Village Board of Trustees Standing Committee

AGENDA General Administration & Personnel Committee Regular Meeting Village Hall 1900 Hassell Road, Hoffman Estates, IL 60169 May 11, 2026 Council Chambers Immediately Following Planning, Building & Zoning Committee 1. CALL TO ORDER/ROLL CALL 2. APPROVAL OF MINUTES A. General Administration & Personnel Committee 04-13-2026 3. PUBLIC COMMENT 4. OLD BUSINESS 5. NEW BUSINESS A. Approval of an Ordinance Amending Chapter 5, Village Administration, by Creating Article 10, Disposal of Surplus Property, of the Hoffman Estates Municipal Code. 6. REPORTS A. Cable TV Monthly Report B. Human Resources Management Monthly Report C. Legislative Operations & Outreach Monthly Report 7. PRESIDENT'S REPORT 8. ITEMS IN REVIEW 9. OTHER 10. ADJOURNMENT Page 1 Page 1 of 44 May 11, 2026 Village of Hoffman Estates General Administration & Personnel Committee Further details and information can be found in the agenda packet attached hereto and incorporated herein and can also be viewed online at www.hoffmanestates.org and/or in person in the Village Clerk's office. The Village of Hoffman Estates complies with the Americans with Disabilities Act (ADA). For accessibility assistance, call the ADA Coordinator at 847/882-9100. Page 2 Page 2 of 44 Village of Hoffman Estates GENERAL ADMINISTRATION & PERSONNEL COMMITTEE MEETING MINUTES April 13, 2026 1. ROLL CALL Members in Attendance: Patrick Kinnane, Chair Gary Stanton, Vice-Chair Karen Arnet, Trustee Trustee Gary Pilafas Karen Mills, Trustee Anna Newell, Trustee Mayor William D. McLeod Management Team Members in Attendance: Eric Palm, Village Manager Dan O’Malley, Deputy Village Manager Arthur Janura, Corporation Counsel Jon Pape, Assistant Village Manager Cathy Doczekalski, Asst. Director HRM Alan Wenderski, Director of Eng. Ric Signorella, CATV Coordinator The General Administration & Personnel Committee meeting was called to order at 7:00 p.m. 2. APPROVAL OF MINUTES Motion by Trustee Pilafas, seconded by Trustee Arnet, to approve the General Administration & Personnel Committee meeting minutes of March 9, 2026. Voice vote taken. All ayes. Motion carried. 3. PUBLIC COMMENT 4. OLD BUSINESS 5. NEW BUSINESS A. Approval of a Resolution appointing Catherine Doczekalski as the IMRF Authorized Agent. An item summary sheet from Patrick Seger was presented to Committee. Eric Palm introduced Cathy Doczekalski as the next Director of Human Resources following Patrick Seger’s retirement next month. Motion by Trustee Arnet, seconded by Mayor McLeod, to approve a resolution appointing Catherine Doczekalski as the IMRF Authorized Agent. Voice vote taken. All ayes. Motion carried. Page 3 of 44 General Administration & Personnel Committee -2- April 13, 2026 6. REPORTS (INFORMATION ONLY) A. Cable TV Monthly Report The Cable TV Monthly Report was received and filed. B. Human Resources Management Monthly Report. The Human Resources Management Monthly Report was received and filed. C. Legislative Operations and Outreach Monthly Report. The Legislative Operations and Outreach Monthly Report was received and filed. 7. PRESIDENT’S REPORT Mayor McLeod reported on his activities last week, including a Celtic Fest Committee meeting, a ribbon cutting for Harper College’s new training center for public safety, a SWANCC and NWMC Board meetings. He attended McArthur School’s science fair judging, a 4th of July meeting, and the Bon Appetit at Bell Works. Mayor attended an Eagle Scout court of honor on Sunday, April 12 and on Monday, a National League of Cities Transportation meeting. 