Finance Committee

City of Jacksonville 117 W Duval St Jacksonville, FL 32202 Agenda - Revised Marked Tuesday, September 15, 2020 9:30 AM Council Chambers 1st Floor, City Hall & Virtual Finance Committee Matt Carlucci, Chair Randy DeFoor, Vice Chair Ron Salem, Pharm. D. Brenda Priestly Jackson Joyce Morgan LeAnna Cumber Scott Wilson Legislative Assistant: Ladayija Nichols Legislative Assistant: Crystal Shemwell Council Auditor: Kim Taylor Asst. Council Auditor: Phillip Peterson Chief of Research: Jeff Clements Deputy General Counsel: Peggy Sidman Administration: Rachel Zimmer Finance Committee Agenda - Revised Marked September 15, 2020 If a person decides to appeal any decision made by the Council with respect to any matter considered at such meeting, such person will need a record of the proceedings, and for such purposes, such person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Meeting Convened: Meeting Adjourned: Attendance: Item/File No. Title History 1. 2020-0112 ORD Auth 5th Amend to Mgmt.Svcs. Agreemt btwn City of Jax & Cecil DEFER Field Golf Course, LLC Which: (1) Extends Term of Agreemt for 5 addtn’l Yrs; (2) Eliminates Base Fee & Percentage of Gross Revenues At request of Payable to City in 2020; (3) Revises Pymt Schedule & Percentage of CM White Gross Revenues Going Forward; (4) Deletes Existing Insur & Indemnification Language & Replaces it with New Insur & Indemnification Language; & (5) Updates Applicable Provisions Regarding Public Records Laws; Prov Oversight by Parks Recreation & Community Svcs. Dept. (Johnston) (Introduced by CM's White & Salem) 2/11/20 CO Introduced: NCSPHS, F 2/18/20 NCSPHS Read 2nd & Rerefer 2/19/20 F Read 2nd & Rerefer 2/25/20 CO PH Read 2nd and Rereferred;NCSPHS,F 3/16/20 NCSPHS Meeting Cancelled COVID-19/Emergency-No Action 3/17/20 F Meeting Cancelled COVID-19/Emergency-No Action 3/24/20 CO Meeting Cancelled COVID-19/Emergency-No Action Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601- 2/25/20 2. 2020-0181 ORD Auth Second Amend to Lease Agreement btwn City of Jax & Jax DEFER Golf Management, LLC to Waive Annual Rent & Gross Revenue Percentage Payment for Bent Creek Golf Course for 1 Yr to Allow At request of the Funds to be Utilized by Jax Golf Management, LLC for Renovations of Administration the Greens; Oversight by Dept of Parks, Recreation & Community Services. (McCain) (Req of Mayor) (Co-Sponsored by CM Hazouri 3/10/20 CO Introduced: NCSPHS, F 3/16/20 NCSPHS Meeting Cancelled COVID-19/Emergency-No Action 3/17/20 F Meeting Cancelled COVID-19/Emergency-No Action 3/24/20 CO Meeting Cancelled COVID-19/Emergency-No Action 4/6/20 NCSPHS Read 2nd & Rerefer 4/7/20 F Read 2nd & Rerefer 4/14/20 CO PH Read 2nd and Rereferred; NCSPHS, F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 3/24/20, 4/14/20 Page 1 of 17 Finance Committee Agenda - Revised Marked September 15, 2020 3. 2020-0411 ORD MC-Regarding the Emergency Preparedness Division; Amend Pt Scrivener's 6 (Emergency Preparedness Division), Chapt 31 (Fire & Rescue Dept), Ord Code, to Create an Emergency Preparedness Director & a Division Contact: Chief of Emergency Preparedness. (Rutherford) (Req of Mayor) Keith Powers 7/28/20 CO Introduced: NCSPHS, F 8/3/20 NCSPHS Read 2nd & Rerefer 8/4/20 F Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;NCSPHS,F 9/14/20 NCSPHS Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 Scrivener’s 1. Pg. 1, line 21: strike ellipses 2. Pg. 4, line 11: insert “and” before “manage” 4. 2020-0418 ORD-MC Amend Sec 106.109 (Capital Improvemnt Funding), Pt 1 Contact: (General Provisions), Chapt 106 (Budget & Accounting Code), Ord CM Carlucci Code, to Estab a Target of Least 33% of the Capital Improvemnt Plan Budget, as Defined in 122.602(c), be Allocated for Capital Improvemnts in the Pre-Consolidation City Boundary; Providing for Pre-Consolidation City Boundary Map. (Sidman) (Introduced by CM Carlucci) 7/28/20 CO Introduced: F, R 8/4/20 F Read 2nd & Rerefer 8/4/20 R Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred; F, R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/11/20 CM CARLUCCI AMENDMENT 5. 