Finance Committee

City of Jacksonville 117 W. Duval Street Jacksonville, FL 32202 Agenda - Revised Marked Tuesday, February 7, 2023 9:30 AM Council Chamber, 1st Floor, City Hall Finance Committee Aaron Bowman, Chair Randy White, Vice Chair Matt Carlucci Kevin Carrico Joyce Morgan Ju’Coby Pittman Ron Salem Legislative Assistant: Barbara Ireland Hobson Council Auditor's Office: Kim Taylor, Council Auditor Council Auditor's Office: Phillip Peterson, Asst. Council Auditor Council Research: Jeff Clements, Chief of Research Office of General Counsel: Mary Staffopoulos, Deputy Administration: Rachel Zimmer Finance Committee Agenda - Revised Marked February 7, 2023 Meeting Convened: Meeting Adjourned: Attendance: Presentation by Laure Whitmer, Director of Budgets - JEA Council Auditor Kim Taylor to discuss Report #780B: Follow-up on Jacksonville Sheriff’s Office Payroll Council Strategic Plan Initiatives for FY 2023/24 Item/File No. Title History 1. 2022-0416 ORD Reapprop $94,875,967.35 from CIPs that have been Certified Complete AMEND by the Director of Public Works & Closed, Their Residual Balances Returned to the Source or Sources of Origin, & Placed in a Contingency Account, Contact: Transferring $38,920,804.62 btwn Expense Accounts Among Various Projs Joey Greive/ within the Better Jax Plan Fund to Complete Outstanding Projs as Described in Paul Barrett the Work Plan, & Auth Borrowing from the City’s Commercial Paper Facility &/or Issuance of Fixed-Rate Debt in the Cumulative, Not-To-Exceed Amt of See separate $85,063,552.37 & Approp Thereof to Prov Funds for Capital Improvements; Auditor handout Amend 2021-504-E, the FY 2021 Budget Ord, to Replace 4th Revised Scheduled B4, the FY 2021-2022 Debt Management Fund Detail, & Revised 2/3 vote required Scheduled B4b, the FY 2021-2022 Capital Improvements Projs Funded Via by Council Borrowing, to Auth the Borrowing &/or the Issuance of Fixed-Rate Debt for the Projs as set Forth in the Better Jax Work Plan; Amend the 2022-2026 5-Yr Capital Improvement Prog Apv’d by Ord 2021-505-E; Prov for City Oversight by the Dept of Public Works (Sawyer) (Introduced by CP at Req of Mayor) 5/24/22 CO Introduced: F, TEU 6/6/22 TEU Read 2nd & Rerefer 6/7/22 F Read 2nd & Rerefer 6/14/22 CO PH Read 2nd & Rerefer: TEU, F Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601- 6/14/22 Page 1 of 17 Finance Committee Agenda - Revised Marked February 7, 2023 AMENDMENT 1. Correct dollar figures to reflect amounts being appropriated to complete the remaining $278 million of BJP projects 2. Correct borrowing amount increase from $85,063,552.37 to $154,869,342.48 3. Attach Revised Exhibit 1 (Projects to be funded via borrowing) to include additional projects 4. Attach Revised Exhibit 2 (BT) to reflect updated project costs funded through an increase in borrowing and re-appropriating dollars within current BJP projects 5. Attach Revised Exhibit 3 (Budget Ord. B4 borrowing schedules) to reflect increase in borrowing 6. Attach Revised Exhibit 4 (CIP Sheets) to reflect changes in project funding to match BT Establishes budgetary capacity within remaining BJP projects to allow projects to proceed forward by: • Appropriating dollars from completed BJP projects • Transferring dollars to appropriated accounts with BJP projects • Authorizing borrowing for BJP projects above $1.5 billion 2. 2022-0575 ORD Approp $279,973.00 in Fund Bal Derived from Investment Pool Earnings NCSPHS ($102,241.23 from FY 19-20 & $177,731.81 from FY 20-21) Within the SUBSTITUTE Northbank CRA Trust Fund to Future Yr Debt Reduction (B.T. 22-094) (Staffopoulos) (Introduced by CP at Req of Mayor) Contact: 7/26/22 CO Introduced: NCSPHS, F Lori Boyer 8/1/22 NCSPHS Read 2nd & Rerefer 8/2/22 F Read 2nd & Rerefer 8/9/22 CO PH Read 2nd & Rerefer 2/6/23 Substitute/Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601- 8/9/22 As substituted, 1. Revises the revenue appropriation to $388,083.85, consisting of investment pool earnings ($290,052.27) and interest income ($98,031.58) available in the Northbank CRA Trust Fund as of 9/30/22 2. Revises the expenditure appropriation to be allocated to future year debt reduction ($100,000.00) and the Commercial Revitalization Program ($288,083.85) 3. Attaches a Revised Exhibit 1 (BT) to reflect the updated appropriation as explained above 4. Attaches a Revised Exhibit 2 to remove DIA Resolutions 2020-09-01 and 2021-08-04 and attach Resolution 2023-01-01 to authorize the revised appropriation 3. 