0 12/1/2024 4/12/2025 4 18.18% 1 4/13/2025 4/12/2026 12 55.64% 2 4/13/2026 10/12/2026 6 28.37% The total escalation = 2.19% BLR 05514 (Rev. 02/09/23) Printed 11/5/2024 4:50 PM ESCALATIONPage 17 of 74 Page 1 of 6  Local Public Agency County Section Number Village of Hoffman Estates Cook Gannon Drive Phase 2 Consultant / Subconsultant Name Job Number TranSystems Corporation PAYROLL RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET FIXED RAISE MAXIMUM PAYROLL RATE 86.00 ESCALATION FACTOR 2.19% IDOT CLASSIFICATION PAYROLL RATES CALCULATED RATE ON FILE Engineer 5 (E5) $86.00 $86.00 Engineer 4 (E4) $86.00 $86.00 Engineer 3 (E3) $77.17 $78.86 Engineer 2 (E2) $53.00 $54.16 Engineer 1 (E1) $41.00 $41.90 Administrative 2 (A2) $34.78 $35.54 BLR 05514 (Rev. 02/09/23) Printed 11/5/2024 4:50 PM RATES Page 2 of 6 Page 18 of 74  Local Public Agency County Section Number Village of Hoffman Estates Cook Gannon Drive Phase 2 Consultant / Subconsultant Name Job Number TranSystems Corporation DIRECT COSTS WORKSHEET List ALL direct costs required for this project. Those not listed on the form will not be eligible for reimbursement by the LPA on this project. EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET CONTRACT ITEM ALLOWABLE QUANTITY RATE TOTAL Lodging Actual Cost $0.00 (per GOVERNOR'S TRAVEL CONTROL BOARD) (Up to state rate maximum) Lodging Taxes and Fees Actual Cost $0.00 (per GOVERNOR'S TRAVEL CONTROL BOARD) Coach rate, actual cost, requires minimum two weeks' Air Fare $0.00 notice, with prior IDOT approval Vehicle Mileage Up to state rate maximum 50 $0.67 $33.50 (per GOVERNOR'S TRAVEL CONTROL BOARD) Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day $0.00 Vehicle Rental Actual Cost (Up to $55/day) $0.00 Tolls Actual Cost $0.00 Parking Actual Cost $0.00 Overtime Premium portion (Submit supporting documentation) $0.00 Shift Differential Actual Cost (Based on firm's policy) $0.00 Overnight Delivery/Postage/Courier Service Actual Cost (Submit supporting documentation) 3 $20.00 $60.00 Copies of Deliverables/Mylars (In-house) Actual Cost (Submit supporting documentation) 1490 $0.20 $298.00 Copies of Deliverables/Mylars (Outside) Actual Cost (Submit supporting documentation) $0.00 Project Specific Insurance Actual Cost $0.00 Monuments (Permanent) Actual Cost $0.00 Photo Processing Actual Cost $0.00 2-Way Radio (Survey or Phase III Only) Actual Cost $0.00 Telephone Usage (Traffic System Monitoring Only) Actual Cost $0.00 CADD Actual Cost (Max $15/hour) $0.00 Web Site Actual Cost (Submit supporting documentation) $0.00 Advertisements Actual Cost (Submit supporting documentation) $0.00 Public Meeting Facility Rental Actual Cost (Submit supporting documentation) $0.00 Public Meeting Exhibits/Renderings & Equipment Actual Cost (Submit supporting documentation) $0.00 Recording Fees Actual Cost $0.00 Transcriptions (specific to project) Actual Cost $0.00 Courthouse Fees Actual Cost $0.00 Storm Sewer Cleaning and Televising Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Traffic Control and Protection Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Aerial Photography and Mapping Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Utliity Exploratory Trenching Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Testing of Soil Samples Actual Cost $0.00 Lab Services Actual Cost (Provide breakdown of each cost) $0.00 Equipment and/or Specialized Equipment Rental Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00 $0.00 $0.00 $0.00 BLR 05514 (Rev. 02/09/23) Printed 11/5/2024 4:50 PM TOTAL DIRECT COSTS: $391.50 DIRECT COSTS Page 3 of 6 Page 19 of 74  Local Public Agency County Section Number Village of Hoffman Estates Cook Gannon Drive Phase 2 Consultant / Subconsultant Name Job Number TranSystems Corporation COST ESTIMATE WORKSHEET EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET OVERHEAD RATE 134.03% COMPLEXITY FACTOR 0 DIRECT COSTS (not included in OVERHEAD & FRINGE SERVICES BY % OF GRAND TASK row totals) STAFF HOURS PAYROLL BENEFITS FIXED FEE OTHERS TOTAL TOTAL 1-Data Collection and Review 4 261 350 86 697 0.63% 2-Utility Coordination 36 1,965 2,634 649 5,248 4.77% 3-Supplemental Topographic Survey 16 923 1,237 305 2,465 2.24% 4-Environmental Coordination 16 850 1,139 280 2,269 2.06% 5-Permitting 8 453 607 150 1,210 1.10% 6-Plan Deliverables 452 24,042 32,223 7,934 64,199 58.36% 7-Meetings 24 1,752 2,348 578 4,678 4.25% 8-Project Mngmt & Admin 44 3,064 4,107 1,011 8,182 7.44% 9-QA/QC 12 1,032 1,383 341 2,756 2.51% 10-PPI and Agreement Preparation 16 906 1,214 299 2,419 2.20% 11-Construction Support 16 931 1,247 307 2,485 2.26% - - - - - - - - - - - - - - - - - - - - - - - - - - - - Huff & Huff (Environmental) - - - 13,000 13,000 11.82% - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Subconsultant DL $0.00 Direct Costs Total ===> $0.00 $391.50 0.36% TOTALS 644 36,179 48,489 11,940 13,000 110,000 100.00% 84,668 BLR 05514 (Rev. 02/09/23) Printed 11/5/2024 4:50 PM COST Page 20 of 74 EST Page 4 of 6  Local Public Agency County Section Number Village of Hoffman Estates Cook Gannon Drive Phase 2 Consultant / Subconsultant Name Job Number TranSystems Corporation AVERAGE HOURLY PROJECT RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET SHEET 1 OF 2 1-Data Collection and 3-Supplemental 4-Environmental PAYROLL AVG TOTAL PROJ. RATES Review 2-Utility Coordination Topographic Survey Coordination 5-Permitting HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Engineer 5 (E5) 86.00 12.0 1.86% 1.60 Engineer 4 (E4) 86.00 67.0 10.40% 8.95 1 25.00% 21.50 2 5.56% 4.78 1 6.25% 5.38 1 6.25% 5.38 1 12.50% 10.75 Engineer 3 (E3) 78.86 71.0 11.02% 8.69 1 25.00% 19.72 4 11.11% 8.76 1 6.25% 4.93 1 6.25% 4.93 1 12.50% 9.86 Engineer 2 (E2) 54.16 258.0 40.06% 21.70 1 25.00% 13.54 18 50.00% 27.08 14 87.50% 47.39 8 50.00% 27.08 3 37.50% 20.31 Engineer 1 (E1) 41.90 224.0 34.78% 14.57 1 25.00% 10.47 12 33.33% 13.97 6 37.50% 15.71 3 37.50% 15.71 Administrative 2 (A2) 35.54 12.0 1.86% 0.66 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 TOTALS 644.0 100% $56.18 4.0 100.00% $65.23 36.0 100% $54.59 16.0 100% $57.70 16.0 100% $53.10 8.0 100% $56.63 Printed 11/5/2024 4:50 PM BLR 05514Page (Rev. 02/09/23) 21 of 74 Page 5 of 6 AVG 1  Local Public Agency County Section Number Village of Hoffman Estates Cook Gannon Drive Phase 2 Consultant / Subconsultant Name Job Number TranSystems Corporation AVERAGE HOURLY PROJECT RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET SHEET 2 OF 2 10-PPI and Agreement PAYROLL AVG 6-Plan Deliverables 7-Meetings 8-Project Mngmt & Admin 9-QA/QC Preparation 11-Construction Support HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Engineer 5 (E5) 86.00 12 100.00% 86.00 Engineer 4 (E4) 86.00 33 7.30% 6.28 8 33.33% 28.67 16 36.36% 31.27 2 12.50% 10.75 2 12.50% 10.75 Engineer 3 (E3) 78.86 35 7.74% 6.11 8 33.33% 26.29 16 36.36% 28.68 2 12.50% 9.86 2 12.50% 9.86 Engineer 2 (E2) 54.16 192 42.48% 23.01 8 33.33% 18.05 6 37.50% 20.31 8 50.00% 27.08 Engineer 1 (E1) 41.90 192 42.48% 17.80 6 37.50% 15.71 4 25.00% 10.47 Administrative 2 (A2) 35.54 12 27.27% 9.69 TOTALS 452.0 100% $53.19 24.0 100% $73.01 44.0 100% $69.64 12.0 100% $86.00 16.0 100% $56.63 16.0 100% $58.16 Printed 11/5/2024 4:50 PM BLR 05514Page (Rev. 02/09/23) 22 of 74 Page 6 of 6 AVG 2  November 4, 2024 Mr. David W. Block, P.E. Via Email: dwblock@transystems.com Assistant Vice President TranSystems Corporation 1475 East Woodfield Road – Suite 600 Schaumburg, IL 60173-5440 Re: Gannon Drive Resurfacing and Bicycle Facility – Phase II Illinois Route 58 to Illinois Route 72 Hoffman Estates, Cook County, Illinois Proposal No.: 81.P013113.25 (R2) Dear Mr. Block: Huff & Huff, Inc., a subsidiary of GZA, Inc. (GZA) is pleased to submit this proposal to TranSystems Corporation (Client) for the Gannon Drive Resurfacing and Bicycle Facility Phase II Study located within in the Village of Hoffman Estates (Village), Cook County, Illinois. Client has requested environmental services including completion of a preliminary Site Investigation (PSI), including LPC-663 Form assessment and documentation for consideration of acceptance of clean fill at a clean construction or demolition debris (CCDD) or uncontaminated soil fill operation (USFO) facility. This proposal presents our: Project Understanding; Scope of Services; Level of Effort, Cost, and Schedule; and Proposal Acceptance. Terms and Conditions are included as an attachment. The revisions contained herein are in response to the Village’s request to lower the scope due to budgetary constraints. We caution against cutting back PSI scope to save Phase II costs since it results in less borings and samples and if soils are identified as non- special waste, the significant distance to adjacent borings will translate to larger volumes for landfill disposal and Phase III costs can increase dramatically. 