2020-0490 ORD Approp $15,000.00 ($7,500.00 from CSX Transportation, Inc. DEFER (CSX) & $7,500.00 from the FL Dept of Transportation (FDOT) for Closure of E. 59th St. Railroad-Highway Grade Crossing; Auth the At request of the Mayor & Corp Secretary to Execute & Deliver the Stipulation of Parties Administration for the Closure of E. 59th St. FDOT Crossing #621069K Railroad-Highway Grade Crossing btwn City of Jax, CSX, & FDOT for Permanent Closing of a Railroad-Highway Public Grade Crossing at E. 59th St.; Oversight by Dept of Public Works; Amend 2020-2024 5-Yr Capital Improvemt Program Apv by Ord 2019-505-E to Provide Funding for the Project Entitled “Railroad Crossings.” (McCain) (Req of Mayor) 8/11/20 CO Introduced: NCSPHS,TEU,F 8/17/20 NCSPHS Read 2nd & Rerefer 8/17/20 TEU Read 2nd & Rerefer 8/18/20 F Read 2nd & Rerefer 8/25/20 CO PH Read 2nd & Rereferred;NCSPHS,TEU,F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/25/20 Page 2 of 17 Finance Committee Agenda - Revised Marked September 15, 2020 6. 2020-0505 ORD Adopting FY’s 2021-2025 Inclusive Capital Improvement Plan (the AMEND “CIP”), Req by Pt 6, Chapt 122, Ord Code; Providing 2021 CIP Specificity Requirement’s; Directing Revisions & Updating of Capital Improvemnts Element of 2030 Comp Plan, as Required by Sec 163.3177, F.S.; Waiving Sec. 122.602(a) (Definitions), Ord Code; Providing for Compliance w/ Sec. 106.309 (Capital Improvemnt Appropriations Carried Over) & Sec 106.312 (Lapse of Appropriations), Ord Code; Providing for Declaration of Intent to Reimburse; Providing for Reconciliation of Scheduled, Text, Codification, Journal Entries. (Sidman) (Req of Mayor) 7/28/20 CO Introduced: NCSPHS, F, R 8/3/20 NCSPHS Read 2nd & Rerefer 8/4/20 F Read 2nd & Rerefer 8/4/20 R Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;NCSPHS,F,R 9/14/20 NCSPHS Amend/Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 AMENDMENT 1. Pg. 2, line 25: correct date October 22, 2020 2. Pg. 4, line 4: correct fiscal year to FY 20-21 3. Pg. 4, line 12: correct amount to $194,678,941 4. Attach Revised Exhibit 1 to reflect actions of Council tentative budget approval 7. 2020-0506 ORD Auth the Mayor,or his Designee,& Corp. Secretary to (1)Execute AMEND & Deliver,for & on behalf of the City, (a) an Agreemnt with Shands Jax Medical Center, Inc & (b) Letter of Agreemnt with State of FL thru its Contact: Agency for Health Care Administration, both concerning Pymt & Joey Greive/ Distribution of City's Indigent Health Care Funds in Amount of Dean Cocchi $30,275,594 for FY 2020-2021, & 2) take such further action as may be (UF Health) necessary or appropriate to effectuate the purpose of the Ord. (Sidman) (Req of Mayor) 7/28/20 CO Introduced: F 8/4/20 F Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rerefered;F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 AMENDMENT Attach revised Exhibits 1, 2, and 3 to correct amounts, dates, and make other technical revisions in the agreements Page 3 of 17 Finance Committee Agenda - Revised Marked September 15, 2020 8. 2020-0507 ORD Adopting FY’s 2021-2025 Inclusive IT System Development AMEND Program (“Itech Projects), Pursuant to Sec. 106.207, Ord Code; Providing for Declaration of Intent to Reimburse; Providing Contact: Reconciliation of Schedules, Text, Codification, Journal Entries. Joey Greive / (Sidman) (Req of Mayor) Ken Lathrop 7/28/20 CO Introduced: F 8/4/20 F Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 AMENDMENT Attach Revised Exhibit 1 to reflect actions of Council tentative budget approval to update FY 20/21 Operating Cost for 1Cloud project 9. 2020-0508 RESO Adopting the Annual Growth Rate as Recommended by the Contact: Administration for the Future Pension Liability Surtax Proceeds. Joey Greive (Sidman) (Req of Mayor) 7/28/20 CO Introduced: F 8/4/20 F Read 2nd & Rerefer 8/11/20 CO Read 2nd & Rereferred;F 10. 2020-0509 ORD re Public Svc Grants; Approp $2,941,196 from Designated Special AMEND Council Contingency Account for Public Svc Grants; Providing for Oversight by Office of Grants and Compliance of Dept of Finance and Contact: Administration; Waiving Conflicting Provision of §118.802 (Annual Lump Damian Cook Sum Appropriation for Public Svc Grants), Ord Code, Due to the Need for Separate Legislation from the Annual Budget Ord to Apv the Lump Sum Appropriation for Public Svc Grants. (Sidman) (Introduced by CP Hazouri) 7/28/20 CO Introduced: F, R 8/4/20 F Read 2nd & Rerefer 8/4/20 R Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred; F, R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 AMENDMENT 1. Pg. 1, line 9 and pg. 2, line 16: insert “Contract” before “Compliance” 2. Attach Revised Exhibit 2 to correct allocation by category 11. 