Finance Committee

City of Jacksonville 117 W. Duval Street Jacksonville, FL 32202 Agenda - Marked Tuesday, September 20, 2022 9:30 AM Council Chamber, 1st Floor, City Hall Finance Committee Aaron Bowman, Chair Randy White, Vice Chair Matt Carlucci Kevin Carrico Joyce Morgan Ju’Coby Pittman Ron Salem Legislative Assistant: Barbara Ireland Hobson Council Auditor's Office: Kim Taylor, Council Auditor Council Auditor's Office: Phillip Peterson, Asst. Council Auditor Council Research: Jeff Clements, Chief of Research Office of General Counsel: Paige Johnston, Chief Administration: Rachel Zimmer Finance Committee Agenda - Marked September 20, 2022 Meeting Convened: Meeting Adjourned: Attendance: Item/File No. Title History 1. 2022-0416 ORD Reapprop $94,875,967.35 from CIPs that have been Certified Complete DEFER by the Director of Public Works & Closed, Their Residual Balances Returned to the Source or Sources of Origin, & Placed in a Contingency Account, At request of Transferring $38,920,804.62 btwn Expense Accounts Among Various Projs the Administration within the Better Jax Plan Fund to Complete Outstanding Projs as Described in the Work Plan, & Auth Borrowing from the City’s Commercial Paper Facility &/or Issuance of Fixed-Rate Debt in the Cumulative, Not-To-Exceed Amt of $85,063,552.37 & Approp Thereof to Prov Funds for Capital Improvements; Amend 2021-504-E, the FY 2021 Budget Ord, to Replace 4th Revised Scheduled B4, the FY 2021-2022 Debt Management Fund Detail, & Revised Scheduled B4b, the FY 2021-2022 Capital Improvements Projs Funded Via Borrowing, to Auth the Borrowing &/or the Issuance of Fixed-Rate Debt for the Projs as set Forth in the Better Jax Work Plan; Amend the 2022-2026 5-Yr Capital Improvement Prog Apv’d by Ord 2021-505-E; Prov for City Oversight by the Dept of Public Works (Sawyer) (Introduced by CP at Req of Mayor) 5/24/22 CO Introduced: TEU, F 6/6/22 TEU Read 2nd & Rerefer 6/7/22 F Read 2nd & Rerefer 6/14/22 CO PH Read 2nd & Rerefer: TEU, F Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601- 6/14/22 2. 2022-0447 ORD Adopting 2021B Series Text Amend to FLUE of 2030 Comp Plan, DEFER Creating a New FLUE Policy 3.1.29 to Allow one Accessory Dwelling Unit as an Accessory Use on Conforming Residential Lots in the AGR, RR, LDR, At request of MDR & RPI Future Land Use Categories (Reed) (LUZ) (PD & PC Apv) (GAB CM Diamond CPAC Deny) (MC Amd 2022-448) 6/14/22 CO Introduced: LUZ 6/22/22 LUZ Read 2nd & Rerefer 6/28/22 CO Read 2nd & Rerefer: LUZ 7/26/22 CO PH Addnt'l 8/9/22 8/2/22 LUZ PH Approve 5-0 8/9/22 CO PH Cont'd & Rereferred to NCSPHS, R, F, LUZ 8/24/22 CO PH Cont'd 9/27/22 LUZ PH – 8/2/22 & 9/20/22 Public Hearing Pursuant to Sec 163.3184(3), F.S. & Chapt 650, Pt 4, Ord Code - 7/26/22 & 8/9/22, 8/24/22, 9/27/22 Page 1 of 17 Finance Committee Agenda - Marked September 20, 2022 3. 2022-0448 ORD-MC Amend Sec 656.403 (Accessory Uses & Structures), Subpt B DEFER (Miscellaneous Regulations), Pt 4 (Supplementary Regulations), Chapt 656 (Zoning Code), Ord Code, to Allow Accessory Dwelling units as an Accessory At request of Use in Residential Land Use Categories Subj to Certain Criteria; Prov for CM Diamond Codification Instructns (Staffopoulos) (Introduced by CMs Diamond, Boylan, Dennis, R. Gaffney & White) (Co-Sponsor CM Carrico)(PD & PC Apv) (GAB CPAC Deny) (Text Amd 2022-447) 6/14/22 CO Introduced: LUZ 6/22/22 LUZ Read 2nd & Rerefer 6/28/22 CO Read 2nd & Rerefer: LUZ 7/26/22 CO PH Addnt'l 8/9/22 8/2/22 LUZ PH Amend/Approve 5-0 8/9/22 CO PH Cont'd & Rereferred to NCPHS, R, F, LUZ 8/24/22 CO PH Cont'd 9/27/22 LUZ PH – 8/2/22 & 9/20/22 Public Hearing Pursuant to Chapt 166.041(3)(c)(2), F.S. & C.R. 3.601- 7/26/22 & 8/9/22, 8/24/22, 9/27/22 4. 