Finance Committee

City of Jacksonville 117 W. Duval Street Jacksonville, FL 32202 Agenda - Revised Marked Tuesday, February 6, 2024 9:30 AM Council Chamber 1st Floor, City Hall Finance Committee Nick Howland, Chair Randy White, Vice Chair Raul Arias Kevin Carrico Reggie Gaffney, Jr. Will Lahnen Ju’Coby Pittman Legislative Assistant: Maritza Sanchez Legislative Assistant: Vanessa Galan Council Auditor's Office: Kim Taylor, Council Auditor Council Auditor's Office: Phillip Peterson, Asst. Council Auditor Council Research: Jeff Clements, Chief Office of General Counsel: Mary Staffopoulos, Deputy Administration: Scott Wilson Finance Committee Agenda - Revised Marked February 6, 2024 Meeting Convened: Meeting Adjourned: Attendance: Discussion on City Council Strategic Plan Council Auditor Kim Taylor to discuss: • Report #878: Budget Summary Fiscal Year 2023/24 • Report #879: Council Auditor’s Office 2022/23 Annual Report Item/File No. Title History 1. 2023-0307 ORD-MC re the Jax Police & Fire Pension Board of Trustees; Amend Sec DEFER 22.12 of the Charter of the COJ; Prov for Codification Instructions (Hodges) (Co-Introduced by CP Freeman at Req of Jax Police & Fire Pension Board of At request of Trustees & CM White) (Co-Sponsor CM Pittman) PFPF Board 5/9/23 CO Introduced: R, F 5/15/23 R Read 2nd & Rerefer 5/16/23 F Read 2nd & Rerefer 5/23/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601- 5/23/23 2. 2023-0621 ORD Auth the Mayor, or Her Designee, & the Corp Sec to Execute & Deliver, DEFER for & on Behalf of the City, an Amendment 2 to Redev Agrmt By & Among the City, DIA, Fuqua BCDC One Riverside Project Owner, LLC (Developer), At request of Assignee of Fuqua Acquisitions II, LLC, & TBR One Riverside Owner, LLC, Developer as Partial Assignee of Developer, Amend the Redev Agrmt Dated 12/20/21 Previously Auth by Ord 2021-796-E, as Previously Amended by Amendment 1 to Redev Agrmt Dated 10/12/22, as Auth by Ord 2022-493-E, (Collectively, the “Agreement”), to Modify the Performance Schedule & Associated Terms of the Agrmt; Auth the Execution of All Docs Relating to the Above Agrmts & Transactions, & Auth Tech Changes to the Docs (Sawyer) (Req of DIA) 9/12/23 CO Introduced: NCSPHS, F 9/18/23 NCSPHS Read 2nd & Rerefer 9/19/23 F Read 2nd & Rerefer 9/26/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 9/26/23 Page 1 of 18 Finance Committee Agenda - Revised Marked February 6, 2024 3. 2024-0026 ORD Approp $3,500,000.00, from the Gen Fund - Fund Balance to Fund the Contact: City Closing Fund Grant to Fidelity National Information Services, Inc., as Lori Boyer Previously Authorized by Reso 2019-596-A (Dillard) (Req of Mayor) 1/10/24 CO Introduced: F 2/3 vote 1/17/24 F Read 2nd & Rerefer required by 1/23/24 CO PH Read 2nd & Rerefer Council Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/23/24 • Appropriates $3.5 million from General Fund Operating Reserves to fund the Closing Fund Grant previously authorized by Res. 2019-596-A for the expansion of Fidelity’s corporate headquarters, including construction of a new office building and associated parking garage • Closing Fund Grant is to be paid upon substantial completion of the expansion of Fidelity’s corporate headquarters with a minimum capital investment of $130 million and compliance with the terms and conditions of the previously approved Agreement 4. 2024-0027 ORD Approp $134,615.00 in Grant Funding from the U.S. DOJ, Office of Contact: Justice Progs, Bureau of Justice Assistance, to Fund the Purchase of Locative Bill Clement Tracking Devices & Related Supplies; Prov for Oversight by JSO (B.T. 24-034) (Dillard) (Req of Mayor) (Co-Sponsor CM Clark-Murray) 1/10/24 CO Introduced: NCSPHS, F 1/16/24 NCSPHS Read 2nd & Rerefer 1/17/24 F Read 2nd & Rerefer 1/23/24 CO PH Read 2nd & Rerefer 2/5/24 NCSPHS Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/23/24 • Funding will be used for the purchase and maintenance of 200 locative tracking devices 5. 