2022-0576 ORD Approp $44,363.00 in Fund Bal Derived from FY 20-21 Investment Pool DEFER Earnings Within the Southbank CRA Trust Fund to Future Yr Debt Reduction (B.T. 22-093) (Staffopoulos) (Introduce by CP at Req of Mayor) At request of 7/26/22 CO Introduced: NCSPHS, F DIA 8/1/22 NCSPHS Read 2nd & Rerefer 8/2/22 F Read 2nd & Rerefer 8/9/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601- 8/9/22 Page 2 of 17 Finance Committee Agenda - Revised Marked February 7, 2023 4. 2022-0797 ORD Auth the Mayor, or His Designee, to Execute: (1) An Amended & DEFER Restated Redev Agrmt btwn the COJ & Springfield Lofts, LLC; & (2) Loan Docs & Related Docs as Described in the Agrmt, to Support the Redev by At request of Developer an 2.12± Acre Site at 1341 Pearl St, 235 W 3rd St & 205 W 3rd St, OED in the COJ; Auth a Redev Completion Grant in the Amt of $1,500,000 to the Developer Upon Substantial Completion of the Proj, to be Approp by Subsequent Legislation; Auth a Dev Loan in the Amt of $1,500,000 With a Term of 20 Yrs in Connection With the Proj, to be Approp by Subsequent Legislation; Desig the OED as Contract Monitor for the Agrmt & Related Agrmts; Providing for City Oversight of the Proj by Public Works & the OED; Auth the Execution of All Docs Relating to the Above Agmts & Transactions; & Auth Tech Changes to the Docs; Waiver of That Portion of the Public Investment Policy Adopted by Ord 2022-372-E, As Amended, to Auth a Redev Completion Grant & a Dev Loan That are Not Currently Auth by the Public Investment Policy (Sawyer) (Introduced by CP at Req of Mayor) 10/25/22 CO Introduced: R, F 10/31/22 R Read 2nd & Rerefer 11/1/22 F Read 2nd & Rerefer 11/9/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 – 11/9/22 Page 3 of 17 Finance Committee Agenda - Revised Marked February 7, 2023 Page 4 of 17 Finance Committee Agenda - Revised Marked February 7, 2023 5. 2022-0909 ORD-MC Amend Ch 655 (Concurrency and Mobility Management System), Pt DEFER 1 (General Provisions), Sec 655.102 (Purpose & Declaration of Public Policy), Sec 655.103 (Legislative Findings & Intent), Sec 655.105 (Definitions), Sec At request of 655.106 (Concurrency & Mobility Management System Office (CMMSO)), Sec the Administration 655.107 (Levels of Service & Performance Standards), Sec 655.108 (De Minimis Development), Sec 655.109 (Exemptions; Vested Rights; Permits or Approvals Conferring Vested Rights; Common Law Vested Rights), Sec 655.111 (Concurrency Reservation Certificate Application Process & Review Procedures), Sec 655.112 (Minimum Requirements for CCAS or CRC Approval), Sec 655.114 (Appeals), Sec 655.116 (Schedule of Fees), & Sec 655.122 (Concurrency & Mobility Management System Handbook), Ord Code, to Update the Nomenclature Generated From Amdts to Pt 5, Ch 655, & Adding Definitions; Amend Ch 655 (Concurrency & Mobility Management System), Pt 2 (Jacksonville Development Agreement Regulations), Sec 655.201 (Purpose & Declaration of Public Policy), Sec 655.204 (Definitions), Sec 655.205 (General Requirements), Sec 655.208 (Schedule of Fees), & Sec 655.215 (Existing CRC & CCAS Not Subject to a Development Agreement), Ord Code, to Update the Nomenclature Generated From Amdts to Pt 5, Ch 655; Amend Ch 655 (Concurrency & Mobility Management System), Pt 3 (Fair Share Assessment Procedures), Sec 655.301 (Existing Valid Fair Share Contracts), & Sec 655.309 (Existing CRC & CCAS Not Subject to Fair Share Contract), Ord Code, to Update the Nomenclature Generated From Amdts to Pt 5 Ch 655; Repealing & Reserving Sec 655.302 (Extension of Fair Share Assessment Contracts), Pt 3 (Fair Share Assessment Procedures), Ch 655 (Concurrency & Mobility Management System), Ord Code, in its Entirety; Amend Ch 655 (Concurrency & Mobility Management System), Pt 4 (Public School Concurrency), Sec 655.401 (Purpose & Declaration of Public Policy), Sec 655.404 (Applicability & Exemptions), & Sec 655.406 (Concurrency Service Areas Defined), Ord Code, to Update the Nomenclature Generated From Amdts to Pt 5, Ch 655 & Replace the Three Poor Quality Maps Depicting the Concurrency Srvc Areas With Better Quality Color Maps; Amend Ch 655 (Concurrency & Mobility Management System), Pt 5 (Mobility Fee), Sec 655.501 (Purpose & Declaration of Public