Finance Committee

City of Jacksonville 117 W Duval St Jacksonville, FL 32202 Agenda - Revised Marked Tuesday, February 2, 2021 9:30 AM Council Chambers 1st Floor, City Hall & Virtual Finance Committee Matt Carlucci, Chair Randy DeFoor, Vice Chair LeAnna Cumber Garrett Dennis Joyce Morgan Brenda Priestly Jackson Ron Salem, Pharm. D. Legislative Assistant: Ladayija Nichols Legislative Assistant: Crystal Shemwell Council Auditor: Kim Taylor Asst. Council Auditor: Phillip Peterson Chief of Research: Jeff Clements Deputy General Counsel: Peggy Sidman Administration: Rachel Zimmer Finance Committee Agenda - Revised Marked February 2, 2021 If a person decides to appeal any decision made by the Council with respect to any matter considered at such meeting, such person will need a record of the proceedings, and for such purposes, such person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. MEETING TIME: 9:30 A.M. – 1:00 P.M. Physical Location: Council Chambers City Hall 117 W. Duval Street Jacksonville, Florida 32202 (If attending virtually, please join the meeting by 9:15 A.M.) Meeting ID: 996 4462 9380 Meeting Password: 869125 Council Members, City staff and the public may attend the meeting at the physical location- Council Chambers, but CDC guidelines will be adhered to due to COVID-19. A mandatory mask requirement is in place for all public buildings pursuant to the COJ Emergency Executive Proclamation 2020-005, as extended. The public will be encouraged to share general comments with individual council members by email or telephone. Public hearings and public participation are required by state statute for specific legislation. We will conduct these hearings as required by state law. CCMeeting02092021@coj.net is the designated email for general comments to be including as a part of this meeting. Meeting Convened: Meeting Adjourned: Council Auditor Kim Taylor to discuss: • Report #798A: Follow-up on JTA Paratransit Audit • Report #838: Budget Summary Report for Fiscal Year 2020/21 Attendance: Item/File No. Title History Page 1 of 20 Finance Committee Agenda - Revised Marked February 2, 2021 1. 2020-0528 ORD-MC Amending Sec.108.507 (Representation of City Officials & Scrivener's Employees in Civil Matters), Pt. 5 (Legal Svcs.), Chapt 108 (Central Svcs.), Ord Code, to Include a Provision for Notice to the Office of Contact: General Counsel if an Individual Intends to Seek Reimbursement for CM Dennis Outside Counsel Attorney’s Fees from the City for Civil or Criminal Actions; Provision Regarding rights Under FL Common Law & Regarding Criminal Actions or Criminal Investigations. (Johnston) (Introduced by CM Dennis) 8/25/20 CO Introduced: F, R 9/1/20 F Read 2nd & Rerefer 9/1/20 R Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred: F, R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 Scrivener’s 1. Pg. 2, line 11: italicize “or investigation” 2. Pg. 3, lines 16-17: strike “on a yearly basis” Page 2 of 20 Finance Committee Agenda - Revised Marked February 2, 2021 2. 2020-0529 ORD-MC Regarding Chapt 120 (General Employees & Correction AMEND Officer Pension Plans & all Employees Defined Contribution Retirement Plans), Pt. II (The General Employees Retirement Plan), Ord. Code; See Auditor's Creating a New Sec. 120.216 (2021 Limited Retirement Option), Ord summary on Code, to Provide a 6 Month Window for Early Retirement as Follows: pg. 16 (1)Normal Retirement at the Age of 60 w/5 Yrs Credited Svc; (2) Normal Retirement at the Age of 55 w/10Yrs Credited Svc; & (3) Early Contact: Retirement Upon Completion of 20 Yrs. of Credited Svc Regardless of CM Dennis Age;with a Reduced Benefit;Requiring Cons & Restrictions; Excluding JEA Employees from these Normal & Early Retiremnt Provisions; Providing for Codification Instructions; Requirement of Actuarial Report; Requiring Collective Bargaining Where Applicable.Providing an Exception to the Prerequisite that the Plan be at least 90 percent Actuarilly Funded. (Sawyer) (Introduced by CM Dennis) (Co-Sponsored by CM Newby) 8/25/20 CO Introduced: NCSPHS, TEU, F, R 8/31/20 NCSPHS Read 2nd & Rerefer 8/31/20 TEU Read 2nd & Rerefer 9/1/20 F Read 2nd & Rerefer 9/1/20 R Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred: NCSPHS, TEU, F, R 1/19/21 NCSPHS Sub/Rerefer 7-0 1/19/21 TEU Sub(NCSPHS)/Rerefer 7-0 1/20/21 F Sub(NCSPHS)/Rerefer 7-0 1/20/21 R Sub(NCSPHS)/Rerefer 6-0 1/26/21 CO Sub/Rereferred: NCSPHS, TEU, F, R 17-0 2/1/21 NCSPHS Amend/Approve 5-0 2/1/21 TEU Amend(NCSPHS)/Approve 5-1 (Cumber) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 AMENDMENT Clarify the early retirement option has already been collectively bargained and place MOUs from unions on file Page 3 of 20 Finance Committee Agenda - Revised Marked February 2, 2021 3. 