2020-0510 ORD Approp $400,000.00 from Designated Special Council Contingency to Fund City of Jax’s Contribution to Jax Chamber of Commerce. (Sidman) (Introduced by CP Hazouri) 7/28/20 CO Introduced: F 8/4/20 F Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 Page 4 of 17 Finance Committee Agenda - Revised Marked September 15, 2020 12. 2020-0511 ORD Approp $28,844,956 from Special Council Contingency-KHA to AMEND KHA; Providing for KHA Board Comprehensive Budget Transfer Powers; Waiver of Sec. 77.113 (Annual Operating Budget; Budget Contact: Transfers), Chapt. 77(KHA), Ord Code. & Sec. 106.304 (Mayor’s Mike Weinstein Transfer Power), Chapter 106 (Budget & Accting Code),Ord Code, to allow for Budget Transfers Within the Plan; Apv & Auth Execution & Corporation Secretary; Auth Apv of Technical Amendmnts.by the Chief Executive Director of the KHA; Auth OGC & Council Auditor's Office to Make Changes Necessary to Effectuate the Council's Action. (Sidman) (Introduced by CP Hazouri) 7/28/20 CO Introduced: F, R 8/4/20 F Read 2nd & Rerefer 8/4/20 R Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred; F, R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 AMENDMENT Attach revised Exhibit 2 (Schedule M) to reflect actions of the Finance Committee to update Operating & Program Support Funds amount from $5,906,154 to $5,701,613 to reflect the correct amount budgeted along with Total City Funding and Total Funding Including Grants amounts CONCERN Section 2(b) and the proposed waivers related to transfers would enable KHA to transfer funds without any cap. If not amended, the Sec. 106.304 waiver would need to be clarified to limit the waiver to just 106.304 (b) regarding the $500,000 cap. 13. 2020-0517 ORD Concerning Continuation Grant; Approp $5,450,501.00 AMEND ($4,087,875.75 from the FEMA through the FDEM & a 25% City Match of $1,362,625.25 from General Fund) Under the Hazard Mitigation Contact: Grant Prog to Acquire & Demolish 22 Flood-Prone Properties & Return Steve Woodard them to Green Space; Auth the Mayor, his Designee,& Corp. Secretary to Execute & Deliver, for & on Behalf of the City, the Federally-Funded Subaward & Grant Agreemnt btwn FDEM & City of Jax; Amend the 2020-2024 5 Yr CIP Apvd by ORD 2019-505-E to Provide Funding for the Proj Entitled “Acquisition &Demo of 22 Flood Prone Properties (South Shores B)”; City Oversight by Emerg Preparedness Div. (B.T. 20-104) (McCain) (Req of Mayor) 8/25/20 CO Introduced: NCSPHS, F, R 8/31/20 NCSPHS Read 2nd & Rerefer 9/1/20 F Read 2nd & Rerefer 9/1/20 R Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred;NCSPHS,F,R 9/14/20 NCSPHS Amend/Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 Page 5 of 17 Finance Committee Agenda - Revised Marked September 15, 2020 AMENDMENT 1. Replace listed property owner with current property owner according to the Duval County Property Appraiser's record as needed and insert "current" before "owners" on pg. 2, line 28 2. Attach Revised Exhibit 2 (CIP Sheet) to correct appropriation year and expenditure categories 3. Insert language in Section 2 and Title expressing that the appropriated amount includes funding for relocation assistance in accordance with 49 CFR Part 24 Uniform Relocation Assistance and Real Property Acquisition for Federal and Federally-Assisted Programs 4. Pg. 1, line 18 - Insert "THE" before "CITY" 5. Pg. 3, lines 4 & 9 - Strike "Southhampton" and insert "Southampton" 6. Pg. 3, line 6 - Insert "," after "Cronk" 7. Pg. 3, line 11 - Insert "32207" after "Avenue" 8. Pg. 3, line 28 - Bold "Exhibit 2" 9. Pg. 4 - Strike duplicate Lines 9 through 25 10. Add clarifying language that $1,362,625.25 appropriation is from the General Fund-GSD fund balance (operating reserves) • Appropriates $1,362,625.25 from General Fund-GSD fund balance (operating reserves) 14. 2020-0519 ORD Approving the City of Jax’s Purchase of a Portion of RE# AMEND 008965-0450, a Permanent Drainage Easement of 5.506 Acres, More or Less, Over Parcel 802, to Allow the City to Construct a Pond Site, & Contact: Another Portion of Re# 008965-0450 Adjacent to Parcel 802, a Renee Hunter Temporary Construction Easement of 2.577 Acres, More or Less, Over Parcel 719, to Allow the City to Deposit Excavated Material Created by the Pond Site, in Accordance with the Terms of the Easement Purchase & Sale Agreemnt for the Chaffee Rd. Proj.; Auth the Mayor, or his Designee, & Corp. Secretary to Execute & Deliver, the Agreemnt & All Necessary Docs.