1. PROJECT UNDERSTANDING GZA understands that the Village is the lead agency and recipient of a Cook County Invest in Cook grant. The project application was approved in 2022 with preliminary engineering planned to start in 2023 for resurfacing and incorporating bicycle facilities on Gannon Drive. Phase I engineering was completed in compliance with all procedures and criteria used for federally funded projects. The proposed improvements include prior Phase I and current Phase II preliminary engineering services for resurfacing Gannon Drive and incorporating bicycle accommodations. Limits of the proposed improvements include Gannon Drive between Golf Road (Illinois Route 58 [IL 58]) and Higgins Road (Illinois Route 72 [IL 72]), which is included in the Village’s Comprehensive Bicycle Plan as a potential location for on-street bicycle lanes. In preparing this Phase II proposal, GZA has made the following assumptions and comments: • The project limits are those provided to GZA by Client on December 23, 2022, utilized for completion of Phase I Wetland and PESA reports, and excludes IDOT jurisdiction at both IL 58 and IL 72 for special waste considerations, and no work south of Golf Road; An Equal Opportunity Employer M/F/V/H Page 23 of 74  November 4, 2024 81.P013113.25 (R2) Gannon Drive Resurfacing and Bicycle Facility Village of Hoffman Estates, Cook County, Illinois Page | 2 Proactive by Design • Funds are expected to be programmed for construction in 2026 with a target of a March 2026 IDOT letting; and • The PSI/CCDD scope is based on findings of the July 25, 2024 PESA and industry trends for CCDD documentation, and Client provided information for maximum depth of improvements being six (6) feet below ground surface (bgs)). 2. SCOPE OF SERVICES Task 1: Preliminary Site Investigation / LPC-663 Form Documentation (CCDD) The PESA identified seven (7) sites as having recognized environmental conditions (RECs) and/or as potentially impacted properties (PIPs). Due to the age of the PESA in consideration of anticipated letting, GZA originally included direct costs to obtain a contemporary database to include PESA Validation documentation within the PSI Report if necessary. However, with Village request to curb costs, we have removed the database and consideration of validating the PESA. If this becomes necessary, it will require supplemental scope and fee. The REC/PIP sites are summarized below: Site ID Site Name Address 1 Hoffman Estates High School 1100 W Higgins Rd 2 Hazardous liquid pipeline Parallel to and South of Illinois 72/Higgins Rd Jones, Lang LaSalle; Retail - 170000331772; Harris Trust & 3 1400 N Gannon Dr Savings Bank; Harris N.A Mullers Woodfield Acura; Woodfield Acura Inc.; Muller’s 4 1099 W Higgins Rd Woodfield Acura; Northwest Auto Sales Hoffman Estates Police (Former); Village of Hoffman 6 1200 N Gannon Dr; 1200 W Golf Rd Estates; Village Municipal Building; Audi Hoffman Estates 9 Mullers Woodfield Acura 1149 W Golf Rd 10 INFINTI of Hoffman Estates 1075 W Golf Rd Based on the findings of the PESA and in consideration of characterizing soils for consideration of acceptance at a CCDD facility, the proposed scope of the PSI/CCDD assessment is presented below. A. Soil Sampling It is anticipated that up one (1) day of field effort will be required with up to six (6) soil borings completed via hand auger. Costs for borings completed with the aid of a drilling (GeoProbe) and traffic control subcontractors have been removed to save costs. The borings will be advanced and soil samples collected for laboratory analysis to address sites identified as RECs/PIPs and for full project coverage of non-REC/PIP for soil disposal considerations, specifically at locations identified for proposed excavation. The depths of the soil borings will be dependent upon design details to account for depths of proposed disturbance, currently understood to be a maximum depth of 6-feet bgs. However, due to the cost savings request and switch to hand auger sampling, there are limitations to the locations (unpaved, grassy areas) and generally limits our ability to get samples beyond 4 to 5 feet deep. Samples will be collected in 1 to 2-foot intervals for field screening and select samples prepared for laboratory analysis as discussed below. B. Laboratory Analysis A total of up to five (5) soil boring locations are proposed and we anticipate a single sample from each location for laboratory analysis, for a total of up to five (5) samples total. The soil samples will be analyzed for the contaminants of concern (COCs) per IDOT protocol, which include: P:\FY2025\P013 - Transportation\Transystems\Gannon Dr Ph II\Revisions\2nd Revisions\81.P013113.25_R2_Gannon Dr Hoff Est Ph II PSI_CCDD.docx Page 24 of 74  November 4, 2024 81.P013113.25 (R2) Gannon Drive Resurfacing and Bicycle Facility Village of Hoffman Estates, Cook County, Illinois Page | 3 Proactive by Design x 22 Total metals (Target Analyte List (TAL) minus Aluminum) x SPLP/TCLP Metals (8 RCRA and Be, Co, Cu, Fe, Mn, Ni, and Zn) x Volatile organic compounds (VOCs) x Semi-volatile organic compounds (SVOCs) x Soil pH C. PSI Report Preparation A report summarizing the results of the soil sample collection activities and analytical results will be prepared. This document will present information pertinent for the bidding documents regarding conditions of soils tested, handling and final disposition considerations. Time has also been included to assist Client in preparing draft special provisions and pay items associated with the soil classifications identified in the PSI report consistent with IDOT Article 669.05. D. LPC-663 Form Preparation and CCDD facility Coordination The soil sample results will be compared to the Maximum Allowable Concentrations (MACs) associated with CCDD facility acceptance, including the soil pH range of 6.25 to 9.0. If results achieve the MAC values, H&H will prepare the LPC-663 document that will be signed/stamped by the H&H. Any locations that do not achieve the MACs (including soil pH range) will be identified as exclusion zones, not acceptable for CCDD facility disposal. If desired, H&H will coordinate with at least three (3) CCDD facilities to review the PSI/CCDD documentation and if acceptable, to provide pre-authorization acceptance letters for inclusion in the bidding documents. Task 2: QA/QC Time under this task includes Quality Assurance/Quality Control time for the reports as described above. Task 3: Project Administration Time under this task includes project administration and management activities that include cost and schedule tracking, coordination with Client on authorized activities, memo production and other in-house management activities, and project closeout. This task includes preparing a Health and Safety Plan as appropriate for the project and tasks. 3. LEVEL OF EFFORT, COST, AND SCHEDULE The PSI work will commence within 5 days of the notice to proceed (NTP), and we anticipate this task will require approximately twelve (12) weeks to complete. If an expedited schedule is necessary, GZA will coordinate with Client to establish a schedule that is appropriate for the project needs. Please note that CCDD facility industry trends indicate that analytical results for acceptance consideration be within one-year of collection when the project goes to construction. Therefore, timing the sampling as close to the final design/letting is an important consideration. The estimated hours and costs for this scope of work is presented in the attached Cost Estimate of Consultant Services (CECS). Costs will be invoiced as a cost-plus fixed fee. 4. PROPOSAL ACCEPTANCE Conditions of Engagement The conditions of engagement are described in the attached Terms and Conditions for Professional Services. GZA’s report will be prepared on behalf of and for the exclusive use of Client. Client acknowledges and agrees that the report and the findings in the report shall not, in whole or in part, be disseminated or conveyed to any other party, or used or P:\FY2025\P013 - Transportation\Transystems\Gannon Dr Ph II\Revisions\2nd Revisions\81.P013113.25_R2_Gannon Dr Hoff Est Ph II PSI_CCDD.docx Page 25 of 74  ! ( A $ +1 $ +2 $ + 3 $ +4 " ) 5 ! ( B " ) 7 $ +6 ! ( C ! (D " ) 8 $ + 9 $ + 10 No Work Proposed, No Soil Borings Proposed Site ID Address Status ! ( 11 1 1100 W Higgins Rd PIP 2 Parallel to and South of Illinois 72/Higgins Rd PIP 3 1400 N Gannon Dr PIP 4 1099 W Higgins Rd PIP 5 1350 N Gannon Dr DM 6 1200 N Gannon Dr; 1200 W Golf Rd PIP - 0 300 600 7 1255 N Gannon Dr DM 8 1100 W Golf Rd DM Feet Aerial Source: ESRI Online World Imagery. 9 1149 W Golf Rd PIP Legend 10 1075 W Golf Rd PIP Huff & Huff, Inc. 11 Multiple Addresses NS Project Limits ! ( No Status Figure 5-1 Approximate Area of Non- A B 1200 W Higgins Rd 1051 W Higgins Rd NS NS Local Jurisdiction (Area $ + PIP Identified Sites Map Gannon Drive Resurfacing & Excluded) Bicycle Facility Project C 1000 W Golf Rd NS Village of Hoffman Estates, D 1200 W Higgins Rd NS " ) Di Minimis J:\81.0220359.52 TS Gannon Drive Ph I Env Svs Wetlands PESA\Figures\PESA\359_52_TS_Gannon_Drive_PESA_ISM.mxd Source: Esri, Maxar, Earthstar Geographics, and Cookthe GIS County,User Community Illinois Page 26 of 74  Village of Hoffman Estates Engineering Division REQUEST FOR PROPOSALS PHASE II ENGINEERING – PLANS, SPECIFICATIONS, ESTIMATE GANNON DRIVE RESURFACING AND BICYCLE FACILITY PROJECT Section Number 23-00114-00-CH RELEASE DATE: September 20, 2024 DUE DATE: October 4, 2024 PROJECT LIMITS: Gannon Drive –Golf Road (IL 58) to Higgins Road (IL 72) OVERVIEW The Village of Hoffman Estates (Village) received authorization for the use of Surface Transportation Program (STP) funds for resurfacing and installing bicycle accommodations on Gannon Drive from IL 58 to IL 72. The Village seeks proposals from the Village’s short-list of qualified consulting firms to complete Phase II designs, plans, specifications, estimate of cost, and bidding documents for the proposed project. Funds are expected to be programmed for construction in 2026, with a target of a March 2026 IDOT letting. PROJECT DESCRIPTION The project description is provided in the attached draft Phase 1 PDR documents. PROJECT SCHEUDLE The Village is requesting proposals from the Village’s