2022-0505 ORD Adopting the FYs 2023-2027 Inclusive CIP, as Required by Pt 6, Chapt AMEND 122, Ord Code; Providing for 2023 CIP Specificity Requirements; Directing Revisions & Updating of the Capital Improvements Element of the 2030 Comprehensive Plan, as Required by Sec. 163.3177, F.S.; Waiving Sec. 122.602 (A) (Definitions), Ord Code; Waiving Compliance with Sec. 106.309 (Capital Improvement Appropriations Carried Over) & Sec. 106.312 (Lapse of Appropriations), Ord Code; Providing for Declaration of Intent to Reimburse; Providing for Reconciliation of Schedules, Text, Codification, Journal Entries (Staffopoulos) (Introduced by CP at Req of Mayor) 7/26/22 CO Introduced: F 8/2/22 F Read 2nd & Rerefer 8/9/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601– 8/9/22 AMENDMENT 1. Pg. 4, line 20: Increase debt to be issued amount to $445,856,870 2. Attach revised Exhibit 1 (5-year CIP) to: • Reflect actions consistent with Council approval of the tentative budget for the City’s CIP • Remove 1-year General Capital Schedule • Include JPA’s updated 5-year Schedule • Include JAA 5-year Schedule • Include JEA 5-year Schedule for Water/Wastewater and District Energy System Page 2 of 17 Finance Committee Agenda - Marked September 20, 2022 5. 2022-0506 ORD Auth the Mayor, or his Designee, & Corp Sec to (1) Execute & Deliver, AMEND for & on Behalf of the City, (A) an Agreemnt w/Shands Jax Medical Ctr, Inc., & (B) Letters of Agreemnt w/ State of FL through its Agency for Health Care Admin, Both Concerning Payment & Distribution of the City’s Indigent Health Care Funds in the Amount of $40,000,000 for FY 22-23, & (2) Take Such Further Action as may be Necessary or Appropriate to Effectuate the Purpose of the Ord (Staffopoulos) (Introduced by CP at Req of Mayor) 7/26/22 CO Introduced: F 8/2/22 F Read 2nd & Rerefer 8/9/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 – 8/9/22 AMENDMENT Attach revised Exhibit 1 to reflect correct total payment to State of Florida of $25,552,694 6. 2022-0507 ORD Adopting the FYs 2023-2027 Inclusive IT System Developmnt Prog AMEND (“The Itech Projects”), Pursuant to Sec. 106.207, Ord Code; Providing for Declaration of Intent to Reimburse; Providing for Reconciliation of Schedules, Text, Codification, Journal Entries (Staffopoulos) (Introduced by CP at Req of Mayor) 7/26/22 CO Introduced: F 8/2/22 F Read 2nd & Rerefer 8/9/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 – 8/9/22 AMENDMENT Attach Revised Exhibit 1 (5-year Plan) and Exhibit 2 (Project Information Sheets) to reflect technical changes consistent with Council approval of the tentative budget 7. 2022-0508 RESO Adopting the Annual Growth Rate as Recommended by the Administration for the Future Pension Liability Surtax Proceeds (Staffopoulos) (Introduced by CP at Req of Mayor) 7/26/22 CO Introduced: R, F 8/1/22 R Read 2nd & Rerefer 8/2/22 F Read 2nd & Rerefer 8/9/22 CO Read 2nd & Rerefer • Maintains the annual growth rate assumption of 4.25% Page 3 of 17 Finance Committee Agenda - Marked September 20, 2022 8. 2022-0509 ORD Regarding Public Svc Grants; Approp $6,000,000 from a Designated Special Council Contingency Acct for Public Svc Grants; Providing for City Oversight by the Office of Grants & Contract Compliance of the Dept. of Finance & Administration; Waiving the Conflicting Provision of Sec 118.802 (Annual Lump Sum Appropriation for Public Svc Grants), Pt 8 (Public Svc Grants), Ch 118 (City Grants), Ord Code, Due to the Need for Separate Legislation from the Annual Budget Ord to Apv the Lump Sum Appropriation for Public Svc Grants (Staffopoulos) (Introduced by CP Freeman) 7/26/22 CO Introduced: F 8/2/22 F Read 2nd & Rerefer 8/9/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 – 8/9/22 9. 2022-0510 ORD Approp $750,000.00 from a Designated Special Council Contingency to Provide Funding for the COJ Contribution to the Jax Chamber of Commerce (Staffopoulos) (Introduced by CP Freeman) 7/26/22 CO Introduced: F 8/2/22 F Read 2nd & Rerefer 8/9/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 – 8/9/22 10. 