Village Board of Trustees

MEETING: HOFFMAN ESTATES VILLAGE BOARD DATE: APRIL 20, 2026 PLACE: COUNCIL CHAMBERS MUNICIPAL BUILDING COMPLEX 1900 HASSELL ROAD HOFFMAN ESTATES, ILLINOIS 1. CALL TO ORDER/ROLL CALL Village President William McLeod called the meeting to order at 7:00 p.m. The Village Clerk called the roll. Trustees present: Anna Newell, Gary Stanton, Karen Arnet, Patrick Kinnane, Karen Mills. Trustee Pilafas attended electronically. A quorum was present. ADMINISTRATIVE PERSONNEL PRESENT E. Palm, Village Manager D. O’Malley, Deputy Village Manager J. Pape, Assistant Village Manager A. Janura, Corporation Counsel J. Dickson, Assistant Corporation Counsel K. Cawley, Chief of Police A. Wax, Fire Chief J. Bending, Deputy Police Chief S. Arroyo, Assistant Finance Director J. Nebel, PW Director M. Saavedra, HHS Director M. Brito, Communications Manager J. Horn, Development Services Director S. Kapur, Director of Building & Code Enforcement R. Signorella, Multimedia Production Manager T. Cuevas, Administrative Intern Motion by Trustee Kinnane, seconded by Trustee Arent, to allow Trustee Pilafas to attend electronically. Voice vote taken. All ayes. Motion carried. 2. PLEDGE OF ALLEGIANCE TO THE FLAG The Pledge of Allegiance was led by Trustee Kinnane. 3. PUBLIC COMMENTS Motion by Trustee Arnet, seconded by Trustee Kinnane, to move Public Comment to after Item 8. Additional Business. Voice vote taken. All ayes. Motion carried. Minutes April 20, 2026 Page |2 4. APPROVAL OF MINUTES 4.A. Village Board 04-06-2026 Motion by Trustee Arnet, seconded by Trustee Stanton, to approve Item 4.A. Voice vote taken. All ayes. Motion carried. 5. CONSENT AGENDA/OMNIBUS VOTE: 5.A. Approval of Agenda Motion by Trustee Mills, seconded by Trustee Stanton, to approve Item 5.A. Roll Call: Aye: Newell, Pilafas, Stanton, Arnet, Kinnane, Mills Nay: Mayor McLeod voted aye. Motion carried. 5.B. Approval of the schedule of bills for April 20, 2026 - $5,184,898.71. Motion by Trustee Mills, seconded by Trustee Stanton, to approve Item 5.B. Roll Call: Aye: Newell, Pilafas, Stanton, Arnet, Kinnane, Mills Nay: Mayor McLeod voted aye. Motion carried. 5.C. Approval of Ordinance #5224-2026 Amending Municipal Code Section 6-2-1-HE-11-1302- A, Additional No Parking Streets and Area - 2161 Somersworth Place. Motion by Trustee Mills, seconded by Trustee Stanton, to approve Item 5.C. Roll Call: Aye: Newell, Pilafas, Stanton, Arnet, Kinnane, Mills Nay: Mayor McLeod voted aye. Motion carried. 5.D. Approval of Resolution #1767-2026 Authorizing an Agreement with Applied GeoScience, Inc. of Schaumburg, IL, for inspection and testing services for 2026 Infrastructure Projects in an amount not to exceed $110,000. Motion by Trustee Mills, seconded by Trustee Stanton, to approve Item 5.D. Roll Call: Aye: Newell, Pilafas, Stanton, Arnet, Kinnane, Mills Minutes April 20, 2026 Page |3 Nay: Mayor McLeod voted aye. Motion carried. 5.E. Approval of Resolution #1768-2026 Appointing Catherine Doczekalski as the IMRF Authorized Agent. Motion by Trustee Mills, seconded by Trustee Stanton, to approve Item 5.E. Roll Call: Aye: Newell, Pilafas, Stanton, Arnet, Kinnane, Mills Nay: Mayor McLeod voted aye. Motion carried. 6. REPORTS 6.A. President’s Report 1. Presentation(s) a. Life Saving Award Clayton Johnson, Kyle Adlon, and Leon Spears were honored and presented with a Life Saving Award in recognition of their quick thinking and lifesaving action during a critical moment that ultimately saved a life. They were each commended by the Board. 2. Proclamation(s) a. Building Safety Month The proclamation was read by Trustee Stanton. Motion by Trustee Arnet, seconded by Trustee Pilafas, to concur with the proclamation proclaiming May, 2026 as Building Safety Month. Voice vote taken. All ayes. Motion carried. Sanyo Kapur accepted the proclamation and was congratulated by the Board. b. National Apprenticeship Week The proclamation was read by Trustee Newell. Motion by Trustee Arnet, seconded by Trustee Stanton, to concur with the proclamation proclaiming April 26 through May 2, 2026 as National Apprenticeship Week. Voice vote taken. All ayes. Motion carried. Jesus Guerrero and Liz Prosser from I-CAR accepted the proclamation and were congratulated by the Board. Mayor McLeod read a letter received from a resident commending emergency personnel for the excellent service provided during a recent lifesaving incident. Mayor McLeod attended several Minutes April 20, 2026 Page |4 events and meetings including a Northwest Municipal Conference Bicycle and Pedestrian Committee meeting, a Hope 4 Hoffman planning meeting, a US Conference of Mayors All Mayors Tackling Childhood Hunger in Local Communities meeting, the Citizens Fire Academy Graduation ceremony, and a public hearing. 