(Dist. 12-White) (McCain) (Req of Mayor) 8/25/20 CO Introduced: TEU, F 8/31/20 TEU Read 2nd & Rerefer 9/1/20 F Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred;TEU, F 9/14/20 TEU Amend/Approve 6-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 AMENDMENT 1. Pg. 1, line 16 - Strike "AGREEEMENT" and insert "AGREEMENT" 2. Pg. 2, line 6 - Strike "to" and insert "for" 3. Attach BT and CIP Sheet to facilitate and recognize the purchase of an easement within the project (funding is already appropriated) Page 6 of 17 Finance Committee Agenda - Revised Marked September 15, 2020 15. 2020-0520 ORD Approp $193,248.00 with No Local Match from FL Dept. of Law AMEND Enforcement for the Nation Crime Statistics Exchange Prog for the Period 5/30/2020, through 9/30/2021; Apv & Auth Mayor, or his Contact: Designee, & Corp. Secretary to Execute & Deliver, on Behalf of the City Bill Clement the Certificate of Subaward & the Acceptance of Federal Funding Assistance btwn the FL Dept. of Law Enforcement & the City of Jax; Oversight by JSO. (B.T. 20-107) (McCain) (Req of Sheriff) 8/25/20 CO Introduced: NCSPHS, F 8/31/20 NCSPHS Read 2nd & Rerefer 9/1/20 F Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred;NCSPHS, F 9/14/20 NCSPHS Amend/Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 AMENDMENT 1. Strike all instances of "$193,248" and insert "$193,428" and attach Revised Exhibit 1 (BT) and Revised Exhibit 2 (Subaward) reflecting the same 2. Pg. 1, line 6 - Insert "THE" before "FLORIDA" 3. Pg. 1, line 7 and pg. 2, line 1 - Strike "Nation" and insert "National" 4. Pg. 2, line 7 - Insert space after "FBI." 16. 2020-0521 ORD Approp $385,785.00 with No Local Match, from FL Dept. of Law Contact: Enforcement for the Safe Neighborhoods Prog (“The Project”) for the Bill Clement Period 5/1/2020,Through 4/30/2021; Apv & Auth Mayor, or his Designee, & Corp. Secretary to Execute & Deliver, on Behalf of the City the Proj Safe Neighborhoods-Middle Dist. Of FL (PSNM) Prog Special Conditions & Acceptance of Federal Funding Assistance btwn the FL Dept. of Law Enforcement & the City of Jax; Oversight by JSO (B.T. 20-108) (McCain) (Req of Sheriff) 8/25/20 CO Introduced: NCSPHS, F 8/31/20 NCSPHS Read 2nd & Rerefer 9/1/20 F Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred;NCSPHS,F 9/14/20 NCSPHS Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 • Project will install 27 fixed-place license plate readers that will feed data to the Real Time Crime Center Page 7 of 17 Finance Committee Agenda - Revised Marked September 15, 2020 17. 2020-0522 ORD-MC Amending Sec. 118.101 (Purpose), Pt.1 (General Contact: Provisions),Chapt.118 (City Grants), Ord Code, to Prohibit City Grants CM Cumber from being Awarded to any Entity to Fund any Prog Supporting or Assisting Sexual Predators or Sexual Offenders. (Teal) (Introduced by CM Cumber)(Co-Sponsored by CM's Bowman, Becton, Diamond, Pittman, White, & Freeman) 8/25/20 CO Introduced: NCSPHS, F, R 8/31/20 NCSPHS Read 2nd & Rerefer 9/1/20 F Read 2nd & Rerefer 9/1/20 R Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred;NCSPHS,F,R 9/14/20 NCSPHS Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 18. 2020-0523 ORD Approp. $ 45,130.14 from the Dept. of Homeland Security/FEMA AMEND through the FDEM to Provide Funding for the Purchase of a Heavy Duty Tow Vehicle for the Infectious Disease Response Unit, Auth Mayor, or Contact: his Designee, & Corp. Secretary to Execute & Deliver, on Behalf of the Steve Woodard City, the Federally-Funded Subaward & Grant Agreemnt btwn FDEM & the City of Jax; Oversight by Emerg. Preparedness Div. (B.T. 20-105) (McCain) (Req of Mayor) 8/25/20 CO Introduced: NCSPHS,TEU,F 8/31/20 NCSPHS Read 2nd & Rerefer 8/31/20 TEU Read 2nd & Rerefer 9/1/20 F Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred;NCSPHS,TEU,F 9/14/20 NCSPHS Amend/Approve 7-0 9/14/20 TEU Amend(NCSPHS)/Approve 6-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 AMENDMENT 1. Pg. 1, line 16 and pg. 2, line 26 - Insert "The" before "City" 2. Pg. 1, line 17 - Strike "CITY" 3. Attach Revised Exhibit 1 (BT) to correct Project number Page 8 of 17 Finance Committee Agenda - Revised Marked September 15, 2020 19. 