8. OTHER 9. ITEMS IN REVIEW 10. ADJOURNMENT Motion by Trustee Arnet, seconded by Trustee Stanton, to adjourn the meeting at 7:04 p.m. Voice vote taken. All ayes. Motion carried. Minutes submitted by: Debbie Schoop, Executive Assistant Date Page 4 of 44  AGENDA ITEM REPORT General Administration & Personnel Committee May 11, 2026 ITEM 5A REQUEST: Approval of an Ordinance Amending Chapter 5, Village Administration, by Creating Article 10, Disposal of Surplus Property, of the Hoffman Estates Municipal Code. FROM: Tiffany Cuevas, Administrative Intern ITEM TYPE: Ordinance - Committee REQUEST SUMMARY This proposed ordinance amends Chapter 5 of the code to allow for the disposal of surplus personal property. Such expanded authority benefits the Village by allowing the swift disposal of property with de minimus value or of obsolete condition, while remaining compliant to state statute (65 ILCS 5/11-76-4), which requires the Village to declare property as surplus. Currently, the Village has no local rule and defaults to state law. Rather than requiring a procedural process consuming more staff time and resources than the potential revenue generated, if any, the amendment will expedite the disposal of items when there is no greater return than that of the administrative effort required. The attached Ordinance includes the following additional modifications: • Department Directors may authorize the disposal of Village property with an original value of less than $1,000, following a written determination that the property is no longer needed. • The Village Manager or designee may authorize the disposal of property with an original value of $1,000 or more and a current value of less than $5,000, including documentation supporting the determination. • Property with a value exceeding $5,000, or any item that is titled (i.e., vehicles), may only be disposed of through public auction or by action of the Village Board of Trustees. • The ordinance also establishes conflict of interest restrictions prohibiting employees, officials, and their immediate family members from purchasing surplus property, as well as an annual reporting requirement by the Finance Department to the Village Manager. The model is based on the existing rules used by the Village of Schaumburg. Once approved, the Village will promulgate administrative rules for the disposal of surplus property based on the ordinance. Setting the amended ordinance into effect will provide the Village with a clearer and more efficient framework for the disposal of surplus property, ensuring appropriate Page 1 of 2 Page 5 of 44 oversight based on value and asset type while maximizing administrative efficiency and maintaining the greatest practical return to the Village. FINANCIAL IMPACT None. The proposed ordinance is administrative in nature and does not have a direct financial impact. RECOMMENDATION Approval of an Ordinance Amending Chapter 5, Village Administration, by Creating Article 10, Disposal of Surplus Property, of the Hoffman Estates Municipal Code. ATTACHMENTS 1. Ordinance – Amending Chapter 5, Village Administration, by Creating Article 10, Disposal of Surplus Property, of the Hoffman Estates Municipal Code. Page 2 of 2 Page 6 of 44  ORDINANCE NO. ______________ - 2026 VILLAGE OF HOFFMAN ESTATES AN ORDINANCE AMENDING CHAPTER 5, VILLAGE ADMINISTRATION, BY CREATING ARTICLE 10, DISPOSAL OF SURPLUS PROPERTY, OF THE HOFFMAN ESTATES MUNICIPAL CODE WHEREAS, from time to time, the Village of Hoffman Estates determines that personal property is no longer necessary or useful and that its disposition serves the best interests of the Village; and WHEREAS, as a home-rule municipality under Article VII, Section 6 of the Illinois Constitution, the Village of Hoffman Estates has the authority to exercise any power or perform any function pertaining to its government and affairs, including the establishment of procedures and delegation of authority for the disposal of personal property; and NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village of Hoffman Estates, Cook County, Illinois, as follows: Section 1: That Article 10, DISPOSAL OF SURPLUS PROPERTY, of Chapter 5, VILLAGE ADMINISTRATION, of the Hoffman Estates Municipal Code, be and is hereby created to read as follows: ARTICLE 10 DISPOSAL OF SURPLUS PROPERTY Section 5-10-1. PROPERTY LESS THAN $1,000 A Department Director is hereby authorized to make a determination that a Village- owned item of personal property having an original value of less than $1,000.00 is no longer necessary or useful to the Village or that it is in the best interest of the Village to dispose of such item, the Department Director may authorize the disposal of said property, in accordance with the following conditions and procedures without any further action