Policy), Sec 655.502 (Definitions), Sec 655.503 (Mobility Fee Requirement, Certificate, Application Process & Calculation), Sec 655.504 (Re-Evaluation of Mobility Fee Formula Factors), Sec 655.505 (Deposit of Mobility Fees; Mobility Zones & Appropriation of Mobility Fees), Sec 655.506 (Duration of Mobility Fee Calculation Certificate), Sec 655.509 (Mobility Plan Working Group), & Sec 655.510 (Private Primary & Secondary Educational Schools Exemption), Ord Code, to Codify the Changes Suggested By the Mobility Plan Working Group, Based on Data & Analysis From Resource Systems Group Which Included Add’l Definitions, Reprioritization of the Mobility Projs, Recalculation of the Mobility Fee, Clarification of Trip Reduction Adjustments - the Final Report From the Working Group is Dated 12/21/2020; Repealing Sec 655.507 (Transportation Improvement Projects Constructed By a Landowner or Developer) & Sec 655.508 (Mobility Fee Contract), Pt 5, (Mobility Fee), Ch 655 (Concurrency & Mobility Management Page 5 of 17 Finance Committee Agenda - Revised Marked February 7, 2023 System), Ord Code, in Their Entirety; Creating a New Sec 655.507 (Mobility Fee Credit), & a New Sec 655.508 (Memorialization of Mobility Fee, Credit, & Trip Reduction) Pt 5, (Mobility Fee), Ch 655 (Concurrency & Mobility Management System), Ord Code, to Codify the Changes Suggested By the Mobility Plan Working Group, Based on Data & Analysis From Resource Systems Group Which Included Restructuring the Goals of the Mobility System to Make Safety the Primary Goal, Add’l Definitions, Revision of Mobility Projs to Concentrate on Safety & Balancing All Modes of Travel, Recalculation of the Mobility Fee, Clarification of Trip Reduction Adjustments, Recalculation of Mobility Fee Credit, & Reducing the Need for Mobility Fee Contracts; Repealing & Reserving Sec 655.511 (Credit for Trip Reduction Adjustments), Pt 5 (Mobility Fee), Ch 655 (Concurrency & Mobility Management System), Ord Code, in its Entirety; Amend Ch 111 (Special Revenue & Trust Accounts), Pt 5 (Public Works, Utilities, & Infrastructure), Sec 111.520 (Concurrency Management System Fund), & Sec 111.546 (Mobility Fee Zone Special Revenue Fund), Ord Code, to Revise the Apportionments Btwn Motorized & Non-Motorized Modes of Transportation; Prov for Codification Instructions (Grandin) (Introduced by CP at Request of Mayor) (PD & PC Apv) 12/13/22 CO Introduced: F, TEU, LUZ 1/4/23 F Read 2nd & Rerefer 1/4/23 TEU Read 2nd & Rerefer 1/4/23 LUZ Read 2nd & Rerefer 1/10/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 – 1/10/23 6. 2023-0016 ORD Approp $534,628.00 from the 5th St Bridge Replacement Proj to the Tar AMEND Kiln Bridge Proj to Pay for Design & Construction of Guardrail Upgrades & Other Maintenance Items; Amend the 2023-2027 5-Yr CIP Appvd by Ord Contact: 2022-505-E to Reflect this Approp of Funds from the 5th St Bridge Steve Long/ Replacement Proj to the Tar Kiln Bridge Proj (B.T. 23-029) (Staffopoulos) Robin Smith (Introduced by CP at Req of Mayor) 1/10/23 CO Introduced: F, TEU 2/3 vote 1/18/23 F Read 2nd & Rerefer required by 1/18/23 TEU Read 2nd & Rerefer Council 1/24/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/24/23 AMENDMENT Attach Revised Exhibit 2 (CIP) to correct prior year appropriations • The availability of City funds within the 5th Street Bridge project is due to the anticipation of State funding Page 6 of 17 Finance Committee Agenda - Revised Marked February 7, 2023 7. 2023-0017 ORD Approp $891,167.56 in Jax Small & Emerging Businesses (JSEB) Access AMEND to Capital Prog Dollars, Including $215,474.00 in Unappropriated Industry Dev Subfund Fund Bal & $675,693.56 from the OED Special Initiatives - Industry Contact: Dev Activity Other Professional Svcs Acct & Loans Acct to the Equal Business Joey Greive/ Opportunity Office (the EBO Office) Other Professional Svcs Acct & Loan Dinah Mason Acct for Admin of the JSEB Access to Capital Prog by the EBO Office (B.T. 23-008) (Staffopoulos) (Introduced by CP at Req of Mayor) 1/10/23 CO Introduced: F 1/18/23 F Read 2nd & Rerefer 1/24/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/24/23 AMENDMENT 1. Revise total appropriation to $907,724.22 to include unappropriated prior year revenue through 9/30/22 2. Revise fund balance transfer to an appropriation of prior year revenue of $232,030.66 3. Revise loans account balance being transferred to $887,794.22 4. Attach revised Exhibit 1 (BT) to reflect the revised appropriation • Transfers spending authority for the Access to Capital Program from the Office of Economic Development (OED) to the Equal Business Opportunity Office (EBO), pursuant to Ord. 2021-117-E • As amended, appropriates the Access to Capital program available revenue balance as of 9/30/22 to be used for Loans ($232,030.66) and transfers the existing expenditure balances from OED to EBO ($655,763.56 for Loans and $19,930.00 for Professional Services) 8. 