Finance Committee

City of Jacksonville 117 W Duval St Jacksonville, FL 32202 Agenda - Revised Marked Tuesday, December 7, 2021 9:30 AM Council Chambers 1st Floor, City Hall Finance Committee Ron Salem, Pharm. D., Chair Danny Becton, Vice Chair Michael Boylan Matt Carlucci Terrance Freeman Reggie Gaffney Ju'Coby Pittman - Excused Absence Legislative Assistant: Melodi Murray Legislative Services Manager: Bernadette Smith Council Auditor: Kim Taylor Asst. Council Auditor: Phillip Peterson Chief of Research: Jeff Clements Chief Office of General Counsel: Paige Johnston Administration: Rachel Zimmer Finance Committee Agenda - Revised Marked December 7, 2021 If a person decides to appeal any decision made by the Council with respect to any matter considered at such meeting, such person will need a record of the proceedings, and for such purposes, such person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Meeting Convened: Meeting Adjourned: Council Auditor Kim Taylor to discuss: • Report #852: Budget Summary Fiscal Year 2021/22 • Report #853: Council Auditor’s Office Annual Report Fiscal Year 2020/21 • Report #751B: Follow-up on Fire and Rescue Department Ambulance Billing and Inventory Audit Discussion of Council Strategic Plan Priorities Attendance: Item/File No. Title History 1. 2021-0788 ORD Amend Fiscal Yr 2018-2019 JTA Budget; Amend ORD Contact: 2018-504-E (The COJ Budget) by Amending the JTA Budget Revised Greg Hayes / Schedules O & P; an ORD Amending FY 2019-2020 JTA Budget; Jessica Shepler Amending ORD 2019-504-E (The COJ Budget) by Amending the JTA Budget Revised Schedules O & P. (Sidman) (Introduced by CP Newby at the Req of JTA) 10/26/21 CO Introduced: TEU, F 11/1/21 TEU Read 2nd & Rerefer 11/2/21 F Read 2nd & Rerefer 11/9/21 CO PH Read 2nd & Rereferred:TEU, F 12/6/21 TEU Approve 5-2 (Cumber, Ferraro) Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-11/9/21 Page 1 of 10 Finance Committee Agenda - Revised Marked December 7, 2021 2. 2021-0816 ORD Apv, & Auth the Mayor, or his Designee, & the Corp Sec to Contact: Execute & Deliver, For & On Behalf of the City, That Certain Purchase Renee Hunter & Sale Agreemt btwn the COJ & Cynthia M. Young, & all Closing & Other Docs. at 5565 Old Middleburg Road S (R.E.# 015223-0000), for Acquisition, at the Negotiated Purchase Price of $330,000.00, to be Utilized as a Pond Site for the Old Middleburg Rd Proj; Oversight by the Real Estate Division of the Public Works Dept, & Oversight of the Property by the Engineering & Construction Management Division of Public Works Department thereafter. (District 12–White) (Staffopoulos) (Introduced by the CP Newby at Req of Mayor) 11/9/21 CO Introduced: TEU, F 11/15/21 TEU Read 2nd & Rerefer 11/16/21 F Read 2nd & Rerefer 11/23/21 CO PH Read 2nd & Rereferred:TEU,F 12/6/21 TEU Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-11/23/21 3. 2021-0817 ORD Apv, & Auth the Mayor, or his Designee, & the Corp Sec to Contact: Execute & Deliver, For & On Behalf of the City, That Certain Lease Renee Hunter Agreemt btwn the COJ & the City & Police Federal Credit Union located at 501 E. Bay St, Jax, FL 32202 (R.E.# 073402-0000) Pursuant to Which Tenant will Lease Approx 1,237 Sq Ft of Space in the Police Memorial Bldg for Initial Term of Five (5) Years with Options to Renew for two (2) additional Consecutive Terms of five (5) Years Each, at Rental Rate of $1.00 per year; Providing for Oversight by the Jax Sheriff’s Office. (Dist 7 R. Gaffney) (Staffopoulos) (Introduced by CP Newby at Req of Mayor) 11/9/21 CO Introduced: NCSPHS, F 11/15/21 NCSPHS Read 2nd & Rerefer 11/16/21 F Read 2nd & Rerefer 11/23/21 CO PH Read 2nd & Rereferred:NCSPHS, F 12/6/21 NCSPHS Approve 6-0 Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-11/23/21 4. 