short list of qualified consulting firms to perform professional engineering services for the design, plans, specifications, estimate of cost, and bidding documents of the proposed project. The proposed project schedule is shown below. Page 27 of 74 PROJECT LOCATION GANNON DR VILLAGE OF HOFFMAN ESTATES GANNON DRIVE FROM GOLF RD TO HIGGINS RD EXHIBIT 1 PROJECT LOCATION MAP PDR Attachment 010 - Location Map Sheet 1 of 1 NOT TO SCALE DATE: 12/15/2023 Page 28 of 74  Page 29 of 74 NO SCALE TE RO AD 72 I S R W EST G O LF OU I LLI NO $USER$ $FI LES$ $SCALE$ $DATE$ PLOT SCALE = = USER NAM E = = FI LE NAM E PLOT DATE GANNON DRIVE 1475 EAST W OODFI ELD ROAD,SUI TE 600 SCHAUM BURG,I LLI NOI S 60173 ( 847)605- 9600 FAIRMONT ROAD PDR Attachment 020 - Roadway Functional Class Sheet 1 of 1 DESIGNED - TOTAL STATE OF ILLINOIS GANNON DRIVE ENHANCEMENT SHEETS SHEET EXHIBIT DRAWN - IN NO. NO. DEPARTMENT OF ROADWAY FUNCTIONAL CLASS MAP EXHIBIT CHECKED - TRANSPORTATION 1 1 R.F.C. DATE - SCALE: SECTION:23-00114-00-CH COUNTY:COOK RTE NO. 2049 SEQ. NO. PEND  409 EX ROW 2.5" PAVEMENT MILL & RESURFACE COMB C&G TY B-6.12 MAINTAIN EX CURB LINE R PE O W E X S MT R E X M E EX ROW EX ROW 10' 5' PR SW WIDENING 55' R (MATCH EX) 11.25' 07 + 93. BEGIN PROJECT O N LY 155' STORAGE PI Sta 99 M ATCHLI NE STATION 102+ 00 STATION 100+83 EX ROW O N LY 12' 16.5' 11.5' O N LY GANNON DRI VE 155' STORAGE 100+00 GANNON DRIVE 101 6' 102 410+ 00 99 +61 98 58) SEE SHEET 2 AD (IL TREE REMOVAL (TYP) N OY L ORAGE 100' ST EX) (MATCH 10' X GOLF RO PR MULTI-USE PATH 210' TAPER (MATCH EX) KEYMAP EX ROW CONVERT THRU/RIGHT LANE TO RIGHT-TURN-ONLY COMB C&G TY B-6.12 NO CHANGE TO GEOMETRY W GANNON DRIVE EX ROW O 100' R R X S R GO LF RO AD E OA EX ROW 30' R D EX ROW GI N HI G EX ROW 0 20 40 80 411 SCALE IN FEET K = 15 K = 19 20.00' V.C. 826 20.00' V.C. 826 + 80. 00 EL. 821. 48 + 00. 00 EL. 821. 36 VPI STA. 101+ 20. 00 ELEVATI ON 821. 37 + 40. 00 EL. 821. 26 + 60. 00 EL. 821. 26 VPI STA. 101+ 67. 00 ELEVATI ON 821. 30 824 824 M ATCHLI NE STATION 102+ 00 821. 60 1475 EAST W OODFI ELD ROAD,SUI TE 600 PR 822 PROFILE 822 SCHAUM BURG,I LLI NOI S 60173 GANNON DRI VE +0.06% - 0.55% % - 0.4 - 1 +05 .2 5% .25% ELEVATI ON 821. 35 VPI STA. 100+ 90. 00 ELEVATI ON 821. 21 VPI STA. 101+ 50. 00 820 EX PROFILE 820 SEE SHEET 2 ( 847)605- 9600 818 818 816 816 814 814 812 812 820. 04 820. 22 820. 35 820. 32 820. 39 820. 55 820. 64 820. 72 820. 77 820. 87 821. 00 821. 17 821. 31 821. 42 821. 76 821. 76 821. 85 821. 61 821. 48 821. 48 821. 36 821. 36 821. 26 821. 37 821. 27 821. 26 821. 26 821. 26 821. 21 821. 24 821. 12 821. 15 97+50 98+00 98+50 99+00 99+50 100+00 100+50 101+00 101+50 102+00 FILE NAME= USER NAME= bjholman DESIGNED - REVISED - ROUTE NO. SECTION NO. TOTAL GANNON DRIVE ENHANCEMENT SHEETS SHEET EXHIBIT 220203-Ex08-PnP-Sht-01 DRAWN - REVISED - STATE OF ILLINOIS 2049 23-00114-00-CH IN NO. NO. PLAN & PROFILE COUNTY EXHIBIT PLOT SCALE= 40.0000 ' / in. CHECKED - REVISED - DEPARTMENT OF TRANSPORTATION SEQUENCE NO. Default PLOT DATE = 10/11/2024 DATE - 12/12/2023 REVISED - SCALE: SHEET OF SHEETS LPA: VILLAGE OF HOFFMAN ESTATES COOK PENDING 4 1 9 Page 30 of 74  SOUTH ENTRANCE NORTH ENTRANCE 1200 GANNON DRIVE 1200 GANNON DRIVE COMB C&G TY B-6.12 MAINTAIN EX CURB LINE 22' R (MATCH EX) 2.5" PAVEMENT MILL & RESURFACE AUDI HOFFMAN ESTATES AUDI HOFFMAN ESTATES 30' R (MATCH EX) EX ROW 15' R (MATCH EX) EX PERM ESMT +69 EX ROW 9' 5' 9' 5' 11.25' PR SW WIDENING SEE SHEET 1 M ATCHLI NE STATION 107+ 00 O N LY +29 160' TAP ER (MATCH E X) 12' 12' O N LY +24 11.5' 11.5' O N LY PER 155' TA +69 GANNON DRIVE 102 155' STORAGE 103 104 105+00 106 12' 12' SEE SHEET 3 +37 M ATCHLI NE STATION 102+ 00 25' R 30' R 15' R 14' 14' X X X X 10' PR MULTI-USE PATH 10' KEYMAP EX ROW EX ROW TREE REMOVAL (TYP) SOUTH ENTRANCE COMB C&G TY B-6.12 GANNON DRIVE REMOVE EX PAVEMENT NORTH ENTRANCE REMOVE EX PAVEMENT S R GO LF RO AD OA 1100 W GOLF ROAD 1255 GANNON DRIVE EX INLET MOVED TO PR D CURB LINE VIA LATERAL (TYP) GI N HI G WHITE CASTLE USPS 0 20 40 80 SCALE IN FEET 824 824 VPI STA. 105+ 95. 00 ELEVATI ON 819. 45 822 PR PROFILE 822 1475 EAST W OODFI ELD ROAD,SUI TE 600 SEE SHEET 1 M ATCHLI NE STATION 107+ 00 820 820 SCHAUM BURG,I LLI NOI S 60173 - 0.45% - 0.41% ELEVATI ON 820. 33 VPI STA. 103+ 80. 00 EX PROFILE - 0.41% - 1.11% 818 818 + 45. 00 EL. 819. 66 + 45. 00 EL. 818. 90 M ATCHLI NE STATION 102+ 00 SEE SHEET 3 ( 847)605- 9600 816 816 SSD = 1598' K = 143 814 100.00' V.C. 814 812 812 810 810 821. 12 821. 15 821. 03 821. 06 820. 93 820. 96 820. 85 820. 87 820. 75 820. 78 820. 62 820. 69 820. 60 820. 60 820. 50 820. 51 820. 41 820. 42 820. 34 820. 33 820. 28 820. 25 820. 22 820. 17 820. 11 820. 09 820. 01 820. 00 819. 88 819. 92 819. 75 819. 84 819. 64 819. 76 819. 56 819. 68 819. 51 819. 59 819. 43 819. 47 819. 28 819. 32 819. 12 819. 15 818. 91 818. 95 818. 70 818. 73 818. 47 818. 51 102+00 102+50 103+00 103+50 104+00 104+50 105+00 105+50 106+00 106+50 FILE NAME= USER NAME= bjholman DESIGNED - REVISED - ROUTE NO. SECTION NO. TOTAL GANNON DRIVE ENHANCEMENT SHEETS SHEET EXHIBIT 220203-Ex08-PnP-Sht-02 DRAWN - REVISED - STATE OF ILLINOIS 2049 23-00114-00-CH IN NO. NO. PLAN & PROFILE COUNTY EXHIBIT PLOT SCALE= 40.0000 ' / in. CHECKED - REVISED - DEPARTMENT OF TRANSPORTATION SEQUENCE NO. Default PLOT DATE = 10/11/2024 DATE - 12/12/2023 REVISED - SCALE: SHEET OF SHEETS LPA: VILLAGE OF HOFFMAN ESTATES COOK PENDING 4 2 9 Page 31 of 74  SOUTH ENTRANCE NORTH ENTRANCE 1350 GANNON DRIVE 1350 GANNON DRIVE 35' R (MATCH EX) 28' R (MATCH EX) VACANT LOT VACANT LOT COMB C&G TY B-6.12 33' R (MATCH EX) MAINTAIN EX CURB LINE 66' R (MATCH EX) 2.5" PAVEMENT MILL & RESURFACE 52' R (MATCH EX) EX ROW EX ROW 9' 5' PR SW WIDENING SEE SHEET 2 M ATCHLI NE STATION 111+ 60 W 12' 16' +18 22' R (MATCH EX) 29' R (MATCH EX) 140' TAPER (35:1) 2' +58 +31 33' R (MATCH EX) 11.5' +01 11.5' GANNON DRIVE O N 155' TAPER L Y O NL Y 107 108 109 110+00 111 12' 6' 275' STORAGE 12' 25' R SEE SHEET 4 +56 M ATCHLI NE STATION 106+ 80 25' R 25' R 25' R 25' R +58 210' TAPER (35:1) 25' R +48 14' 10' X X X X X X 10' 10' 10' J PR MULTI-USE PATH PR MULTI-USE PATH KEYMAP SOUTH ENTRANCE NORTH ENTRANCE EX ROW EX ROW TREE REMOVAL (TYP) ROAD COMB C&G TY B-6.12 GANNON DRIVE NORTH ENTRANCE 1099 W HIGGINS ROAD 1099 W HIGGINS ROAD S R GO LF RO AD OA EX INLET MOVED TO PR D 1255 W HIGGINS CURB LINE VIA LATERAL (TYP) GI N HI MULLER WOODFIELD ACURA MULLER WOODFIELD ACURA G USPS REMOVE EX PAVEMENT 0 20 40 80 SCALE IN FEET 96% +1. 824 824 K = 41 125.00' V.C. 822 822 + 97. 50 EL. 818. 32 + 22. 50 EL. 818. 85 1475 EAST W OODFI ELD ROAD,SUI TE 600 SEE SHEET 2 M ATCHLI NE STATION 111+ 60 PR PROFILE 820 820 SCHAUM BURG,I LLI NOI S 60173 818 EX PROFILE 818 SEE SHEET 4 96% M ATCHLI NE STATION 106+ 80 - 1.11% +1. ( 847)605- 9600 ELEVATI ON 817. 62 VPI STA. 107+ 60. 00 816 816 814 814 812 812 810 810 818. 47 818. 51 818. 29 818. 29 818. 12 818. 13 818. 02 818. 07 818. 06 818. 10 818. 21 818. 24 818. 45 818. 47 818. 73 818. 80 819. 12 819. 19 819. 47 819. 58 819. 83 819. 97 820. 24 820. 36 820. 63 820. 75 821. 06 821. 15 821. 53 821. 54 821. 96 821. 93 822. 36 822. 32 822. 77 822. 71 823. 15 823. 10 823. 52 823. 49 823. 92 823. 89 824. 30 824. 28 824. 70 824. 67 825. 05 825. 06 825. 41 825. 45 107+00 107+50 108+00 108+50 109+00 109+50 110+00 110+50 111+00 111+50 FILE NAME= USER NAME= bjholman DESIGNED - REVISED - ROUTE NO. SECTION NO. TOTAL GANNON DRIVE ENHANCEMENT SHEETS SHEET EXHIBIT 220203-Ex08-PnP-Sht-03 DRAWN - REVISED - STATE OF ILLINOIS 2049 23-00114-00-CH IN NO. NO. PLAN & PROFILE COUNTY EXHIBIT PLOT SCALE= 40.0000 ' / in. CHECKED - REVISED - DEPARTMENT OF TRANSPORTATION SEQUENCE NO. Default PLOT DATE = 10/11/2024 DATE - 12/12/2023 REVISED - SCALE: SHEET OF SHEETS LPA: VILLAGE OF HOFFMAN ESTATES COOK PENDING 4 3 9 Page 32 of 74  W RO EX W RO COMB C&G TY EX B-6.12 MAINTAIN EX CURB LINE EX ROW HOFFM AN ESTATES HI GH SCHOOL POT Sta 113+ 00. 44 9' 5' PR SW WIDENING SEE SHEET 3 16' 2' GANNON DRIVE MATCH EX RADII 112 5' 113 275' STORAGE ) 72 M ATCHLI NE STATION 111+ 60 55' R (I L END PROJECT AD STATION 112+57 RO PR MULTI-USE PATH S 25' R IN GG KEYMAP EX ROW HI GANNON DRIVE S R GO LF RO AD COMB C&G OA D TY B-6.12 GI N HI G W W COMB C&G RO RO 0 20 40 80 TY B-6.24 EX EX SCALE IN FEET K = 50 15.00' V.C. 830 830 827. 66 + 67. 50 EL. 825. 60 + 82. 50 EL. 825. 91 828 PR PROFILE 828 1475 EAST W OODFI ELD ROAD,SUI TE 600 SEE SHEET 2 826 826 SCHAUM BURG,I LLI NOI S 60173 26% +2. 96% VPI STA. 111+ 75. 00 ELEVATI ON 825. 74 +1. EX PROFILE 824 824 ( 847)605- 9600 M ATCHLI NE STATION 106+ 80 822 822 820 820 818 818 816 810 816 825. 41 825. 45 825. 86 825. 86 826. 27 826. 31 826. 70 826. 76 827. 20 827. 