2024-0028 ORD Approp $98,005.00 from Available Revenue Balance in the Domestic AMEND Battery Surcharge Trust Fund to Estab the FY 23-24 Operating Budget for the Fund & to Provide Add’l Training to Law Enforcement Personnel in Contact: Combating Domestic Violence (B.T. 24-035) (Dillard) (Req of Sheriff) Bill Clement (Co-Sponsors CMs Clark-Murray, Miller & Johnson) 1/10/24 CO Introduced: NCSPHS, F 1/16/24 NCSPHS Read 2nd & Rerefer 1/17/24 F Read 2nd & Rerefer 1/23/24 CO PH Read 2nd & Rerefer 2/5/24 NCSPHS Amend/Approve 6-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/23/24 Page 2 of 18 Finance Committee Agenda - Revised Marked February 6, 2024 AMENDMENT 1. Correct appropriation amount to $98,005.21 2. Strike inapplicable local match and ongoing maintenance language 6. 2024-0029 ORD Approp Grant Funds in the Amount of $249,953.00 from the U.S. DOJ, Contact: Office of Community Oriented Policing Services (COPS), to Fund the Bill Clement Expansion of the Integrating Communications, Assessment, & Tactics (ICAT) Course Including the Purchase of Virtual Reality Equipment & Other Related Expenses; Prov for City Oversight by JSO (B.T. 24-036) (Dillard) (Req of Sheriff) (Co-Sponsor CM Miller) 1/10/24 CO Introduced: NCSPHS, F 1/16/24 NCSPHS Read 2nd & Rerefer 1/17/24 F Read 2nd & Rerefer 1/23/24 CO PH Read 2nd & Rerefer 2/5/24 NCSPHS Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/23/24 • Appropriation includes funding for trainer salaries and the purchase of equipment and software 7. 2024-0030 ORD Approp $11,424,000.00 in Grant Funds from the FL Dept of Scrivener’s Environmental Protection (FDEP) to Provide Funding for the Northbank Riverwalk - Northbank Bulkhead Proj; Apv & Auth the Mayor, or Her Contact: Designee, & the Corp Sec to Execute & Deliver, for & on Behalf of the City an Nina Sickler / Agrmt btwn the City & FDEP Re the Proj; Amend the 24-28 5-Yr CIP Appvd Steve Long by Ord 2023-505-E to Reflect this Approp of Funds; Prov for Oversight by the Dept of Public Works, Engineering & Construction Mgmt Div (B.T. 24-042) 2/3 vote (Dillard) (Req of Mayor) (Co-Sponsor CM Clark-Murray) (JWC Apv) required by 1/10/24 CO Introduced: NCSPHS, F, JWC Council 1/16/24 NCSPHS Read 2nd & Rerefer 1/17/24 F Read 2nd & Rerefer 1/23/24 CO PH Read 2nd & Rerefer 2/5/24 NCSPHS Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/23/24 Scrivener’s 1. Pg. 2, line 6, strike “(“FDEP)” and insert “(“FDEP”)” 2. Pg. 2, line 14, strike “strenghten” and insert “strengthen” 3. Pg. 2, line 26, strike “incoporated” and insert “incorporated” • Required local match will be met with previously appropriated funds • CIP Sheet indicates a total project cost in excess of $80 million Page 3 of 18 Finance Committee Agenda - Revised Marked February 6, 2024 8. 2024-0031 ORD Approp $229,962.47, in Grant Funds Awarded by the U.S. Election DEFER Assistance Commission Through the FL Dept of State, Div of Elections, to Provide Reimbursement to the City for the Costs of Purchasing Goods &/or At request of the Svcs for Voting Technology Upgrades or Enhancements; Prov for Carryover of Supervisor of Funds; Prov Oversight by SOE (B.T. 24-022) (Dillard) (Req of Mayor) Elections 1/10/24 CO Introduced: R, F 1/16/24 R Read 2nd & Rerefer 1/17/24 F Read 2nd & Rerefer 1/23/24 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/23/24 9. 