2022-0511 ORD Approp $37,525,760 from Special Council Contingency - KHA to the AMEND Kids Hope Alliance (KHA); Providing for the KHA Comprehensive Budget Transfer Powers; Apv & Auth Execution of Agreemnts by the Mayor, or His Designee, & the Corp Sec with Named Grant Recipients; Auth the Procurement of Svcs Pursuant to the Competitive Solicitation Exemptions Listed in Sec 126.107 (Exemptions), Pt 1 (General Regulations), Ch 126 (Procurement Code), Ord Code; Auth the Procurement of Svcs Pursuant to Single-Source Award Provisions Contained in Sec 126.206 (Single-Source, Noncompetitive Purchases) & 126.312 (Single-Source Noncompetitive Purchase of Professional Svcs), Ch 126 (Procurement Code), Ord Code; Providing for Waiver of Sec 77.111 (A) (Provider Contracts), Ch 77 (Kids Hope Alliance), Ord Code; Providing for Waiver of Sec 77.113 (Annual Operating Budget; Budget Transfers), Ch 77 (Kids hope Alliance), Ord Code, & Sec 106.304 (Mayor’s Transfer Power), Ch 106 (Budget & Accounting Code), Ord Code, to Allow for Budget Transfers w/in the Plan; Auth Approval of Technical Amendments by the CEO of the KHA; Auth OGC & Council Auditor’s Office to Make all Changes Necessary to Effectuate the Council’s Action (Staffopoulos) (Introduced by CP Freeman) 7/26/22 CO Introduced: F 8/2/22 F Read 2nd & Rerefer 8/9/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 – 8/9/22 Page 4 of 17 Finance Committee Agenda - Marked September 20, 2022 AMENDMENT Attach Revised Exhibit 2 (KHA Budget Schedule M) to reflect correct grant periods 11. 2022-0512 ORD Re the Inmate Health Care Contract w/in the Jax Sheriff’s Office, Dept. of Corrections, Divs of Jails; Approp $17,937,139 from a Designated Special Council Contingency Acct to Contractual Svcs in the Jax Sherriff’s Office for Inmate Health Svcs (Staffopoulos) (Introduced by CP Freeman) 7/26/22 CO Introduced: F 8/2/22 F Read 2nd & Rerefer 8/9/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 – 8/9/22 Page 5 of 17 Finance Committee Agenda - Marked September 20, 2022 12. 2022-0513 ORD Making Certain Findings & Approp $171,847,895.50 in Coronavirus AMEND Fiscal Recovery Funds from the U.S. Dept. of Treasury in Accordance with the American Rescue Plan Act of 2021 (The “ARP Act”) to Support Cont’d Contact: COVID-19 Response Efforts to Provide Funding for Eligible CIP, Dept Joey Greive Enhancements & Equipment, Health Initiatives, & Other Qualified Expenses; Auth Various Disbursements of ARP Act Funding Including: (1) $25,000,000 to the City’s Water/Wastewater System Fund for Septic Tank Phaseout Capital Projs, (2) $20,000,000 for 1-Time Premium Payments to City Employees in Accord with the ARP Act, (3) $9,724,406 to Shands Jax Medical Center, Inc., (4) $7,997,347 for Radio Replacements, (5) $4,825,419 for IT Network Infrastructure Upgrades, (6) $1,743,835 for JSO Cellbrite Pathfinder Computer Equip, Hardware-Software Maint & Licenses, (7) $1,250,000 for JFRD Safety Barricades, (8) $1,066,172 for JSO IT Capital Equip Replacement, (9) $907,204 for JFRD Satellite Communication Equip Replacement, (10) $600,000 for the 4th Judicial Circuit State Attny’s Office Case Management Sys, (11) $500,000 for IT Div Enhancements (Contractual Svcs & Procurement of Licenses & Upgrades, (12) $75,000 to the SOE for Election Voting Site Cleaning Svcs & Supplies, (13) $10,000,000 to the Workers Comp Self-Insured Fund, (14) $7,000,000 to the Self-Insured Health Fund, (15) $3,500,000 to the General Employee Disability Fund (16) $1,500,000 to the Public Safety Disability Fund, (17) $2,297.307 to the City Venues – City For 2021 Deficit Activity, & (18) $73,861,205.50 to be Held in Contingency for Future Qualified Expenses Through 12/31/24; Providing for Carryover of Funds from Yr to Yr Until Such Funds are Expended or Lapse, & Providing that any ARP Act Funding not Expended Pursuant to this Ord by 9/30/24, Except as Otherwise Provide Herein, Shall Revert to the Fund (s) of Origin for Reapprop for Auth Expenditures Under the Terms of the ARP Act; Providing for Oversight; Providing for Compliance with Applicable ARP Act Grant Funding Requirements (Staffopoulos) (Introduced by CP at Req of Mayor) 7/26/22 CO Introduced: NCSPHS, F 8/1/22 NCSPHS Read 2nd & Rerefer 8/2/22 F Read 2nd & Rerefer 8/9/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 – 8/9/22 Page 6 of 17 Finance Committee Agenda - Marked September 20, 2022 AMENDMENT 1. Correct scrivener's errors 2. Revise language and Exhibit (BT) 1 to remove $5 million in total funding for Disability Funds and instead appropriate $4,822,290 for Roadway Resurfacing and increase the contingency by $177,710 3. Attach Revised Exhibit 1 (BT) to: • Correct accounts and project numbers • Eliminate the transfers to the Workers Comp and Health Care funds and instead have expenditures booked directly in this fund • Appropriate the $20 million for ARP premium payments in applicable lines instead of placing in a designated contingency 13. 