2020-0559 ORD-MC Creating a New Chapt 797 (Local Option Vessel Registration DEFER Fee), Ord Code, Adopting the Local Option Vessel Registration Fee Permitted by State Law; Setting Effective Date of New Local Option At request of Vessel Registration Fee as 1/1/21; Directing the Chief of Legislative CM Dennis Svcs to Forward a Copy of the Ord Upon Enactment to the Tax Collector & to the Mayors of Baldwin, Atlantic Beach, Jax Beach & Neptune Beach; Directing the Tax Collector to Notify the State of Imposition of the New Local Option Vessel Registration Fee. (Johnston) (Introduced by CM Dennis) 9/8/20 CO Introduced: NCSPHS, TEU, F, R, JWC 9/14/20 NCSPHS Read 2nd & Rerefer 9/14/20 TEU Read 2nd & Rerefer 9/15/20 F Read 2nd & Rerefer 9/15/20 R Read 2nd & Rerefer 9/22/20 CO PH Read 2nd & Rereferred: NCSPHS, TEU, F, R, JWC 10/28/20 JWC Approve 1-7(Fail) (Birtalan, Haskell, Burnett, Devereaux, Hardesty, Ferraro, White) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/22/20 4. 2020-0620 ORD-MC Creating a New Part 1 Possession of Twenty Grams or Less DEFER of Cannabis or Paraphernalia), Chapt 606 (Drugs), Ord Code, to Create A Civil Citation Within the City of Jax Ord. Code for Possession of 20 At request of Grams or Less of Cannabis or Paraphernalia; Amending Sec. 609.109 CM Dennis (Applicable Chapters and Parts), Chapt. 609, (Code Enforcement Citations),Ord. Code, to Establish New Class Fines in Schedule “A” for Violations of Part 1, Chapt. 609 (Code Enforcement Citations), Ord Code, to Establish New Class of Fines in Schedule “A” for Violations of Part 1 (Possession of 20 Grams or Less of Cannabis or Paraphernalia), Chapt. 606 (Drugs), Ord. Code.Providing for Severability. (Johnston) (Introduced by CM Dennis) 10/13/20 CO Introduced: NCSPHS, F 10/19/20 NCSPHS Read 2nd & Rerefer 10/20/20 F Read 2nd & Rerefer 10/27/20 CO PH Read 2nd & Rereferred: NCSPHS, F Public Hearing Pursuant to Chapt. 166, F.S. & CR 3.601 –10/27/20 Page 4 of 20 Finance Committee Agenda - Revised Marked February 2, 2021 5. 2020-0740 ORD Apv & Auth the Mayor, & Corp Secretary to Execute & Deliver, for SUBSTITUTE & On Behalf of the City, the Cecil Field Connector Rd Cost Sharing & Mobility Fee Credit Agreemnt for Construction of a 4-Lane Blvd from Contact: Branan Field Extension Rd to the Southern Boundary of Cecil CM White Commerce Center btwn the City & Developer in Order to Provide Terms for Sharing in the Cost of Design & Construction of the R/W Improvements, & Providing the Developer Authority for the Planning, Design, Engineering, Permitting, & Construction of the R/W Improvemnts, & for the Authorization & Memorialization of Mobility Fee Credits in the Amount of $731,227.00; Waiving the Provisions in Sec 655.507(B) (Credit Against Mobility Fee), & Sec 655.507(C) (Calculation of Credit), Chapt 655 (Concurrency & Mobility Management System), Ord Code, to Allow Mobility Fee Credit to be Provided & Calculated for a Transportation Benefit to the City Other than the Construction of a Transportation Improvement Project Funded Entirely by the Developer; Waiving the Provisions in Sec 655.508 (Mobility Fee Contract), Chapt 655 (Concurrency & Mobility Management System), Ord Code, to Allow a Mobility Fee Contract to Originate & Contain Exhibits Other than as Prescribed in the Section Waived; Providing for Oversight by the Engineering & Construction Management Division of the Public Works Department Regarding the Road Construction; Providing for Oversight by the Planning & Development Department Regarding the Mobility Fee Credits. (Grandin & Wilson) (Introduced by CM White) (Co-Sponsored by CM Ferraro) 11/24/20 CO Introduced: TEU, F, R 11/30/20 TEU Read 2nd & Rerefer 12/1/20 F Read 2nd & Rerefer 12/1/20 R Read 2nd & Rerefer 12/8/20 CO PH Read 2nd & Rereferred: TEU, F, R 2/1/21 TEU Sub/Approve 6-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 12/8/20 Page 5 of 20 Finance Committee Agenda - Revised Marked February 2, 2021 As substituted: • Appropriates $80,000 contribution from the Developer and $5,267,052.68 of Better Jacksonville Plan project dollars for construction of Cecil Field Connector road project originally planned as part of BJP • Enters into agreement with Developer to split 50/50 (up to a maximum of $2,462,034) the construction costs of a 0.58 mile 4-lane roadway extending from Branan Field Road Extension towards Cecil Commerce Center • Splits cost for future transition area with Developer and Developer to pay City its portion ($80,000) as part of this Agreement • Amends CIP to transfer and increase funding within the project • Provides Developer $731,227 in mobility credits (limited to Copper Ridge PUD) for its participation in construction of roadway improvements, including the easements and land for stormwater ponds, and excavation of those ponds for the City’s extension (0.36 mile) of Cecil Field Connector Road to Cecil Commerce Center • Waives Sec. 655.507(b) (Credit against mobility fee) and Sec. 655.507(c) (Calculation of Credit) to allow the Developer to receive a mobility fee credit for a transportation improvement project that is not funded entirely by the Developer • Waives Sec. 655.508 (Mobility fee contract) regarding the information required to be included in a Mobility Fee Contract Comment: The $80,000 contribution from the Developer is a requirement of the Agreement approved by this legislation. The $80,000 contribution has not yet been received by the City; however, the City is not obligated to make the final payment to the Developer for its portion of the improvements if the $80,000 contribution has not been made. 6. 