2024-0032 ORD Approp $1,139,658.14 ($1,100,000.00 from the Traffic Signalization - WITHDRAW Countywide Proj & $39,658.14 from the Countywide Intersection Imp - Intersection Proj) to the Projs Titled Monument Rd at Regency Square Blvd At request of Intersection & ITS Improvements, Arlington Rd at Oakwood Dr Intersection the Administration Improvements & St. Johns Bluff at Bahia/Theresa Intersection Improvements; Amend the 24-28 5-Yr CIP Appvd by ORD 2023-505-E to Reflect this Approp of Funds to the Projs (B.T. 24-038) (Dillard) (Req of Mayor) (Co-Sponsor CM Clark-Murray) 1/10/24 CO Introduced: R, F, TEU 1/16/24 R Read 2nd & Rerefer 1/17/24 F Read 2nd & Rerefer 1/17/24 TEU Read 2nd & Rerefer 1/23/24 CO PH Read 2nd & Rerefer 2/5/24 R Withdraw 6-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/23/24 10. 2024-0033 ORD Approp $2,500,000.00 from the Northbank Riverwalk - Northbank Contact: Bulkhead Proj to the Southbank Bulkhead Proj to Pay for Increased Nina Sickler / Construction Costs; Amend the 24-28 5-Yr CIP Appvd by ORD 2023-505-E to Steve Long Transfer Funding to the Southbank Bulkhead Proj (B.T. 24-041) (Dillard) (Req of Mayor) (Co-Sponsors CMs Clark-Murray & Peluso) (JWC Apv) 2/3 vote 1/10/24 CO Introduced: NCSPHS, F, JWC required by 1/16/24 NCSPHS Read 2nd & Rerefer Council 1/17/24 F Read 2nd & Rerefer 1/23/24 CO PH Read 2nd & Rerefer 2/5/24 NCSPHS Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/23/24 • Southbank Bulkhead project estimated at $14.5 million Page 4 of 18 Finance Committee Agenda - Revised Marked February 6, 2024 11. 2024-0034 ORD Approp $508,030.00 in Grant Funding from FEMA Funded Through the Contact: Flood Mitigation Assistance Grant Prog, Through the FL Div of Emergency Chief Ayoub Mgmt (FDEM), to Fund the Acquisition of Property Located at 5123 Martha Ann Dr, Jax, FL 32207 (RE # 133973-0140) & the Demolition of the 2/3 vote Residential Structure Located Thereon; Apv & Auth the Mayor, or Her required by Designee, & the Corp Sec, to Execute & Deliver, for & on Behalf of the City Council That Certain Federally-Funded Subaward & Grant Agrmt # B0205 btwn the City & FDEM; Amend the 24-28 5-Yr CIP Appvd by ORD 2023-505-E to Provide Funding for the Proj Entitled “Acquisition & Demo of a Floodprone Property - Martha Ann Drive”; Prov for Oversight by JFRD, Emergency Preparedness Div (B.T. 24-040) (Dillard) (Req of Mayor) 1/10/24 CO Introduced: NCSPHS, F, TEU 1/16/24 NCSPHS Read 2nd & Rerefer 1/17/24 F Read 2nd & Rerefer 1/17/24 TEU Read 2nd & Rerefer 1/23/24 CO PH Read 2nd & Rerefer 2/5/24 NCSPHS Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/23/24 • Property is located in Council District 5 • Upon completion of the project, the property will be converted to green space 12. 2024-0036 ORD Apv & Auth the CEO of DIA, or Her Desig, to Execute a Redev Agrmt AMEND btwn the DIA & Creekside at Timuquana LLC, to Support the Renovation & Rehab by Developer of a Historic Bldg Located at 208 N. Laura Street; Auth 3 Contact: DPRP Loans, in an Aggregate Amt not to Exceed $4,969,900.00, to the Lori Boyer Developer in Connection with the Proj, to be Approp by Subsequent Legislation; Designating DIA as Contract Monitor for the Redev Agrmt; Prov See separate for Oversight of the Proj by DIA; Auth the Execution of All Docs Relating to DIA Commitment the Redev Agrmt & Transactions, & Auth Technical Changes to the Docs; Prov Tracking handout a Deadline for Developer to Execute the Redev Agrmt (Dillard) (Req of DIA) (Co-Sponsor CM Peluso) 1/10/24 CO Introduced: NCSPHS, F 1/16/24 NCSPHS Read 2nd & Rerefer 1/17/24 F Read 2nd & Rerefer 1/23/24 CO PH Read 2nd & Rerefer 2/5/24 NCSPHS Amend/Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 1/23/24 Page 5 of 18 Finance Committee Agenda - Revised Marked February 6, 2024 AMENDMENT 1. Pg. 2, line 9: strike “and” 2. Place revised Redevelopment Agreement on file to correct amounts within Section 4.2 and correct scrivener’s error • Authorizes Downtown Preservation and Revitalization Program (DPRP) Loans of $4,969,900 (of the total, $3,975,900 can be forgiven and $994,000 will be repaid with interest), subject to