Finance Committee

City of Jacksonville 117 W Duval St Jacksonville, FL 32202 Agenda - Revised Marked Wednesday, February 17, 2021 9:30 AM Council Chambers 1st Floor, City Hall & Virtual Finance Committee Matt Carlucci, Chair Randy DeFoor, Vice Chair LeAnna Cumber Garrett Dennis Joyce Morgan Brenda Priestly Jackson Ron Salem, Pharm. D. Legislative Assistant: Ladayija Nichols Legislative Assistant: Crystal Shemwell Council Auditor: Kim Taylor Asst. Council Auditor: Phillip Peterson Chief of Research: Jeff Clements Deputy General Counsel: Peggy Sidman Administration: Rachel Zimmer Finance Committee Agenda - Revised Marked February 17, 2021 If a person decides to appeal any decision made by the Council with respect to any matter considered at such meeting, such person will need a record of the proceedings, and for such purposes, such person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. MEETING TIME: 9:30 A.M. – 1:00 P.M. Physical Location: Council Chambers City Hall 117 W. Duval Street Jacksonville, Florida 32202 (If attending virtually, please join the meeting by 9:15 A.M.) Meeting ID: 996 4462 9380 Meeting Password: 869125 Council Members, City staff and the public may attend the meeting at the physical location- Council Chambers, but CDC guidelines will be adhered to due to COVID-19. A mandatory mask requirement is in place for all public buildings pursuant to the COJ Emergency Executive Proclamation 2020-005, as extended. The public will be encouraged to share general comments with individual council members by email or telephone. Public hearings and public participation are required by state statute for specific legislation. We will conduct these hearings as required by state law. CCMeeting02232021@coj.net is the designated email for general comments to be including as a part of this meeting. Meeting Convened: Meeting Adjourned: Council Auditor Kim Taylor to discuss: • Report #752B: Follow-up on Mayor’s Travel Audit • Report #839: Council Auditor’s Office Annual Report Fiscal Year 2019/20 • Report #840: Independent Agency Quarterly Summary for the Three Months Ended 12/31/20 Attendance: Item/File No. Title History Page 1 of 19 Finance Committee Agenda - Revised Marked February 17, 2021 1. 2020-0528 ORD-MC Amending Sec.108.507 (Representation of City Officials & Scrivener's Employees in Civil Matters), Pt. 5 (Legal Svcs.), Chapt 108 (Central Svcs.), Ord Code, to Include a Provision for Notice to the Office of Contact: General Counsel if an Individual Intends to Seek Reimbursement for CM Dennis Outside Counsel Attorney’s Fees from the City for Civil or Criminal Actions; Provision Regarding rights Under FL Common Law & Regarding Criminal Actions or Criminal Investigations. (Johnston) (Introduced by CM Dennis) 8/25/20 CO Introduced: F, R 9/1/20 F Read 2nd & Rerefer 9/1/20 R Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred: F, R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 Scrivener’s 1. Pg. 2, line 11: italicize “or investigation” 2. Pg. 3, lines 16-17: strike “on a yearly basis” Page 2 of 19 Finance Committee Agenda - Revised Marked February 17, 2021 2. 2020-0529 ORD-MC Regarding Chapt 120 (General Employees & Correction AMEND Officer Pension Plans & all Employees Defined Contribution Retirement Plans), Pt. II (The General Employees Retirement Plan), Ord. Code; See Auditor's Creating a New Sec. 120.216 (2021 Limited Retirement Option), Ord summary on Code, to Provide a 6 Month Window for Early Retirement as Follows: pg. 18 (1) Normal Retirement at the Age of 60 w/5 Yrs Credited Svc; (2) Normal Retirement at the Age of 55 w/10Yrs Credited Svc; & (3) Early Contact: Retirement Upon Completion of 20 Yrs. of Credited Svc Regardless of CM Dennis Age;with a Reduced Benefit; Requiring Cons & Restrictions; Excluding JEA Employees from these Normal & Early Retiremnt Provisions; Providing for Codification Instructions; Requirement of Actuarial Report; Requiring Collective Bargaining Where Applicable. Providing an Exception to the Prerequisite that the Plan be at least 90 percent Actuarilly Funded. (Sawyer) (Introduced by CM Dennis) (Co-Sponsored by CM Newby) 8/25/20 CO Introduced: NCSPHS, TEU, F, R 8/31/20 NCSPHS Read 2nd & Rerefer 8/31/20 TEU Read 2nd & Rerefer 9/1/20 F Read 2nd & Rerefer 9/1/20 R Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred: NCSPHS, TEU, F, R 1/19/21 NCSPHS Sub/Rerefer 7-0 1/19/21 TEU Sub(NCSPHS)/Rerefer 7-0 1/20/21 F Sub(NCSPHS)/Rerefer 7-0 1/20/21 R Sub(NCSPHS)/Rerefer 6-0 1/26/21 CO Sub/Rereferred: NCSPHS, TEU, F, R 17-0 2/1/21 NCSPHS Amend/Approve 5-0 2/1/21 TEU Amend(NCSPHS)/Approve 5-1 (Cumber) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 NCSPHS AMENDMENT Clarify the early retirement option has already been collectively bargained and place MOUs from unions on file Page 3 of 19 Finance Committee Agenda - Revised Marked February 17, 2021 3. 