2020-0757 ORD-MC Amending Sec 655.508 (Mobility Fee Contract), Pt 5 (Mobility DEFER Fee), Chapt 655 (Concurrency & Mobility Management System), Ord Code, to Clarify the Allowance of a Mobility Fee Contract to Memorialize At request of Credits Against Future Mobility Fee Payments for the Cost Related to CM Diamond the Demolition & Repurposing of an Existing Structure or Improvemnt. (Diamond) (Introduced by CM Diamond) 12/8/20 CO Introduced: NCSPHS, TEU, F, R, LUZ 1/4/21 NCSPHS Read 2nd & Rerefer 1/4/21 TEU Read 2nd & Rerefer 1/5/21 F Read 2nd & Rerefer 1/5/21 R Read 2nd & Rerefer 1/5/21 LUZ Read 2nd & Rerefer 1/12/21 CO PH Read 2nd & Rereferred: NCSPHS, TEU, F, R, LUZ 1/20/21 LUZ PH - 2/2/21 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 1/12/21 Page 6 of 20 Finance Committee Agenda - Revised Marked February 2, 2021 7. 2020-0759 ORD-MC Relating to Public Order & Safety; Amending Chapt 614, Ord Scrivener's Code; Creating a New Sec 614.102 (Large Gatherings Prohibited) to Prohibit Large Gatherings as it Relates to Public Health & Safety; Contact: Creating a New Subsection Defining “Large Gatherings” as 50 or More CM Pittman Individuals on or Near Public Rights-of-Way or Buildings; Creating a New Subsection (Owner’s Consent Required; Notice of Prohibited Large Gatherings; Sunset Provision on 12/31/21) that Provides that the Owner, Lessee, Managing Agent or Person in Charge of a Building or Propty may Auth a Law Enforcement Officer to Reasonably Request a Person to Leave the Building or Propty & May be Subject to a $500.00 Civil Penalty for Failing to do so; Creating a New Subsection (Exceptions) to Exempt Individuals who Receive Apvl for Special Event Permits & Individuals Exercising 1st Amendmnt Rights; Creating a New Subsection (Penalty) to Prov for Warnings for a 1st Violation & a Civil Fine of $25.00 After Receipt of a Prior Written Warning. (Pollock) (Introduced by CM Pittman)(Co-Sponsored by CM's Freeman, Cumber, Carlucci, Salem & Morgan) 12/8/20 CO Introduced: NCSPHS, F, R 1/4/21 NCSPHS Read 2nd & Rerefer 1/5/21 F Read 2nd & Rerefer 1/5/21 R Read 2nd & Rerefer 1/12/21 CO PH Read 2nd & Rereferred: NCSPHS, F, R 1/19/21 NCSPHS Approve 6-1 (Becton) 1/20/21 F Approve 3-3 Failed (DeFoor, Priestly Jackson, Dennis) 1/20/21 R Approve 4-3 (Priestly Jackson, Dennis, DeFoor) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 1/12/21 Scrivener’s 1. Pg. 2, lines 12, 14, and 16: strike “Code” after “Safety” 2. Pg. 3, line 7: make “First Warning” lowercase 3. Pg. 3, line 27: make “First Violation” lowercase 8. 2021-0020 ORD Re-Approp $1,484,210 in Existing Federal Income Investment Scrivener's Partnership (Home) Grant Prog. Funds from the U.S. Dept. of Housing & Urban Developmnt., Originally Approp. by Ord. 2020-258-E, to Contact: Provide Funding for Downpayment Assistance & Rehabilitation of Tom Daly Affordable Housing for Rent or Ownership by Low-& Moderate-Income Individuals & Families. (B. T. 21-024) (Staffopoulos) (Req of Mayor) 1/12/21 CO Introduced: NCSPHS, F 1/19/21 NCSPHS Read 2nd & Rerefer 1/20/21 F Read 2nd & Rerefer 1/26/21 CO PH Read 2nd & Rereferred: NCSPHS, F 2/1/21 NCSPHS Approve 5-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 –1/26/21 Page 7 of 20 Finance Committee Agenda - Revised Marked February 2, 2021 Scrivener's Pg. 1, line 10 and Pg. 2, line 6: strike "downpayment" and insert "down payment" • Redistributes Federal funding from Revolving Loan ($1,000,000) and CHDO Development ($484,210) programs to Down Payment Assistance ($677,194) and Owner Occupied Rehabilitation ($484,210) programs and to cover administrative shortfall ($322,806) due to Governor veto eliminating funding (SHIP) for these activities. 9. 