2021-0818 ORD Apv & Auth Mayor & Corp Sec to Execute & Deliver an AMEND Amendment Four to Grant Agreemt btwn the COJ & Clara White Mission, Inc. to Extend the Completion of Construction date from Contact: 12/31/21 to 6/30/22 & the Sales Commencement date from 1/31/22 to Kirk Wendland 7/31/22. (Sawyer) (Introduced by CP Newby at Req of Mayor) 11/9/21 CO Introduced: NCSPHS,F 11/15/21 NCSPHS Read 2nd & Rerefer 11/16/21 F Read 2nd & Rerefer 11/23/21 CO PH Read 2nd & Rereferred:NCSPHS, F 12/6/21 NCSPHS Amend/Approve 6-0 Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-11/23/21 Page 2 of 10 Finance Committee Agenda - Revised Marked December 7, 2021 AMENDMENT Attach revised Exhibit 1 to remove language regarding the pedestrian bridge • Extends the completion of construction date and sales commencement date by an additional six months each 5. 2021-0819 ORD Approp $5,763.60 From the Jax Kids Book Club Education AMEND Special Revenue Fund & Transfer Said Funds to the Board of Library Trustees Trust Fund for the Jax Public Library’s Story Journeys Literacy Contact: Enrichment Summer Prog. (B.T. 22-013) (Staffopoulos) (Introduced by Tim Rogers CP Newby at Req of Mayor) (Co-Sponsor CM Salem) 11/9/21 CO Introduced: NCSPHS,F 11/15/21 NCSPHS Read 2nd & Rerefer 11/16/21 F Read 2nd & Rerefer 11/23/21 CO PH Read 2nd & Rereferred:NCSPHS, F 12/6/21 NCSPHS Amend/Approve 6-0 Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-11/23/21 AMENDMENT Attach a Revised Exhibit 1 (BT) to reflect the correct funding source 6. 2021-0822 ORD Appropriating $400,000 from the Special Law Enforcement Trust NCSPHS AMEND Fun for the Mental Health Offender Trust Fund; Purpose of Appropriation; providing an effective date. (Sidman) (Introduced by CM Contact: Salem) CM Salem 11/9/21 CO Introduced: NCSPHS,F 11/15/21 NCSPHS Read 2nd & Rerefer 11/16/21 F Read 2nd & Rerefer 11/23/21 CO PH Read 2nd & Rereferred:NCSPHS, F 12/6/21 NCSPHS Amend/Approve 6-0 Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-11/23/21 NCSPHS AMENDMENT 1. Revise appropriation amount to $600,000 to include an additional $200,000 from the General Fund – FIND Match contingency account 2. Correct scrivener’s errors 3. Attach revised Exhibit 1 to correct account information and increase appropriation to $600,000 on BT Page 3 of 10 Finance Committee Agenda - Revised Marked December 7, 2021 7. 2021-0823 ORD Appropriating $60,000.00 from the Admin & Finance Dept, Office AMEND of the Director – Professional Svcs to Carr, Riggs & Ingram, L.L.C. for addnt’l Audit Svcs; Apv & Auth Execution of an Addendum to the Initial Contact: Engagement Ltr set forth in ORD 2020-299-E for the 9/30/20 Yr End Kim Taylor / Audit. (Johnston) (Introduced by CM Salem) Joey Greive 11/9/21 CO Introduced: F 11/16/21 F Read 2nd & Rerefer 11/23/21 CO PH Read 2nd & Rereferred:F Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-11/23/21 AMENDMENT 1. Correct scrivener’s error 2. Attach Revised Exhibit 3 to attach a revised Engagement Letter addendum • Appropriates an additional $60,000 from the Finance Department Office of Director professional services account for the fiscal year end 9/30/20 audit, for a total cost of $380,000 8. 2021-0838 ORD re the Establishment of a Dependent Special Dist TBK as the 2nd “Baymeadows Community Improvement District” (“BCID”); Incorporating the Recitals; Providing that the Dist Shall be a Dependent Spec Dist Estab the Charter for the “Baymeadows Community Improvement District” (“BCID”), in Accordance with Sec 189.02, FL Statutes; Estab the BCID’s Purpose, Powers, Functions & Duties; Estab the BCID’s Geographic Boundaries; Recognizing the Authority to Create Special Dists & Auth the Creation of the BCID Spec Dist as the as the Best Alternative; Estab a Governing Body, Identifying the Leadership & Election Process; Identifying Additional Requirements re Financial Disclosure Obligations, Audit Obligations, Notice & Reporting Obligations; Providing Available Financing Methods; Recognizing that the Creation of the BCID Spec Dist is Consistent with the Comp Plan (Johnston) (Introduced by CM Becton) 11/23/21 CO Introduced: NCSPHS, F, R 12/6/21 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-12/14/21 Public Hearing Pursuant to F.S. Sec. 197.3632(3)(a)-1/11/22 Page 4 of 10 Finance Committee Agenda - Revised Marked December 7, 2021 9. 