2020-0559 ORD-MC Creating a New Chapt 797 (Local Option Vessel Registration DEFER Fee), Ord Code, Adopting the Local Option Vessel Registration Fee Permitted by State Law; Setting Effective Date of New Local Option At request of Vessel Registration Fee as 1/1/21; Directing the Chief of Legislative CM Dennis Svcs to Forward a Copy of the Ord Upon Enactment to the Tax Collector & to the Mayors of Baldwin, Atlantic Beach, Jax Beach & Neptune Beach; Directing the Tax Collector to Notify the State of Imposition of the New Local Option Vessel Registration Fee. (Johnston) (Introduced by CM Dennis) 9/8/20 CO Introduced: NCSPHS, TEU, F, R, JWC 9/14/20 NCSPHS Read 2nd & Rerefer 9/14/20 TEU Read 2nd & Rerefer 9/15/20 F Read 2nd & Rerefer 9/15/20 R Read 2nd & Rerefer 9/22/20 CO PH Read 2nd & Rereferred: NCSPHS, TEU, F, R, JWC 10/28/20 JWC Approve 1-7(Fail) (Birtalan, Haskell, Burnett, Devereaux, Hardesty, Ferraro, White) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/22/20 4. 2020-0620 ORD-MC Creating a New Part 1 Possession of Twenty Grams or Less DEFER of Cannabis or Paraphernalia), Chapt 606 (Drugs), Ord Code, to Create A Civil Citation Within the City of Jax Ord. Code for Possession of 20 At request of Grams or Less of Cannabis or Paraphernalia; Amending Sec. 609.109 CM Dennis (Applicable Chapters and Parts), Chapt. 609, (Code Enforcement Citations), Ord. Code, to Establish New Class Fines in Schedule “A” for Violations of Part 1, Chapt. 609 (Code Enforcement Citations), Ord Code, to Establish New Class of Fines in Schedule “A” for Violations of Part 1 (Possession of 20 Grams or Less of Cannabis or Paraphernalia), Chapt. 606 (Drugs), Ord. Code.Providing for Severability. (Johnston) (Introduced by CM Dennis) 10/13/20 CO Introduced: NCSPHS, F 10/19/20 NCSPHS Read 2nd & Rerefer 10/20/20 F Read 2nd & Rerefer Public Hearing Pursuant to Chapt. 166, F.S. & CR 3.601 –10/27/20 Page 4 of 19 Finance Committee Agenda - Revised Marked February 17, 2021 5. 2020-0757 ORD-MC Amending Sec 655.508 (Mobility Fee Contract), Pt 5 (Mobility DEFER Fee), Chapt 655 (Concurrency & Mobility Management System), Ord Code, to Clarify the Allowance of a Mobility Fee Contract to Memorialize At request of Credits Against Future Mobility Fee Payments for the Cost Related to CM Diamond the Demolition & Repurposing of an Existing Structure or Improvemnt. (Diamond) (Introduced by CM Diamond) 12/8/20 CO Introduced: NCSPHS, TEU, F, R, LUZ 1/4/21 NCSPHS Read 2nd & Rerefer 1/4/21 TEU Read 2nd & Rerefer 1/5/21 F Read 2nd & Rerefer 1/5/21 R Read 2nd & Rerefer 1/5/21 LUZ Read 2nd & Rerefer 1/12/21 CO PH Read 2nd & Rereferred: NCSPHS, TEU, F, R, LUZ 1/20/21 LUZ PH - 2/2/21, 2/17/21 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 1/12/21 6. 2021-0045 ORD Approp $286,047.13 from within the Office of the Property Contact: Appraiser’s Fund Balance to Pay Pictometry International Corp for Kathleen Collins Aerial Photography Contractual Svcs Rendered During FY 19-20; Providing for City Oversight by the Office of the Property Appraiser. (B.T. 21-033) (Staffopoulos) (Req of Mayor) 1/26/21 CO Introduced: F 2/2/21 F Read 2nd & Rerefer 2/9/21 CO PH Read 2nd & Rereferred: F Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 – 2/9/21 7. 2021-0046 ORD Approp $50,000.00 from the Northwest Jacksonville Economic AMEND Dev Fund – Contingency to the Northwest Jacksonville Economic Dev Fund – Subsidies & Contributions to Fund a Grant to the JTA for the Contact: “Door-to-Store” Prog (The “Prog”), a Component of the Full-Svc Grocery Kirk Wendland Store Improvement Prog Established Under Ordinance 2019-812-E; Apv & Auth the Mayor, or his Designee, & Corp Secretary to Execute & Deliver that Certain Funding Agreemnt btwn the City of Jax & the JTA to Continue for an Addtl 1 Yr Term; Providing City Oversight & Prog Administration by the Office of Economic Dev; Providing for a Report to the TEU Committee. (B.T. 21-035) (Staffopoulos) (Req of Mayor) 1/26/21 CO Introduced: NCSPHS, TEU, F 2/1/21 NCSPHS Read 2nd & Rerefer 2/1/21 TEU Read 2nd & Rerefer 2/2/21 F Read 2nd & Rerefer 2/9/21 CO PH Read 2nd & Rereferred: NCSPHS, TEU, F 2/16/21 NCSPHS Amend/Approve 7-0 2/16/21 TEU Amend(NCSPHS)/Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 – 2/9/21 Page 5 of 19 Finance Committee Agenda - Revised Marked February 17, 2021 AMENDMENT 1. Clarify “from” accounts ($5,000 from contingency within the Transportation Program and $45,000 from contingency within the Supermarket Incentive Program) 2. Pg. 2, line 11: strike “(the “Trust Fund”)” 3. Clarify any funds returned to the City revert to the Supermarket Incentive activity within the NWJEDF 8. 