2021-0021 ORD Providing for & Auth the Issuance by the City of Jax ,Fl of its AMEND Health Care Facilities Revenue Bonds (Baptist Health), Series 2021, in One or More Taxable or Tax-Exempt Series, from Time to Time, in an Contact: Aggregate Principal Amt not to Exceed $150,000,000, & Providing for & Kirk Wendland Auth One or More Loans by the City to Southern Baptist Hospital of Fl, Inc. (D/B/A Baptist Medical Ctr Jax, Baptist Medical Ctr S. & Wolfson Children’s Hospital), a FL Not for Profit Corp. (The “Borrower”), in an Aggregate Principal Amt Equal to the Aggregate Principal Amt of Said Bonds, for the Purposes of Financing, Refinancing & Reimbursing all or a Portion of the Costs of Certain Capital Expenditures at Certain Health Care Facilities of the Borrower & its Affiliates & Related Parties, Including Without Limitation the Acquisition, Planning, Developmnt, Constructn, Renovation, Improvement, Equipping & Installation of Certain Capital Proj’s Described herein Duval County & Clay County, FL; Providing that Said Bonds Shall Not Constitute a Debt., Liability or Obligation of the City or of the State of FL or Any Political Subdiv. Thereof, but Shall be Payable Solely from the Revenues Herein Provided; Appting a Bond Trustee; Auth a Delegated Negotiated Sale of Said Bonds, Approving the Conditions & Criteria for Such Sale, & Auth the Economic Development Officer of the City of Jax, FL of the City of Jax, FL to Award the Negotiated Sale of the Bonds to the Purchase; Apv & Auth the Execution & Delivery of Certain Docs. Required in Connection with the Foregoing; Making Certain Other Appts; Providing Certain Other Details in Connection Therewith, all Pursuant to Chapt. 159, Pt II, F.S., as Amended, Sec. 163.01, F.S., as Amended, & Other Applicable Provisions of Law. (Dillard) (Req of Mayor) 1/12/21 CO Introduced: NCSPHS, F 1/19/21 NCSPHS Read 2nd & Rerefer 1/20/21 F Read 2nd & Rerefer 1/26/21 CO PH Read 2nd & Rereferred: NCSPHS, F 2/1/21 NCSPHS Amend/Approve 5-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 –1/26/21 Page 8 of 20 Finance Committee Agenda - Revised Marked February 2, 2021 AMENDMENT Amend on file document to include TEFRA hearing notice, report and minutes Bond proceeds to be used to finance the acquisition, planning, development, construction, renovation, improvement, equipping and installation of certain facilities, and other capital improvement upgrades at: • Baptist Medical Center Jacksonville - new seven-story health care facility to include neonatal intensive care unit (approx. 75-bed) and pediatric intensive care unit (approx. 26-bed) • Baptist Medical Center Beaches - various improvements • Baptist Medical Center South - diagnostic and acute care facilities improvements • Baptist Clay Medical Campus - new inpatient hospital facility (approx. 300,000 sq. ft. with 100 beds) 10. 2021-0022 ORD Approp $200,000 from the Social Justice & Community Investmnt AMEND Special Committee Contingency for the JaxCareConnect Program ($80,000 to We Care Jax, Inc. & $120,000 to 6 Clinics ($20,000 to Each Contact: Clinic)); Apv, & Auth the Mayor, or his Desginee, & Corp Secretary to CM Boylan Execute & Deliver, an Agreemnt btwn the City of Jax & We Care Jax, Inc.; Invoking the Exception in Sec 126.107(G), Ord Code, to Allow Direct Contract with We Car Jax, Inc. to Provide the Services for JaxCareConnect; Apv & Auth the Mayor, or his Designee, & Corp Secretary to Execute & Deliver, Agreemnts btwn the City of Jax & Agape Community Health Ctr,Inc., WestJax Outreach DBA Community Health Health Outreach,, Muslim American Social Svcs (Mass), Mission House, I.M. Sulzbacher Ctr for the Homeless, Inc., & Volunteers in Medicine; Invoking the Exception in Sec 126.107(G), Ord Code, to Allow Direct Contract w/the 6 Clinics; Providing for Oversight by the Office of Grants & Contract Compliance. (Sidman) (Introduced by CM Boylan) (Co-Sponsored by CM Salem,Freeman & R. Gaffney) 1/12/21 CO Introduced: NCSPHS, F, R 1/19/21 NCSPHS Read 2nd & Rerefer 1/20/21 F Read 2nd & Rerefer 1/20/21 R Read 2nd & Rerefer 1/26/21 CO PH Read 2nd & Rereferred: NCSPHS, F, R 2/1/21 NCSPHS Amend/Approve 2-3 (Failed) (Becton, Diamond, Bowman) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 –1/26/21 Page 9 of 20 Finance Committee Agenda - Revised Marked February 2, 2021 AMENDMENT 1. Clarify in explanation of appropriation that funding will also be provided to the six clinics 2. Pg. 3, line 8: strike “the” after “of” • Provides funding to the following organizations for the JaxCareConnect program: - We Care Jacksonville - $80,000 - Agape Community Health Center - $20,000 - WestJax Outreach d/b/a Community Health Outreach - $20,000 - Muslim American Social Services (MASS) - $20,000 - Mission House - $20,000 - I.M. Sulzbacher Center for the Homeless - $20,000 - Volunteers in Medicine - $20,000 • City will pay contractors for services performed on a cost reimbursement basis monthly 11. 