2021-0839 ORD Apv the Final Costs of Underground Utility Installation Improvemts 2nd for the S. End River Rd – NW End River Oaks Rd Neighborhood Assessment Program, Auth & Funded by Ord 2020-486-E; Incorporating the Recitals; Specifying the Unit of Measurement; Adopting the Non-Ad Valorem Assessment Roll at Public Hearing, Pursuant to the Uniform Method of Collecting Non-Ad Valorem Special Assessments as Auth by Sec 197.3632, FL Statutes; Notice of Public Hearing Served to Affected Properties; Providing for Certification of the Assessment Roll & Directing the Council Sec to Cooperate with the Tax Collector & the Property Appraiser & JEA in the Certification of the Non-Ad Valorem Assessment Roll; Directing the Council Sec, JEA & the Tax Collector to Record the Final Assessments in the Improvemnt Lien Book; Providing for Payment of Final Assessments & Liens; Implementing the Assessments & Directing the Tax Collector to Provide Notice of Assessment (Bowles) (Introduced by CM Cumber) 11/23/21 CO Introduced: NCSPHS, TEU, F 12/6/21 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-12/14/21 Public Hearing Pursuant to F.S. Sec. 197.3632(3)(a)-1/11/22 10. 2021-0843 ORD Approp $1,952,892.05 from the Foreclosure Registry (Including 2nd $706,332.00 in Revenue Collected from the Foreclosure Registry & a Reallocation of Previously Approp Funds in the Amt of $1,245,560.05) to Fund Various Programs & Activities Auth Pursuant to Chapt 179, Ord Code, Purpose of Approp; Auth Positions (B.T. 22-026)(R.C. 22-027) (Staffopoulos)(Introduced by CM Newby at Req of Mayor) 11/23/21 CO Introduced: NCSPHS, F 12/6/21 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-12/14/21 11. 2021-0844 ORD Approp a $25,000.00 Grant from FL Animal Friend, Inc., with no 2nd Local Match, to Provide Spay & Neuter Services to Stray & Resident-Owned Free Roaming Cats & Kittens in the Community, Purpose of Approp; Apv, & Auth the Mayor, or his Designee, & the Corp Sec to Execute & Deliver, for & on behalf of the City, the Grant Award Agreemnt btwn the City & FL Animal Friend, Inc.; Providing Oversight by the Neighborhoods Dept, Animal Care & Protective Svcs Div (B.T. 22-023) (Staffopoulos) (Introduced by CM Newby at Req of Mayor) 11/23/21 CO Introduced: NCSPHS, F 12/06/21 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-12/14/21 Page 5 of 10 Finance Committee Agenda - Revised Marked December 7, 2021 12. 2021-0845 ORD Approp $15,000.00 in Grant Funding from the FL Fish & Wildlife 2nd Conservation Commission (The “FWC”) for Reimbursement of the City of Jax’s Costs to Remove 1 Derelict Vessel Located in a Public Waterway in the City of Jax, Purpose of Approp; Providing for Oversight by the Neighborhoods Dept, Environmental Quality Div (B.T. 22-022) (Staffopoulos) (Introduced by CM Newby at Req of Mayor) 11/23/21 CO Introduced: NCSPHS, TEU, F, JWC 12/6/21 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-12/14/21 13. 2021-0846 ORD Approp $376,846.00 in Grant Funding from the U.S. Dept of 2nd Justice, Bureau of Justice Assistance, Edward Byrne Memorial Justice Assistance Prog, to Fund Various Progs & Activities Aimed at Crime Control & Prevention, Improving the Criminal Justice System, & Improving Public Safety in Duval Co; Purpose of Approp; Providing for a Carryover of Funds into FY 2022-2023; Auth Positions; Providing for Oversight by the Finance & Admin Dept, Office of Grant & Contract Compliance (B.T. 22-016) (R.C. 22-005) (Staffopoulos) (Introduced by CP Newby at Req of Mayor) 11/23/21 CO Introduced: NCSPHS, F 12/6/21 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-12/14/21 14. 