2021-0047 ORD Approp $310,974.00 from the FEMA through the State of Florida AMEND Div of Emergency Managemnt (“FDEM”) under the Flood Mitigation Assistance Grant Prog to Fund the Acquisition of the Property located at Contact: 6734 Bakersfield Dr., Jacksonville, FL 32210 & the Demolition of the Steve Woodard Residential Structure located thereon; Amending the 2021-2025 5-Yr CIP Apvd by Ord 2020-505-E to Provide Funding for the Proj Entitled “Acquisition & Demo of a Floodprone Prop – Bakersfield Dr.”; Apv & Auth the Mayor, or his Designee, & Corp Secretary, to Execute & Deliver that Certain Federally-Funded Subaward & Grant Agreemnt #B0093 btwn the City of Jax & FDEM; Providing for City Oversight by the JFRD, Emergency Preparedness Div. (B.T. 21-027) (Staffopoulos) (Req of Mayor) 1/26/21 CO Introduced: NCSPHS, TEU, F 2/1/21 NCSPHS Read 2nd & Rerefer 2/1/21 TEU Read 2nd & Rerefer 2/2/21 F Read 2nd & Rerefer 2/9/21 CO PH Read 2nd & Rereferred: NCSPHS, TEU, F 2/16/21 NCSPHS Amend/Approve 7-0 2/16/21 TEU Amend(NCSPHS)/Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 – 2/9/21 AMENDMENT Attach Revised Exhibit 2 (CIP) to correct amounts based on final approved grant budget 9. 2021-0048 ORD Approp $1,044,010.95 from the Federal Forfeitures Trust Fund to AMEND Establish the FY 2020-2021 Operating Budget for the Federal Forfeitures Trust Fund. (B.T. 21-020) (Staffopoulos) (Req of Sheriff) Contact: 1/26/21 CO Introduced: F Bill Clement 2/2/21 F Read 2nd & Rerefer 2/9/21 CO PH Read 2nd & Rereferred: F Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 – 2/9/21 Page 6 of 19 Finance Committee Agenda - Revised Marked February 17, 2021 AMENDMENT 1. Attach a revised Exhibit 1 (BT) to reflect amounts listed in the bill 2. Pg. 2, line 7: strike “56427” and insert “564270” 3. Pg. 2, line 10: strike “56429” and insert “564290” • $1,000,442.99 in new revenue and $43,567.96 in previously authorized expenditures is being appropriated for the purchase of equipment. 10. 2021-0049 ORD Approp $60,000.00 in Funds from Debt Mgmt Loan Proceeds to AMEND Provide Funding for the Design of the Renovation of an Existing Bldg at 4035 Grant Rd to become the Pine Forest Senior Ctr; Amending the Contact: 2021-2025 5-Yr CIP Apvd by Ord 2020-505-E to Reduce Funding for CM Cumber the Proj. Entitled “San Jose Blvd - New” & Provide Funding for the Proj. Entitled “Pine Forest Senior Ctr.” (Sidman) (Introduced by CM Cumber) (Co-Sponsored by CM's Freeman, White, Bowman & Pittman) 1/26/21 CO Introduced: NCSPHS, F 2/1/21 NCSPHS Read 2nd & Rerefer 2/2/21 F Read 2nd & Rerefer 2/9/21 CO PH Read 2nd & Rereferred:NCSPHS, F 2/16/21 NCSPHS Amend/Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 –2/9/21 AMENDMENT Attach Revised Exhibit 2 (CIP) to include estimated future project costs ($740,000) Page 7 of 19 Finance Committee Agenda - Revised Marked February 17, 2021 11. 2021-0050 ORD Approp $162,865.00 in Grant Funds from the Office of Justice AMEND Progs., U.S. Dept. of Justice for FY 2020-2021, & Approp $67,040.00 from the KHA to Cover the Local Match for the 1st Yr of the Grant, to Contact: Fund a Comprehensive Anti-Gang Prog. for Youth Known as ‘Proj. Mike Weinstein Inspire” & to Fund a Contract Mgr. Position for Oversight of this Grant Prog. & the Direct Svc. Provider; Auth Said Contract Mgr. Position; Invoking the Exception to Sec. 126.107 (G), Ord Code, with Respect to Svcs. to be Provided by Managed Access to Child Health, Inc.; Apv & Auth the Mayor, or his Designee, & Corp. Secretary , &/or the Chief Exec. Officer of the KHA to Execute & Deliver a Contract with Managed Access to Child Health, Inc.; Waiving the Requirements of Sec. 77.111 (A) (Provider Contracts),Chapt. 77 (KHA) ,Ord Code, to Exempt the Svcs. to be Provided by Managed Access to Child Health, Inc. from Competitive Procurement; Oversight by the KHA. (B.T. 21-034) (RC 21-058) (Staffopoulos) (Req of Mayor) 1/26/21 CO Introduced: NCSPHS, F, R 2/1/21 NCSPHS Read 2nd & Rerefer 2/2/21 F Read 2nd & Rerefer 2/2/21 R Read 2nd & Rerefer 2/9/21 CO PH Read 2nd & Rereferred: NCSPHS, F, R 2/16/21 NCSPHS Amend/Approve 5-0-2 (Abstain-Freeman, Carrico) Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 –2/9/21 AMENDMENT 1. Pg. 1, line 9 and Pg. 2, line 17: strike “local match” and insert “additional costs” 2. Pg. 1, line 10 and Pg. 2, line 18: strike “grant” and insert “program” 3. Attach budget schedule reflecting intended sources and uses of funds 4. Attach Revised Schedule M (KHA Revised FY 2020/21 budget) • Appropriates first year ($162,865) of a 3-year grant ($488,595) for an Anti-Gang Program • Appropriates $67,040 from the Juvenile Prevention & Intervention Essential Plan category to supplement the grant funding for the Anti-Gang Program • Authorizes a position of Contract Manager for this Program • Waives Sec. 77.111(a) to allow KHA to perform direct contracting with Managed Access to Child Health Page 8 of 19 Finance Committee Agenda - Revised Marked February 17, 2021 12. 