2020-0524 ORD Ratifying & Approving a Settlemnt Agreemnt Regarding Jax Scrivener's Landing Investments, LLC’s Claim for Costs Incurred in the Litigation Styled City of Jacksonville V. Jacksonville Landing Investments, LLC, Contact: Duval County, FL Circuit Court Case # 16-2015-CA-6340, Div. CV-C in Christopher the Amount of $68,366.02; Auth the General Counsel, or his Designee, Garrett to take Further Action to Effectuate the Settlemnt.(Garrett) (Req of OGC) 8/25/20 CO Introduced: F, R 9/1/20 F Read 2nd & Rerefer 9/1/20 R Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred;F,R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 Scrivener’s Pg. 2, line 13: strike “Agreements” and insert “Agreement” 20. 2020-0525 ORD Approp. an $11,750.00 Reimbursable Grant from the U.S. Tennis Contact: Assoc. (USTA) FL Sec. Foundation to Assist with Costs Associated with Keith Meyerl the Closure of City Tennis Facilities because of COVID-19 Pandemic; Apv & Auth Mayor, or his Designee, & Corp. Secretary to Execute & Deliver, on Behalf of the City, the Facility Recovery Grant Award Letters for Boone Park Tennis Facility, Clanzel T. Brown Tennis Facility, Southside Tennis Facility & Fort Family Tennis Facility; Oversight by Parks, Recreation & Community Svcs. Dept. (B.T. 20-110) (McCain) (Req of Mayor) 8/25/20 CO Introduced: NCSPHS,F 8/31/20 NCSPHS Read 2nd & Rerefer 9/1/20 F Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred;NCSPHS,F 9/14/20 NCSPHS Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 • All four facilities identified in this bill are currently open to the public. Page 9 of 17 Finance Committee Agenda - Revised Marked September 15, 2020 21. 2020-0526 ORD Approp $60,000.00 from the State of Fl Dept. of Environmental Contact: Protection for a Proj. Titled AAA Public Engagement Workshops for Kristen Reed Continued Resiliency Planning; Providing for a Carryover of Funds to the Subsequent Fiscal Yr.; Apv & Auth Mayor & Corp. Secretary to Execute & Deliver the Standard Grant Agreemnt btwn the State of Fl Dept. of Environmental Protection & the City of Jax; Oversight by Planning Dept. (B.T. 20-109) (McCain) (Req of Mayor) (Co-Sponsored by CM Morgan) 8/25/20 CO Introduced: NCSPHS, TEU,F 8/31/20 NCSPHS Read 2nd & Rerefer 8/31/20 TEU Read 2nd & Rerefer 9/1/20 F Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred;NCSPHS,TEU,F 9/14/20 NCSPHS Approve 7-0 9/14/20 TEU Approve 6-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 22. 2020-0527 ORD-MC Auth & Creating a New Part 3 (Downtown Preservation & AMEND Revitalization Prog), Chapt 55 (Downtown Investment Authority), Ord Code, to Create a New Downtown Preservation & Revitalization Prog See Auditor's (“DPRP”) & Guidelines thereto to Incentivize the Preservation & Summary on Revitalization of Unoccupied or Deteriorating Historic & Qualified pgs. 16-17 Non-Historic Bldgs. in Downtown Jax; Amending Chapt 111 (Special Revenue & Trust Accounts), Pt 9 (Neighborhood Development) Sec. Contact: 111.910 (Downtown Historic Preservation & Revitalization Trust Fund), Steve Kelley Ord Code, to: (1) Replace the Guidelines Governing the Use of the Trust Fund with the Guidelines Attached Hereto as Exhibit 2 (The “HPRTF Guidelines”); (2) Amending Sec. 111.910, Ord Code, to Revise Eligibility Requirements for the Trust Fund Consistent with the HPRTF Guidelines, in Part to Auth the DIA Board to Make Grants in the up to Maximum Amount of $100,000, Consistent with the Requirements of the HPRTF Guidelines; Amending the City’s Public Investment Policy as Previously Auth. by ORD 2016-382-E,as Amended, to include the DPRP therein & revise the existing Downtown Historic Preservation & Revitalization trust Fund Prog to be Consistent with the terms & Conditions of this Ordinance. (Sawyer) (Req of DIA)(Co-Sponsor CM Carlucci) 8/25/20 CO Introduced: F, R 9/1/20 F Read 2nd & Rerefer 9/1/20 R Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred;F,R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 Page 10 of 17 Finance Committee Agenda - Revised Marked September 15, 2020 AMENDMENT 1. Revise bill title to include provision for phase-in period 2. Pg. 1, line 16: insert comma after “Development)” 3. Pg. 3, line 28: insert dollar sign before “100,000” 4. Pg. 5, line 2: insert close parentheses after “Fund” 5. Pg. 5, line 3: insert title of Chapter 111 6. Pg. 10, line 9: strike “DHPTF” and insert “HPRTF” 7. Attach revised Exhibit 1 (DPRP Guidelines) to correct scrivener’s errors and clarify project approval process within the DPRP 8. Attach revised Exhibit 4 (DPRP Public Investment Policy Summary) to correct numbering on pg. 2 9. Remove references to on file documents throughout bill 23. 