21 111+50 112+00 112+50 FILE NAME= USER NAME= bjholman DESIGNED - REVISED - ROUTE NO. SECTION NO. TOTAL GANNON DRIVE ENHANCEMENT SHEETS SHEET EXHIBIT 220203-Ex08-PnP-Sht-04 DRAWN - REVISED - STATE OF ILLINOIS 2049 23-00114-00-CH IN NO. NO. PLAN & PROFILE COUNTY EXHIBIT PLOT SCALE= 40.0000 ' / in. CHECKED - REVISED - DEPARTMENT OF TRANSPORTATION SEQUENCE NO. Default PLOT DATE = 10/11/2024 DATE - 12/12/2023 REVISED - SCALE: SHEET OF SHEETS LPA: VILLAGE OF HOFFMAN ESTATES COOK PENDING 4 4 9 Page 33 of 74  EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET FIXED RAISE Local Public Agency County Section Number Village of Hoffman Estates Cook 23-00114-00-CH Prime Consultant (Firm) Name Prepared By Date TranSystems Corporation JJR 11/4/2024 Consultant / Subconsultant Name Job Number Huff & Huff, Inc., a subsidairy of GZA, Inc. Note: This is name of the consultant the CECS is being completed for. This name appears at the top of each tab. Remarks Phase II - PSI and CCDD (Revised to 5 SBs via Hand Auger) PAYROLL ESCALATION TABLE CONTRACT TERM 12 MONTHS OVERHEAD RATE 190.00% START DATE 1/1/2025 COMPLEXITY FACTOR 0 RAISE DATE 3/1/2025 % OF RAISE 2.00% END DATE 12/31/2025 ESCALATION PER YEAR % of Year First Date Last Date Months Contract 0 1/1/2025 3/1/2025 2 16.67% 1 3/2/2025 1/1/2026 10 85.00% The total escalation = 1.67% BLR 05514 (Rev. 02/09/23) Printed 11/4/2024 7:50 AM ESCALATIONPage 34 of 74 Page 1 of 13 Local Public Agency County Section Number Village of Hoffman Estates Cook 23-00114-00-CH Consultant / Subconsultant Name Job Number Huff & Huff, Inc., a subsidairy of GZA, Inc. PAYROLL RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET FIXED RAISE MAXIMUM PAYROLL RATE 86.00 ESCALATION FACTOR 1.67% IDOT CLASSIFICATION PAYROLL RATES CALCULATED RATE ON FILE Principal $85.96 $86.00 Associate Principal III $83.37 $84.76 Associate Principal II $76.01 $77.28 Associate Principal I $71.92 $73.12 Senior Project Manager III $73.19 $74.41 Senior Project Manager I $56.56 $57.50 Senior Landscape Architect $61.47 $62.49 Senior Planning PM $59.03 $60.01 Senior Technical Specialist II $62.64 $63.68 Senior Technical Specialist I $55.79 $56.72 Senior Scientist PM II $61.17 $62.19 Senior Technical Scientist $57.15 $58.10 Scientist PM II $53.34 $54.23 Scientist PM I $46.97 $47.75 Assistant PM Scientist $39.32 $39.98 Environmental Engineer PM II $49.99 $50.82 Environmental Engineer PM I $47.00 $47.78 Assistant PM Engineer I $41.15 $41.84 Engineer II $31.75 $32.28 Engineer I $35.69 $36.28 Scientist SI $34.50 $35.08 Scientist SII $30.16 $30.66 Technical Graphics Technician $27.73 $28.19 Administrative Executive $52.42 $53.29 Senior Administrative Assistant $36.31 $36.92 Billing Administrator $25.00 $25.42 BLR 05514 (Rev. 02/09/23) Printed 11/4/2024 7:50 AM RATES Page 2 of 13 Page 35 of 74  Local Public Agency County Section Number Village of Hoffman Estates Cook 23-00114-00-CH Consultant / Subconsultant Name Job Number Huff & Huff, Inc., a subsidairy of GZA, Inc. SUBCONSULTANTS EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET Contribution to Prime NAME Direct Labor Total Consultant Total 0.00 0.00 NOTE: Only subconsultants who fill out a cost estimate that splits out direct labor may be listed on this sheet. BLR 05514 (Rev. 02/09/23) Printed 11/4/2024 7:50 AM SUBS Page 3 of 13 Page 36 of 74  Local Public Agency County Section Number Village of Hoffman Estates Cook 23-00114-00-CH Consultant / Subconsultant Name Job Number Huff & Huff, Inc., a subsidairy of GZA, Inc. DIRECT COSTS WORKSHEET List ALL direct costs required for this project. Those not listed on the form will not be eligible for reimbursement by the LPA on this project. EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET CONTRACT ITEM ALLOWABLE QUANTITY RATE TOTAL Lodging Actual Cost $0.00 (per GOVERNOR'S TRAVEL CONTROL BOARD) (Up to state rate maximum) Lodging Taxes and Fees Actual Cost $0.00 (per GOVERNOR'S TRAVEL CONTROL BOARD) Coach rate, actual cost, requires minimum two weeks' Air Fare $0.00 notice, with prior IDOT approval Vehicle Mileage Up to state rate maximum 94 $0.67 $62.98 (per GOVERNOR'S TRAVEL CONTROL BOARD) Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day $0.00 Vehicle Rental Actual Cost (Up to $55/day) $0.00 Tolls Actual Cost $0.00 Parking Actual Cost $0.00 Overtime Premium portion (Submit supporting documentation) $0.00 Shift Differential Actual Cost (Based on firm's policy) $0.00 Overnight Delivery/Postage/Courier Service Actual Cost (Submit supporting documentation) $0.00 Copies of Deliverables/Mylars (In-house) Actual Cost (Submit supporting documentation) $0.00 Copies of Deliverables/Mylars (Outside) Actual Cost (Submit supporting documentation) $0.00 Project Specific Insurance Actual Cost $0.00 Monuments (Permanent) Actual Cost $0.00 Photo Processing Actual Cost $0.00 2-Way Radio (Survey or Phase III Only) Actual Cost $0.00 Telephone Usage (Traffic System Monitoring Only) Actual Cost $0.00 CADD Actual Cost (Max $15/hour) $0.00 Web Site Actual Cost (Submit supporting documentation) $0.00 Advertisements Actual Cost (Submit supporting documentation) $0.00 Public Meeting Facility Rental Actual Cost (Submit supporting documentation) $0.00 Public Meeting Exhibits/Renderings & Equipment Actual Cost (Submit supporting documentation) $0.00 Recording Fees Actual Cost $0.00 Transcriptions (specific to project) Actual Cost $0.00 Courthouse Fees Actual Cost $0.00 Storm Sewer Cleaning and Televising Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Traffic Control and Protection Actual Cost (Requires 2-3 quotes with IDOT approval) 0 $2,950.00 $0.00 Aerial Photography and Mapping Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Utliity Exploratory Trenching Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Testing of Soil Samples Actual Cost $0.00 Lab Services Actual Cost (Provide breakdown of each cost) 5 $740.00 $3,700.00 Equipment and/or Specialized Equipment Rental Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Driller Actual Cost - Daily Rate 0 $2,950.00 $0.00 Photoionization Detector Daily Rate 1 $100.00 $100.00 Field Kit-Expendable Materials Daily Rate 1 $35.00 $35.00 ERIS E4 Database Actual Cost 0 $285.00 $0.00 TOTAL DIRECT COSTS: $3,897.98 BLR 05514 (Rev. 02/09/23) Printed 11/4/2024 7:50 AM DIRECT COSTS Page 4 of 13 Page 37 of 74  Local Public Agency County Section Number Village of Hoffman Estates Cook 23-00114-00-CH Consultant / Subconsultant Name Job Number Huff & Huff, Inc., a subsidairy of GZA, Inc. COST ESTIMATE WORKSHEET EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET OVERHEAD RATE 190.00% COMPLEXITY FACTOR 0 DIRECT COSTS (not included in OVERHEAD & FRINGE SERVICES BY % OF GRAND TASK row totals) STAFF HOURS PAYROLL BENEFITS FIXED FEE OTHERS TOTAL TOTAL PSI/CCDD 3,898 75.25 2,382 4,526 786 0 7,694 59.18% QAQC 0 4.25 316 600 104 0 1,020 7.85% Project Administration 0 3 120 228 40 0 388 2.98% Subconsultant DL $0.00 Direct Costs Total ===> $3,897.98 $3,897.98 29.98% TOTALS 82.5 2,818 5,354 930 - 13,000 100.00% 8,172 BLR 05514 (Rev. 02/09/23) Printed 11/4/2024 7:50 AM COST EST Page 5 of 13 Page 38 of 74 Local Public Agency County Section Number Village of Hoffman Estates Cook 23-00114-00-CH Consultant / Subconsultant Name Job Number Huff & Huff, Inc., a subsidairy of GZA, Inc. AVERAGE HOURLY PROJECT RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET SHEET 1 OF 1 PAYROLL AVG TOTAL PROJ. RATES PSI/CCDD QAQC Project Administration HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Principal 86.00 0.0 Associate Principal III 84.76 0.0 Associate Principal II 77.28 1.3 1.52% 1.17 1.25 29.41% 22.73 Associate Principal I 73.12 3.0 3.64% 2.66 3 70.59% 51.61 Senior Project Manager III 74.41 0.0 Senior Project Manager II 61.45 0.0 Senior Project Manager I 57.50 0.0 Senior Landscape Architect 62.49 0.0 Senior Planning PM 60.01 0.0 Senior Technical Specialist II 63.68 0.0 Senior Technical Specialist I 56.72 0.0 Senior Scientist PM II 62.19 0.0 Senior Technical Scientist 58.10 0.0 Scientist PM II 54.23 0.0 Scientist PM I 47.75 0.0 Assistant PM Scientist 39.98 7.0 8.48% 3.39 4 5.32% 2.12 3 100.00% 39.98 Environmental Engineer PM II 50.82 0.0 Environmental Engineer PM I 47.78 0.0 Assistant PM Engineer I 41.84 0.0 Engineer II 32.28 30.0 36.36% 11.74 30 39.87% 12.87 Engineer I 36.28 0.0 Scientist SI 35.08 0.0 Scientist SII 30.66 33.3 40.30% 12.36 33.25 44.19% 13.55 Technical Graphics Technician 28.19 7.0 8.48% 2.39 7 9.30% 2.62 Administrative Executive 53.29 0.0 Senior Administrative Assistant 36.92 1.0 1.21% 0.45 1 1.33% 0.49 Billing Administrator 25.42 0.0 TOTALS 82.5 100% $34.16 75.3 100.00% $31.66 4.3 100% $74.34 3.0 100% $39.98 0.0 0% $0.00 0.0 0% $0.00 Printed 11/4/2024 7:50 AM BLR 05514 (Rev. 02/09/23) Page 6 of 13 AVG 1 Page 39 of 74  HUFF & HUFF, INC. SUMMARY OF INHOUSE DIRECT COSTS Project: Gannon Drive Ph II DIRECT Task 1: PSI/CCDD Trips - Company 47 miles x 2 x $ 0.67 = $ 62.98 Field Kit 1 day x 1 x $ 35.00 = $ 35.00 PID 1 day x 1 x $ 100.00 $ 100.00 Task Total $ 197.98 Task 2: QAQC Task Total $ - Task 3: Project Administration 0 x $ - = $ - Task Total $ - GRAND TOTAL $ 197.98 F:\Proposal-FY2025\Transystems\Gannon Drive Ph II\Revised\Rev 2\[81.P013113.25_R12_HAs_TS Gannon Dr PSI_CCDD Direct Cost.xls]Inhouse Page 40 of 74  HUFF & HUFF, INC. SUMMARY OF OUTSIDE DIRECT COSTS Project: Gannon Drive Ph II OUTSIDE Task 1: PSI/CCDD ERIS E4 Database 1 ea x 0 x $ 285.00 = $ - Traffic Control (day) 1 day x 0 x $ 2,950.00 = $ - Driller (day) 1 day x 0 x $ 2,950.00 = $ - IDOT D1 Analytical Protocol VOCs w/5035 kit 1 ea x 5 x $ 125.00 = $ 625.00 SVOCs 1 ea x 5 x $ 210.00 = $ 1,050.00 Total TCL Metals 1 ea x 5 x $ 155.00 = $ 775.00 TCLP Metals 1 ea x 5 x $ 125.00 = $ 625.00 SPLP Metals 1 ea x 5 x $ 125.00 = $ 625.00 pH Soil 1 ea x 5 x $ - = $ - $/IDOT Sample 1 ea x 1 x $ 740.00 Task Total $ 3,700.00 Task 2: QAQC Task Total $ - Task 3: Project Administration 0 x $ - = $ - Task Total $ - GRAND TOTAL $ 3,700.00 F:\Proposal-FY2025\Transystems\Gannon Drive Ph II\Revised\Rev 2\[81.P013113.25_R12_HAs_TS Gannon Dr PSI_CCDD Direct Cost.xls]Inhouse D Page 41 of 74  HUFF & HUFF, INC. SUMMARY OF SERVICES BY OTHERS Project: Gannon Drive Ph II OUTSIDE Task 1: PSI/CCDD 0 x $ - = $ - Task Total $ - Task 2: QAQC 0 x = $ - Task Total $ - Task 3: Project Administration 0 x $ - = $ - Task Total $ - GRAND TOTAL $ - F:\Proposal-FY2025\Transystems\Gannon Drive Ph II\Revised\Rev 2\[81.P013113.25_R12_HAs_TS Gannon Dr PSI_CCDD Direct Cost.xls]Inhous Page 42 of 74  