2022-0573 ORD-MC Amend Sec 380.210 (Jacksonville Litter Law), Pt 2 (Garbage AMEND Collection Regulations), Ch 380 (Solid Waste Management), Ord Code, to Prohibit the Release of Balloons or Sky Lanterns into the Sky; Prov for Contact: Exercise of County Powers (Johnston) (Introduced by CM Diamond) CM Diamond 7/26/22 CO Introduced: NCSPHS, F 8/1/22 NCSPHS Read 2nd & Rerefer 8/2/22 F Read 2nd & Rerefer 8/9/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 - 8/9/22 AMENDMENT 1. Correct scrivener’s errors 2. Include exceptions for educational purposes and balloon tests performed under Code Sec. 656.1507 14. 2022-0575 ORD Approp $279,973.00 in Fund Bal Derived from Investment Pool Earnings DEFER ($102,241.23 from FY 19-20 & $177,731.81 from FY 20-21) Within the Northbank CRA Trust Fund to Future Yr Debt Reduction (B.T. 22-094) At request of (Staffopoulos) (Introduced by CP at Req of Mayor) DIA 7/26/22 CO Introduced: NCSPHS, F 8/1/22 NCSPHS Read 2nd & Rerefer 8/2/22 F Read 2nd & Rerefer 8/9/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601- 8/9/22 15. 2022-0576 ORD Approp $44,363.00 in Fund Bal Derived from FY 20-21 Investment Pool DEFER Earnings Within the Southbank CRA Trust Fund to Future Yr Debt Reduction (B.T. 22-093) (Staffopoulos) (Introduce by CP at Req of Mayor) At request of 7/26/22 CO Introduced: NCSPHS, F DIA 8/1/22 NCSPHS Read 2nd & Rerefer 8/2/22 F Read 2nd & Rerefer 8/9/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601- 8/9/22 Page 7 of 17 Finance Committee Agenda - Marked September 20, 2022 16. 2022-0619 ORD Approp $3,000,000 in Coronavirus Fiscal Recovery Funds from the U.S. DEFER Dept of Treasury in Accord with the ARP Act to Support Continued Covid-19 Response Efforts for Residents of Jax & to Provide Add’l Funding for Eligible, At request of Qualified Recipients of the Rise Up Minigrant Prog; Auth Disbursements of CP Freeman ARP Act Funding Including: (1) $1,000,000 Placed in a Contingency to Provide Add’l Funding for the Safety & Crime Reduction Commission to Award Eligible, Qualified Recipients Awards Under the Rise Up Minigrant Prog (2) $1,000,000 for Rental/Mortgage (Shelter) Assistance Through the Emergency Assistance Prog & (3) $1,000,000 for Utilities Assistance Throughout the Emergency Assistance Prog; Prov for Carryover of Funds from Yr to Yr Until Such Funds are Expended or Lapse, & Prov that any ARP Act Funding Not Expended Pursuant to this Ord by 9/30/24, Except as Otherwise Prov Herein, Shall Revert to the Fund (s) of Origin for Reapprop for Auth Expenditures Under the Terms of the ARP Act; Prov for Oversight (Johnston) (Introduced by CM R. Gaffney) 8/9/22 CO Introduced: NCSPHS, F, TEU 8/15/22 NCSPHS Read 2nd & Rerefer 8/16/22 F Read 2nd & Rerefer 8/16/22 TEU Read 2nd & Rerefer 8/24/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 – 8/24/22 17. 2022-0643 ORD Pursuant to Ch 170, F.S., and Ch 491 & 715, Ord Code Estab the 2022 AMEND Special Assessments for FL Agency for Healthcare Administration (AHCA) Licensed Hospitals Pursuant to Ord 2021-456-E; Estab the 2022 Assessment Contact: Rate; Prov Notice of Public Hearings; Apv the 2022 Final Assessment Roll Joey Greive (Bowles) (Introduced by CP at Req of Mayor) 8/24/22 CO Introduced: NCSPHS, F 9/6/22 NCSPHS Read 2nd & Rerefer 9/7/22 F Read 2nd & Rerefer 9/13/22 CO PH Addnt'l 9/27/22 Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S., Sec 170.07, F.S., & C.R. 3.601- 9/13/22 & 9/27/22 AMENDMENT 1. Correct scrivener’s errors 2. Correct estimated Local Provider Participation Fund (LPPF) assessments to $44,741,738 3. Clarify description of Exhibit 1 is an example of the notices Page 8 of 17 Finance Committee Agenda - Marked September 20, 2022 18. 