Finance Committee

City of Jacksonville 117 W. Duval Street Jacksonville, FL 32202 Agenda - Revised Marked Tuesday, July 18, 2023 9:30 AM Council Chamber 1st Floor, City Hall Finance Committee Nick Howland, Chair Randy White, Vice Chair Raul Arias Kevin Carrico Reggie Gaffney, Jr. Will Lahnen Ju’Coby Pittman Legislative Assistant: Barbara Ireland Hobson Council Auditor's Office: Kim Taylor, Council Auditor Council Auditor's Office: Phillip Peterson, Asst. Council Auditor Council Research: Jeff Clements, Chief Office of General Counsel: Mary Staffopoulos, Deputy Administration: Scott Wilson, Council Liaison Finance Committee Agenda - Revised Marked July 18, 2023 Meeting Convened: Meeting Adjourned: Attendance: Council Auditor Kim Taylor to discuss: 1. Report #871: Procurement Audit – Informal Purchase of Supplies 2. Rolled-back rate resolution to be voted on at July 25 Council meeting Item/File No. Title History 1. 2022-0797 ORD Auth the Mayor, or His Designee, to Execute: (1) An Amended & DEFER Restated Redev Agrmt btwn the COJ & Springfield Lofts, LLC; & (2) Loan Docs & Related Docs as Described in the Agrmt, to Support the Redev by At request of Developer an 2.12± Acre Site at 1341 Pearl St, 235 W 3rd St & 205 W 3rd St, OED in the COJ; Auth a Redev Completion Grant in the Amt of $1,500,000 to the Developer Upon Substantial Completion of the Proj, to be Approp by Subsequent Legislation; Auth a Dev Loan in the Amt of $1,500,000 With a Term of 20 Yrs in Connection With the Proj, to be Approp by Subsequent Legislation; Desig the OED as Contract Monitor for the Agrmt & Related Agrmts; Providing for City Oversight of the Proj by Public Works & the OED; Auth the Execution of All Docs Relating to the Above Agmts & Transactions; & Auth Tech Changes to the Docs; Waiver of That Portion of the Public Investment Policy Adopted by Ord 2022-372-E, As Amended, to Auth a Redev Completion Grant & a Dev Loan That are Not Currently Auth by the Public Investment Policy (Sawyer) (Req of Mayor) 10/25/22 CO Introduced: R, F 10/31/22 R Read 2nd & Rerefer 11/1/22 F Read 2nd & Rerefer 11/9/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 – 11/9/22 Page 1 of 9 Finance Committee Agenda - Revised Marked July 18, 2023 2. 2023-0020 ORD-MC Relating to the City of Jacksonville’s Procurement Code; Repealing DEFER & Replacing Pt 1 (General Regulations), Pt 2 (Supplies, Contractual Services & Capital Improvements), Pt 3 (Professional Services Contracts), Pt 5 At request of (Extraordinary Critical Purchasing Procedures), Pt 7 (Design-Build Contracts), CP Salem & Pt 9 (Art in Public Places), Ch 126 (Procurement Code), Ord Code, & Pt 6 (Cultural Service Grant Program), Ch 118 (City Grants), Ord Code, in Their Entirety; Creating a New Pt 1 (General Regulations; Ethics & Transparency in Public Contracting), Pt 2 (Jacksonville Procurement Awards Committee), Pt 3 (Procurement Thresholds, Modes, Methods, & Procedures), Pt 5 (Ex-Offender Program), Pt 7 (Buy American Program), & Pt 9 (Bid Protests, Suspension, & Debarments), Ch 126 (Procurement Code), Ord Code, to Modernize & Provide Greater Efficiencies in the COJ Procurement Code; Amend Pt 4 (Nondiscrimination Policy), Ch 126 (Procurement Code), Ord Code, to Amend the Definition of Nondiscrimination Consistent with Employee Svcs Nondiscrimination Policy; Amend Pt 6 (Jacksonville Small & Emerging Business Program), Ch 126 (Procurement Code), Ord Code, to Make the Part Consistent with the Changes in this Ord; Creating a New Pt 6 (Cultural Service Grants & Art in Public Places), Subpt A (Cultural service Grant Program) & Subpt B (Art in Public Places Program), Ch 118 (City Grants), Ord Code, to Relocate