AGENDA ITEM REPORT Transportation & Road Improvement Committee December 9, 2024 ITEM 4B REQUEST: Approval of an Ordinance and Intergovernmental Agreement with IDOT for Golf Road (IL 58) and Barrington Road Intersection Improvements FROM: Alan Wenderski, Director of Engineering ITEM TYPE: Ordinance - Committee REQUEST SUMMARY The Illinois Department of Transportation (IDOT) is proposing an intersection improvement project at Golf Road (IL 58) and Barrington Road. The project will provide for construction of dual left tum lanes for eastbound and westbound Golf Road as well as right turn lane improvements on all four legs of the intersection. The intent of the project is to reduce congestion and improve safety of the intersection. The Village is required to contribute to project costs associated with opticom replacement at the intersections of Golf Road/Barrington Road and Golf Road/Hoffman Village. Additionally, the Village is responsible for the costs of traffic signal replacement at the intersection of Golf Road/Hoffman Village as this is a private benefit, permitted traffic signal. Per the IGA, the Village is required to pay the State for 80% of estimated Village costs (detailed in Exhibit A) upon award of the construction contract. The remainder of costs will be paid to IDOT upon project completion. IDOT requires a funding ordinance to accompany the IGA which certifies that local funding is appropriated. It is estimated that the total Village share of the project is $411,370. IDOT is still finalizing plans and acquiring easements necessary to construct the project. Based on typical timelines to complete these items, it is not expected for construction to begin until spring 2026. FINANCIAL IMPACT Village share of total project costs are estimated at $411,370. Final costs will not be identified until completion of construction. No funds were budgeted in 2025 for this project as construction is not expected to commence until 2026. However, if the project advances ahead of this schedule there is a possibility that the initial 80% estimated cost share ($329,096) will be required to be paid to IDOT in 2025. If necessary, General Fund Balance is available for the Village share in 2025. Page 1 of 2 Page 43 of 74 RECOMMENDATION Approval of an Ordinance and Intergovernmental Agreement with IDOT for Golf Road (IL 58) and Barrington Road Intersection Improvements. ATTACHMENTS 1. IGA - Contract 62N97 Golf Road at Barrington Road Intersection Improvements 2. Draft Funding Ordinance - Golf Road at Barrington Road Intersection Improvements Page 2 of 2 Page 44 of 74  FAP 559 IL 58 (Golf Road) At Barrington Road State Section: 2021-060-SW-TS&N Cook County Job No. : C-91-186-21 Contract No.: 62N97 JN-125-004 AGREEMENT This Agreement entered into this _______day of __________________, 2024 A.D., by and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF TRANSPORTATION, hereinafter called the STATE, and the VILLAGE OF HOFFMAN ESTATES of the State of Illinois, hereinafter called the VILLAGE. WITNESSETH: WHEREAS, the STATE, in order to facilitate the free flow of traffic and ensure safety to the motoring public, is desirous of improving approximately 2,965 lineal feet of FAP 559 IL 58 at Barrington Road, State Section 2021-060-SW-TS&N, State Job No.: C-91-186-21, State Contract Number 62N97 as follows: The proposed improvement includes widening and resurfacing at the intersections of IL 58 (Golf Rd) at Barrington Road and IL (Golf Rd) at Hoffman Village SC. The project focused on improving safety conditions while minimizing impacts to adjacent properties. Dual left turn lanes are proposed along IL 58 in the eastbound and westbound directions at the study intersection to better manage the turning capacity and resultant queue and any other work necessary to complete the improvement in accordance with the approved plans and specifications; and Page 45 of 74  WHEREAS, the VILLAGE has requested that the STATE include in its contract emergency vehicle pre-emption equipment, and WHEREAS, the STATE has agreed to the VILLAGE’s request, and WHEREAS, the VILLAGE is desirous of said improvement in that same will be of immediate benefit to the VILLAGE residents and permanent in nature; NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1. The STATE agrees to make the surveys, obtain all necessary rights of way, prepare plans and specifications, receive bids and award the contract, furnish engineering inspection during construction and cause the improvement to be built in accordance with the approved plans, specifications and contract. 2. The STATE agrees to pay for all right of way, construction and engineering cost subject to reimbursement by the VILLAGE, as hereinafter stipulated. 3. It is mutually agreed by and between the parties hereto that the estimated cost and cost proration for this improvement is as shown on Exhibit A attached hereto and made a part hereof. 4. The VILLAGE has passed an ordinance appropriating sufficient funds to pay its share of the cost for this improvement, a copy of which is attached hereto as Exhibit B and made a part hereof. The VILLAGE further agrees, that upon award of the contract for this improvement, the VILLAGE will pay to the STATE, in a lump sum from any funds appropriated by the VILLAGE an amount equal to 80% of its obligation incurred under this AGREEMENT, and will pay to said STATE the Page 46 of 74  remainder of the obligation (including any non-participating costs on FA Projects) in a lump sum, upon completion of the project, based upon final costs. 5. The VILLAGE further agrees to pass a supplemental ordinance to provide necessary funds for its share of the cost of this improvement if the amount appropriated in Exhibit B proves to be insufficient to cover said cost. 6. The VILLAGE shall exercise its franchise rights to cause private utilities to be relocated, if required, at no expense to the STATE. 7. All VILLAGE owned utilities, on STATE right of way within the limits of this improvement, which are to be relocated/adjusted under the terms of this Agreement, will be relocated/adjusted in accordance with the applicable portions of the “Accommodation of Utilities of Right of Way of the Illinois State Highway System.” (92 Ill. Adm. Code 530). 8. Upon final field inspection of the improvement and so long as IL 58 is used as a STATE Highway, the STATE agrees to maintain or cause to be maintained the median, the through traffic lanes, the left-turn lanes and right turn lanes and the curb and gutter or stabilized shoulders and ditches adjacent to those traffic lanes and turn lanes. 9. Upon final field inspection of the improvement, the VILLAGE agrees to maintain or cause to be maintained those portions of the improvement which are not maintained by the STATE, including new and existing sidewalks and shared use paths, parkways, crosswalk and stopline markings, all existing and relocated VILLAGE owned utilities including appurtenances thereto. 10. The VILLAGE further agrees to continue its existing maintenance responsibilities on all side road approaches under its jurisdiction, including all left and right turn lanes on said side road approaches, up to the through edge of pavement of IL 58. Drainage facilities, if any, at the Page 47 of 74  aforementioned side roads located within the STATE right-of-way shall be the joint maintenance responsibility of the STATE and the VILLAGE unless there is an agreement specifying different responsibilities. 11. It is mutually agreed that the actual traffic signal maintenance will be performed by the STATE with its own forces or through ongoing contractual agreement. 12. Upon acceptance by the Department of Transportation of the traffic signal improvement at IL 58 (Golf Rd) at Barrington Road and IL 58 (Golf Rd) at Hoffman Village SC- the financial responsibility for maintenance and electrical energy for the operation of the traffic signals shall remain as outlined in the current Master Agreement executed between the Village of Hoffman Estates and the Department of Transportation. The STATE retains the right to control the sequence of timing on the traffic signals. Although the STATE’s Electrical Maintenance Contractor (“STATES contractor”) will inspect, make note, and keep inventory of the local owned EMERGENCY VEHICLE PRE EMPTION (“EVP”) system to support the maintenance of the EVP system, responsibility for maintenance of the EVP system shall be assumed by the VILLAGE. Maintenance of the EVP System shall include the light detector amplifier, field wiring, light detectors and cabinet appurtenances. The VILLAGE will be invoiced for all such maintenance costs directly by the STATE's Contractor. When repair is necessary, the STATE’s Contractor shall notify the VILLAGE that its EVP system is not operating and requires maintenance. When the repair or maintenance activity has been approved by the VILLAGE, the maintenance will be provided by the STATE’s Contractor. The VILLAGE may require end users of the emitters within its jurisdiction to enter into separate agreements with the STATE’s contractor to have the emergency vehicle emitters tested in accordance with the recommendation of the Manufacturer of such equipment. Page 48 of 74  It is mutually agreed, if, in the future, the STATE adopts a roadway or traffic signal improvement passing through the traffic signal included herein which requires modernization or reconstruction to IL 58 (Golf Road) at Barrington and IL 58 (Golf Road) at Hoffman Village Shopping Center traffic signals then the VILLAGE agrees to be financially