2020-0528 ORD-MC Amending Sec.108.507 (Representation of City Officials & Scrivener's Employees in Civil Matters), Pt. 5 (Legal Svcs.),Chapt 108 (Central Svcs.),Ord Code, to Include a Provision for Notice to the Office of Contact: General Counsel if an Individual Intends to Seek Reimbursement for CM Dennis Outside Counsel Attorney’s Fees from the City for Civil or Criminal Actions; Provision Regarding rights Under FL Common Law & Regarding Criminal Actions or Criminal Investigations. (Johnston) (Introduced by CM Dennis) 8/25/20 CO Introduced: F, R 9/1/20 F Read 2nd & Rerefer 9/1/20 R Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred;F,R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 Scrivener's 1. Pg. 2, line 11: italicize “or investigation” 2. Pg. 3, lines 16-17: strike “on a yearly basis” Page 11 of 17 Finance Committee Agenda - Revised Marked September 15, 2020 24. 2020-0529 ORD-MC Amending Chapt 120 (General Employees & Correction DEFER Officer Pension Plans & all Employees Defined Contribution Retirement Plans), Pt. II (The General Employees Retirement Plan), Sec.120.206 At request of (Time Svc Retirement Benefit; Cost of Living Adjustments), Ord Code, CM Dennis to Provide a 6 Month Window for Early Retirement as Follows: (1) Retirement at the Age of 60 w/5 Yrs Credited Svc; (2) Retirement at the Age of 55 w/10Yrs Credited Svc; & (3) Early Retirement w/20 Yrs. Credited Svc with a Reduced Benefit; Providing for Codification Instructions; Requirement of Actuarial Report; Requiring Collective Bargaining Where Applicable.(Sawyer) (Introduced by CM Dennis) 8/25/20 CO Introduced: NCSPHS,TEU,F, R 8/31/20 NCSPHS Read 2nd & Rerefer 8/31/20 TEU Read 2nd & Rerefer 9/1/20 F Read 2nd & Rerefer 9/1/20 R Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred;NCSPHS,TEU,F,R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 25. 2020-0540 ORD Approp $174,547.00 in Southside CRA Trust Fund Investmnt Pool Scrivener's Earnings to be Allocated to District Public Infrastructure Activity($46,837.75) & to Future Years Debt Reduction ($127,709.25). Contact: (B.T. 20-070) (McCain) (Req of Mayor) Guy Parola 8/25/20 CO Introduced: NCSPHS, F 8/31/20 NCSPHS Read 2nd & Rerefer 9/1/20 F Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred;NCSPHS,F 9/14/20 NCSPHS Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 Scrivener’s 1. Pg. 1, line 31: strike “$127,709,25” and insert “$127,709.25” 2. Pg. 2, line 8: strike “Section 4” and insert “Section 3” 26. 2020-0541 ORD Approp $798,124.00 in Northbank CRA Investmnt Pool Earnings DEFER & Interest Income to Existing CRA Planned Auth Expenditure Programs ($300,000 to Urban Art, $250,000.00 to Loans, & $247,124.00 to Retail At request of Enhancement Program). (B.T. 20-071) (McCain) (Req of Mayor) DIA 8/25/20 CO Introduced: NCSPHS, F 8/31/20 NCSPHS Read 2nd & Rerefer 9/1/20 F Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred;NCSPHS,F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 Page 12 of 17 Finance Committee Agenda - Revised Marked September 15, 2020 27. 2020-0542 ORD Approp $682,795.88 from the Dept of Homeland Security/FEMA AMEND through the FDEM to Provide Funding for Purchase of Personal Protective Equipment (PPE), Including Operating & Medical Supplies, in Contact: Response to the COVID-19, Auth the Mayor, or his designee, & Corp. Steve Woodard Secretary to Execute & Deliver for & on Behalf of the City, the Federally-Funded Subaward & Grant Agreemt btwn FDEM & COJ; Oversight by Emergency Preparedness Div. (B.T. 20-106) (McCain) (Req of Mayor) 8/25/20 CO Introduced: NCSPHS, F 8/31/20 NCSPHS Read 2nd & Rerefer 9/1/20 F Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred;NCSPHS,F 9/14/20 NCSPHS Amend/Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 AMENDMENT 1. Clarify the $682,795.88 appropriation represents a $620,723.53 FEMA grant and a 10% City match of $62,072.35 from the Reserve for Federal Programs 2. Pg. 1, lines 7 & 8 - Strike "THROUGH THE FLORIDA DIVISION OF EMERGENCY MANAGEMENT (FDEM)" 3. Pg. 2, lines 6 & 7 - Strike "through the State of Florida Division of Emergency Management (FDEM)" 4. Pg. 2, lines 8 & 19 - Strike "Personal Protective Equipment" and insert "personal protective equipment" 5. Pg. 2, line 10 - Strike "covid" and insert "COVID" 6. Pg. 2, lines 24 & 25 - Correct amounts to match grant support ($197,895.88 and $484,900.00, respectively) 28. 