future appropriation by Council • DPRP funding will be used to renovate and rehabilitate the building located at 208 N. Laura Street into approximately 44,000 sq. ft. of leasable commercial office space and 11,000 sq. ft. of retail/restaurant space on the first floor and within the basement of the building, but no less than 49,500 total leasable sq. ft. • Construction must commence within 6 months of the effective date of the agreement and be completed within 18 months of the commencement date • DPRP funding will be paid upon completion of the project for eligible costs incurred after August 18, 2023 • DPRP funding is subject to repayment if the property is sold or used for any purpose not contemplated by the agreement or the DPRP Guidelines within 5 years of disbursement • DIA has calculated an ROI of 0.60 based on a 20-year valuation 13. 2024-0037 ORD Apv & Auth the CEO of DIA, or Her Desig, to Execute a Redev Agrmt Scrivener's btwn the DIA & CLL Jones Bros LLC, to Support the Renovation & Rehab by Developer of a Historic Bldg Located at 520 N. Hogan St; Auth 3 DPRP Loans, Contact: in an Aggregate Amt not to Exceed $6,033,500.00, to the Developer in Lori Boyer Connection with the Proj, to be Approp by Subsequent Legislation; Designating DIA as Contract Monitor for the Redev Agrmt; Prov for Oversight of the Proj See separate by DIA; Auth the Execution of All Docs Relating to the Redev Agrmt & DIA Commitment Transactions, & Auth Technical Changes to the Docs; Prov a Deadline for Tracking handout Developer to Execute the Redev Agrmt (Dillard) (Req of DIA) (Co-Sponsor CM Peluso) 1/10/24 CO Introduced: NCSPHS, F 1/16/24 NCSPHS Read 2nd & Rerefer 1/17/24 F Read 2nd & Rerefer 1/23/24 CO PH Read 2nd & Rerefer 2/5/24 NCSPHS Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 1/23/24 Page 6 of 18 Finance Committee Agenda - Revised Marked February 6, 2024 Scrivener’s Pg. 2, line 8: strike “and” • Authorizes Downtown Preservation and Revitalization Program (DPRP) Loans of $6,033,500 (of the total, $4,826,800 can be forgiven and $1,206,700 will be repaid with interest), subject to future appropriation by Council • DPRP funding will be used to renovate and rehabilitate the building located at 520 N. Hogan Street into a minimum of 1,700 sq. ft. of co-work office suite space on the first floor open to both the public and residents of the building and a minimum of 28 apartments located on the second through the seventh floors • Construction must commence within 6 months of the effective date of the agreement and be completed within 24 months of the commencement date • DIA has calculated an ROI of 0.50 based on a 20-year valuation 14. 2024-0038 ORD Appropriating $200,000 From a Designated Contingency Acct to the Scrivener's Subsidies & Contributions to Private Orgs Acct to Prov Funding to Springfield Preservation & Revitalization Council, Inc. (SPAR), for the Springfield Contact: Cleanup Corps Prog Described Herein; Prov for Carryover to FY 24-25; CM Miller Invoking the Exemption in Sec 126.107(g) (Exemptions), Pt 1 (General Regulations), Ch 126 (Procurement Code), Ord Code, to Allow for a Direct 2/3 vote Contract With SPAR; Waiving Sec 118.107 (Nonprofits to Receive Funding required by Through a Competitive Evaluated Award Process), Pt 1 (General Provisions), Council Ch 118 (City Grants), Ord Code, to Allow for a Direct Contract With SPAR; Waiving Sec 118.602 (Responsibility), Pt 6 (Cultural Service Grant Program), Ch 118 (City Grants), Ord Code, to Auth Award of this Funding to SPAR in Addition to Cultural Service Grant Funding Awarded by the Cultural Council; Apv, & Auth the Mayor, or Her Desig, & the Corp Sec to Execute & Deliver on behalf of the City an Agrmt btwn the City & SPAR For the Prog; Prov for Oversight by the Grants & Contracts Compliance Div of the