the Art in Public Places Program Previously Under Pt 9, Ch 126, Ord Code, to Pt 6, Ch 118, Ord Code; Amend Sec 24.603 (Duties of Chief of Procurement), Pt 6 (Procurement Division), Ch 24 (Finance & Administration Department), Ord Code, to Add Add’l Duties Regarding Contract Admin & Oversight; Creating a New Pt 4 (Contract Administration & Oversight), Ch 21 (Executive Branch, Generally), Ord Code, to Require Contract Admin & Oversight in City Contracts: Estab a Prospective Date of 2/1/24, for Code Repeals, Amdts, & New Provisions Contained in This Ord to Become Effective; Directing the Chief of Procurement to Update the Procurement Operating Manual Consistent With This Ord Prior to 1/1/24; Prov for Oversight by the Procurement Div, Finance & Administration Dept; Prov for Codification Instructions (Hodges) (Introduced by CM Cumber) 1/10/23 CO Introduced: NCSPHS, R, F, TEU 1/17/23 NCSPHS Read 2nd & Rerefer 1/17/23 R Read 2nd & Rerefer 1/18/23 F Read 2nd & Rerefer 1/18/23 TEU Read 2nd & Rerefer 1/24/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/24/23 Page 2 of 9 Finance Committee Agenda - Revised Marked July 18, 2023 3. 2023-0307 ORD-MC re the Jax Police & Fire Pension Board of Trustees; Amend Sec DEFER 22.12 of the Charter of the COJ; Prov for Codification Instructions (Hodges) (Co-Introduced by CP Freeman at Req of Jax Police & Fire Pension Board of At request of Trustees & CM White) (Co-Sponsor CM Pittman) PFPF Board 5/9/23 CO Introduced: R, F 5/15/23 R Read 2nd & Rerefer 5/16/23 F Read 2nd & Rerefer 5/23/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601- 5/23/23 4. 2023-0345 ORD Auth the Mayor, or His Designee, to Execute an Amendment 1 to 2nd DEFER Amend & Restated Redevelopment Agrmt by & Among the City, DIA, & Axis Hotels LLC to Extend the Building Improvements Completion Date from At request of 6/30/23 to 9/30/23; Auth Tech Changes to Amendment 1; Prov a Deadline for Developer Developer to Execute the Agrmt (Dillard) (Req of the DIA) 5/23/23 CO Introduced: NCSPHS, F 6/5/23 NCSPHS Read 2nd & Rerefer 6/6/23 F Read 2nd & Rerefer 6/13/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 6/13/23 5. 2023-0370 ORD Approp $473,303.25, Including $428,226.75 in Grant Funding from AMEND FEMA, Through the State of FL Div of Emerg Mgmt, Under the FEMA Hazard Mitigation Grant Prog, & $45,076.50 from General Fund Operating Contact: Contingency for the Required 10% City Match, to be Used for Various Design Chief Powers Phase Activities Associated with Construction of a New Hurricane Safe Room for 1st Responders; Amend the 23-27 5-Yr CIP Appvd by Ord 2022-505-E to 2/3 vote Reflect this Approp of Funds to the Proj; Prov for City Oversight by the JFRD, required by Emerg Preparedness Div (B.T. 23-096) (Staffopoulos) (Req of Mayor) Council 6/13/23 CO Introduced: NCSPHS, F, TEU 6/20/23 NCSPHS Read 2nd & Rerefer 6/21/23 F Read 2nd & Rerefer 6/21/23 TEU Read 2nd & Rerefer 6/27/23 CO PH Read 2nd & Rerefer 7/17/23 NCSPHS Amend/Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 6/27/23 Page 3 of 9 Finance Committee Agenda - Revised Marked July 18, 2023 AMENDMENT 1. Attach Revised Exhibit 2 (CIP) to correct appropriation year to FY 2022/23 2. Reflect that City match is from the General Fund Reserve for Federal Programs • Appropriation is for design phase only • Construction is anticipated to cost over $7 million with an estimated completion of FY 2025/26 • Facility will be approximately 20,000 square feet and designed to accommodate a maximum of 850 first responders • Facility will be used as a safe room (staging area) for first responders during emergency situations and will also be utilized as a training facility 6. 