2021-0051 ORD Apv a Purchase & Sale & Mobility Fee & Credit Agreement AMEND (“Agreement”) btwn the COJ & Rum East, LLC, Et. Al., to Auth $304,000 in Mobility Fee Credits in Exchange for the Conveyance, at no Contact: Further Cost to the City, (2.7 ± Acres) Along Pecan Park Rd., & for Bill Killingsworth Memorialization of the Mobility Fee Required for Future Developmnt of the Adjacent Propty Known as the “Pecan Park Regional Activity Center”; Auth the Mayor & Corp Secretary to Execute & Deliver the Agreement & all Closing Docs Relating thereto, & Otherwise Take all Necessary Actions to Effectuate the Purposes of the Agreemnt; Oversight by the Planning & Development Department Regarding the Mobility Fee Credit & Mobility Fees, & the Real Estate Div of the Dept. of Public Works for the Acquisition (Dist 7 –R. Gaffney) (Grandin) (Req of Mayor) 1/26/21 CO Introduced: NCSPHS, TEU, F, LUZ 2/1/21 NCSPHS Read 2nd & Rerefer 2/1/21 TEU Read 2nd & Rerefer 2/2/21 F Read 2nd & Rerefer 2/2/21 LUZ Read 2nd & Rerefer 2/9/21 CO PH Read 2nd & Rereferred: NCSPHS, TEU, F, LUZ 2/16/21 NCSPHS Amend/Approve 7-0 2/16/21 TEU Amend(NCSPHS)/Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 2/9/21 AMENDMENT 1. Clarify Mobility Fee Credit of $304,000 is subject to increase by the cost of the environmental assessment paid by Seller 2. Attach revised Exhibit 1 to: a. Clarify Seller will pay for environmental assessment if requested by City b. Add language that Mobility Fee credit will be increased by the cost of the environmental assessment paid by Seller c. Clarify total Mobility Fee for Buildings #100 and #200 is $816,445 • Approves a Purchase and Sale and Mobility Fee and Credit Agreement with Rum East LLC • Developer will convey a 45 foot deep parcel of land totaling approximately 2.75 acres for City to use as additional right-of-way along Pecan Park Road for future expansion of that road between I-95 and Main St. • Authorizes Mobility Fee Credits in the amount of $304,000 for use within the Pecan Park Regional Activity Center (RAC) • Mobility Fee Credits calculated based on the average of 2 appraisals for the conveyed parcel • Memorializes Mobility Fees for Buildings #100 and #200 within the RAC totaling $816,445 for a ten year period • Expansion of Pecan Park Road is included in the 2030 Mobility Plan Prioritized Project List Page 9 of 19 Finance Committee Agenda - Revised Marked February 17, 2021 13. 2021-0052 ORD Approp $225,280 from the Social Justice & Community Investmnt AMEND Special Committee Contingency to Kids Hope Alliance (“KHA”) to allow KHA to Provide Funding to Boys’ & Girls’ Clubs of N.E. FL, Inc. For Contact: Afterschool ($187,000) & Summer ($38,280) Programming at Clanzel T. CM Pittman Brown Community Ctr & Park; Auth the Mayor, or His Designee, & Corp Secretary, and/or the CEO of the KHA to Execute & Deliver a Svcs Contract w/the Boys’ & Girls’ Clubs of N.E. FL, Inc. to Provide the Svcs. Specified in this Ord; Invoking the Exception of Sec. 126.107(G) (Exemptions), Part 1 (General Regulations), Chapt 126 (Procurement Code), Ord Code, Regarding the Svcs. to be Provided by Boys’ & Girls’ Club of N.E. FL, Inc.; Waiving the Requirements of Chapt 77 (KHA), Sec 77.111(A) (Provider Contracts), Ord Code, to Exempt the Svcs. to be Provided by Boys’ * Girls’ Clubs of N.E. FL, Inc. from Competitive Procurement; Providing for Oversight by the KHA for the Svcs. Contract; Apv & Auth Mayor, or His Designee, & Corp Secretary to Execute & Deliver the Agreement Between the COJ & Boys’ & Girls’ Clubs of N.E. FL, Inc. for a Portion of Clanzel T. Brown Community Ctr & Park, Located at 4575 Moncrief Rd, Jax, FL 32209; Providing for Further Authorizations to Execute Amendmnts to License Agreemnt, Subject to the Review & Approval by OGC to Effectuate the Purpose & Intent of this Ord; Providing for Oversight by the Parks, Recreation & Community Svcs. Dept. of the License Agreement (Sidman) (Introduced by CM Pittman) 1/26/21 CO Introduced: NCSPHS, F, R, SJCIC 2/1/21 NCSPHS Read 2nd & Rerefer 2/2/21 F Read 2nd & Rerefer 2/2/21 R Read 2nd & Rerefer 2/9/21 CO PH Read 2nd & Rereferred: NCSPHS, F, R, SJCIC 2/16/21 NCSPHS Amend/Approve 1-4-2 (White, Becton, Diamond, Bowman) (Abstain-Freeman, Carrico) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 2/9/21 Page 10 of 19 Finance Committee Agenda - Revised Marked February 17, 2021 AMENDMENT 1. Pg. 3, line 4: correct spelling to “funding” 2. Correct justification of waiver in Section 5 of bill 3. Include language authorizing the extension of the Services Contract for a period of up to six months and exercising any existing renewal option under the Services Contract 4. Attach second revised Ord. 2020-511-E Schedule M as a new exhibit to show additional funding of $225,280 for out of school time programs 5. Place revised agreements on file to: a. Revise the Services Contract to include Exhibits H, I, J, and K and include Council Auditor in audit rights (Exhibit C) b. Revise the License Agreement to update insurance and indemnification language and correct scrivener’s errors • Appropriates $187,000 for afterschool programs (August 1, 2021 – May 30, 2022) and $38,280 for summer programs (April 1, 2021 – July 31, 2021) to be provided by Boys’ and Girls’ Clubs of Northeast Florida at the Clanzel T. Brown Community Center • Authorizes license agreement with Boys’ and Girls’ Clubs of Northeast Florida for a portion of the Community Center, baseball field, playground, basketball courts, and multi-purpose sports field (to be constructed by Licensee) at Clanzel T. Brown Park • Licensee will construct a multi-purpose sports field, including related lighting and utility improvements, at its sole cost and expense. Construction shall be commenced by February 1, 2022. The sports field will be owned by the City and Licensee will be responsible for all maintenance and repairs. • License term is 5 years with three additional 5-year renewal periods • Under the proposed license agreement, Boys’ and Girls’ Clubs will be responsible for “menial” maintenance of the licensed facilities, such as trash removal, replenishing of restrooms, cleaning and general upkeep, and the day to day operational costs . The City will be responsible for utilities, all maintenance other than menial maintenance, and maintenance of all landscaping grassed areas. • Waives the requirement in Sec. 77.111(a) that provider contracts shall be competitively procured under Chapter 126, Ordinance Code, via an evaluated bid process in order to direct contract with the Boys’ and Girls’ Clubs of Northeast Florida to provide afterschool and summer programming at the Park as contemplated by the License Agreement. Page 11 of 19 Finance Committee Agenda - Revised Marked February 17, 2021 14. 2021-0053 ORD Approp $74,993.00 in Fund Balance from the Environmental AMEND Protection Fund to Fund the Developmnt of a Water Quality Module for Inclusion in a Hydrodynamic Modeling Prog. Created by the University Contact: of North Florida (“UNF”), Providing for Carryover of Funds Through James Richardson 9/30/22; Invoking the Exception of Sec 126.107(G) (Exemptions), Chapt 126 (Procurement Code), Ord Code, to Direct Contract w/UNF for Developmnt of the Water Quality Module; Apv & Auth the Mayor, or His Designee, & the Corp Secretary to Execute & Deliver that Certain Research/Academic Svcs. Agreemnt btwn COJ & the UNF Board of Trustees; City Oversight by the Neighborhoods Dept., Environmental Quality Div; Requiring a Final Report (B.T. 21-028) (Staffopoulos) (Req of Mayor) (Co-Sponsored by CM Ferraro) 1/26/21 CO Introduced: NCSPHS, TEU, F, R, JWC 2/1/21 NCSPHS Read 2nd & Rerefer 2/1/21 TEU Read 2nd & Rerefer 2/2/21 F Read 2nd & Rerefer 2/2/21 R Read 2nd & Rerefer 2/9/21 CO PH Read 2nd & Rereferred: NCSPHS, TEU, F, R, JWC 2/10/21 JWC Approve 8-0 2/16/21 NCSPHS Amend/Approve 7-0 2/16/21 TEU Amend(NCSPHS)/Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 2/9/21 AMENDMENT 1. Waive Sec. 110.112 to allow for the advance of City funds 2. Attach Revised On File (Agreement with UNF) to correct indemnification and insurance provisions and reflect updated program dates • The recommended waiver of Sec. 110.112 (Advance of City funds; prohibition against) is needed to advance funding to UNF for startup costs - $35,000 15. 