2021-0847 ORD Approp $415,744.00 in Grant Funding from the U.S. Dept of 2nd Justice, Bureau of Justice Assistance, Edward Byrne Memorial Justice Assistance Prog, to Fund Various Progs & Activities Aimed at Crime Control & Prevention, Improving the Criminal Justice System, & Improving Public Safety in Duval Co; Purpose of Approp; Apving Positions & Part-Time Hrs; Providing for Oversight by the Finance & Admin Dept, Office of Grant & Contract Compliance(B.T. 22-015) (R.C. 22-006)(Staffopoulos)(Introduced by CP Newby at Req of Mayor) 11/23/21 CO Introduced: NCSPHS, F 12/06/21 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-12/14/21 Page 6 of 10 Finance Committee Agenda - Revised Marked December 7, 2021 15. 2021-0848 ORD Apv & Auth the Mayor, or his Designee, & the Corp Sec to 2nd Execute & Deliver that Certain Lease btwn the U.S.A. (U.S. Navy) & the City of Jax (The “Lease”) for the City’s Lease of Certain Real Propty & Improvmts Located at 7000 Roosevelt Blvd, Jax, Fl 32244, Commonly Known As Tillie K. Fowler Regional Park, for the Continued Operation & Maintenance of a Regional Park for the Benefit of the Public, for a 25 Year Term Commencing on the Effective Date of the Lease Through 2046, at a Rental Rate of $100.00 Per Yr, with the Option to Pay a 1-time, Lump Sum Rental Amount of $2500.00 for the Entirety of the Lease Term; Providing for Oversight by the Dept of Parks, Rec & Community Svcs(Staffopoulos)(Introduced by CM Newby at Req of Mayor) 11/23/21 CO Introduced: NCSPHS, F 12/6/21 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-12/14/21 16. 2021-0849 ORD Approp $500,000.00 ($250,000 from Council President 2nd Contingency Expense Acct & $250,000 from Contingency Find Match) for Funding to Edward Waters University to Provide a Community Wellness & Fitness Center; Providing for Carryover of Funds to FY 2022-2023; Apv & Auth the Mayor, or his Designee, & the Corp Sec to Execute & Deliver an Agreemt with Edward Waters University, Inc; Invoking the Exception of Sec 126.107 (G) (Exemptions), Pt 1 (General Regulations, Chapt 126 (Procurement Code), Ord Code, to Direct Contract Edward Waters University, Inc, for the Provision of Svcs Related to the Community Wellness & Fitness Center, as More Particularly Described Herein; Providing for Oversight by the Dept of Public Works (Sidman) (Introduced by CP Newby) 11/23/21 CO Introduced: NCSPHS,F, R 12/6/21 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-12/14/21 17. 2021-0850 ORD Apv, & Auth the Mayor, or His Designee, & Corp Sec to Execute & 2nd Deliver the 1st Amendment to Interlocal Agreemt re Veterans’ Suicide Prevention by & Among the City of Jax, Duval Co (“City”), & the Counties of Baker, Clay Nassau, & St. Johns (“Interlocal Agreement”), to Remove the City as the Admin for the Fire Watch Council of NE FL; Providing for Contingency (Hodges) (Introduced by CM Diamond) 11/23/21 CO Introduced: NCSPHS, F 12/6/21 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-12/14/21 Page 7 of 10 Finance Committee Agenda - Revised Marked December 7, 2021 18. 2021-0851 ORD-MC re the Public Svc Grant Council; Amend Sec 80.104 2nd (Organization & Proceedings), Chapt 80 (Public Svc Grant Council), Ord Code, to Amend the Quorum Requirements of the Public Service Grant Council; Amend Sec 118.301 (Expenditure of Appropriated Funds), Pt 3 (Admin of City Grants), Chapt 118 (City Grants), Ord Code, to Address Carryover of Residual Funds; Amend Sec 118.802 (Annual Lump Sum Appropriation for Public Svc Grants), 118.805 (Eligibility to Apply for Public Svc Grants), 118.806 (Application Requirements), Pt 8 (Public Svc Grants), Chapt 118 (City Grants), Ord Code, to Allow for Carryover of Funds Appropriated to the Public Svc Grant Council from FY to FY & to Require Requesting Agencies to Provide Additional Financial Documentation & Information re Program Impact & Effectiveness; Providing for Codification Instructions (Hodges) (Introduced by CM Carlucci) 11/23/21 CO Introduced: NCSPHS, F, R 12/6/21 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-12/14/21 19. 