2023-0372 ORD Approp $418,750.00 from the FL Dept of Environmental Protection DEFER (FDEP) for the Duval County 2022 Hurricane Ian & Nicole Recovery Proj; Prov for Oversight by the Dept of Public Works, Engineering & Construction At request of Mgmt Div (B.T. 23-095) (Staffopoulos) (Req of Mayor) the Administration 6/13/23 CO Introduced: NCSPHS, F, TEU 6/20/23 NCSPHS Read 2nd & Rerefer 6/21/23 F Read 2nd & Rerefer 6/21/23 TEU Read 2nd & Rerefer 6/27/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 6/27/23 7. 2023-0373 ORD Approp $2,200,000 from the Marine Fire Station # 68 (New) - DM Other DEFER Construction Costs Acct to the Marine Fire Station # 68 (New) - DM Land Acct to be Used for the Acquisition by the City of a 3.27± Acre Parcel Located at At request of 10562 Scott Mill Rd, Jax, FL (R.E. # 158834-0000), to be Used for the New CM Boylan Marine Fire Station # 68; Apv & Auth the Mayor, or His Designee, & the Corp Sec to Execute & Deliver that Certain Real Estate Purchase Agrmt btwn the City & Phillip & Suzanne Noe, & All Closing & Other Docs Relating Thereto, to & Otherwise Take All Necessary Action to Effectuate the Purposes of the Agrmt to Purchase the Subj Propty at the Negotiated Purchase Price of $2,100,000; Amend the 23-27 5-Yr CIP Appvd by Ord 2022-505-E to Reflect This Transfer of Funds for the Purchase of Land for the New Marine Fire Station # 68; Prov for Oversight of Acquisition of the Propty by the Real Estate Div of the Dept of Public Works, & Oversight Thereafter by JFRD (B.T. 23-098) (Dist 6-Boylan) (Staffopoulos) (Req of Mayor) 6/13/23 CO Introduced: NCSPHS, F, TEU 6/20/23 NCSPHS Read 2nd & Rerefer 6/21/23 F Read 2nd & Rerefer 6/21/23 TEU Read 2nd & Rerefer 6/27/23 PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 6/27/23 Page 4 of 9 Finance Committee Agenda - Revised Marked July 18, 2023 8. 2023-0376 ORD Apv, & Auth the Mayor, or His Designee, & the Corp Sec to Execute & Contact: Deliver that Certain Real Estate Purchase Agrmt btwn the City & Circle of Renee Hunter/ Faith Ministries, Inc. & All Closing Docs Relating Thereto, & to Otherwise Daryl Joseph Take All Necessary Action to Effectuate the Purposes of the Agrmt, for Acquisition by the City at the Negotiated Purchase Price of $384,000, of 2 Parcels Totaling 0.83± Acres (R.E. # 141476-0000 & 141476-0010) Adjacent to the Norman Studios Complex; Prov for Oversight of Acquisition of the Propty by the Real Estate Div of the Dept of Public Works, & Oversight Thereafter by Parks, Rec, & Community Svcs (Dist. 1-Amaro) (Staffopoulos) (Req of Mayor) (Co-Sponsor CM Salem) 6/13/23 CO Introduced: NCSPHS, F, TEU 6/20/23 NCSPHS Read 2nd & Rerefer 6/21/23 F Read 2nd & Rerefer 6/21/23 TEU Read 2nd & Rerefer 6/27/23 CO PH Read 2nd & Rerefer 7/17/23 NCSPHS Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 6/27/23 • Funding for the acquisition of the two subject parcels was appropriated by Ord. 2022-687-E 9. 2023-0378 ORD Auth Abatement of Rent for Certain Licensees in the FL Theatre Office AMEND Bldg for the Months of July, Aug, Sept & Oct 2023 in the Total Estimated Amt of $2,975.56; Apv & Auth the Mayor, or His Designee, & the Corp Sec to Contact: Execute & Deliver that Certain 1st Amendment to License Agrmt for FL Renee Hunter Theater Office Bldg btwn the City & the Following Licensees, Respectively: (1) Cathy Reed DBA C-Suite Realty, (2) Jacksonville Dance Theater, Inc. & (3) Spec Check, LLC, to Incorporate Terms & Conds Relevant to Rent Abatement where Ongoing Capital Improvements or Other Disruptions May Occur in the FL Theatre Office Bldg that Render Offices Unsuitable for Use & Occupancy; Prov for Oversight by the Real Estate