2023-0018 ORD Approp American Rescue Plan Act (ARP Act) 2021 Funds (Originally AMEND Approp by Ord Code 2022-513-E) in the Amt of $6,490,322 from the ARP - Contingency Acct to the ARP - Contract Garbage & Recycling Acct to Offset Contact: the Estimated Impact to the FY 22-23 Budget Resulting from the 2022 Rate Joey Greive/ Review of 2 Residential Solid Waste Contract Haulers (B.T. 23-032) Will Williams (Staffopoulos) (Introduced by CP at Req of Mayor) 1/10/23 CO Introduced: F, TEU 1/18/23 F Read 2nd & Rerefer 1/18/23 TEU Read 2nd & Rerefer 1/24/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/24/23 Page 7 of 17 Finance Committee Agenda - Revised Marked February 7, 2023 AMENDMENT Attach Revised Exhibit 1 (BT) to identify revenue within projects and correct account names NOTE • If Finance Committee adopts the NCSPHS amendment to 2023-0023, the appropriation within this bill will need to increase by $3,923,379 to $10,413,701 • Funding will cover the increased solid waste hauler costs resulting from the 2022 rate review • As proposed, the annual operating deficit from Solid Waste Operations increases from $11.9 million to $18.4 million for FY 2022/23 • With NCSPHS amendment, the annual operating deficit from Solid Waste Operations increases from $11.9 million to $22.3 million for FY 2022/23 9. 2023-0019 ORD Declaring the Public Necessity for Acquiring Fee Simple Title Through DEFER Condemnation by Right of Eminent Domain to Certain Real Propty, a Portion of R.E. #106330-0010 located at 1460 Starratt Rd, Consisting of ± 4,554 Sq Ft, At request of Appraised at $21,900 (the “Property”), as Required for the Starratt/Dunn Creek the Administration Rd Intersection Improvement Proj; Auth the Real Estate Div of Public Works to Make Offers & Negotiate for the Purchase of the Propty; Auth Issuance of a Declaration of Taking; Auth & Direct the OGC to Institute Appropriate Condemnation Proceedings (Dist. 2 - Ferraro) (Boeckman) (Introduced by CP at Req of Mayor) 1/10/23 CO Introduced: F, TEU 1/18/23 F Read 2nd & Rerefer 1/18/23 TEU Read 2nd & Rerefer 1/24/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/24/23 Page 8 of 17 Finance Committee Agenda - Revised Marked February 7, 2023 10. 2023-0020 ORD-MC Relating to the City of Jacksonville’s Procurement Code; Repealing DEFER & Replacing Pt 1 (General Regulations), Pt 2 (Supplies, Contractual Services & Capital Improvements), Pt 3 (Professional Services Contracts), Pt 5 At request of (Extraordinary Critical Purchasing Procedures), Pt 7 (Design-Build Contracts), CM Cumber & Pt 9 (Art in Public Places), Ch 126 (Procurement Code), Ord Code, & Pt 6 (Cultural Service Grant Program), Ch 118 (City Grants), Ord Code, in Their Entirety; Creating a New Pt 1 (General Regulations; Ethics & Transparency in Public Contracting), Pt 2 (Jacksonville Procurement Awards Committee), Pt 3 (Procurement Thresholds, Modes, Methods, & Procedures), Pt 5 (Ex-Offender Program), Pt 7 (Buy American Program), & Pt 9 (Bid Protests, Suspension, & Debarments), Ch 126 (Procurement Code), Ord Code, to Modernize & Provide Greater Efficiencies in the COJ Procurement Code; Amend Pt 4 (Nondiscrimination Policy), Ch 126 (Procurement Code), Ord Code, to Amend the Definition of Nondiscrimination Consistent with Employee Svcs Nondiscrimination Policy; Amend Pt 6 (Jacksonville Small & Emerging Business Program), Ch 126 (Procurement Code), Ord Code, to Make the Part Consistent with the Changes in this Ord; Creating a New Pt 6 (Cultural Service Grants & Art in Public Places), Subpt A (Cultural service Grant Program) & Subpt B (Art in Public Places Program), Ch 118 (City Grants), Ord Code, to Relocate the Art in Public Places Program Previously Under Pt 9, Ch 126, Ord Code, to Pt 6, Ch 118, Ord Code; Amend Sec 24.603 (Duties of Chief of Procurement), Pt 