Village Board of Trustees

MEETING: HOFFMAN ESTATES VILLAGE BOARD DATE: MAY 18, 2026 PLACE: COUNCIL CHAMBERS MUNICIPAL BUILDING COMPLEX 1900 HASSELL ROAD HOFFMAN ESTATES, ILLINOIS 1. CALL TO ORDER/ROLL CALL Village President William McLeod called the meeting to order at 7:00 p.m. The Village Clerk called the roll. Trustees present: Patrick Kinnane, Karen Mills, Anna Newell, Gary Pilafas, Gary Stanton, Karen Arnet. A quorum was present. ADMINISTRATIVE PERSONNEL PRESENT E. Palm, Village Manager D. O’Malley, Deputy Village Manager J. Pape, Assistant Village Manager A. Janura, Corporation Counsel J. Dickson, Assistant Corporation Counsel K. Cawley, Chief of Police A. Wax, Fire Chief R. Musiala, Finance Director J. Nebel, PW Director M. Saavedra, HHS Director D. Raszka, Director of IT C. Doczekalski, HRM Director J. Horn, Development Services Director S. Kapur, Director of Building & Code Enforcement M. Brito, Communications Manager R. Signorella, Multimedia Production Manager T. Cuevas, Administrative Intern 2. PLEDGE OF ALLEGIANCE TO THE FLAG The Pledge of Allegiance was led by Trustee Kinnane. 3. PUBLIC COMMENTS A resident proposed that the Village explore a committee or program for snow removal services to assist seniors. Joe Carey, on behalf of ILCMA, congratulated Dan O’Malley on his upcoming retirement after 40 years of public service. 4. APPROVAL OF MINUTES Minutes May 18, 2026 Page |2 4.A. Village Board 05-04-2026 Motion by Trustee Kinnane, seconded by Trustee Arnet, to approve Item 4.A. Voice vote taken. All ayes. Motion carried. 4.B. Village Board 05-11-2026 Special Motion by Trustee Stanton, seconded by Trustee Mills, to approve Item 4.B. Voice vote taken. All ayes. Motion carried. 5. CONSENT AGENDA/OMNIBUS VOTE: 5.A. Approval of Agenda Motion by Trustee Arnet, seconded by Trustee Pilafas, to approve Item 5.A. Roll Call: Aye: Kinnane, Mills, Newell, Pilafas, Stanton, Arnet Nay: Mayor McLeod voted aye. Motion carried. 5.B. Approval of the schedule of bills for May 18, 2026 - $6,824,597.34. Motion by Trustee Arnet, seconded by Trustee Pilafas, to approve Item 5.B. Roll Call: Aye: Kinnane, Mills, Newell, Pilafas, Stanton, Arnet Nay: Mayor McLeod voted aye. Motion carried. 5.C. Approval of Resolution #1775-2026 Authorizing a contract with TCD Concrete Works, Inc., of North Aurora, IL (low bid), for the 2026 Sidewalk Improvement Project in an amount not to exceed $178,698. Motion by Trustee Arnet, seconded by Trustee Pilafas, to approve Item 5.C. Roll Call: Aye: Kinnane, Mills, Newell, Pilafas, Stanton, Arnet Nay: Mayor McLeod voted aye. Motion carried. 5.D. Approval of Resolution #1776-2026 Authorizing a Joint Funding Agreement with IDOT for Design Engineering for the Hassell Road Corridor Pedestrian and Bicycle Facility Enhancement Project. Minutes May 18, 2026 Page |3 Motion by Trustee Arnet, seconded by Trustee Pilafas, to approve Item 5.D. Roll Call: Aye: Kinnane, Mills, Newell, Pilafas, Stanton, Arnet Nay: Mayor McLeod voted aye. Motion carried. 6. REPORTS 6.A. President’s Report 1. Board & Commission Appointment(s)/Reappointment(s)/Resignation(s) a. Herbert Joseph, Reappointment, Veterans Memorial Commission, Term Ending April 30, 2028 Motion by Trustee Arnet, seconded by Trustee Pilafas, to approve Item 1.a. Voice vote taken. All ayes. Motion carried. b. Ginny Gibbs, Appointment, Active Transport Advisory Committee, Term Ending April 30, 2028 Motion by Trustee Stanton, seconded by Trustee Arnet, to approve Item 1.b. Voice vote taken. All ayes. Motion carried. Mayor McLeod attended several events and meetings including a Northwest Municipal Conference Bicycle and Pedestrian Committee meeting, a Northwest Municipal Conference Board of Directors meeting, Patrick Seger’s Retirement Luncheon, a Climate Mayors Meeting for Chicago Metro Planning Commission, a Fourth of July Commission meeting, COP on the Rooftop at Dunkin Donuts, a National Cities Transportation Infrastructure Committee meeting, and Kids to Parks Day at Vogelei Park. He also attended a graduation ceremony for his grandson at the NOW Arena and a C-Suite Roundtable at NSK. He noted that St Alexius has earned a five-star overall hospital rating from the Centers for Medicare and Medicaid Services. 6.B. Trustee Comments Trustee Kinnane attended the CAC fundraising event, the Retirement Luncheon honoring Patrick Seger, and a Knights of Columbus business meeting. He also attended the ordination of his friend, Father Joseph and congratulated him on this great achievement. Trustee Arnet attended the Community Garage Sale at Seascape, the Cop on the Rooftop, the Walk-Off ceremony for Battalion Chief Tom Zito, Kids to Parks Day at Vogelei Park, and Kathryn McCord’s 75th Birthday Party. She also attended the Citizens Police Academy. Trustee Stanton attended the Fire Department Swearing-In for two new firefighters, the Police Department Open House, the Retirement Luncheon honoring Patrick Seger, Kids to Parks Day at Minutes May 18, 2026 Page |4 Vogelei Park, Kathryn McCord’s 75th Birthday Party, a C-Suite Roundtable at NSK and the Ribbon Cutting for Clearbrook. Trustee Mills attended the Police Department Open House and the Cop on the Rooftop. She apologized for missing Kathryn McCord’s 75th Birthday Party and wished her a very happy birthday. Trustee Newell attended a Utility Commission meeting, the Citizens Police Academy, the Community Garage Sale at Seascape, the Cop on the Rooftop, the Walk-Off ceremony for Battalion Chief Tom Zito, Kids to Parks Day at Vogelei Park, Kathryn McCord’s 75th Birthday Party, and the Ribbon Cutting for Clearbrook. She also attended the services for Bob Lyons and sent her condolences to his family. Trustee Pilafas attended the CAC fundraising event and an Arts Commission meeting. 