2022-0644 ORD Approp $210,620.00 in Add’l State Housing Initiatives Partnership Contact: (SHIP) Prog Grant Funding for FY 21-22 from the FL Dept of Economic Tom Daly Opportunity thru the FL Housing Finance Corp to Serve Very Low, Low, & Moderate-Income Families (B.T. 22-105) (Staffopoulos) (Introduced by CP at Req of Mayor) 8/24/22 CO Introduced: NCSPHS, F 9/6/22 NCSPHS Read 2nd & Rerefer 9/7/22 F Read 2nd & Rerefer 9/13/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 9/13/22 • $200,000 allocated to Rental Housing Development • $10,620 allocated to Owner-Occupied Rehabilitation 19. 2022-0646 ORD Approp $85,161.00 Including $71,076.00 in Add’l Grant Funding from Scrivener’s FEMA, thru the State of FL Div of Emergency Mgmt Under the Flood Mitigation Assistance Grant Prog, & $14,085.00 from FRCP Fire Stations Contact: Capital Projs – Emergency & Disaster Relief Svcs – Other Professional Svcs, to Chief Smith Prov Add’l Funding for the Acquisition of Propty at 6734 Bakersfield Dr (R.E.# 012147-0000) with the Intent to Demolish the Residential Structure Located 2/3 vote required thereon; Amend the 2022-2026 5-Yr CIP Appvd by Ord 2021-505-E to Reflect by Council this Approp for the Proj; Prov for Oversight by the JFRD, Emergency Preparedness Div (B.T. 22-113) (Staffopoulos) (Introduced by CP at Req of Mayor) 8/24/22 CO Introduced: NCSPHS, F, TEU 9/6/22 NCSPHS Read 2nd & Rerefer 9/7/22 F Read 2nd & Rerefer 9/7/22 TEU Read 2nd & Rerefer 9/13/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 9/13/22 Scrivener’s Pg. 1, line 15, strike “BAKERSFILED” and insert “BAKERSFIELD” Page 9 of 17 Finance Committee Agenda - Marked September 20, 2022 20. 2022-0647 ORD Approp $2,500,000 ($2,000,000 from Fire Station No. 47 Land Acct & AMEND $500,000.00 from Fire Station No. 47 Engineering & Design Acct) to Fire Station No. 47 Other Construction Cost Acct to Prov Funds to Complete Contact: Construction of New Fire Station No. 47; Amend the 2022-2026 5-Yr CIP Chief Powers Appvd by Ord 2021-505-E to Transfer Funds for Completion of Construction of the New Fire Station No. 47 (B.T. 22-112) (Staffopoulos) (Introduced by CP 2/3 vote required at Req of Mayor) by Council 8/24/22 CO Introduced: NCSPHS, F 9/6/22 NCSPHS Read 2nd & Rerefer 9/7/22 F Read 2nd & Rerefer 9/13/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 9/13/22 AMENDMENT Attach revised Exhibit 2 (CIP Sheet) to correct previous funding amount and reflect transfer in FY 21/22 21. 2022-0650 ORD Approp $3,300,000 from the Solid Waste Disposal Fund to Offset Contact: Increased Expenses for Landfill Disposal Charges & Contractor Operating John Pappas/ Costs at the Trail Ridge Landfill that are Anticipated to Occur During the Will Williams Remainder of FY 21-22 Due to Increased Tonnage Disposal (B.T. 22-109) (Staffopoulos) (Introduced by CP at Req of Mayor) 8/24/22 CO Introduced: F, TEU 9/7/22 F Read 2nd & Rerefer 9/7/22 TEU Read 2nd & Rerefer 9/13/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601- 9/13/22 • $3,300,000 is new revenue due to increased tonnage activity at Trail Ridge Landfill 22. 2022-0651 ORD Approp $5,000,000, Including a $2,500,000 Grant Awarded by the State AMEND of FL Div of State Fire Marshal with a $2,500,000 Local Match from the City of Jax for the JFRD Health & Wellness Ctr; Amend the 2022-2026 5-Yr CIP Contact: Appvd by Ord 2021-505-E to Reflect the State Contribution & Local Funding Chief Powers for the Proj; Prov for Oversight by JFRD (B.T. 22-104) (Staffopoulos) (Introduced by CP at Req of Mayor) 2/3 vote required 8/24/22 CO Introduced: NCSPHS, F by Council 9/6/22 NCSPHS Read 2nd & Rerefer 9/7/22 F Read 2nd & Rerefer 9/13/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 9/13/22 Page 10 of 17 Finance Committee Agenda - Marked September 20, 2022 AMENDMENT 1. Attach revised Exhibit 1 (BT) to correct account code 2. Attach revised Exhibit 3 (CIP Sheet) to reflect funding in FY 21/22 • $2.5 million City match appropriated from the General Fund - GSD Fund Balance 23. 2022-0652 ORD Approp $1,369,117 Grant Awarded by the FL Dept of Environmental Contact: Protection (FDEP) for the Wills Branch Dredge Proj; Amend the 2022-2026 John Pappas/ 5-Yr CIP Appvd by Ord 2021-505-E to Reflect FDEP Grant Funding for the Robin Smith Proj; Prov for Oversight by the Public Works Dept (B.T. 22-110) (Staffopoulos) (Introduced by CP at Req of Mayor) 2/3 vote required 8/24/22 CO Introduced: NCSPHS, F, TEU by Council 9/6/22 NCSPHS Read 2nd & Rerefer 9/7/22 F Read 2nd & Rerefer 9/7/22 TEU Read 2nd & Rerefer 9/13/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 9/13/22 • Location of project will be from Old Middleburg Rd to east of Lane Ave • Appropriations to date are $3.4 million • FY 22/23 Budget contains $1.6 million for this project • Total project cost is estimated at $6.4 million 24. 