Finance & Admin Dept (Staffopoulos) (Introduced by CM Miller) (Co-Sponsor CM Peluso) 1/10/24 CO Introduced: NCSPHS, R, F 1/16/24 NCSPHS Read 2nd & Rerefer 1/16/24 R Read 2nd & Rerefer 1/17/24 F Read 2nd & Rerefer 1/23/24 CO PH Read 2nd & Rerefer 2/5/24 NCSPHS Approve 7-0 2/5/24 R Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 1/23/24 Page 7 of 18 Finance Committee Agenda - Revised Marked February 6, 2024 Scrivener’s Pg. 3, line 13: correct punctuation • Appropriates $200,000 from a designated contingency account that was established as part of the FY 23/24 budget process to provide funding to the Springfield Preservation and Revitalization Council, Inc. (SPAR) • Funding will be used for the Springfield Cleanup Corps Program, which will consist of providing cleaning, litter removal, and blight reduction services in the Springfield community • City funds will pay for the salary and benefits of an Operations Manager and three Operations Associates, a portion of the Executive Director’s salary and benefits, and operating expenses needed to administer the program • Authorizes carryover of funds to FY 24/25 to allow the City grant to be spent through February 28, 2025 • Waives the requirement in Code Sec. 118.107 that City funds appropriated to nonprofit organizations shall be subject to a competitive evaluated award process to allow a direct contract with the SPAR • Waives the provision in Code Sec. 118.602 that no cultural organization may make a request for operating, program, or special project support except through an allocation from the Cultural Service Grant and Capital Grant Program 15. 2024-0040 ORD Prov Forgiveness to the Boselli Foundation, Inc., a FL Not-for-profit Contact: Corp, for Non-Compliance with the Reporting Requirements of Sec 118.201 CP Salem (Release of Appropriations), Pt 2 (Disbursement of City Grants), Ch 118 (City Grants), Ord Code; Auth the Council Auditor to Remove the Boselli Foundation from the Chapter 118 Non-Compliance List; Prov for City Oversight by the Office of Grants & Contract Compliance (Brown) (Introduced by CM Salem) (Co-Sponsor CM Freeman) 1/10/24 CO Introduced: R, F 1/16/24 R Read 2nd & Rerefer 1/17/24 F Read 2nd & Rerefer 1/23/24 CO PH Read 2nd & Rerefer 2/5/24 R Approve 8-0 Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 1/23/24 • Boselli Foundation was placed on the Non-Compliance List on 8/29/17 for failing to provide an audit for the period ending April 30, 2017 and subsequently failed to provide an audit for the period ending April 30, 2018 Page 8 of 18 Finance Committee Agenda - Revised Marked February 6, 2024 16. 2024-0041 ORD-MC Amend Sec 111.920 (Homelessness Initiatives Special Revenue Scrivener’s Fund), Pt 9 (Neighborhood Development), Ch 111 (Special Revenue and Trust Accounts), Ord Code, to Prov for Funding of Homelessness Initiatives through Contact: Certain Economic Development Agrmt Incentives (Staffopoulos) (Introduced CM J. Carlucci by CM J. Carlucci) (Co-Sponsors CMs Carlucci, Boylan, Arias, Amaro, Pittman, Freeman, Lahnen & Clark-Murray) 1/10/24 CO Introduced: NCSPHS, R, F 1/16/24 NCSPHS Read 2nd & Rerefer 1/16/24 R Read 2nd & Rerefer 1/17/24 F Read 2nd & Rerefer 1/23/24 CO PH Read 2nd & Rerefer 2/5/24 NCSPHS Approve 7-0 2/5/24 R Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 1/23/24 Scrivener’s Pg. 2, line 25: insert “to” before “be” • Amends Code Sec. 111.920 (Homelessness Initiatives Special Revenue Fund) to: 1) Allow for disbursements from the Fund at the request of the Director of the Department charged with overseeing the initiative for which funding is sought (subject to appropriation by Council) 2) Designate funding for homelessness initiatives to be equal to 4% of approved economic development incentives located outside the boundaries of an established Community Redevelopment Area approved during previous calendar year to be included in next annual budget (similar to JUMP apprenticeship and workforce training programs dedicated 1%) • Based on the economic development incentives approved in calendar year 2023, a total of $1,240,000 would need to be appropriated in the FY 24/25 budget for the Homelessness Initiatives Special Revenue Fund (from General Fund revenues or other designated funds) Page 9 of 18 Finance Committee Agenda - Revised Marked February 6, 2024 17. 