of the Corporate Authority: A. The department director shall make a written determination that the property is no longer needed by the Village and shall set forth reasons therefor. B. The department director or designee shall solicit proposals for the purchase of such property, sell the property at public auction, scrap the property, donate the property, or authorize a trade, whichever, in their judgment, will generate a greater return to the Village. If the department director chooses to solicit proposals, they may do so by such means as they deem suited to generate the best response. C. If the department director determines that the personal property has no economic value, they may dispose of the personal property in the most efficient manner possible. -2- Page 7 of 44 Section 5-10-2. PROPERTY BETWEEN $1,000 AND $5,000 IN VALUE Whenever the Village owns any personal property which is determined by the Village Manager or designee, in accordance with this section, to be no longer necessary or useful to, or for the best interest of the Village, and said property originally having a value of $1,000 or more and currently having a book value or actual resale value of less than $5,000, the Village Manager shall be authorized to dispose of such personal property in accordance with the following conditions and procedures: A. The Village Manager or designee shall make a written determination that the property is no longer needed by the village and shall set forth reasons therefor. B. The Village Manager or designee shall set forth in writing, attaching such documentation as they deem necessary, and the basis for their determination when the property is of a residual value of $5,000 or less. C. The Village Manager or designee shall solicit proposals for the purchase of such property, sell it at public auction, scrap the property, donate the property, or authorize a trade of it for the purchase of other property, whichever, in their judgment, will generate a greater return to the village. If the Village Manager chooses to solicit proposals, they may do so by such means as they deem suited to generate the best response. D. If the Village Manager determines that the personal property has no economic value, they may dispose of the personal property in the most efficient manner possible. Section 5-10-3. PROPERTY OVER $5,000 IN VALUE OR HAVING A TITLE Whenever the Village owns any personal property which is determined by the Village Manager to be no longer necessary or useful to, or for the best interest of the Village, and having a book value or actual resale value of more than $5,000, or consisting of an item having a title (i.e., vehicle), the items may only be disposed of via public auction or in accordance with Village Board action. Section 5-10-4. PROHIBITED PURCHASES To avoid conflicts of interest the during the disposal of Village property, the following restrictions shall apply: A. No Village officer or employee, or a person related by blood or marriage to an officer or employee of the Village, shall purchase, directly or indirectly, any personal property offered for sale or obtain through any other aforementioned disposition method. B. Any individual designated or acting as an administrator, agent, or participant in the determination, valuation, recommendation, or disposition of surplus property Page 8 of 44  on behalf of the Village, and their immediate family members, are prohibited from bidding on or purchasing such surplus property. C. These prohibitions shall apply regardless of the method of sale, including but not limited to public auction, sealed bid, negotiated sale, donation or trade. D. Any violation of this Section shall subject the employee or officer to disciplinary action, up to and including termination. Section 5-10-5. REPORTING REQUIREMENT Following the sale or disposition of such property, the Finance Department shall prepare a written report thereof and file the same with the Village Manager, on an annual basis. Section 2: The Village Clerk is hereby authorized to publish this ordinance in pamphlet form. Section 3: This Ordinance shall be in full force and effect immediately from and after its passage