2022-0654 ORD Approp $1,120,000, Including a $560,000 Grant Awarded by Recycling AMEND Partnership, Inc. w/a $560,000 Local Match from COJ for a Recycling Education & Outreach Campaign; Providing for Oversight by the Public Works Contact: Dept. (B.T. 22-114) (Staffopoulos) (Introduced by the CP at Req of Mayor) John Pappas/ (Co-Sponsor CM Salem) Eric Fuller 8/24/22 CO Introduced: F, TEU 9/7/22 F Read 2nd & Rerefer 9/7/22 TEU Read 2nd & Rerefer 9/13/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601- 9/13/22 Page 11 of 17 Finance Committee Agenda - Marked September 20, 2022 AMENDMENT 1. Reflect that $535,411.77 of the appropriation is coming from the reserve for federal programs and $24,588.23 from the fund balance of the General Fund 2. Attach revised Exhibit 1 (BT) correct account codes and source of funds 3. Include carryover language through FY 2023/24 4. Place grant agreement on file and allow for technical amendments to agreement 5. Allow for contract with grantor or grantor's subcontractors in accordance with the grant agreement • Recycling education program will inform residents about what can and cannot be recycled with the goal of reducing recycling contamination • The Program includes a campaign outreach with direct-to-citizen feedback on recycling, and the inspection and tagging of recycled materials for approximately 280,000 households 25. 2022-0655 ORD-MC Approp $2,773,762.00 from the Nuisance Abatement Lien Special AUDITOR Revenue Fund Pursuant to Sec 111.470, Ord Code, Allocating $1,359,143.38 to CONCERNS the Neighborhoods Dept, Municipal Code Compliance Div, and the Balance of $1,414,618.62 to the Public Works Dept, Mowing & Landscape Maintenance Contact: Div to be Split btwn Mowing & Landscape – Private Propty ($990,233.00) & Michael Chao/ Mowing & Landscape – Tree Removal ($424,385.62), to Procure Nuisance Dave McDaniel Abatement Contractual Svcs for the Removal of Propty Code Violations Throughout the City in Compliance with Ch 518, Ord Code; Amend Sec 111.470 (Nuisance Abatement Lien Special Revenue Fund), Pt 4 (Admin, Personnel & Code Regulation), Ch 111 (Special Revenue & Trust Accts), Ord Code, to Provide that Funds Deposited in the Nuisance Abatement Lien Special Revenue Fund Shall be Self-Approp & Designating How Funds Shall Be Divided btwn the Neighborhoods Dept & the Public Works Dept for the Purpose of Funding the Abatement of Nuisances; Prov Codification Instructions (B.T. 22-107) (Staffopoulos) (Introduced by CP at Req of Mayor) 8/24/22 CO Introduced: NCSPHS, F, TEU 9/6/22 NCSPHS Read 2nd & Rerefer 9/7/22 F Read 2nd & Rerefer 9/7/22 TEU Read 2nd & Rerefer 9/13/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601- 9/13/22 Page 12 of 17 Finance Committee Agenda - Marked September 20, 2022 AUDITOR CONCERNS: 1. Council oversight and approval will be removed from a fund with average annual revenues in excess of $2.7 million over the past 10 years 2. Reporting to City Council on the use of funds is not required • Amends Section 111.470 to make fund self-appropriating with: - 49% designated to the Neighborhoods Department, Municipal Code Compliance Division - 51% designated to Public Works Department, Mowing and Landscape Division 26. 