2021-0023 ORD Approp $200,000 for the Social Justice & Community Invesmnt Contact: Special Committee Contingency for the Operation Boost! Program CVP Newby ($100,000 to Workforce Industrial Training, LLC (“WIT”) & $100,000 FSCJ; Apv & Auth the Mayor, or his Designee, & Corp Secretary to Execute & Deliver, an Agreemnt btwn the City of Jax & Workforce Industrial Training, LLC; Invoking the Exception in Sec 126.107(G), Ord Code, to Allow Direct Contract with Workforce Industrial Training, LLC to Provide the Svcs for Operation Boost! Apv & Auth the Mayor, or his Designee, & Corp Secretary to Execute & Deliver, an Agreemnt btwn the City of Jax & FSCJ; Invoking the Exception in Sec 126.107(G), Ord Code, to Allow Direct Contract with FSCJ to Provide Svcs for Operation Boost!; Waiving Sec 110.112 (Advance of the City Funds; Prohibition Against), Pt 1 (the City Treasury), Chapt 110 (City Treasury) Ord Code, to Allow for a Partial Advance Paymnt by the City; Providing Oversight by the Office of Grants & Contract Compliance. (Sidman) (Introduced by CVP Newby) (Co-Sponsored by CMs Salem, Priestly Jackson, DeFoor, White, Carlucci, Boylan,Freeman & R. Gaffney) 1/12/21 CO Introduced: NCSPHS, F, R 1/19/21 NCSPHS Read 2nd & Rerefer 1/20/21 F Read 2nd & Rerefer 1/20/21 R Read 2nd & Rerefer 1/26/21 CO PH Read 2nd & Rereferred: NCSPHS, F, R 2/1/21 NCSPHS Amend/Approve 2-3 (Failed) (Becton, Diamond, Bowman) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 –1/26/21 Page 10 of 20 Finance Committee Agenda - Revised Marked February 2, 2021 DISCUSSION/CONCERN: As introduced, the City will make advance payments to Workforce Industrial Training (WIT) for each student ($2,000) registered to receive services under the agreement. WIT may also request an initial advance of $25,000. AUDITOR RECOMMENDED AMENDMENT Revise the payment terms to reimburse WIT after training has been completed (with the exception of the initial $25,000 advance) 12. 2021-0024 ORD Approp from $200,000 from the Social Justice & Community Contact: Investmnt Special Committee Contingency to Neighbors Dept – CM DeFoor & Municipal Code Compliance Div for a Neighborhood Blight & Clean-up CM White Pilot Program in the Brentwood Neighborhood.(Sidman) (Introduced by CMs DeFoor & White) ( Co-Sponsored by CM's Salem,Freeman & R.Gaffney) 1/12/21 CO Introduced: NCSPHS, F 1/19/21 NCSPHS Read 2nd & Rerefer 1/20/21 F Read 2nd & Rerefer 1/26/21 CO PH Read 2nd & Rereferred: NCSPHS, F 2/1/21 NCSPHS Approve 2-3 (Failed) (Becton, Diamond, Bowman) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 –1/26/21 13. 2021-0038 ORD-Declaring Certain Parcel of Real Propty (R.E. #122708-0000) at 0 AMEND E 1st St btwn A. Philip Randolph Blvd & Franklin St., to be Surplus to the Needs of the City; Providing for the Direct Sale of the Surplus Contact: Propty; Waiving the Provisions of Sec 122.423 (Disposition for CM Gaffney Affordable Housing), Chapt 122 (Public Property), Ord Code, to Allow for the Direct Sale of the Parcel to Jared Williams & Marquita Williams, Adjacent Propty Owners at the Negotiated Sales Price of $3,700; Providing Auth to the Mayor & Corp Secretary to Execute a Quit-Claim Deed.(Dist. 7-R.Gaffney) (Johnston) (Introduced by CM R.Gaffney) 1/12/21 CO Introduced: NCSPHS, TEU, F, R, LUZ 1/19/21 NCSPHS Read 2nd & Rerefer 1/19/21 TEU Read 2nd & Rerefer 1/20/21 F Read 2nd & Rerefer 1/20/21 R Read 2nd & Rerefer 1/20/21 LUZ Read 2nd & Rerefer 1/26/21 CO PH Read 2nd & Rereferred: NCSPHS, TEU, F, R, LUZ 2/1/21 NCSPHS Amend/Approve 5-0 2/1/21 TEU Amend(NCSPHS)/Approve 6-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 –1/26/21 AMENDMENT Pg. 2, line 6: strike “in-progress assessed value” and insert “certified market value” Page 11 of 20 Finance Committee Agenda - Revised Marked February 2, 2021 14. 2021-0045 ORD Approp $286,047.13 from within the Office of the Property 2nd Appraiser’s Fund Balance to Pay Pictometry International Corp for Aerial Photography Contractual Svcs Rendered During FY 19-20; Providing for City Oversight by the Office of the Property Appraiser. (B.T. 21-033) (Staffopoulos) (Req of Mayor) 1/26/21 CO Introduced: F Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 – 2/9/21 15. 2021-0046 ORD Approp $50,000.00 from the Northwest Jacksonville Economic 2nd Dev Fund – Contingency to the Northwest Jacksonville Economic Dev Fund – Subsidies & Contributions to Fund a Grant to the JTA for the “Door-to-Store” Prog (The “Prog”), a Component of the Full-Svc Grocery Store Improvement Prog Established Under Ordinance 2019-812-E; Apv & Auth the Mayor, or his Designee, & Corp Secretary to Execute & Deliver that Certain Funding Agreemnt btwn the City of Jax & the JTA to Continue for an Addtl 1 Yr Term; Providing City Oversight & Prog Administration by the Office of Economic Dev; Providing for a Report to the TEU Committee. (B.T. 21-035) (Staffopoulos) (Req of Mayor) 1/26/21 CO Introduced: NCSPHS, TEU, F 2/1/21 NCSPHS Read 2nd & Rerefer 2/1/21 TEU Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 – 2/9/21 16. 