2021-0054 ORD Approp $1,972,034.00 in Addnl Coronavirus Aid, Relief, & AMEND Economic Security (“CARES”) Act Pass-Through Funding Distributed by FL Housing Finance Corp. (“FHFC”) to COJ for the Provision of Contact: Housing-Related Assistance to Eligible Household Experiencing Tom Daly Hardships as a Result of the COVID-19 Pandemic; Providing for City Oversight by the Housing & Community Developmnt Div. of the Neighborhoods Dept. (B.T. 21-037) (Staffopoulos) (Req of Mayor) 1/26/21 CO Introduced: NCSPHS, F 2/1/21 NCSPHS Read 2nd & Rerefer 2/2/21 F Read 2nd & Rerefer 2/9/21 CO PH Read 2nd & Rereferred: NCSPHS, F 2/16/21 NCSPHS Amend/Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 2/9/21 Page 12 of 19 Finance Committee Agenda - Revised Marked February 17, 2021 AMENDMENT 1. Attach Revised Exhibit 1 (BT) to reflect anticipated refund of grant dollars to the State and correct Project codes 2. Amend bill to reflect that On File document amends agreement approved by 2020-555-E • City incurred approximately $3.7 million in expenditures assisting 1,248 applicants for the housing-related assistance program that closed January 15th, 2021 • Appropriation amount in this bill will cover distributions already made in anticipation of funds being available. • City will return $903,562.45 of the total $4,599,301 provided under this grant 16. 2021-0055 ORD-MC Amending Chapt 382 (Waste Collection & Disposal Svc by Contact: Contractors & City), Part 3 (Selection of Waste Collection & Disposal Will Williams Svc Areas & Contractors), Sec. 382.303 (Advertising for New Svc. Contractors), Ord Code, to Provide for an Earlier Application Submission Date for New Svc Contractors; Auth the Issuance of Requests for Proposals in Accordance w/Chapt 126 (Procurement Code), Part 2 (Supplies, Contractual Svcs. & Capital Improvements), Ord Code, to Procure Svcs. for the Collection & Transportation of Residential Solid Waste & Recyclables in Lieu of the Advertisement, Application & Selection Process Set Forth in Chapt 382 (Waste Collection & Disposal Svc. by Contractor & City), Part 3 (Selection of Waste Collection & Disposal Svc. & Contractors), Secs 382.303 Through 382.308, Ord Code; Waiving Secs 382.303 (Advertising for New Svc. Contractors), 382.304 (Filing of Applications), 382.305 (Content of Application), 382.306 (Public Hearing on Award of New Contract) & 382.308 (Contract Provisions; Exemption from Purchasing Code; Extension of Contracts), Ord Code, to Allow for the Issuance of a Req for Proposal Solicitation to Procure Svcs. for the Collection & Transportation of Residential Solid Waste & Recyclables in Accordance w/Chapt 126 (Procurement Code), Part 2 (Supplies, Contractual Svcs. & Capital Improvements), Ord Code;Providing for Codification Instructions (Hodges) (Req of Mayor) 1/26/21 CO Introduced: NCSPHS, TEU, F, R 2/1/21 NCSPHS Read 2nd & Rerefer 2/1/21 TEU Read 2nd & Rerefer 2/2/21 F Read 2nd & Rerefer 2/2/21 R Read 2nd & Rerefer 2/9/21 CO PH Read 2nd & Rereferred: NCSPHS, TEU, F, R 2/16/21 NCSPHS Approve 7-0 2/16/21 TEU Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 2/9/21 Page 13 of 19 Finance Committee Agenda - Revised Marked February 17, 2021 • Waives Secs. 382.303 through 382.308 (Solid Waste Hauler Selection Process) to allow for procurement of Service Area II contract waste hauler under Ch. 126 (Procurement Code). This allows pricing to be a factor in the hauler section process. • Final contract for services will come back to City Council for approval after contract and terms have been negotiated with selected hauler. 17. 2021-0074 ORD-MC Amending Sec. 129.102 (Salary of Members of Council; 2nd Salary of Council President), Chapt 129 (Compensation of City Officials & Employees), Ord Code, to Require that an Increase or Cost of Living Adjustment Approved for Council Annual Salary be Prepared as Separate Legislation from the Annual Budget Bill (Johnston) (Introduced by CM Diamond, White & Ferraro) 2/9/21 CO Introduced: NCSPHS, TEU, F, R, LUZ 2/16/21 NCSPHS Read 2nd & Rerefer 2/16/21 TEU Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 2/23/21 18. 2021-0075 ORD Auth the Mayor to Apply to the Florida Inland Navigation District 2nd (FIND) for 2021 Grants to Undertake Specified Waterways-Related Projects; Authorizing the Mayor, or His Designee, & the Corp Secretary to Execute & Deliver all Grant Agreements btwn the City & FIND, as well as all Docs. Related to Such Grants; Acknowledging Willingness to Meet Funding Requirements; Providing for City Oversight by the Dept. of Parks, Recreation & Community Svcs. (Staffopoulos) (Req of Mayor) 2/9/2021 CO Introduced: NCSPHS, F, JWC 2/16/21 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 2/23/21 19. 