responsible for its proportionate share in accordance with STATE policy to modernize or reconstruct said installation and will be responsible for all costs to relocate or reconstruct the Emergency Preemption equipment in conjunction with the STATE’s proposed improvement. Under penalties of perjury, the VILLAGE certifies that its correct Federal Tax Identification number is 36-2434131 and it is doing business as a GOVERNMENTAL ENTITY, whose mailing address is: Village of Hoffman Estates 1900 Hassell Road Hoffman Estates, IL 60169 Page 49 of 74  Obligations of the STATE and the VILLAGE will cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or Federal funding source fails to appropriate or otherwise make available funds for this contract. This AGREEMENT and the covenants contained herein shall be null and void in the event the contract covering the construction work contemplated herein is not awarded within the three years subsequent to execution of the agreement. This Agreement shall be binding upon and to the benefit of the parties hereto, their successors and assigns. VILLAGE OF HOFFMAN ESTATES By: __________________________ (Signature) Attest: By: ___________________________ (Print or Type) ___________________________ Clerk Title: __________________________ Date: __________________________ (SEAL) STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION By: ____________________________ Jose Rios, P.E. Region One Engineer Date: __________________________ Job No.: C-91-186-21 Agreement No.: JN-125-004 Page 50 of 74  PLAN APPROVAL WHEREAS, in order to facilitate the improvement of FAP IL 58, Contract No. 62N97, State Section 2021-060-SW-TS&N, the VILLAGE agrees to that portion of the plans and specifications relative to the VILLAGE’s financial and maintenance obligations described herein, prior to the STATE’s advertising for the aforedescribed proposed improvement. Approved_________________________________________ Title _____________________________________________ Date _____________________________________________ Page 51 of 74  EXHIBIT A ESTIMATE OF COST Contract 62N97 FEDERAL STATE Village of Hoffman Estates TOTAL Type of Work $ % $ % $ % $ All roadway work excluding the following: $3,745,178 80% $936,295 20% $4,681,473 P&C Engineering (15%) $561,777 80% $140,444 20% $702,221 TRAFFIC SIGNALS IL 58 at Barrington Road $393,475 80% $98,369 20% $491,844 P&C Engineering (15%) $59,021 80% $14,755 20% $73,777 Emergency Vehicle Pre-emption System $9,000 100% $9,000 P&C Engineering (15%) $1,350 100% $1,350 IL 58 at Hoffman Village Shopping $339,713 100% $339,713 Center P& C Engineering (15%) $50,957 100% $50,957 Emergency Vehicle Pre-emption System $9,000 100% $9,000 P&C Engineering (15%) $1,350 100% $1,350 TOTAL $4,759,452 $1,189,863 $411,370 $ 6,360,685 NOTE: Local participation shall be predicated upon the percentages shown above for the specified work. Local Agency cost shall be determined by multiplying the final quantities times contract unit price plus the percentage shown for construction and/or preliminary engineering unless otherwise noted. Page 52 of 74  ORDINANCE NO. - 2024 VILLAGE OF HOFFMAN ESTATES AN ORDINANCE FOR A FUNDING AGREEMENT AND APPROPRIATION OF FUNDS FOR IMPROVEMENTS ON IL 58 (GOLF ROAD) AT HOFFMAN VILLAGE SC WHEREAS, the Village of Hoffman Estates has entered into an Agreement with the State of Illinois (State) for the of Hoffman Village SC and Hoffman Estates Drive, known as Contract No. 62N97, State Section 2021-060-SW-TS&N; and WHEREAS, in compliance with the aforementioned Agreement, it is necessary for the Village to appropriate sufficient funds to pay its share of the costs of said improvements; and NOW, THEREFORE, BE IT ORDAINED, by the President and Board of Trustees of the Village of Hoffman Estates, Cook County, Illinois, as follows: Section 1: That there be appropriated the sum of Four Hundred Eleven Thousand Three Hundred Seventy Dollars ($411,370) or as much thereof as may be necessary, from any money now or hereinafter appropriated by the Village to pay its share of the costs of these improvements as provided in the Agreement. Section 2: That upon award of the contract for this improvement, the Village will pay to the State in a lump sum from any funds appropriated by the Village, an amount equal to 80% of its obligation incurred under this Agreement, and will pay to said State the remainder of the obligation in a lump sum, upon completion of the project, based on final costs. Section 3: The Village agrees to pass a supplemental ordinance to provide any necessary funds for its share of the cost of this improvement if the amount appropriated herein proves to be insufficient to cover said cost. Section 4: The Village Clerk is hereby authorized to publish this ordinance in pamphlet form. Section 5: This Ordinance shall be in full force and effect immediately from and after its passage and approval. PASSED THIS ________ day of _________________, 2024 VOTE AYE NAY ABSENT ABSTAIN Trustee Karen V. Mills _____ _____ _____ _____ Trustee Anna Newell _____ _____ _____ _____ Trustee Gary J. Pilafas _____ _____ _____ _____ Trustee Gary G. Stanton _____ _____ _____ _____ Trustee Karen Arnet _____ _____ _____ _____ Trustee Patrick Kinnane _____ _____ _____ _____ Mayor William D. McLeod _____ _____ _____ _____ APPROVED THIS ______ DAY OF _______________, 2024 Village President ATTEST: Village Clerk Published in pamphlet form this _______ day of ____________________, 2024. Page 53 of 74  AGENDA ITEM REPORT Transportation & Road Improvement Committee December 9, 2024 ITEM 4C REQUEST: Approval of an Ordinance and Intergovernmental Agreement with IDOT for improvements on Barrington Road (Central Road - Algonquin Road) FROM: Alan Wenderski, Director of Engineering ITEM TYPE: Ordinance - Committee REQUEST SUMMARY The Illinois Department of Transportation (IDOT) is proposing roadway improvements on Barrington Road between Central Road and Algonquin Road (IL 62). The project will provide for the reconstruction of Barrington Road between Mundhank Road and Algonquin Road, with widening to two thru lanes northbound and southbound, pavement resurfacing from Central Road to Mundhank Road, and construction of a multi-use path between Central Road and Algonquin Road. The Village is required to contribute to project costs associated with opticom replacement at the intersections of Barrington Road/Lakewood Boulevard, Barrington Road/Mundhank Road, and Barrington Road/Algonquin Road. Additionally, the Village is responsible for a portion of the improvements at the intersection of Barrington Road/Lakewood Boulevard. Per the IGA, the Village is required to pay IDOT for 80% of estimated Village costs (detailed in Exhibit A) upon award of the construction contract. The remainder of costs will be paid to IDOT upon project completion. IDOT requires a funding ordinance to accompany the IGA which certifies that local funding is appropriated. It is estimated that the total Village share of the project is $51,175. It is expected that construction will begin at some point in 2025 but IDOT's schedule is not certain at this time. FINANCIAL IMPACT Village share of total project costs are estimated at $51,175. Final costs will not be identified until completion of construction. The 2025 budget allocated $20,000 from the General Fund for this project. If the project remains on schedule, the Village's 80% share of $40,940 will be due to IDOT in 2025. General Fund balance is available for the $20,940 over budget amount. The remaining project costs will not be due in 2025 and will be accounted for in a future budget year. RECOMMENDATION Page 1 of 2 Page 54 of 74 Approval of an Ordinance and Intergovernmental Agreement with IDOT for improvements on Barrington Road (Central Road - Algonquin Road). ATTACHMENTS 1. IGA - Contract 62K33 Barrington Road (Central Road - Algonquin Road) 2. Draft Funding Ordinance - Barrington Road (Central Road - Algonquin Road) Page 2 of 2 Page 55 of 74  FAP 362 Barrington Road From Central Road to IL 62 (Algonquin Road) State Section: 2019-161-W Cook County Job No.: D-91-312-20 Contract No.: 62K33 JN-125-015 AGREEMENT This Agreement entered into this _______day of __________________, 2024 A.D., by and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF TRANSPORTATION, hereinafter called the STATE, and the VILLAGE OF HOFFMAN ESTATES of the State of Illinois, hereinafter called the VILLAGE. WITNESSETH: WHEREAS, the STATE, in order to facilitate the free flow of traffic and ensure safety to the motoring public, is desirous of improving approximately 8,080 lineal feet of FAP 362 Barrington Road from Central Road to IL 62 (Algonquin Road), State Section 2019-161-W, State Job No.:D-91-312-20, State Contract Number 62K33 as follows: The proposed improvement includes intersection improvements, ADA improvements, pavement reconstruction with widening, resurfacing, ground stabilization, culvert replacement, retaining wall construction, drainage improvements, traffic signal modernization and interconnect, sidewalk and shared-use path construction, landscaping, and any other work necessary to complete the improvement in accordance with the approved plans and specifications; and Page 56 of 74  WHEREAS, the VILLAGE has requested that the STATE include in its contract emergency vehicle pre-emption equipment at Barrington Road and Tennis Club Lane/Lakewood Boulevard, Barrington Road and Mundhank Road and Barrington Road and IL 62 (Algonquin Road) and WHEREAS, the STATE has agreed to the VILLAGE’s request, and WHEREAS, the VILLAGE is desirous of said improvement in that same will be of immediate benefit to the VILLAGE residents and permanent in nature. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1. The STATE agrees to make the surveys, obtain all necessary rights of way, prepare plans and specifications, receive bids and award the contract, furnish engineering inspection during construction and cause the improvement to be built in accordance with the approved plans, specifications, and contract. 2. The STATE agrees to pay for all right of way, construction and engineering cost subject to reimbursement by the VILLAGE, as hereinafter stipulated. 3. It is mutually agreed by and between the parties hereto that the estimated cost and cost proration for this improvement is as shown on Exhibit A attached hereto and made a part hereof. Page 57 of 74 4. The VILLAGE has passed an ordinance appropriating sufficient funds to pay its share of the cost for this improvement, a copy of which is attached hereto as Exhibit B and made a part hereof. 5. The VILLAGE further agrees, that upon award of the contract for this improvement, the VILLAGE will pay to the STATE, in a lump sum from any funds appropriated by the VILLAGE an amount equal to 80% of its obligation incurred under this AGREEMENT, and will pay to said STATE the remainder of the obligation (including any non-participating costs on FA Projects) in a lump sum, upon completion of the project, based upon final costs. 6. The VILLAGE further agrees to pass a supplemental ordinance to provide necessary funds for its share of the cost of this improvement if the amount appropriated in Exhibit B proves to be insufficient to cover said cost. 7. The VILLAGE shall exercise its franchise rights to cause private utilities to be relocated, if required, at no expense to the STATE. 8. All VILLAGE owned utilities, on STATE right of way within the limits of this improvement, which are to be relocated/adjusted under the terms of this Agreement, will be relocated/adjusted in accordance with the applicable portions of the “Accommodation of Utilities of Right of Way of the Illinois State Highway System.” (92 Ill. Adm. Code 530). 9. Upon final field inspection of the improvement and so long as Barrington Road is used as a STATE Highway, the STATE agrees to maintain or cause to be maintained the median, the through traffic lanes, the left-turn lanes and right turn Page 58 of 74  lanes and the curb and gutter or stabilized shoulders and ditches adjacent to those traffic lanes and turn lanes. 10. Upon final field inspection of the improvement, the VILLAGE agrees to maintain or cause to be maintained those portions of the improvement within the corporate limits and which are not maintained by the STATE, including new and existing sidewalks and shared use paths, parkways, crosswalk and stopline markings, all existing and relocated VILLAGE owned utilities including appurtenances thereto. 11. The VILLAGE further agrees to continue its existing maintenance responsibilities on all side road approaches under its jurisdiction, including all left and right turn lanes on said side road approaches, up to the through edge of pavement of Barrington Road. Drainage facilities, if any, at the aforementioned side roads located within the STATE right-of-way shall be the joint maintenance responsibility of the STATE and the VILLAGE unless there is an agreement specifying different responsibilities. 12. Upon acceptance by the Department of Transportation of the traffic signal improvements at Barrington Road and Tennis Club Lane/Lakewood Boulevard, Barrington Road and Mundhank Road and Barrington Road and IL 62 (Algonquin Road) the financial responsibility for maintenance and electrical energy for the operation of the traffic signals shall remain as outlined in the current Master Agreement executed between the Village of Hoffman Estates and the Department of Transportation. 13. It is mutually agreed that the actual traffic signal maintenance will be performed by the STATE with its own forces or through ongoing contractual agreement. Page 59 of 74 14. The STATE’s Electrical Maintenance Contractor will inspect, make note, and keep inventory of the VILLAGE owned “EMERGENCY VEHICLE PRE-EMPTION” system to support the maintenance of the “EMERGENCY VEHICLE PRE-EMPTION” system. Inspection of the “EMERGENCY VEHICLE PRE-EMPTION” system shall include the phase selector, field wiring, optical detectors and cabinet appurtenances. When repair is necessary, the STATE’s electrical contractor shall notify the VILLAGE that their “EMERGENCY VEHICLE PRE-EMPTION” system is in need of maintenance repairs. When approved by the VILLAGE, maintenance of their “EMERGENCY VEHICLE PRE-EMPTION” system is then performed accordingly. The STATE’s electrical contractor shall invoice the VILLAGE directly for all maintenance costs of the “EMERGENCY VEHICLE PRE-EMPTION” system. The VILLAGE may require end users of the emitters within its jurisdiction to enter into separate agreements with the STATE’s electrical contractor to have the emergency vehicle emitters tested in accordance with the recommendation of the Manufacturer of such equipment. 15. It is mutually agreed, if, in the future, the STATE adopts a roadway or traffic signal improvement passing through the traffic signal included herein which requires modernization or reconstruction to said traffic signals then the VILLAGE agrees to be financially responsible for its proportionate share in accordance with STATE policy to modernize or reconstruct said installation and will be responsible for all costs to relocate or reconstruct the Emergency Preemption equipment in conjunction with the STATE’s proposed improvement. Page 60 of 74 16. Under penalties of perjury, the VILLAGE certifies that its correct Federal Tax Identification number is _36-2434131______________ and it is doing business as a GOVERNMENTAL ENTITY, whose mailing address is: Village of Hoffman Estates 1900 Hassell Road Hoffman Estates, IL 60169 REMAINDER OF PAGE INTENTIONALLY LEFT BLANK SEE NEXT PAGE FOR SIGNATURES Page 61 of 74  Obligations of the STATE and the VILLAGE will cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or Federal funding source fails to appropriate or otherwise make available funds for this contract. This AGREEMENT and the covenants contained herein shall be null and void in the event the contract covering the construction work contemplated herein is not awarded within the three years subsequent to execution of the agreement. This Agreement shall be binding upon and to the benefit of the parties hereto, their successors and assigns. VILLAGE OF HOFFMAN ESTATES By: __________________________ (Signature) Attest: By: ___________________________ (Print or Type) ___________________________ Clerk Title: __________________________ Date: __________________________ (SEAL) STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION By: ____________________________ Jose Rios, P.E. Region One Engineer Date: __________________________ Job No.: D-91-312-20 Agreement No.: JN-125-016 Page 62 of 74  PLAN APPROVAL WHEREAS, in order to facilitate the improvement of FAP 362 Barrington Road, Contract No. 62K33, State Section 2019-161-W, the VILLAGE agrees to that portion of the plans and specifications relative to the VILLAGE’s financial and maintenance obligations described herein, prior to the STATE’s advertising for the aforedescribed proposed improvement. Approved_________________________________________ Title _____________________________________________ Date _____________________________________________ Page 63 of 74  EXHIBIT A ESTIMATE OF COST Contract 62K33 VILLAGE OF HOFFMAN VILLAGE OF SOUTH FEDERAL STATE TOTAL ESTATES BARRINGTON Type of Work $ % $ % $ $ $ All roadway work excluding the $16,932,000 80% $4,233,000 20% $21,165,000 following: P&C Engineering (15%) $2,539,800 80% $634,950 20% $3,174,750 TRAFFIC SIGNALS Tennis Club Ln/Lakewood Blvd and $472,000 80% $59,000 10% $29,500 5% $29,500 5% $590,000 Barrington Rd P&C Engineering (15%) $70,800 80% $8,850 10% $4,425 5% $4,425 5% $88,500 Mundhank Rd and Barrington Rd $428,000 80% $107,000 20% $535,000 P& C Engineering (15%) $64,200 80% $16,050 20% $80,250 IL 62 (Algonquin Rd) and Barrington Rd $556,000 80% $139,000 20% $695,000 P& C Engineering (15%) $83,400 80% $20,850 20% $104,250 Emergency Vehicle Pre-emption for the $ 15,000 100% $15,000 3 signal locations above P& C Engineering (15%) $ 2,250 100% $2,250 TOTAL $21,146,200 $5,218,700 $51,175 $33,925 $26,450,000 NOTE: The Local's participation shall be predicated upon the percentages shown above for the specified work. The Local Agency's cost shall be determined by multiplying the final quantities times contract unit price plus the percentage shown for construction and/or preliminary engineering unless otherwise noted. Page 64 of 74  ORDINANCE NO. - 2024 VILLAGE OF HOFFMAN ESTATES AN ORDINANCE FOR A FUNDING AGREEMENT AND APPROPRIATION OF FUNDS FOR IMPROVEMENTS ALONG BARRINGTON ROAD BETWEEN CENTRAL ROAD AND IL 62 (ALGONQUIN ROAD) WHEREAS, the Village of Hoffman Estates has entered into an Agreement with the State of Illinois (State) for the improvement of Barrington Road from Central Road to IL 62 (Algonquin Road), known as Contract No. 62K33, State Section 2019-161-W; and WHEREAS, in compliance with the aforementioned Agreement, it is necessary for the Village to appropriate sufficient funds to pay its share of the costs of said improvements; and NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village of Hoffman Estates, Cook