2024-0043 ORD Approp $75,000 From a Designated Contingency Acct Within the Gen AMEND Fund to the Subsidies & Contributions to Private Orgs Acct Within the KHA Fund to Prov Funding to Elevate Jax Inc. for the Elevate Jacksonville at Contact: Westside High School Prog Described Herein; Amend the 3rd Revised CM Carrico Schedule M to Ord 2023-511-E; Invoking the Exemption in Sec 126.107(g) (Exemptions), Pt 1 (General Regulations), Ch 126 (Procurement Code), Ord 2/3 vote Code, to Allow for a Direct Contract With Elevate Jax; Waiving the required by Requirements of Sec 77.111(a) (Provider Contracts), Ch 77 (Kids Hope Council Alliance), Ord Code, to Exempt the Svc to be Provided by Elevate Jax From Competitive Procurement; Apv, & Auth the Mayor, or Her Desig, & the Corp Sec, &/or the CEO of KHA to Execute & Deliver an Agrmt btwn the City or KHA & Elevate Jax for the Prog (Staffopoulos) (Introduced by CM Carrico) (Co-Sponsors CMs Freeman, Miller & Johnson) 1/10/24 CO Introduced: NCSPHS, R, F 1/16/24 NCSPHS Read 2nd & Rerefer 1/16/24 R Read 2nd & Rerefer 1/17/24 F Read 2nd & Rerefer 1/23/24 CO PH Read 2nd & Rerefer 2/5/24 NCSPHS Amend/Approve 7-0 2/5/24 R Amend/Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 1/23/24 AMENDMENT 1. Correct scrivener’s errors 2. Attach revised Exhibit 1 (BT) to correct account information • Appropriates $75,000 from a designated contingency account that was established as part of the FY 23/24 budget process to provide funding to Elevate Jacksonville Inc. • Funding will be used to pay for the salary and benefits of a teacher-mentor and the partial cost of a site coordinator for the 2023-2024 school year at Westside High School who will teach accredited elective classes that focus on building character and life skills • Waives the requirement in Sec. 77.111(a) that KHA provider contracts shall be competitively procured under Chapter 126, Ordinance Code, via an evaluated bid process in order to direct contract with Elevate Jacksonville Page 10 of 18 Finance Committee Agenda - Revised Marked February 6, 2024 18. 2024-0045 ORD-MC Amend Sec 112.307 (Claims & Suits Brought Against the City for RULES Monetary Relief), Pt 3 (Settlement of Claims & Suits by & Against City), Ch AMEND 112 (Claims by & Against City), Ord Code, & Sec 128.313 (Settlement of Claims), Subpt C (Settlement & Special Counsel), Pt 3 (Self-insurance Contact: Program), Ch 128 (Risk Management Program), Ord Code, to Require Notice Sheriff Waters/ to & Appvl by Any Constitutional Officer of Any Settlement of Claims Brought Gaby Young Against Such Individual, Their Agency or Any of Their Employees for Whom Coverage is Provided Pursuant to Sec 128.104, Ord Code, or for Which See Auditor Settlement is Auth Pursuant to Sec 112.307, Ord Code; Prov for Severability; comments/concerns Prov for Codification Instructions (Young) (Req of Sheriff) (Co-Sponsors CMs Howland, Miller, Arias, J. Carlucci, Amaro, Lahnen, Freeman & White) 1/10/24 CO Introduced: R, F 1/16/24 R Read 2nd & Rerefer 1/17/24 F Read 2nd & Rerefer 1/23/24 CO PH Read 2nd & Rerefer 2/5/24 R Amend/Approve 6-1 (Johnson) Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 1/23/24 Page 11 of 18 Finance Committee Agenda - Revised Marked February 6, 2024 RULES AMENDMENT 1. Clarify language in Sec. 128.313 