2022-0656 ORD-MC Concerning the Disposition of Affordable Housing; Amend Sec Scrivener's 122.423 (Disposition for Affordable Housing), Subpart B (Real Property Dispositions & Exchanges), Pt 4 (Real Property), Ch 122 (Public Property), Ord Code, Auth Time Extensions for Certain Grantees of Donated Properties to Comply with the Donation Restrictions in Sec 122.423 (c), Ord Code, to Construct or Rehab Affordable Housing; Prov for Codification Instructions (Hodges) (Introduced by CM Dennis) 8/24/22 CO Introduced: NCSPHS, R, F 9/6/22 NCSPHS Read 2nd & Rerefer 9/6/22 R Read 2nd & Rerefer 9/7/22 F Read 2nd & Rerefer 9/13/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601- 9/13/22 Scrivener’s Pg. 4, line 27: correct formatting • Adds provision that properties on the affordable housing inventory list can only be donated to entities with prior experience in construction or rehabilitating affordable housing or uses supportive of affordable housing, as determined by the Housing & Community Development Division • Adds provision allowing the City to 1) exercise a right of re-entry reverter or 2) invoice the donee for the current assessed value of the donated property, if the donee fails to comply with the donation restriction • Extends the timeframe for development of the donated property from two years to four years • Revises definition of affordable housing to be consistent with the Florida Statutes definition • Provides an extension not to exceed two years for grantees that received donated properties after the effective date of Ord. 2018-871-E and prior to the effective date of this ordinance Page 13 of 17 Finance Committee Agenda - Marked September 20, 2022 27. 2022-0680 ORD-MC Amend Sec 122.202 (d) (Parking Rates at Municipal Parking Lots), EMERGENCY Pt 2 (Municipal Parking Lots), Ch 122 (Public Property), Ord Code, to Extend the Discount Rate to Employees Parking in City-Owned Parking Facilities for 1 Contact: Add’l Yr; Req 1 Cycle Emergency Passage (Johnston) (Introduced by CM CM Bowman Bowman) 9/13/22 CO Introduced: F, TEU Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 9/27/22 • Amends Section 122.202(d) to extend the 50% parking rate discount for City employees who are monthly parkers at municipal owned parking facilities operated by the Office of Public Parking through 9/30/23 28. 2022-0681 ORD Approp $2,000,000 from the Traffic Signalization – Countywide & 2nd Countywide Intersection IMP – Intersection Projs to the Monument Rd Pedestrian Crossing ($500,000), Picketville Turn Widening ($600,000), Lenox at Old Middleburg – Intersection Improvements ($200,000) & St. Johns Bluff at Alumni Way – Traffic Signal ($700,000) Projs; Amend the 2022-2026 5-Yr CIP Appvd by Ord 2021-505-E to Reflect this Approp of Funds from the Traffic Signalization – Countywide & Countywide Intersection IMP – Intersection Projs to the Projs (B.T. 22-108) (Staffopoulos) (Introduced by CP at Req of Mayor) 9/13/22 CO Introduced: NCSPHS, F, TEU Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 9/27/22 29. 2022-0683 ORD Auth the Mayor, or his Designee, & the Corp Secretary to Execute & 2nd Deliver a Locally-Funded Agrmt (Lump-Sum) btwn FDOT & COJ Pursuant to Which the City Agrees to Pay FDOT $1,200,000 for Certain Roadway Improvements; Prov for Oversight by the Engineering & Construction Mgmt Div of the Dept of Public Works (Staffopoulos) (Introduced by CP at Req of Mayor) 9/13/22 CO Introduced: NCSPHS, F, TEU Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 9/27/22 30. 2022-0684 ORD Approp a $6,000,000 Grant Awarded by the State of FL Dept of 2nd Environmental Protection (“FDEP”) for the Beverly Hills East Septic Tank Phase-Out Proj, Amend the 2022-2026 5-Yr CIP Appvd by Ord 2021-505-E to Reflect FDEP Grant Funding for the Proj; Prov Oversight by the Public Works Dept (B.T. 22-115) (Staffopoulos) (Introduced by CP at the Req of Mayor) 9/13/22 CO Introduced: F, TEU Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 9/27/22 Page 14 of 17 Finance Committee Agenda - Marked September 20, 2022 31. 2022-0687 ORD Approp $1,215,000 from the PRSC – Parks & Rec Capital Projs – Parks 2nd & Rec/Acquiring & Preserving Land Proj to Fund Various Parks, Rec & Community Svcs Dept Capital Projs to Include Betz-Tiger Point Preserve Restroom Improvements ($250,000), Julington-Durbin Preserve Restroom & Parking Improvements ($500,000), Acquisition of Propty Adjacent to Ferngully Preserve ($70,000), & Acquisition of Propty Adjacent to the Norman Studios Complex ($395,000); Amend the 2022-2026 5-Yr CIP Appvd by Ord 2021-505-E to Reflect This Approp of Funds to These Projs (B.T. 22-101) (Staffopoulos) (Introduced by CP at Req of Mayor) 9/13/22 CO Introduced: NCSPHS, F Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 – 9/27/22 32. 