6.C. Village Manager’s Report The Village Manager had no report. 6.D. Village Clerk’s Report The Village Clerk stated that during the month of April, 23 passports were processed and 322 FOIA requests were responded to. 6.E. Committee Reports 1. Finance Trustee Pilafas stated that they would be meeting to receive and file the Finance Department Monthly Report, the Information Technology Department Monthly Report, and the NOW Arena Monthly Report. 2. Public Health & Safety Trustee Mills stated that they would be meeting to discuss approval of a Resolution to waive formal bidding (due to sole source) and award contracts to the following vendors for the purchase and installation of an emergency call alerting system for new Fire Station #22: Digicom, Inc, Huntley, IL in the amount not to exceed $118,274.26 and to FeatherShark, LLC, Chesterfield, MO, in an amount not to exceed $67,341.00; and to receive and file the Police Department Monthly Report, the Health & Human Services Monthly Report, the Emergency Management Coordinator Monthly Report, and the Fire Department Monthly Report. 3. Public Works & Utilities Trustee Newell stated that they would be meeting to discuss the Approval of a Resolution authorizing the purchase of five portable message signs from Federal Contracts Company, Tampa, Florida, in the amount of $90,253.62; Approval of a Resolution authorizing the purchase of vehicle up-fitting from Lindco Equipment Sales, Merrillville, IN, in the amount Minutes May 18, 2026 Page |5 of $427,102; and to receive and file the Department of Public Works Monthly Report and the Engineering Division Monthly Report. 6.F. Treasurer’s Report Mayor Mcleod stated that the Treasurer’s report would be received and filed. 7. PLAN COMMISSION RECOMMENDATIONS 7.A. Approval of Ordinance #5227-2026 Granting a Special Use for a Planned Development, Preliminary and Final Plat of Subdivision, and a Plat of Easement for Prairie Stone Apartments located at the southeast corner of Beverly Road and Prairie Stone Parkway. Motion by Trustee Kinnane, seconded by Trustee Newell, to approve Item 7.A. Discussion: Chairperson Chatwani stated that the Plan Commission held a Public Hearing on May 6, 2026 and recommended approval. The Board reviewed a proposal for Phase 1 of a new residential development within the Prairie Stone area. The developer clarified that all units will be one- or two-bedrooms, with no efficiencies or studios. Phase 1 buildings will be three-story walk-ups without elevators; Phase 2, planned for future approval, would include four-story elevator buildings with a wrap-around parking garage design. Trustees expressed concerns about market uncertainty, the possibility of only one phase being completed, and the isolated location. The developer emphasized strong financing, market demand, and prior experience with similar projects but could not commit to Phase 2 until future market conditions are known. A significant part of the discussion focused on ensuring the developer obtains approval from the Prairie Stone Property Owners Association. Staff also confirmed that if the property is sold, the new owner would need to return for approval. Motion by Trustee Mills, seconded by Trustee Pilafas, to amend the ordinance to include a new condition ‘M’, which states that the Developer must obtain approval for the residential use from the Prairie Stone Owners Association prior to construction. Voice vote taken. All ayes. Motion carried. On the motion to approve Ordinance #5227-2026 as amended Roll Call: Aye: Kinnane, Newell, Arnet Nay: Mills, Pilafas, Stanton Mayor McLeod voted aye. Motion carried. 8. ADDITIONAL BUSINESS Minutes May 18, 2026 Page |6 8.A. Approval of Ordinance #5228-2026 Amending Section 8-3-22, Number of Licenses, Of Article 3, Alcoholic Liquors, of The Hoffman Estates Municipal Code. Motion by Trustee Arnet, seconded by Trustee Pilafas, to approve Item 8.A. Roll Call: Aye: Kinnane, Mills, Newell, Pilafas, Stanton, Arnet Nay: Mayor McLeod voted aye. Motion carried. 8.B. Approval of Ordinance #5229-2026 to amend the FY2025 Budget as a result of the completed financial audit. Motion by Trustee Arnet, seconded by Trustee Pilafas, to approve Item 8.B. Roll Call: Aye: Kinnane, Mills, Newell, Pilafas, Stanton, Arnet Nay: Mayor McLeod voted aye. Motion carried. 9. ADJOURNMENT Motion by Trustee Kinnane, seconded by Trustee Arnet, to adjourn the meeting. Voice vote taken. All ayes. Motion carried. Time: 7:37 p.m. Patty Richter Date Approved Village Clerk The Village of Hoffman Estates complies with the Americans with Disabilities Act (ADA). For accessibility assistance, call the ADA Coordinator at 847/882-9100.