6 (Procurement Division), Ch 24 (Finance & Administration Department), Ord Code, to Add Add’l Duties Regarding Contract Admin & Oversight; Creating a New Pt 4 (Contract Administration & Oversight), Ch 21 (Executive Branch, Generally), Ord Code, to Require Contract Admin & Oversight in City Contracts: Estab a Prospective Date of 2/1/24, for Code Repeals, Amdts, & New Provisions Contained in This Ord to Become Effective; Directing the Chief of Procurement to Update the Procurement Operating Manual Consistent With This Ord Prior to 1/1/24; Prov for Oversight by the Procurement Div, Finance & Administration Dept; Prov for Codification Instructions (Hodges) (Introduced by CM Cumber) 1/10/23 CO Introduced: NCSPHS, R, F, TEU 1/17/23 NCSPHS Read 2nd & Rerefer 1/17/23 R Read 2nd & Rerefer 1/18/23 F Read 2nd & Rerefer 1/18/23 TEU Read 2nd & Rerefer 1/24/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/24/23 Page 9 of 17 Finance Committee Agenda - Revised Marked February 7, 2023 11. 2023-0022 ORD Apv & Auth the Mayor, or His Designee, & the Corp Sec to Execute a AMEND 3rd Amdt to the Existing Agrmt with Waste Management Inc. of Florida, Setting Rates From the 2022 Rate Review Commencing 10/1/22, Setting Fuel Contact: Caps for FY 22-23, & Apv the Premise Count Conducted in Connection with Will Williams the Rate Review; Prov for a Markup on Expenses; Prov for City Oversight by the Solid Waste Div of Public Works (Staffopoulos) (Introduced by the CP at See separate Req of Mayor) Auditor handout 1/10/23 CO Introduced: NCSPHS, F, TEU 1/17/23 NCSPHS Read 2nd & Rerefer 1/18/23 F Read 2nd & Rerefer 1/18/23 TEU Read 2nd & Rerefer 1/24/23 CO PH Read 2nd & Rerefer 2/6/23 NCSPHS Amend/Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/24/23 AMENDMENT 1. Pg. 2, line 1: correct year to 2021 2. Attach Revised Exhibit 1 (Terms) and Exhibit 2 (Amendment to Agreement) to: • Correct September 30, 2022 premise count to 77,167 • Include October 1, 2022 premise count of 77,141 12. 2023-0023 ORD Apv & Auth the Mayor, or His Designee, & the Corp Secretary to NCSPHS Execute a 4th Amdt to the Existing Agrmt with Waste Pro of Florida, Inc., AMEND Setting Rates From the 2022 Rate Review Commencing 10/1/22, Setting Fuel Caps for FY 22-23, & Apv the Premise Count Conducted in Connection with Contact: the Rate Review; Prov for a Markup on Expenses; Prov for City Oversight by Will Williams the Solid Waste Div of Public Works (Staffopoulos) (Introduced by CP at Req of Mayor) See separate 1/10/23 CO Introduced: NCSPHS, F, TEU Auditor handout 1/17/23 NCSPHS Read 2nd & Rerefer 1/18/23 F Read 2nd & Rerefer 1/18/23 TEU Read 2nd & Rerefer 1/24/23 CO PH Read 2nd & Rerefer 2/6/23 NCSPHS Amend/Approve 6-1 (Cumber) Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/24/23 NCSPHS AMENDMENT 1. Increase the Base Rate per premise amount to $23.11 2. Strike reference to adjustments to Base Rate for vehicles added in FY 22/23 3. Attach Revised Exhibit 1 (Terms) to state the October 1, 2022 number of premises of 79,400 Page 10 of 17 Finance Committee Agenda - Revised Marked February 7, 2023 13. 2023-0024 ORD Approp $625,395.25 From Information Technologies Retained Earnings AMEND to the Information Technologies Specialized Equipment Acct to Continue the City’s Enterprise Security Video Camera Solution by Prov Funds for Upgrades, Contact: Replacements, & Installations of Video Hardware, Cameras, & Network Joey Greive/ Infrastructure; Prov for Carryover of Funds to FY 23-24 (B.T. 23-034) Ken Lathrop (Staffopoulos) (Introduced by CP at Req of Mayor) 1/10/23 CO Introduced: F 1/18/23 F Read 2nd & Rerefer 1/24/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/24/23 AMENDMENT 1. Reduce appropriation amount to $445,650.82 based on actual expenditures associated with the Enterprise Security Camera Solution 2. Attach Revised Exhibit 1 (BT) to reflect the reduced appropriation 3. Correct scrivener's • $2.85 million was appropriated in FY 2018/19 for the Enterprise Security Camera Solution • $445,650.82 is the remaining amount from the 2018/19 appropriation and was left off the Capital Carry Forward schedule in FY 22/23 budget 14. 