2021-0047 ORD Approp $310,974.00 from the FEMA through the State of Florida 2nd Div of Emergency Managemnt (“FDEM”) under the Flood Mitigation Assistance Grant Prog to Fund the Acquisition of the Property located at 6734 Bakersfield Dr., Jacksonville, FL 32210 & the Demolition of the Residential Structure located thereon; Amending the 2021-2025 5-Yr CIP Apvd by Ord 2020-505-E to Provide Funding for the Proj Entitled “Acquisition & Demo of a Floodprone Prop – Bakersfield Dr.”; Apv & Auth the Mayor, or his Designee, & Corp Secretary, to Execute & Deliver that Certain Federally-Funded Subaward & Grant Agreemnt #B0093 btwn the City of Jax & FDEM; Providing for City Oversight by the JFRD, Emergency Preparedness Div. (B.T. 21-027) (Staffopoulos) (Req of Mayor) 1/26/21 CO Introduced: NCSPHS, TEU, F, 2/1/21 NCSPHS Read 2nd & Rerefer 2/1/21 TEU Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 – 2/9/21 Page 12 of 20 Finance Committee Agenda - Revised Marked February 2, 2021 17. 2021-0048 ORD Approp $1,044,010.95 from the Federal Forfeitures Trust Fund to 2nd Establish the FY 2020-2021 Operating Budget for the Federal Forfeitures Trust Fund. (B.T. 21-020) (Staffopoulos) (Req of Sheriff) 1/26/21 CO Introduced: F 2/1/21 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 – 2/9/21 18. 2021-0049 ORD Approp $60,000.00 in Funds from Debt Mgmt Loan Proceeds to 2nd Provide Funding for the Design of the Renovation of an Existing Bldg at 4035 Grant Rd to become the Pine Forest Senior Ctr; Amending the 2021-2025 5-Yr CIP Apvd by Ord 2020-505-E to Reduce Funding for the Proj. Entitled “San Jose Blvd - New” & Provide Funding for the Proj. Entitled “Pine Forest Senior Ctr.” (Sidman) (Introduced by CM Cumber) 1/26/21 CO Introduced: NCSPHS, F 2/1/21 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 –2/9/21 19. 2021-0050 ORD Approp $162,865.00 in Grant Funds from the Office of Justice 2nd Progs., U.S. Dept. of Justice for FY 2020-2021, & Approp $67,040.00 from the KHA to Cover the Local Match for the 1st Yr of the Grant, to Fund a Comprehensive Anti-Gang Prog. for Youth Known as ‘Proj. Inspire” & to Fund a Contract Mgr. Position for Oversight of this Grant Prog. & the Direct Svc. Provider; Auth Said Contract Mgr. Position; Invoking the Exception to Sec. 126.107 (G), Ord Code, with Respect to Svcs. to be Provided by Managed Access to Child Health, Inc.; Apv & Auth the Mayor, or his Designee, & Corp. Secretary , &/or the Chief Exec. Officer of the KHA to Execute & Deliver a Contract with Managed Access to Child Health, Inc.; Waiving the Requirements of Sec. 77.111 (A) (Provider Contracts),Chapt. 77 (KHA) ,Ord Code, to Exempt the Svcs. to be Provided by Managed Access to Child Health, Inc. from Competitive Procurement; Oversight by the KHA. (B.T. 21-034) (RC 21-058) (Staffopoulos) (Req of Mayor) 1/26/21 CO Introduced: NCSPHS, F, R 2/1/21 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 –2/9/21 Page 13 of 20 Finance Committee Agenda - Revised Marked February 2, 2021 20. 2021-0051 ORD Apv a Purchase & Sale & Mobility Fee & Credit Agreement 2nd (“Agreement”) btwn the COJ & Rum East, LLC, Et. Al., to Auth $304,000 in Mobility Fee Credits in Exchange for the Conveyance, at no Further Cost to the City, (2.7 ± Acres) Along Pecan Park Rd., & for Memorialization of the Mobility Fee Required for Future Developmnt of the Adjacent Propty Known as the “Pecan Park Regional Activity Center”; Auth the Mayor & Corp Secretary to Execute & Deliver the Agreement & all Closing Docs Relating thereto, & Otherwise Take all Necessary Actions to Effectuate the Purposes of the Agreemnt; Oversight by the Planning & Development Department Regarding the Mobility Fee Credit & Mobility Fees, & the Real Estate Div of the Dept. of Public Works for the Acquisition (Dist 7 –R. Gaffney) (Grandin) (Req of Mayor) 1/26/21 CO Introduced: NCSPHS, TEU, F, LUZ 2/1/21 NCSPHS Read 2nd & Rerefer 2/1/21 TEU Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 2/9/21 21. 2021-0052 ORD Approp $225,280 from the Social Justice & Community Investmnt 2nd Special Committee Contingency to Kids Hope Alliance (“KHA”) to allow KHA to Provide Funding to Boys’ & Girls’ Clubs of N.E. FL, Inc. For Afterschool ($187,000) & Summer ($38,280) Programming at Clanzel T. Brown Community Ctr & Park; Auth the Mayor, or His Designee, & Corp Secretary, and/or the CEO of the KHA to Execute & Deliver a Svcs Contract w/the Boys’ & Girls’ Clubs of N.E. FL, Inc. to Provide the Svcs. Specified in this Ord; Invoking the Exception of Sec. 126.107(G) (Exemptions), Part 1 (General Regulations), Chapt 126 (Procurement Code), Ord Code, Regarding the Svcs. to be Provided by Boys’ & Girls’ Club of N.E. FL, Inc.; Waiving the Requirements of Chapt 77 (KHA), Sec 77.111(A) (Provider Contracts), Ord Code, to Exempt the Svcs. to be Provided by Boys’ * Girls’ Clubs of N.E. FL, Inc. from Competitive Procurement; Providing for Oversight by the KHA for the Svcs. Contract; Apv & Auth Mayor, or His Designee, & Corp Secretary to Execute & Deliver the Agreement Between the COJ & Boys’ & Girls’ Clubs of N.E. FL, Inc. for a Portion of Clanzel T. Brown Community Ctr & Park, Located at 4575 Moncrief Rd, Jax, FL 32209; Providing for Further Authorizations to Execute Amendmnts to License Agreemnt, Subject to the Review & Approval by OGC to Effectuate the Purpose & Intent of this Ord; Providing for Oversight by the Parks, Recreation & Community Svcs. Dept. of the License Agreement (Sidman) (Introduced by CM Pittman) 1/26/21 CO Introduced: NCSPHS, F, R, SJCIC 2/1/21 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 2/9/21 Page 14 of 20 Finance Committee Agenda - Revised Marked February 2, 2021 22. 