2020-0555 ORD Approp $2,627,267.00 in CARES Pass-Through Funding EMERGENCY Distributed by FL Housing Finance Corp (FHFC) to, & to be Administered by, the City of Jax to Provide Housing-Related Assistance AMEND to Eligible Households Experiencing Hardships because of the COVID-19 Pandemic, Apv & Auth the Mayor, his Designee, & Corp Contact: Secretary to Execute & Deliver, Coronavirus Relief Fund (CRF) Tom Daly Subrecipient Agreemnt & any Related & Subsequent Agreemnts Allocating Addnl Funds from FHFC; Oversight by Housing & Community Dev Div of Neighborhoods Dept; Req 1 Cycle Emergency Passage. (B.T. 20-111) (McCain) (Req of Mayor) 9/8/20 CO Introduced: NCSPHS, TEU, F, R 9/14/20 NCSPHS Emergency/Amend/Approve 7-0 9/14/20 TEU Emergency/Amend(NCSPHS)/Approve 6-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/22/20 Page 13 of 17 Finance Committee Agenda - Revised Marked September 15, 2020 AMENDMENT 1. Pg. 1, line 9 and pg. 2, line 9 - Strike "adminsitered" and insert "administered" 2. Pg. 2, line 20 - Strike duplicate "to" 3. Attach Revised Exhibit 1 (BT) to correct revenue Account code • Applicants will be reviewed/approved on a first come, first serve basis • Households can receive a maximum amount of $5,000 which may be reduced by any prior CARES Act funds received • Up to 10% of the funding may be used for City administrative costs 29. 2020-0556 ORD Approp $991,592.00 ($826,327.00) in CARES Act Grant Funding EMERGENCY from the Federal Govt, & $165,265.00 from the City’s General Fund) to Prevent, Prepare for, & Respond to the Coronavirus as it Affects the AMEND 2020 Federal Elections; Apv & Auth Supervisor of Elections to Execute & Deliver the Memo of Agreemnt for Federal Funds – CARES Act btwn Contact: the State of FL Dept of State, Div of Elections & Supv of Elections; Robert Phillips Oversight by Supervisor of Elections; Req 1 Cycle Emergency Passage (B.T. 20-112) (McCain) (Req of Mayor) 9/8/20 CO Introduced: NCSPHS, TEU, F, R 9/14/20 NCSPHS Emergency/Amend/Approve 7-0 9/14/20 TEU Emergency/Amend(NCSPHS)/Approve 6-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/22/20 AMENDMENT 1. Clarify in title and body that $165,265 General Fund appropriation is $20,427 from Reserve for Federal Programs and $144,838 is a transfer from General Fund-GSD fund balance (operating reserves) 2. Pg. 2, line 11: Strike duplicate " election" 3. Pg. 2, line 14: Strike "pandeic" and insert "pandemic" • Appropriates $20,427 from Reserve for Federal Programs and $144,838 from General Fund-GSD fund balance (operating reserves) as the City match 30. 2020-0557 ORD-MC re the Annual Review of Fees; Amend Sec 106.112 (Annual 2nd Review of Fees), Chapt 106 (Budget and Accounting Code), Ord Code, to Remove the Provision that Allows for Fee Increases to become Effective Upon the Chief Finance Officer Filing Changes to the Fee Structure w/ the Council Secretary. (Sidman) (Introduced by CM Cumber) 9/8/20 CO Introduced: NCSPHS, TEU, F, R 9/14/20 NCSPHS Read 2nd & Rerefer 9/14/20 TEU Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/22/20 Page 14 of 17 Finance Committee Agenda - Revised Marked September 15, 2020 31. 2020-0559 ORD-MC Creating a New Chapt 797 (Local Option Vessel Registration 2nd Fee), Ord Code, Adopting the Local Option Vessel Registration Fee Permitted by State Law; Setting Effective Date of New Local Option Vessel Registration Fee as 1/1/21; Directing the Chief of Legislative Svcs to Forward a Copy of the Ord Upon Enactment to the Tax Collector & to the Mayors of Baldwin, Atlantic Beach, Jax Beach & Neptune Beach; Directing the Tax Collector to Notify the State of Imposition of the New Local Option Vessel Registration Fee. (Johnston) (Introduced by CM Dennis) 9/8/20 CO Introduced: NCSPHS, TEU, F, R, JWC 9/14/20 NCSPHS Read 2nd & Rerefer 9/14/20 TEU Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/22/20 32. 