County, Illinois, as follows: Section 1: That there be appropriated the sum of Fifty-One Thousand One Hundred Seventy- Five Dollars ($51,175) or as much thereof as may be necessary, from any money now or hereinafter appropriated by the Village to pay its share of the costs of these improvements as provided in the Agreement. Section 2: That upon award of the contract for this improvement, the Village will pay to the State in a lump sum from any funds appropriated by the Village, an amount equal to 80% of its obligation incurred under this Agreement, and will pay to said State the remainder of the obligation in a lump sum, upon completion of the project, based on final costs. Section 3: The Village agrees to pass a supplemental ordinance to provide any necessary funds for its share of the cost of this improvement if the amount appropriated herein proves to be insufficient to cover said cost. Section 4: The Village Clerk is hereby authorized to publish this ordinance in pamphlet form. Section 5: This Ordinance shall be in full force and effect immediately from and after its passage and approval. PASSED THIS ________ day of _________________, 2024 VOTE AYE NAY ABSENT ABSTAIN Trustee Karen V. Mills _____ _____ _____ _____ Trustee Anna Newell _____ _____ _____ _____ Trustee Gary J. Pilafas _____ _____ _____ _____ Trustee Gary G. Stanton _____ _____ _____ _____ Trustee Karen Arnet _____ _____ _____ _____ Trustee Patrick Kinnane _____ _____ _____ _____ Mayor William D. McLeod _____ _____ _____ _____ APPROVED THIS ______ DAY OF _______________, 2024 Village President ATTEST: Village Clerk Published in pamphlet form this _______ day of ____________________, 2024. Page 65 of 74  AGENDA ITEM REPORT Transportation & Road Improvement Committee December 9, 2024 ITEM 4D REQUEST: Approval of Local Public Agency Amendment #1 with IDOT for the Beverly Road Path & Resurfacing Project FROM: Alan Wenderski, Director of Engineering ITEM TYPE: Agreement - Committee REQUEST SUMMARY The proposed funding amendment is related to the Beverly Road Path and Resurfacing Project between Beacon Pointe Drive and Prairie Stone Parkway. The Village originally received STP-L funding for 75% of construction and construction engineering costs up to $1,872,750. When the project was bid in November 2023, the low bid cost exceeded the original cost estimate and the approved STP-L funding amount did not cover 75% of the total costs. In early 2024, a request for additional funding, in the amount of $1,002,513, was submitted through the Northwest Council of Mayors Technical Committee and approved. The approved request increased the STP-L funding amount to $2,875,263, which was 75% of the projected construction and construction engineering costs at the time of the contract award. The Local Public Agency Amendment #1 memorializes the funding changes to allow for IDOT to accurately invoice the Village for the local construction cost share. FINANCIAL IMPACT The amendment provides an additional $1,002,513 in STP-L funding for a maximum participation amount of $2,875,263. The 2024 Village budget allocated sufficient funds for the local project share. RECOMMENDATION Approval of Local Public Agency Amendment #1 with IDOT for the Beverly Road Path & Resurfacing Project. ATTACHMENTS 1. LPA Amendment #1 - Beverly Path & Resurface Page 1 of 1 Page 66 of 74                   < @ ! " # $ % & ' $ ( " ) * + , " - ! & , = - + " = ( ! , A & B ' + C > . / 0 0 1 2 3 4 5 6 4 5 5 7 1 8 9 : ; 1 ; 3 : 4 4 ? D E F G G D G H F G G F I J @ T @ @ K & , L M - N + Q M R % S M S U Q % A & B ' + C V W X \ % ] A # B + \ % ] M Q % A & B ' + C > ^ J O P Y Z [ [ _ G ` F a a F G G G D < @ < T ! , W = C & " = ( ! , ! , = # = + + = = ( , * ! , W = C & " = ( ! , ! " # $ + = = ( , * b # - # ' ! C ! " # $ ) L B ( , ( W = + C + L R , * ( , + + C ( , * ( * c = d ! e d f # - g h i j k l m n k o h i p i q o i r r l o i q s o q t k h u v w x y ! ' A & B ' + C % C ! { + " = A & B ' + C y ! ' A & B ' + C % C ! { + " = A & B ' + C y ! ' A & B ' + C % C ! { + " = A & B ' + C > F E D F G z D F a ` | [ } ~  H D E € T + # W ! , e ! C B ! L ( e ( " # = ( ! , ! e ! 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B M ! š 3 „ 3 † 0 ‰ I 4 1  | [ P ` z a œ G ‹  a 7 / 0 3 G ‹ z  D ‹ D H ! " # = ( ! , M + C B ( , ( _ † 1 / † / 3 J ; 4 8 3 _ 1 † ? ž 1 ‰ ; 4 š 3 1 ‚ 4 8 _ 4 / 8 ; 3 Ÿ † / „ 3 < & C C + , = y & C ( W L ( " = ( ! , @ R — ( W = ( , * = C & " = & C + A & B ' + C V W X ) L L ! " # = ( ! , G D H F a H œ œ _ [ T + B ! ‘ +                     ¡   ¡   ˜    h l r i  r i k j £ i n l r w j o i q k t r j t w l r ¤ ¥ r i  r i k ¢  Ž Ž ’ “  - + — + " & = ( ! , ! e = c ( W  Ž Ž S = c + % ) # = = + W = W = c # = # L L ( = ( ! , # $ B ! , + - W c # ‘ + ' + + , # N N C ! N C ( # = + L ! C C + W + C ‘ + L ' - C + W ! $ & = ( ! , ! C ! C L ( , # , " + = ! e & , L = c + # L L ( = ( ! , # $ W c # C + ! e ’ “  N C ! { + " = " ! W = W – ) " ! N - ! e = c + C + W ! $ & = ( ! , ! C l r ¦ m o l r  u h l o i n l r w j r j k h j k w k r § ¨ r k n h i k l w n k j h i ¨ x ! C L ( , # , " + ( W # = = # " c + L # W # , # L L + , L & B V X –       
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Panelists included RTA, CMAP, and the Metropolitan Planning Council. • Staff attended the Traffic Engineering and Safety (TES) conference in Champaign which included presentations from the FHWA, IDOT, the Illinois Tollway, the Illinois State Police, and various private consulting firms. • Staff attended the Traffic Management Expo 2024 hosted by Traffic Control Corporation. Presentations and panel discussions included individuals from AECOM, the City of Madison, and the DuPage County Division of Transportation. TRANSPORTATION PROJECT UPDATES Roadway and Bike/Ped Projects in Design PROJECT STATUS Barrington Road Widening - Algonquin to Central Road IDOT MYP for 2024-2028. Plans under Lead Agency: IDOT review. IGA presented for Committee review on 12/9/24. IDOT construction expected in 2025/2026. Central Road Off-Street Bike Facility (Access to Transit / CMAQ) Phase II Engineering in progress (Ciorba Lead Agency: Cook County Group). ROW and easements process Scope: Off-street path along the north side of Central Rd. between Paul underway. IGA with Cook County Douglas Forest Preserve path and Pace Park-n-Ride at Barrington Rd. approved 11/4/24. Construction expected to begin in 2025. Gannon Drive Bicycle and Roadway Resurfacing Project (Invest in Cook) Phase II Engineering contract under Lead Agency: VOHE consideration by Committee. Phase 1 Scope: Resurfacing Gannon Dr. with bike lane between Higgins and Golf. design approval expected in January 2025. Construction expected in 2026. Golf Road / Barrington Road Intersection Improvement Project Phase II Engineering in progress. IGA Lead Agency: IDOT presented for Committee review on 12/9/24. IDOT construction expected in 2026. Hassell Road Ped/Bike Enhancement Project (ITEP) Phase I Engineering design approval Lead Agency: VOHE received 7/26. Phase II contract award by Scope: Ped/bike streetscape and safety enhancements along Hassell Rd., Committee on 10/14/24. Pembroke and Stonington, leading to Pace Barrington Rd. transit station. Construction expected in 2026. Page 72 of 74 Transportation & Road Improvement Committee -2- December 9, 2024 PROJECT STATUS Higgins Road / Huntington Blvd. Intersection Study Phase I Engineering completed. Lead Agency: IDOT IDOT construction timing undetermined. Scope: WB right-turn lane, ped crossing on the east leg, traffic signal, ADA ramps, and bike push button at the SEC of intersection. Shoe Factory Road Reconstruction and Off-Street Path Phase II Engineering in progress Lead Agency: Cook County (Civiltech). ROW and utility relocations in Scope: Widen and reconstruct Shoe Factory Road from Beverly Road to progress. Essex Drive with off-road path north of Shoe Factory Road, west of Beverly. Construction expected in 2025. Roadway and Bike/Ped Projects – 2024 Construction PROJECT STATUS 2024 Village Street Revitalization Project Construction complete. Minor punch list Lead Agency: VOHE work ongoing Beverly Road Bicycle Facility and Resurfacing (Invest in Cook, STP-L) Construction complete. New traffic signals Lead Agency: VOHE are now operational. Minor punch list work Scope: Resurfacing from Prairie Stone Pkwy to Beacon Pointe Dr. and ongoing. construction of a barrier-separated off-street path on the west side of Beverly Rd. TRANSIT UPDATES Northwest Cook County Transit Plan Planning efforts continue. The plan will provide recommendations for more effective, efficient, coordinated transit services among and across the Hoffman Estates and Schaumburg area. Participating communities and organizations include the Villages of Hoffman Estates and Schaumburg, Townships of Hanover, Palatine and Schaumburg, Pace Suburban Bus, and Harper Community College. Public engagement is ongoing. Staff are participating on multiple fronts, including as a member of the steering committee, and the partner group. CMAP recently issued a change order to add additional public and partner engagement to the scope of the project. Taxi Discount Program Program registration is ongoing with identification cards and coupons sent to residents. Since its inception, 830 residents have registered for the program, with 356 current eligible registrants. The graph below shows historical, year-to-date use, and an estimate of the 2024 usage. The most recent coupons turned in covered through the start of November. Page 73 of 74 Transportation & Road Improvement Committee -3- December 9, 2024 Page 74 of 74