2021-0053 ORD Approp $74,993.00 in Fund Balance from the Environmental 2nd Protection Fund to Fund the Developmnt of a Water Quality Module for Inclusion in a Hydrodynamic Modeling Prog. Created by the University of North Florida (“UNF”), Providing for Carryover of Funds Through 9/30/22; Invoking the Exception of Sec 126.107(G) (Exemptions), Chapt 126 (Procurement Code), Ord Code, to Direct Contract w/UNF for Developmnt of the Water Quality Module; Apv & Auth the Mayor, or His Designee, & the Corp Secretary to Execute & Deliver that Certain Research/Academic Svcs. Agreemnt btwn COJ & the UNF Board of Trustees; City Oversight by the Neighborhoods Dept., Environmental Quality Div; Requiring a Final Report (B.T. 21-028) (Staffopoulos) (Req of Mayor) 1/26/21 CO Introduced: NCSPHS, TEU, F, R, JWC 2/1/21 NCSPHS Read 2nd & Rerefer 2/1/21 TEU Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 2/9/21 23. 2021-0054 ORD Approp $1,972,034.00 in Addnl Coronavirus Aid, Relief, & 2nd Economic Security (“CARES”) Act Pass-Through Funding Distributed by FL Housing Finance Corp. (“FHFC”) to COJ for the Provision of Housing-Related Assistance to Eligible Household Experiencing Hardships as a Result of the COVID-19 Pandemic; Providing for City Oversight by the Housing & Community Developmnt Div. of the Neighborhoods Dept. (B.T. 21-037) (Staffopoulos) (Req of Mayor) 1/26/21 CO Introduced: NCSPHS, F 2/1/21 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 2/9/21 Page 15 of 20 Finance Committee Agenda - Revised Marked February 2, 2021 24. 2021-0055 ORD-MC Amending Chapt 382 (Waste Collection & Disposal Svc by 2nd Contractors & City), Part 3 (Selection of Waste Collection & Disposal Svc Areas & Contractors), Sec. 382.303 (Advertising for New Svc. Contractors), Ord Code, to Provide for an Earlier Application Submission Date for New Svc Contractors; Auth the Issuance of Requests for Proposals in Accordance w/Chapt 126 (Procurement Code), Part 2 (Supplies, Contractual Svcs. & Capital Improvements), Ord Code, to Procure Svcs. for the Collection & Transportation of Residential Solid Waste & Recyclables in Lieu of the Advertisement, Application & Selection Process Set Forth in Chapt 382 (Waste Collection & Disposal Svc. by Contractor & City), Part 3 (Selection of Waste Collection & Disposal Svc. & Contractors), Secs 382.303 Through 382.308, Ord Code; Waiving Secs 382.303 (Advertising for New Svc. Contractors), 382.304 (Filing of Applications), 382.305 (Content of Application), 382.306 (Public Hearing on Award of New Contract) & 382.308 (Contract Provisions; Exemption from Purchasing Code; Extension of Contracts), Ord Code, to Allow for the Issuance of a Req for Proposal Solicitation to Procure Svcs. for the Collection & Transportation of Residential Solid Waste & Recyclables in Accordance w/Chapt 126 (Procurement Code), Part 2 (Supplies, Contractual Svcs. & Capital Improvements), Ord Code;Providing for Codification Instructions (Hodges) (Req of Mayor) 1/26/21 CO Introduced: NCSPHS, TEU, F, R 2/1/21 NCSPHS Read 2nd & Rerefer 2/1/21 TEU Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 2/9/21 25. 2021-0063 RESO Making Certain Findings, & Apv & Auth the Execution of an AMEND Economic Dev Agreemnt (“Agreement”) btwn the City of Jax (“City”) & Project Robalo (“Company”), to Support the Creation of Company’s See Auditor's Operations at a New Leasehold Facility Located at a To-Be-Determined summary on Location within the City (“Project”); Auth a Ten-Year Recapture pg. 17 Enhanced Value (REV) Grant of $260,000; Apv & Auth the Execution of Documents by the Mayor, or His Designee, & Corp Secretary; Auth Contact: Approval of Technical Amendments by the Executive Director of the Joe Whitaker Office of Economic Development (“OED”); Providing for Oversight by the OED; Providing a Deadline for the Company to Execute the Agreement; Affirming the Project’s Compliance w/the Public Investment Policy Adopted by Ord 2016-382-E, as Amended; Requesting Two Reading Passage Pursuant to Council Rule 3.305. (Sawyer) (Req of Mayor) 1/26/21 CO Introduced: F, R Page 16 of 20 Finance Committee Agenda - Revised Marked February 2, 2021 AMENDMENT 1. Attach revised Exhibit 1 to correct project summary 2. Place revised economic development agreement on file to correct the amount shown on Exhibit E (Improvements) to $6,720,000 Page 17 of 20 Finance Committee Agenda - Revised Marked February 2, 2021 Council Auditor’s Office Bill 2020-529 Summary of 2020-529 (Six-Month Window for Normal or Early Retirement): 1. Creates new