2023-0025 ORD Amend the JEA FY 21-22 Budget; Amend Ord 2021-504-E (The City of AMEND Jax Budget Ord) By Amend Schedule C (JEA Consolidated Operating Budget) & Schedule D (JEA Consolidated Capital Budget) to Reflect Revenues Contact: Exceeding the Apvd JEA Budget for FY 21-22 (Staffopoulos) (Introduced by Laure Whitmer CP at Req of JEA) 1/10/23 CO Introduced: R, F 1/17/23 R Read 2nd & Rerefer 1/18/23 F Read 2nd & Rerefer 1/24/23 CO PH Read 2nd & Rerefer 2/6/23 R Amend/Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/24/23 AMENDMENT Clarify in the bill that the amendment is necessary due to expenditures exceeding budget authority Page 11 of 17 Finance Committee Agenda - Revised Marked February 7, 2023 15. 2023-0026 ORD Approp Grant Funds in the Amt of $400,000.00 From the U.S. Dept of AMEND Justice, Office For Victims of Crime, to Fund the 2022 Jax Victims Svcs Grant, a New Iteration of the AccessJax Community Collaboration Proj, to be Used Contact: For Improving & Expanding the Availability of Accessible Victim-Centered, Daryl Joseph/ Trauma-Informed Svcs For Certain Victims of Crime; Prov For Carryover of Johnnetta Moore Funds; Auth a Social Svcs Specialist Position Within the JSO; Apv & Auth the Mayor, or His Designee, & the Corp Sec to Execute & Deliver Agrmts With 2 of the City’s Sub-Grantees, Opportunity Dev, Inc. d/b/a Center for Independent Living Jacksonville & Hubbard House, Inc., For the Provision of Svcs For the AccessJax Community Collaboration Proj; Invoking the Exemption in Sec 126.107 (G), Ord Code, to Allow For Direct Contracts With Center For Independent Living Jacksonville & Hubbard House, Inc.; Waiving Sec 118.107 (Nonprofits to Receive Funding Thru a Competitive Evaluated Award Process), Ord Code; Prov for City Oversight by the Parks Recreation & Community Svcs Dept, Social Svcs Div (B.T. 23-050) (Staffopoulos) (Introduced by CP at Req of Mayor) (Co-Sponsors CMs Clark-Murray & Gaffney, Jr.) 1/10/23 CO Introduced: NCSPHS, R, F 1/17/23 NCSPHS Read 2nd & Rerefer 1/17/23 R Read 2nd & Rerefer 1/18/23 F Read 2nd & Rerefer 1/24/23 CO PH Read 2nd & Rerefer 2/6/23 NCSPHS Amend/Approve 6-0 2/6/23 R Amend/Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/24/23 AMENDMENT 1. Correct scrivener’s errors 2. Clarify within waiver of Code Sec. 118.107 that Hubbard House and Center for Independent Living Jacksonville were specifically named in the grant application 3. Attach revised Exhibit 2 to attach the correct grant award letter 4. Attach revised Exhibit 4 to correct subgrantee funding agreement 5. Attach revised Exhibit 5 to correct grant budget • Appropriates grant funding of $400,000 to be allocated as follows: • Hubbard House - $66,957.04 • Center for Independent Living Jacksonville - $199,811.96 • Jacksonville Sheriff's Office - $128,781 • Social Services Division - $4,450 • Authorizes a new Social Services Specialist position within JSO • Waives Code Sec. 118.107 (Nonprofits to receive funding through a competitive evaluated award process) to allow for direct contracts with Opportunity Development, Inc. d/b/a Center for Independent Living Jacksonville and Hubbard House, Inc. to provide services under the Jax Victim Services Grant program Page 12 of 17 Finance Committee Agenda - Revised Marked February 7, 2023 16. 2023-0027 ORD Re-Approp Grant Funds in the Amt of $504,583 Previously Allocated to AMEND Bridges to the Cure, LLC & Transferring Such Funding to the Potter’s House Community Development Empowering Center, Inc. to Prov Expanded Prog Contact: Svcs & Further Implementation of the Cure Violence Model in NW & N Jax Kendra Mervin Target Areas: Apv, & Auth the Mayor, or His Designee, & the Corp Sec to Execute a Contract Amend With Potter’s House to Increase the Max Indebtedness by $504,583 & to Expand the Scope of Svcs to be Provided by Potter’s House, & Any & All Docs Necessary to Effectuate the Intent of This Ord; Prov for Oversight by the Finance & Admin Dept, Office of Grants & Contract Compliance (Wilson) (Introduced by the CP at Req of Mayor) (Co-Sponsors CMs Clark-Murray & Gaffney, Jr.) 1/10/23 CO Introduced: NCSPHS, F 1/17/23 NCSPHS Read 2nd & Rerefer 1/18/23 F Read 2nd & Rerefer 1/24/23 CO PH Read 2nd & Rerefer 2/6/23 NCSPHS Amend/Approve 6-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/24/23 AMENDMENT 1. Clarify funds are being reallocated, strike appropriation language, and remove Exhibit 1 (BT) 2. Attach Revised Exhibit 2 (Scope of Services) to correct Potter’s House FY 22/23 contract amount from $865,000 to $1,369,583 3. Include amendment of Budget Ord. 2022-504-E