2022-0688 ORD Approp $150,000.00 from a Designated Special Council Contingency to EMERGENCY Provide Funding for COJ’s Contribution to the NE FL Fire Watch Council; Req 1 Cycle Emergency Passage (Johnston) (Introduced by the Finance Committee Scrivener's (Bowman, White, Carlucci, Carrico, Morgan, Pittman, Salem)) 9/13/22 CO Introduced: NCSPHS, F Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 – 9/27/22 Scrivener’s 1. Pg. 2, line 2: strike “Once” and insert “One” 2. Pg. 2, line 4: strike “meeting” 33. 2022-0689 ORD Approp $4,294.00 from a Designated Special Council Contingency to EMERGENCY Provide Funding for First Coast Community Dev to Prov Meals & Health Svcs to Vulnerable Residents; Req Carryover; Auth the Mayor & the Corp Secretary Scrivener's to Execute a Grant Agrmt btwn the COJ & First Coast Community Dev to Effectuate this Legislation; Invoking the Exemption in Sec 126.107 (G) Contact: (Exemptions), Pt 1 (General Regulations), Ch 126, Ord Code; Waiving Sec CM Newby 118.107 (Nonprofits to Receive Funding Through a Competitive Evaluated Award Process), Ord Code; Waiving Sec 118.201 (F) (7) (Release of Appropriations), Ord Code; Auth the Mayor & the Corp Secretary to Execute any or All Docs Necessary to Effectuate this Legislation; Designating the Office of Grants & Contract Compliance to Oversee the Proj; Req 1 Cycle Emergency Passage (Johnston) (Introduced by CM Newby) 9/13/22 CO Introduced: NCSPHS, R, F Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 – 9/27/22 Page 15 of 17 Finance Committee Agenda - Marked September 20, 2022 Scrivener's 1. Correct name of funding recipient 2. Strike Section 8 3. Pg. 2, line 23: strike “an agreement” and insert “a grant agreement” 4. Pg. 4, line 13 strike “in” 5. Pg. 4, line 14: strike “appropriations” and insert “appropriation” 6. Pg. 4, line 15 strike “below” • Waives Code Sec. 118.107 to allow a direct contract with First Coast Community Development Inc. for meals and health services to vulnerable residents • Waives Code Sec. 118.201(f)(7) to allow an advance payment in excess of 10% to First Coast Community Development Inc. A 50% advance will be provided with the remainder reimbursed at the end of the contract performance. 34. 2022-0690 ORD Approp $336,000 from the Safety & Crime Reduction Contingency Acct 2nd to a Grants & Aids Line Item for Grants to be Made to Orgs Recommended by the Safety & Crime Reduction Comm & for Training of Selected Orgs by the Nonprofit Center of NE FL, Inc.; Apv & Auth the Mayor & the Corp Secretary to Execute Grant Agmnts with Various Entities & an Agmnt with the Nonprofit Center of NE FL, Inc. for Training of Nonprofits; Invoking the Exemption to Sec 126.107 (G), Ord Code; Waiving Sec 118.107, Ord Code; Waiving Sec 118.201 (F) (7), Ord Code; Auth the Mayor & the Corp Secretary to Execute Any or All Docs Necessary to Effectuate this Legislation; Prov for Oversight; Prov for Carryover (Johnston) (Introduced by CMs Newby & Gaffney) 9/13/22 CO Introduced: NCSPHS, R, F Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 – 9/27/22 35. 2022-0691 ORD Approp the Premium Pay One Time Payments Contingency of EMERGENCY $20,000,000 & the Premium Pay Raises Contingency of $11,000,000 Estab by Ord 2021-516-E into the Appropriate Salary & Benefits Accts; Req 1 Cycle Contact: Emergency Passage (B.T. 22-119) (Staffopoulos) (Introduced by CP at Req of Joey Greive Mayor) 9/13/22 CO Introduced: F Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601- 9/27/22 • Funds were originally appropriated to contingency accounts pending approval of collective bargaining agreements NOTE: The next regular meeting will be held Tuesday, October 4, 2022. *****Note: Items may be added at the discretion of the Chair.***** Page 16 of 17 Finance Committee Agenda - Marked September 20, 2022 Pursuant to the American with Disabilities Act, accommodations for persons with disabilities are available upon request . Please allow 1-2 business days notification to process; last minute requests will be accepted; but may not be possible to fulfill . Please contact Disabled Services Division at: V 904-255-5466, TTY-904-255-5476, or email your request to KaraT@coj .net. Page 17 of 17