Code Sec. 120.216 providing for a 2021 Limited Retirement Option • Age 55 with 10 years of credited service (reduced from age 55 with 20 years) • Age 60 with 5 years of credited service (reduced from age 65 with 5 years) • Any age with 20 years of credited service, but less than 30 years of credited service, with a reduced accrual rate of 2% (reduced from 25 years of service at any age) 2. Police and Fire Pension Fund, Correctional Officer Retirement Plan, and JEA employees are not eligible for this early retirement window 3. Establishes a six month early retirement window from 4/1/21 – 9/30/21 4. Requires written or electronic notice of the retirement election and date of retirement to the Board between 4/1/21 – 5/31/21 5. Employees retiring under this option may not come back under full time employment with the City for one year and may not rejoin the DB plan if ever re-employed by the City 6. Allows employees eligible to retire under this option to convert to the Defined Contribution (DC) plan at the actuarial present value of their DB pension 7. Provides for an exception to Code Sec. 106.108(c) which requires the affected pension plan to be at least 90% actuarially funded at the time of approval of legislation affecting pension benefits (approval of this exception requires 2/3 vote of Council) Financial Impact/Discussion Points: 1. Based on the October 1, 2019 actuarial valuation, there are 491 participants eligible for early retirement under the proposed options 2. The actuarial impact statement shows an increase in the Unfunded Actuarial Accrued Liability (UAAL): • $28,740,961 based on 100% take rate • $14,370,481 based on 50% take rate • $7,185,240 based on 25% take rate 3. The actuarial impact statement shows an increase in the annual Employer Contribution: • $648,913 based on a 100% take rate • $324,457 based on a 50% take rate • $162,228 based on a 25% take rate 4. The legislation does not reduce the authorized employee cap. The City would incur an increase in the employer contribution to the DC plan (12%) should the positions be filled. If the positions are filled, the employer’s DC contribution would increase by: • $2,847,574 based on a 100% take rate • $1,423,787 based on a 50% take rate • $711,894 based on a 25% take rate 5. The total financial impact of bullets #3 and #4 above is equal to: • $3,496,487 based on a 100% take rate • $1,748,244 based on a 50% take rate • $874,122 based on a 25% take rate Page 18 of 20 Finance Committee Agenda - Revised Marked February 2, 2021 Council Auditor’s Office Bill 2021-63 One or Two Read Resolution - Two Date provided to Council Auditor – 1/20/21 Company Name – Project Robalo Project Location – Unidentified Incentives Provided – $260,000 REV grant at 50% over 10 years Number of Jobs to be Created – • 25 new jobs no later than Dec. 31, 2023 • Average wage – $49,472 plus benefits Number of Jobs to be Retained – N/A Capital Investment – $6,720,000 Records Retention/Audit Clause – Yes Clawback Language – • Section 9.2(a) – In the event reporting requirements are not met, the City will be entitled to withhold the annual installment of the REV grant for any year during which any reporting requirements are not met. • Section 9.2(b) – If the Company fails to invest at least $6,720,000 of private funding by December 31, 2022, the REV grant will be proportionately reduced. If the Company fails to invest at least $3,000,000 by December 31, 2022, the REV grant will be terminated and the Company will repay the City the entire amount of the REV grant that has been previously paid to the Company, if any. • Section 9.2(c) – In the event the Company fails to create and maintain a minimum of 25 new jobs at an average wage of no less than $49,472 by December 31, 2023, and to maintain the 25 new jobs at an average annual salary of $49,472 for the length of the REV grant, the annual payment of the REV grant will be reduced pro-rata for each year the Company is under the 25 job retention requirement. • Section 9.2(d) – In the event the Company fails to be create 10 new jobs at an average wage of $49,472 by December 31, 2023, the REV grant shall terminate and the Company will repay the City the entire amount of the REV grant that has been previously paid to the Company, if any. ROI – 2.10 *****Note: Items may be added at the discretion of the Chair.***** Page 19 of 20 Finance Committee Agenda - Revised Marked February 2, 2021 NOTE: The next regular meeting will be held Wednesday, February 17, 2021. Pursuant to the American with Disabilities Act, accommodations for persons with disabilities are available upon request. Please allow 1-2 business days notification to process; last minute requests will be accepted; but may not be possible to fulfill. Please contact Disabled Services Division at: V 904-255-5466, TTY-904-255-5476, or email your request to KaraT@coj.net. Page 20 of 20