2021-0076 ORD Approp $3,906,140 from the FY 19-20 Managed Care Options & 2nd Certified Public Expenditures Medicaid Progs., Administered by the State of FL Agency for Health Care Administration, to Fund Addn’l Personnel Costs to Convert 1 Part-Time Fire/Rescue EMS Billing & Coding Specialist Position to a Full-Time EMS Billing & Coding Specialist Position w/in the Jax Fire & Rescue Dept. (B.T. 21-036) (R.C. 21-061) (Staffopoulos) (Req of Mayor) 2/9/2021 CO Introduced: NCSPHS, F 2/16/21 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 2/23/21 Page 14 of 19 Finance Committee Agenda - Revised Marked February 17, 2021 20. 2021-0077 ORD Apv & Auth the Mayor, or His Designee, & the Corp Secretary to 2nd Execute & Deliver that Certain Lease Agreement btwn COJ (“Tenant”) & Fort George Island Volunteer Fire Dept., Inc. (“Landlord”) for Propty Located at 9363 Heckscher Dr., Jax, FL 32226, for an Initial Term of 5 Yrs Beginning 3/31/21 w/Options to Renew for up to 2 Addn’l 3 Yr Terms, at an Annual Rental Rate of $7,400 w/no Annual Rent Increases; Providing for Oversight by the Jax Fire & Rescue Dept. (Staffopoulos) (Req of Mayor) 2/9/2021 CO Introduced: NCSPHS, F 2/16/21 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 2/23/21 21. 2021-0078 ORD Apv & Auth the Mayor, or His Designee, & the Corp Secretary to 2nd Execute & Deliver that Certain Lease Agreement btwn COJ (“Tenant”) & Mandarin-Loretto Volunteer Fire Dept., Inc. (“Landlord”) for Fire Station #42, Located at 2948 Delor Dr., Jax, FL 32223, for an Initial Term of 5 Yrs Beginning 3/31/21, w/Options to Renew for up to 2 Addnl 3 Yr Terms, at an Annual Rental Rate of $38,200 w/no Annual Rent Increases; Providing for Oversight by the Jax Fire & Rescue Dept. (Staffopoulos) (Req of Mayor) 2/9/2021 CO Introduced: NCSPHS, F 2/16/21 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 2/23/21 22. 2021-0079 ORD Approp $1,037,130.00 from FEMA through the State of FL Div of 2nd Emergency Mgmt. Under the Hazard Mitigation Assistance Grant Prog. to Fund the Acquisition & Installation of 7 Permanent Generators at 7 Storm Water Pump Station Sites within Duval Cty, Amending the 2021-2025 5 Yr CIP Apvd by Ord 2020-505-E to Purchase & Install Permanent Emergency Generators at the Following Locations: Hillman Dr., Myrtle Ave., Hilly Rd., Bradley Rd., Jessie St., McGrits Creek Park/Lew Brantley & Sandalwood Canal; Providing for City Oversight by the Dept. of Public Works, Public Bldgs Div (B.T. 21-038) (Staffopoulos) (Req of Mayor) 2/9/2021 CO Introduced: NCSPHS, TEU, F 2/16/21 NCSPHS Read 2nd & Rerefer 2/16/21 TEU Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 2/23/21 Page 15 of 19 Finance Committee Agenda - Revised Marked February 17, 2021 23. 2021-0081 ORD Apv, & Auth the Mayor, or His Designee, & Corp Secretary to 2nd Execute & Deliver, an Agreement btwn COJ & Hearts 4 Minds, Inc.; Invoking the Exception in Sec 126.107 (G), Ord Code, to Allow Direct Contract w/Hearts for Minds, Inc., to Provide the Service for a Mental Health Mural Campaign; Waiving Sec 110.112 (Advance of City Funds; Prohibition Against), Part 1 (The City Treasury), Chapt 110 (City Treasury), Ord Code, to Allow for a Partial Advance Payment by the City; Providing for Oversight by the Office of Public Affairs (Sidman) (Introduced by CM Freeman) (Co-Sponsored by CM Morgan) 2/9/2021 CO Introduced: NCSPHS, F, R 2/16/21 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 2/23/21 24. 2021-0082 ORD Approp $36,000.00 from the Social Justice & Community EMERGENCY Investment Special Committee Contingency to Provide Funding to City Council for the “Safer Together” Series of Workshops for Facilitation AMEND ($23,500), Travel & Honorarium ($10,000), & Misc Expenses ($2,500); Apv & Auth the City Council to Execute & Deliver an Agreemnt btwn the Contact: City of Jax & All Things Diverse, LLC, for Services Rendered on Behalf CM Boylan & of “Safer Together” Series of Workshops; Providing for a Reverter of CM Morgan Funds; Req a 1 Cycle Emerg Passage. (Sidman) (Introduced by CMs Boylan & Morgan) 2/9/21 CO Introduced: F, SJCIC Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 –2/23/21 AMENDMENT Include waiver of Sec. 110.112 to allow 50% payment up front to contractor • Appropriates $36,000 from the Social Justice and Community Investment Special Committee contingency to fund workshop facilitation ($23,500), travel and honorarium ($10,000), and miscellaneous expenses ($2,500) for the Safer Together series of workshops • Approves consulting services contract with All Things Diverse LLC for workshop facilitation and compilation of a final report at the conclusion of the workshops • The City will pay All Things Diverse LLC $11,750 upon execution of the contract and $11,750 upon completion of the contract • The recommended waiver of Sec. 110.112 (Advance of City funds; prohibition against) is needed to allow advance payment to All Things Diverse LLC at execution of contract Page 16 of 19 Finance Committee Agenda - Revised Marked February 17, 2021 25. 