2020-0568 ORD- MC re: Parking Rates for City Employees; Amend Sec 122.202 EMERGENCY Sub-Paragraph D (Parking Rates at Municipal Parking Lots) to Extend Discount Rate to Employees Parking in City Owned Parking Facilities Scrivener's for an Addnl 1 Yr. Req. 1 Cycle Emerg. Passage. (Sawyer) (Req of DIA) 9/8/20 CO Introduced: TEU,F Contact: 9/14/20 TEU Emergency/Approve 6-0 Lori Boyer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/22/20 Scrivener's Pg. 2, line 3: underline "seven (7)" • Extends 50% reduced monthly parking rates to City employees for one year to 9/30/21 • DIA is increasing rates of certain City-owned and operated off-street parking locations effective October 2020 Page 15 of 17 Finance Committee Agenda - Revised Marked September 15, 2020 Council Auditor’s Office 2020-527 Overall Summary • Amends Ord. Code Section 111.910 on the Historic Preservation and Revitalization Trust Fund (“HPRTF”) and adopts revised guidelines • Creates a new Part 3 within Ord. Code Ch. 55 to establish a Downtown Preservation and Revitalization Program (“DPRP”) and adopts guidelines for the program • Revises the City’s Public Investment Policy to incorporate the guidelines • Provides for a 90 day phase-in period for new guidelines HPRTF Summary • Maximum grant amount of $100,000 per project (formerly $1,000,000) • Grants will have a five year term, forgiven 20% per year, with a clawback in the event of sale, transfer, or default • Approved by DIA without further Council action, subject to availability of unencumbered funds • Project must be located within DIA boundary • Structures must either be designated a local historic landmark or have submitted an application for designation at time of application for HPRTF funding and must be designated prior to disbursement of funding • All work must be reviewed and approved by the Planning and Development Department • Revises funding limits to 20% - 75% of eligible costs based on the type of rehabilitation • Establishes a maximum funding level of 40% of total development costs (“TDC”) • Requires minimum developer equity of 10% of TDC • Establishes a minimum ROI of 0.50x DPRP Summary • Project must be located within DIA boundary • Designed to support projects in excess of $100,000 • Each project requires City Council approval • Three general funding components – Historic Preservation Restoration and Rehabilitation Forgivable Loan, Code Compliance Renovations Forgivable Loan, and Downtown Preservation and Revitalization Program Gap Loan • Requires minimum developer equity of 10% of TDC • Establishes a minimum ROI of 0.50x • All agreements include clawback language • Establishes total City funding limits of 25% - 50% depending on developer equity and local landmark status Historic Preservation Restoration and Rehabilitation Forgivable Loan (“HPRR Forgivable Loan”) • Building must be designated as a local historic landmark in order to receive funding • Funding not to exceed 30% of TDC and limited to 20% - 70% of eligible costs based on Page 16 of 17 Finance Committee Agenda - Revised Marked September 15, 2020 the type of rehabilitation • Structured as a 5-year, interest-free forgivable loan Code Compliance Renovations Forgivable Loan (“CCR Forgivable Loan”) • Building not required to be a local historic landmark but must be a contributing structure in the Downtown National Historic District or be at least 50 years old • May include up to 75% of eligible costs for bringing the property up to Code, including costs of environmental remediation or abatement and costs related to fire and safety requirements • Funding not to exceed 30% of TDC when the building is a locally designated landmark or 25% of TDC when the building is not designated a local landmark • Structured as a 10-year, interest-free forgivable loan Downtown Preservation and Revitalization Program Gap Loan (“DPRP Gap Loan”) • Loan will be not less than 20% of gap funding where developer equity (net of developer fee) is less than 25% of TDC • Gap loan may not exceed 20% of TDC and may not be used on a stand alone basis • Structured as non-amortizing 10-year loan, with interest payable annually equal to the 10 year Treasury note rate at the time of closing • Partial principal reductions may be made after the 5th anniversary with no prepayment penalty, however, 50% of the loan balance must remain outstanding through the loan maturity date unless the property is sold or refinanced *****Note: Items may be added at the discretion of the Chair.***** NOTE: The next regular meeting will be held Tuesday, October 6, 2020. Pursuant to the American with Disabilities Act, accommodations for persons with disabilities are available upon request. Please allow 1-2 business days notification to process; last minute requests will be accepted; but may not be possible to fulfill. Please contact Disabled Services Division at: V 904-255-5466, TTY-904-255-5476, or email your request to KaraT@coj.net. Page 17 of 17