Revised Exhibit 5 (Cure Violence exhibit) and attach a Budget Ordinance Second Revised Exhibit 5 as a new exhibit • The City’s FY 22/23 contract with Bridges to the Cure LLC for the Northside Cure Violence site was amended to provide for a termination date of no later than February 28, 2023 • The City’s FY 22/23 contract with The Potter’s House Community Development Empowering Center is being amended to increase the maximum indebtedness by $504,583 (from $865,000 to $1,369,583), reallocating funding from the terminated Bridges to the Cure contract, and expand the scope of services to include the Northside site • The Northside Cure Violence site will be moved from the current Moncrief Rd. location to the Johnnie Walker Community Center at 2500 W 20th St. Page 13 of 17 Finance Committee Agenda - Revised Marked February 7, 2023 17. 2023-0033 ORD-MC Concerning the Executive Reorganization (Reorg) of the City of AMEND Jacksonville’s Office of Grants & Contract Compliance, Finance & Admin Dept; Approp $152,780.00 to Effectuate the Reorg; Prov for an Executive Contact: Reorg Concerning the Office of Grants & Contract Compliance, Finance & Joey Greive Admin Dept & a Statement of Plan Pursuant to Pt 2 (Executive Reorganization), Ch 21 (Executive Branch, Generally), Ord Code; Repealing & Replacing Pt 9 (Office of Grants & Contract Compliance), Ch 24 (Finance & Administration Department), Ord Code; Creating a New Pt 9 (Grants & Contract Compliance Division), Ch 24 (Finance & Administration Department), Ord Code: Amend Sec 80.104 (Organization & Proceedings), Ch 80 (Public Service Grant Council), Ord Code; Amend Sec 118.104 (Definitions), Pt 1 (General Provisions), Ch 118 (City Grants), Ord Code; Amend Sec 118.803 (Grants Administrator; Responsibilities) & 118.807 (Review, Evaluation & Scoring of Applications by PSG Council), Pt 8 (Public Service Grants), Ch 118 (City Grants), Ord Code; Auth Position, Resulting from this Reorg; Providing for Purpose; Providing for Codification Instructions (B.T. 23-037) (R.C. 23-066) (Hodges) (Introduced by CP at Req of Mayor) (Co-Sponsor CM Diamond) 1/10/23 CO Introduced: R, F 1/17/23 R Read 2nd & Rerefer 1/18/23 F Read 2nd & Rerefer 1/24/23 CO PH Read 2nd & Rerefer 2/6/23 R Amend/Approve 6-1 (Ferraro) Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/24/23 AMENDMENT 1. Clarify funding source is General Fund – GSD Fund Balance 2. Clarify funding will be used for salary, benefits, and internal services for the newly created Division Chief position 3. Amend Code Sections 117.111 (Grant awards to follow Uniform Federal or State Procurement Rules or Procurement Code) and 117.112 (Reporting) to update reference from Office to Division 4. Correct scrivener’s errors • Repeals Part 9 (Office of Grants and Contract Compliance) of Chapter 24 (Finance and Administration Department), Ordinance Code, and replaces it with a new Part 9 (Grants and Contract Compliance Division) • Creates a Division Chief position for the newly established Grants and Contract Compliance Division • Appropriates $152,780 from the General Fund GSD fund balance for the salary, benefits, and internal service charges of the new Division Chief position • Updates Code Sections 80.104, 118.104, 118.803 and 118.807 to reflect the change from Office to Division Page 14 of 17 Finance Committee Agenda - Revised Marked February 7, 2023 18. 2023-0045 ORD Apv & Auth the Mayor, or His Designee, & the Corp Sec to Execute & 2nd Deliver the 1st Amendment to Lease Agrmt btwn COJ & S.O.C.K. Outstanding Students (S.O.S.) Academy, Inc. for Charter Middle School, to Allow for the Continued Lease of a Portion of the Mary Lena Gibbs Community Center Complex, Located at 6974 Wilson Blvd, Jax, FL 32210, by S.O.C.K. Outstanding Students (S.O.S.) Academy, Inc.; Waiving the Provisions of Sec 126.202 (Competitive Sealed Bid), Pt 2 (Supplies, Contractual Services & Capital Improvements), Ch 126 (Procurement Code), Ord Code, to Allow for the Continued Operation of a Charter Middle School at the Premises Without the Necessity of a Competitive Sealed Bid; Prov for Oversight by Parks, Rec & Community Svcs (Staffopoulos) (Introduced by CP at Req of Mayor) 1/24/23 CO Introduced: NCSPHS, R, F 2/6/23 NCSPHS Read 2nd & Rerefer 2/6/23 R Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 2/14/23 19. 