and approval. PASSED THIS ________ day of _________________, 2026 VOTE AYE NAY ABSENT ABSTAIN Trustee Karen V. Mills _____ _____ _____ _____ Trustee Anna Newell _____ _____ _____ _____ Trustee Gary J. Pilafas ____ _____ _____ _____ Trustee Gary G. Stanton ____ _____ _____ _____ Trustee Karen Arnet _____ _____ _____ _____ Trustee Patrick Kinnane ____ _____ _____ _____ President William D. McLeod _____ _____ _____ _____ APPROVED THIS ______ DAY OF _______________, 2026 Village President ATTEST: Village Clerk Published in pamphlet form this _______ day of ____________________, 2026 Page 9 of 44  VILLAGE OF HOFFMAN ESTATES MAY 2026 CATV MONTLY REPORT To: Eric Palm From: Ric Signorella Date: May 1, 2026 Citizen Segments: This month the Citizen covers: CFA Graduation, HEFD CFF Boot Camp Training, PW: Arbor Day, Bon Appetit’ Food & Drink Festival and the 2026 Hope for Hoffman Golf Outing Promotional Video. Citizen Segments and Programs in development: Schaumburg & Hoffman Estates Branch Library Programs Airing on HETV HHS Dept. Activities Videos HEPD / HEFD Swearing In’s DRONE Video Update on Construction Progression: COMPASS & FS21 DEMO & FS22 In Hoffman's Clearbrook Grand Opening / HE Community Day Economic Development: "Build Your Future" Grow Hoffman Kids to Parks Day / Vogelei Park Ribbon Cutting Hearing Life Ribbon Cutting Unity Day First Place Sports Bar Ribbon Cutting Sister Cities: Monet’ Presentation Harper College Emergency Services Ribbon Cutting Now airing. State of the Village Address w/Mayor Bill McLeod & Mayor McLeod 45 Years of Dedicated Public Service Now airing. HEFD: FIFA National Promotional Video / Bon Appetit’ Food & Drink Festival Now airing. Dementia Friendly Panel Discussion / HEPD & HEFD DUI Simulation @ Conant H.S. Now airing. PSRW: Public Service Recognition Week Video Now airing. Complaints/Inquiries: Page 10 of 44 There were 6 new inquiries. There are no outstanding inquiries. Page 11 of 44 Page 12 of 44 Page 13 of 44 Page 14 of 44 Page 15 of 44 Page 16 of 44 Page 17 of 44 Page 18 of 44 Page 19 of 44 Page 20 of 44 Page 21 of 44 Page 22 of 44 Page 23 of 44 Page 24 of 44 Page 25 of 44 Page 26 of 44 Page 27 of 44 Page 28 of 44 Page 29 of 44 Page 30 of 44 Page 31 of 44 Page 32 of 44 Page 33 of 44 Page 34 of 44 Page 35 of 44 Page 36 of 44 Page 37 of 44 Page 38 of 44 Page 39 of 44 Page 40 of 44 Page 41 of 44 Page 42 of 44 Page 43 of 44  VILLAGE OF HOFFMAN ESTATES TO: GAP Committee Memo FROM: Jennifer Djordjevic, Director of Operations/Outreach – Office of the Mayor and Board RE: Operations/Outreach Highlights PERIOD: April 2026 Special Events: Hope Fore Hoffman – the committee continues to solicit for sponsorships and raffle prizes. Toured A-Lamp and Hoffman Estates Community Bank through HHS. To date, $57,000 has been raised, Shenanigans on the Green – the committee is well underway with the planning of this event. Sponsorships are being sought from local companies including Ricky Rockets, SRI Technology, Core Orthopedic and Comcast. Attended the Arbor Day Celebration on April 24th at Arbor Day Park. Sherri Shepherd Sign Raising – coordinated with media production, Mayor McLeod and public works department to create a street sign for Sherri Shepherd, a former resident and TV personality. (As a gift for her birthday on April 22.) Her show aired the Village’s unveiling and presented her with the sign designed by the PW department. Operation Love Great Citizen Awards – organized the group of citizens (and mini-horse from Soul Harbor Ranch) to attend the April 6th VBM in recognition of their efforts on Operation Love. Other – co-judged MacArthur Science Fair with Mayor McLeod, organized birthday dinner for Clerk Patty Richter, attended monthly committee meetings and hosted Wine Wednesday on April 15th at Rosati’s. Attended the Hearing Life ribbon cutting on April 29th and the ONCC meeting in Schiller Park on April 30th. Provided certificates to the Fire Department for the Citizens Fire Academy graduation. Organized travel for Mayor to USCM in June. Put together April proclamations. ______________________________ Jennifer Djordjevic Dir. Of Operations and Outreach / Office of the Mayor and Board Page 44 of 44