Div of the Dept of Public Works (Staffopoulos) (Req of Mayor) 6/13/23 CO Introduced: NCSPHS, F, TEU 6/20/23 NCSPHS Read 2nd & Rerefer 6/21/23 F Read 2nd & Rerefer 6/21/23 TEU Read 2nd & Rerefer 6/27/23 CO PH Read 2nd & Rerefer 7/17/23 NCSPHS Amend/Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 6/27/23 AMENDMENT Clarify that the First Amendment to License Agreement authorizes rent abatement for periods of up to 180 consecutive days in addition to the July – October 2023 time period stated within the bill Page 5 of 9 Finance Committee Agenda - Revised Marked July 18, 2023 10. 2023-0386 ORD Approp $150,000 from General Fund Operating Fund Bal to the CCSS AMEND Council Staff Svcs Other Professional Svcs Acct for the City Council’s Engagement of an Economic Dev Consultant; Req 1-Cycle Emergency Passage Contact: (Staffopoulos) (Introduced by CM Salem) CP Salem 6/13/23 CO Introduced: NCSPHS, F 6/20/23 NCSPHS Emergency/Amend/Approve 6-0 6/27/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 6/27/23 NCSPHS AMENDMENT 1. Require the procurement of a consultant through a Request for Proposals (RFP) 2. Include carryover language to FY 23/24 3. Include reverter language to the account of origin for any funds remaining unused AMENDMENT Remove emergency language 11. 2023-0400 ORD Approp $975,000 From the Fleet Mgmt Permanent & Probationary 2nd Salaries & Fuel - Motor Vehicle Accts to the Fleet Mgmt Sublet Accidents - Motor Pool Only & Sublet Repairs - Motor Pool Only Accts to Offset a Budget Shortfall in Sublet Repairs for Accidents & General Repairs for the Remainder of FY 22-23; Prov for Carryover of Funds (B.T. 23-101) (Staffopoulos) (Req of Mayor) 06/27/23 CO Introduced: F, TEU Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 7/25/23 12. 2023-0401 ORD Approp $75,000.00 from a FL Inland Navigation Dist (FIND) Proj for 2nd Reed Island to Prov Funding for Informational Signage to Warn Boaters of Shoaling Area; Prov for Design & Implementation; Prov for Oversight; Amend the 23-27 5-Yr CIP Appvd by Ord 2022-505-E to Reflect the Reduction in Funding for the Proj Entitled FIND Reed Island; Prov for Carryover (Mairs) (Introduced by CM Howland) (Co-Sponsor CM Clark-Murray) 6/27/23 CO Introduced: NCSPHS, F, JWC 7/17/23 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 7/25/23 Page 6 of 9 Finance Committee Agenda - Revised Marked July 18, 2023 13. 2023-0402 ORD Approp $25,000.00 from the Special Law Enforcement Trust Fund for 2nd Donation to First Coast Crime Stoppers, Inc., in Accordance with Sec 932.7055(5), F.S., to Support Drug Treatment, Drug Abuse Education, Drug Prevention, Crime Prevention, Safe Neighborhood, & School Resource Officer Progs; Apv & Auth the Mayor, or His Desig, & the Corp Sec to Execute & Deliver on Behalf of the City that Certain Misc Appropriations Agrmt btwn the City & First Coast Crime Stoppers, Inc.; Waiving Sec 110.112 (Advance of City Funds; Prohibition Against), Pt 1 (The City Treasury), Ch 110 (City Treasury), Ord Code, to Allow for Advance Payment to First Coast Crime Stoppers, Inc.; Prov for Oversight by the JSO (B.T. 23-099) (Staffopoulos) (Req of Sheriff) (Co-Sponsor CM Clark-Murray) 6/27/23 CO Introduced: NCSPHS, R, F 7/17/23 NCSPHS Read 2nd & Rerefer 7/17/23 R Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601- 7/25/23 Page 7 of 9 Finance Committee Agenda - Revised Marked July 18, 2023 14. 