6.B. Trustee Comments Trustee Newell attended the Citizens Police Academy, Senior Open House at the Triphahn Center, an Eagle Court of Honor ceremony, the Senior Commission luncheon, Coffee with the Board, and the Citizens Fire Academy Graduation ceremony. She congratulated all graduates of the Citizens Fire Academy and the recipients of the Life Saving Award. Trustee Arnet congratulated the recipients of the Life Saving Award. She attended Coffee with the Board and an Eagle Court of Honor ceremony. She also attended the Citizens Police Academy. Trustee Pilafas congratulated the recipients of the Life Saving Award as well as the Fire Department for the lifesaving actions and commended both Chiefs for their leadership. Trustee Mills attended Coffee with the Board. She congratulated the graduates of the Citizens Fire Academy and the recipients of the Life Saving Award. Trustee Kinnane attended a Knights of Columbus Officer business meeting, the Senior Commission luncheon, Coffee with the Board, and the Citizens Fire Academy Graduation ceremony. He commended the recipients of the Life Saving Award and commended both Chiefs for their leadership. Trustee Stanton attended the Bon Appetit Festival, an Eagle Court of Honor ceremony, the Schaumburg Township Open House, the Senior Commission luncheon, Coffee with the Board, and the Citizens Fire Academy Graduation ceremony. He also commended the recipients of the Life Saving Award on their outstanding achievements. 6.C. Village Manager’s Report The Village Manager commended the recipients of the Life Saving Award and both Chiefs for their outstanding leadership. He also recognized Sanyo Kapur for outstanding service and leadership. 6.D. Village Clerk’s Report The Village Clerk stated that during the month of March, 48 passports were processed and 266 FOIA requests were responded to. 6.E. Committee Reports 1. Public Health & Safety Trustee Mills stated that they would be meeting to discuss authorization to award a five- year contract for the Village’s towing contract to Redmon's Towing, Schaumburg, IL (Sole Minutes April 20, 2026 Page |5 Bid); authorization to enter into a renewal agreement for 3 years with DACRA Tech LLC, Elgin, IL effective 7/1/26 in an amount not to exceed $24,000 for the first year; and to receive and file the Police Department Monthly Report, the Health & Human Services Monthly Report, the Emergency Management Coordinator Monthly Report, and the Fire Department Monthly Report. 2. Finance Trustee Pilafas stated that they would be meeting to receive and file the Finance Department Monthly Report, the Information Technology Department Monthly Report, and the NOW Arena Monthly Report. 3. Public Works & Utilities Trustee Newell stated that they would be meeting to discuss the Approval of a Resolution authorizing a three-year service agreement with Open Gov Incorporated out of San Francisco, CA for a cumulative amount not to exceed $275,482; Approval of a resolution authorizing an agreement for 2026, 2027, and 2028 street sweeping contract with Lakeshore Recycling Services LLC in an amount to be determined for a cumulative amount not to exceed $455,482; Approval of a resolution authorizing an agreement with KM Engineering Incorporated, which is out of New Lenox, IL for design engineering for the T2 rehabilitation in an amount not to exceed $89,480; and to receive and file the Department of Public Works Monthly Report and the Engineering Division Monthly Report. 6.F. Treasurer’s Report Mayor Mcleod stated that the Treasurer’s report would be received and filed. 7. PLAN COMMISSION RECOMMENDATIONS 7.A. Approval of an Ordinance Granting a Special Use to FCPT Holdings LLC for an Animal Hospital located at 2370 W Higgins Road. Motion by Trustee Mills, seconded by Trustee Kinane, to approve Item 7.A. Discussion: Chairperson Chatwani stated that the Plan Commission held a Public Hearing on April 15, 2026 and recommended approval. The new owner is seeking approval to allow for continued operation of the existing animal hospital. There are no proposed changes to this current operation. It was confirmed that they do overnight boarding but do not have staff available 24 hours on site. If there is a critical care or medical case, they would send the animal to Golf Rose Animal Hospital. It was also confirmed that the name would remain. Minutes April 20, 2026 Page |6 Roll Call: Aye: Newell, Pilafas, Stanton, Arnet, Kinnane, Mills Nay: Mayor McLeod voted aye. Motion carried. 8. ADDITIONAL BUSINESS There was no additional business. 3. PUBLIC COMMENTS No one wished to be recognized. 9. ADJOURNMENT Motion by Trustee Arnet, seconded by Trustee Kinnane, to adjourn the meeting. Voice vote taken. All ayes. Motion carried. Time: 7:37 p.m. Patty Richter Date Approved Village Clerk The Village of Hoffman Estates complies with the Americans with Disabilities Act (ADA). For accessibility assistance, call the ADA Coordinator at 847/882-9100.