2023-0046 ORD Auth the Mayor to Apply to the FL Inland Navigation Dist (FIND) for 2nd 2023 Grants to Undertake Specified Waterways-Related Projs; Auth the Mayor, or His Designee, & the Corp Sec to Execute & Deliver All Grant Agrmts btwn the City & FIND, as well as All Docs Related to Such Grants; Acknowledging Willingness to Meet Funding Requirements; Prov for City Oversight by Parks, Rec & Community Svcs (Staffopoulos) (Introduced by CP at Req of Mayor) 1/24/23 CO Introduced: NCSPHS, F, JWC 2/6/23 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 2/14/23 20. 2023-0047 ORD Apv & Auth the Mayor, or His Designee, & the Corp Sec to Execute & 2nd Deliver that Certain Agrmt btwn COJ & Jacksonville Offshore Sports Fishing Club Inc. for Use of the William “Bill” Gulliford, Jr. Community Center, Located at David Wayne Pack Park, 4875 Ocean St, Jax, FL 32233 for a 3 Yr Term; Prov for Oversight by Parks, Rec & Community Svcs (Staffopoulos) (Introduced by CP at Req of Mayor) (Co-Sponsors CMs Clark-Murray & Diamond) 1/24/23 CO Introduced: NCSPHS, F, JWC 2/6/23 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 2/14/23 Page 15 of 17 Finance Committee Agenda - Revised Marked February 7, 2023 21. 2023-0049 ORD Apv & Auth the Mayor, or His Designee, & the Corp Sec to Execute & 2nd Deliver, for & on Behalf of the City, that Certain License Agrmt btwn the City & Lutheran Services Florida, Inc. for Head Start Prog at Moncrief Senior Center for Comprehensive Childhood Dev for Use of the Moncrief Senior Center Located at 5713 Teeler Ave, Jax, FL 32208 for a Term Beginning 11/2/22 & Continuing Through 7/30/23 for the Operation of an Early Childhood Dev Center (Duval County Head Start Prog Svcs); Prov Further Auth; Prov for Oversight by Parks, Rec & Community Svcs (Staffopoulos) (Introduced by CP at Req of Mayor) (Co-Sponsor CM Clark-Murray) 1/24/23 CO Introduced: NCSPHS, F 2/6/23 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 2/14/23 22. 2023-0050 ORD Approp Grant Funds in the Amt of $85,000.00 from the National 2nd Highway Traffic Safety Administration, thru the FDOT, to Estab the JSO Impaired Driving Enforcement Proj; Prov for Oversight By the JSO Patrol Support Div (B.T. 23-035) (Staffopoulos) (Introduced by CP at Req of Sheriff) (Co-Sponsor CM Clark-Murray) 1/24/23 CO Introduced: NCSPHS, F, TEU 2/6/23 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601- 2/14/23 23. 2023-0051 ORD Approp Grant Funds in the Amt of $90,000.00 from the National 2nd Highway Traffic Safety Administration, thru the FDOT, to Estab the JSO Speeding & Aggressive Driving Proj; Prov for Oversight by the JSO, Patrol Support Div (B.T. 23-036) (Staffopoulos) (Introduced by CP at Req of Sheriff) 1/24/23 CO Introduced: NCSPHS, F, TEU 2/6/23 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601- 2/14/23 24. 2023-0052 ORD Approp $90,000.00 from the Admin & Finance Dept, Office of the 2nd Director - Other Professional Svcs Acct to Carr, Riggs & Ingram, LLC for Add’l Audit Svcs; Apv & Auth Execution of an Addendum to the Initial Engagement Letter Set Forth in Ord 2020-229-E for the 9/30/21 Yr End Audit (Staffopoulos) (Introduced by the Finance Committee (Council Members Bowman, White, Carlucci, Carrico, Morgan, Pittman & Salem) 1/24/23 CO Introduced: F Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601- 2/14/23 Page 16 of 17 Finance Committee Agenda - Revised Marked February 7, 2023 25. 2023-0054 ORD Auth the Mayor & Corp Secretary to Execute a 4th Amendment to the 2nd Contract With JU to Renew the Contract for a 4th Add’l Yr for the Continuing Manatee Protection Studies for FY 22-23, Subj to Appropriation by City Council; Prov for Oversight by the Planning & Dev Dept (Grandin) (Introduced by CM Howland) (Co-Sponsors CMs Clark-Murray & Morgan) 1/24/23 CO Introduced: NCSPHS, F, JWC 2/6/23 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601- 2/14/23 NOTE: The next regular meeting will be held Wednesday, February 22, 2023. *****Note: Items may be added at the discretion of the Chair.***** Pursuant to the American with Disabilities Act, accommodations for persons with disabilities are available upon request. Please allow 1-2 business days notification to process; last minute requests will be accepted; but may not be possible to fulfill. Please contact Disabled Services Division at: V 904-255-5466, TTY-904-255-5476, or email your request to KaraT@coj.net. Page 17 of 17