2021-0083 ORD-MC Creating a New Chap 672 (Public Nuisance Abatement 2nd Board); Providing a Statement of Legislative Intent; Providing for Identifying Properties that Attract or Allow Nuisance Activities; Requiring Corrective Action by Property Owners; Providing Procedures for Enforcement; Providing for Notice, Hearing, Rights & Appeals; Providing for Assessment & Recovery of Costs, Fines & Fees Related to Enforcement; Creating a Public Nuisance Abatement Board; Providing for Conflicts, Severability, Codification & an Effective Date. (Teal) (Introduced by CMs R. Gaffney, Cumber, White & Newby) (Co-Sponsored by CM Carrico) 2/9/21 CO Introduced: NCSPHS, F 2/16/21 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 – 2/23/21 26. 2021-0084 ORD Approp $25,000 in Funds from Special Events – Florida Georgia 2nd Game Contingency to Provide Funding for an Emancipation Day Celebration in James Weldon Johnson Park on 5/20/21; Providing for Oversight by the Parks, Recreation & Community Svcs. Dept. (Johnston) (Introduced by CM Pittman)(Co-Sponsored by CM Morgan) 2/9/2021 CO Introduced: NCSPHS, F 2/16/21 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 2/23/21 Page 17 of 19 Finance Committee Agenda - Revised Marked February 17, 2021 Council Auditor’s Office Bill 2020-529 Summary of 2020-529 (Six-Month Window for Normal or Early Retirement): 1. Creates new Code Sec. 120.216 providing for a 2021 Limited Retirement Option • Age 55 with 10 years of credited service (reduced from age 55 with 20 years) • Age 60 with 5 years of credited service (reduced from age 65 with 5 years) • Any age with 20 years of credited service, but less than 30 years of credited service, with a reduced accrual rate of 2% (reduced from 25 years of service at any age) 2. Police and Fire Pension Fund, Correctional Officer Retirement Plan, and JEA employees are not eligible for this early retirement window 3. Establishes a six month early retirement window from 4/1/21 – 9/30/21 4. Requires written or electronic notice of the retirement election and date of retirement to the Board between 4/1/21 – 5/31/21 5. Employees retiring under this option may not come back under full time employment with the City for one year and may not rejoin the DB plan if ever re-employed by the City 6. Allows employees eligible to retire under this option to convert to the Defined Contribution (DC) plan at the actuarial present value of their DB pension 7. Provides for an exception to Code Sec. 106.108(c) which requires the affected pension plan to be at least 90% actuarially funded at the time of approval of legislation affecting pension benefits (approval of this exception requires 2/3 vote of Council) Financial Impact/Discussion Points: 1. Based on the October 1, 2019 actuarial valuation, there are 491 participants eligible for early retirement under the proposed options 2. The actuarial impact statement shows an increase in the Unfunded Actuarial Accrued Liability (UAAL): • $28,740,961 based on 100% take rate • $14,370,481 based on 50% take rate • $7,185,240 based on 25% take rate 3. The actuarial impact statement shows an increase in the annual Employer Contribution: • $648,913 based on a 100% take rate • $324,457 based on a 50% take rate • $162,228 based on a 25% take rate 4. The legislation does not reduce the authorized employee cap. The City would incur an increase in the employer contribution to the DC plan (12%) should the positions be filled. If the positions are filled, the employer’s DC contribution would increase by: • $2,847,574 based on a 100% take rate • $1,423,787 based on a 50% take rate • $711,894 based on a 25% take rate 5. The total financial impact of bullets #2 and #3 above is equal to: • $3,496,487 based on a 100% take rate • $1,748,244 based on a 50% take rate • $874,122 based on a 25% take rate Page 18 of 19 Finance Committee Agenda - Revised Marked February 17, 2021 *****Note: Items may be added at the discretion of the Chair.***** NOTE: The next regular meeting will be held Tuesday, March 2, 2021. Pursuant to the American with Disabilities Act, accommodations for persons with disabilities are available upon request. Please allow 1-2 business days notification to process; last minute requests will be accepted; but may not be possible to fulfill. Please contact Disabled Services Division at: V 904-255-5466, TTY-904-255-5476, or email your request to KaraT@coj.net. Page 19 of 19