2021-0854 RESO Making Certain Findings, Apv & Auth the Execution of an Contact: Economic Dev Agreemt (“Agreement”) btwn the City of Jax (“City”) & Kirk Wendland Cenntro Auto Corp (“Company”), to Support the Creation of a new Electric Vehicle Manufacturing Facility to be Leased by the Company & See Auditor Located at 2282 Lane Ave N Within the City (“Project”); Auth a 5-Yr summary on Recapture Enhanced Value (REV) Grant of $450,000; Apv & Auth the pg. 9 Execution of Documents by the Mayor, or his Designee, & Corp Sec; Auth Apv of Technical Amends by the Executive Dir of the Office of Economic Dev (“OED”); Providing for Oversight by the OED; Providing a Deadline for the Company to Execute the Agreemt; Affirm the Project’s Compliance with the Public Investment Policy Adopted by Ord 2016-382-E, As Amended; Req 2-Reading passage Pursuant to Council Rule 3.305 (Sawyer) (Introduced by CP Newby at Req of Mayor) 11/23/21 CO Introduced: F, R 20. 2021-0855 ORD Declaring 9216 1st Ave, Jax, FL 32208 (R.E. #-036499-0000), 2nd btwn Soutel Dr. & Belvedere St., to be surplus to needs of the City; Auth Convey of subject parcel to Christ the Living Cornerstone, Inc., a FL not for profit corp, at no cost; Auth Mayor & Corp Secretary to execute a quitclaim deed & other convey docs; Waiving Sec. 122.425 (dispo by auction or sealed bid), Pt 4 (Real Prop), Chpt 122 (Public Prop), Ord Code, to allow donation to Christ the Living Cornerstone, Inc.; Providing a right of reentry for failure to use subject parcel for the operation of a wellness clinic and/or Comm Outreach Ctr; Prov for City Oversight by the Dept of Public Works, Real Estate Div (Dist 8-Pittman) (Johnston)(Introduced by CMs Ferraro & Pittman) 11/23/21 CO Introduced: TEU, F, R Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-12/14/21 Page 8 of 10 Finance Committee Agenda - Revised Marked December 7, 2021 Council Auditor’s Office 2021-854 Date provided to Council Auditor – 11/18/21 Company Name – Cenntro Automotive Corporation Project Location – 2282 Lane Ave. N Incentives Provided – $450,000 REV grant at 50% over 5 years Number of Jobs to be Created – • 34 new jobs created at an average salary of $52,000 o 15 by December 31, 2022 o 19 by December 31, 2023 Performance Schedule – • Commencement of improvements and purchase of TPP no later than February 28, 2022 • Completion of improvements, and purchase and installation of TPP no later than June 30, 2023 Number of Jobs to be Retained – N/A Capital Investment – $25,000,000 Records Retention/Audit Clause – Yes Clawback Language – • In the event reporting requirements are not met in the time period specified in the agreement, the City will be entitled to withhold disbursements of the REV grant • If by December 31, 2023, the Company fails to create the number of new jobs with an average salary of $52,000 listed below, the REV grant will be reduced by the corresponding amount: o Fails to create 30 New Jobs – reduced proportionately o Fails to create 25 New Jobs– REV grant is terminated and any amounts paid to the Developer will be repaid to the City • If by June 30, 2023, the Company fails to invest the amounts listed below, the REV grant will be reduced by the corresponding amount: o Fails to invest at least $20,000,000 – reduced proportionately o Fails to invest at least $15,000,000 – REV grant is terminated and any amounts paid to the Developer will be repaid to the City ROI based on 10-year return – 3.27 Page 9 of 10 Finance Committee Agenda - Revised Marked December 7, 2021 NOTE: The next regular meeting will be held Tuesday, January 4, 2022. *****Note: Items may be added at the discretion of the Chair.***** Pursuant to the American with Disabilities Act, accommodations for persons with disabilities are available upon request. Please allow 1-2 business days notification to process; last minute requests will be accepted; but may not be possible to fulfill. Please contact Disabled Services Division at: V 904-255-5466, TTY-904-255-5476, or email your request to KaraT@coj.net. Page 10 of 10