2023-0403 ORD Supplementing Ord 2006-888-E Auth the Issuance of City’s Special Rev 2nd & Refunding Bonds, in 1 or more Series in an Amt Necessary to Prov (A) For the Refunding of a Portion of the City’s Outstanding Spec Rev Bonds, & (B) Not in Excess of $180,000,000 of Net Proj Funds in Order to Finance & Refinance the Acquisition & Construction of Certain Capital Equipment & Improvements (The “Series 2023 Project”); Prov Authority for this Ord; Prov for Certain Definitions; Making Certain Findings; Prov that This Ord Shall Constitute a Contract btwn the Issuer & the Bondholders; Auth the Mayor to Determine the Terms of Such Bonds, as Provided Herein; Auth the Mayor to Award the Sale of Said Bonds on a Competitive Basis, a Limited Competitive Basis, a Negotiated Basis, or as a Private Placement, as Provided Herein; Auth the Acquisition of Debt Srvc Reserve Fund Products with Respect to Such Bonds, if Deemed Necessary; Auth the Acquisition of Credit Facilities with Respect to Such Bonds, if Deemed Necessary; Auth the Preparation of Preliminary & Final Official Statements &/or Offering Memoranda with Respect to Such Bonds; Auth the Execution of a Continuing Disclosure Undertaking or Agrmt with Respect to Such Bonds; Auth the Designation of a Deputy Registrar & Paying Agent & the Providers of Other Srvcs with Respect to Such Bonds; Prov for the Application of Such Bond Proceeds; Auth the Execution of 1 or More Bond Terms Agrmts with Respect to Said Bonds; Prov Certain Add’l Details & Authorizations in Connection Therewith; Waiving the Provisions of Sec 104.211 (Procedure for Sale of Bonds) of Ch 104 (Bonds), Ord Code, So as to Allow the City to Award the Sale of Said Bonds on a Limited Competitive Basis, as a Negotiated Sale, or as a Private Placement (Greenberg Traurig) (Req of Mayor) 6/27/23 CO Introduced: R, F 7/17/23 R Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601- 7/25/23 15. 2023-0404 ORD Approp $3,714,053.79 in Available Rev from Various Accts Within the 2nd Downtown Northbank CRA Trust Fund to the Northbank Shipyards West CRA Proj (B.T. 23-100) (Staffopoulos) (Req of Mayor) 6/27/23 CO Introduced: NCSPHS, F 7/17/23 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601- 7/25/23 Page 8 of 9 Finance Committee Agenda - Revised Marked July 18, 2023 16. 2023-0405 RESO Requesting that the FDOT Deliver the 5th St Bridge Replacement Proj 2nd as a Local Agency Prog (LAP) Proj to Prov Greater Efficiency, Innovation, & Cost Savings to the City; Endorsing the Preliminary Dev & Environmental Assessment by the FDOT that Includes the National Environmental Policy Act (NEPA) Activities; Accepting & Auth the Mayor & Corp Sec to Execute all Docs Related to the Acceptance of Add’l Acquired R/W for the 5th St Bridge # 724039 Bridge Replacement Proj Should it be Needed for Proj Completion From FDOT in Furtherance of its Financial Proj # 437414-1 in Council Dist 9; Auth a Separate Transfer & Maintenance Agrmt for the Subj Proj at a Later Date if Add’l R/W Will be Required for the Completion of this Proj; Prov that Any Items, in the FDOT’s Sole Discretion & Without Limitation in Accordance With the Code of Federal Regulations, Deemed to be Federal Non-Participating Items Shall be Funded at the Sole Expense of the FDOT; Prov Oversight by the Engineering & Construction Mgmt Div of the Public Works Dept (McCain) (Req of Mayor) 6/27/23 CO Introduced: R, F, TEU 7/17/23 R Read 2nd & Rerefer NOTE: The next regular meeting will be held Tuesday, August 1, 2023. *****Note: Items may be added at the discretion of the Chair.***** Pursuant to the American with Disabilities Act, accommodations for persons with disabilities are available upon request. Please allow 1-2 business days notification to process; last minute requests will be accepted; but may not be possible to fulfill. Please contact Disabled Services Division at: V 904-255-5466, TTY-904-255-5476, or email your request to KaraT@coj.net. Page 9 of 9