regarding approval of employees 2. Correct scrivener’s errors 3. Revise language in Sec. 128.313 to a) exclude claims for workers' compensation or property damage and b) clarify that only employees acting within the course and scope of their employment can approve settlements 4. Amend Sec. 128.408 to reference applicable approvals required in Sec. 112.307 and 128.313 5. Add provision requiring Council approval for settlements in which Risk Management and the applicable Constitutional Officer disagree • Amends Code Sec. 128.313 to require written approval of the appropriate Constitutional Officer (Sheriff, Clerk of Court, Property Appraiser, Tax Collector, or Supervisor of Elections) or their employees for all settlements of claims against them or their employees, regardless of amount (claims arising from any of the risks covered by the City’s Self-Insurance Program – i.e. personal injury and property damage cases) • Amends Code Sec. 112.307 to require written approval of the appropriate Constitutional Officer (Sheriff, Clerk of Court, Property Appraiser, Tax Collector, or Supervisor of Elections) for settlements over $10,000 (claims and suits against the City, whether in litigation or not, that are not covered by the Self-Insurance Program) AUDITOR COMMENTS/CONCERNS: • Requiring approval of a Constitutional Officer adds another layer to what is currently a business decision made by experts in the field of risk management that is designed to promote fiscal responsibility and protect the City • Unfavorable financial outcomes resulting from the decision to go to trial versus settle will ultimately be borne by the City, not the applicable Constitutional Officer • The City maintains excess insurance coverage for claims in excess of the self-insured retention amount. Per Risk Management, there may be negative impacts to the City’s excess insurance coverage (such as denial of coverage or increased rates) if Constitutional Officers are required to approve settlements. • As proposed, the legislation does not provide the same settlement approval rights to 1) individual Council Members, who are also Constitutional Officers 2) City employees not reporting to a Constitutional Officer Page 12 of 18 Finance Committee Agenda - Revised Marked February 6, 2024 19. 2024-0046 ORD-MC Amend Ch 106 (Budget & Accounting Code), Pt 4 (Fiscal RULES Management), Subpt E (Miscellaneous Provisions), Sec 106.441 (Acceptance SUBSTITUTE of Gits, Donations, Etc.) Ord Code, to Limit the Use of Monetary & In-Kind Gifts or Donations for Capital Improvement Projs & Any Other Purposes Contact: Without Council Approp; Amend Ch 113 (Gifts to City), Ord Code, Pt 1 CP Salem (Major Monetary Donations), Secs 113.101 (Scope) & 113.102 (Acceptance), & Part 2 (Non-major Monetary Donations), Secs 113.201 (Scope) & 113.202 (Acceptance), Ord Code, to Include In-Kind Donation of Goods or Svcs & Require City Council Approp; Prov Codification Instructions (Teal) (Introduced by CMs Salem, Gay, Howland, Miller & White) 1/10/24 CO Introduced: R, F 1/16/24 R Read 2nd & Rerefer 1/17/24 F Read 2nd & Rerefer 1/23/24 CO PH Read 2nd & Rerefer 2/5/24 R Substitute/Approve 7-1 (Johnson) Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 1/23/24 Page 13 of 18 Finance Committee Agenda - Revised Marked February 6, 2024 AS SUBSTITUTED: • Amends Code Sec. 106.441 (Acceptance of gifts, donations, etc.) to prohibit the Mayor from accepting a donation without Council approval if the donation involves: 1) the alteration, relocation, demolition, or removal of any portion of a statute, obelisk, or monument 2) services for capital improvements, including, but not limited to capital improvements identified in the CIP • Amends Code Sec. 111.105 to prohibit the Parks Director from using funding or in-kind services donated under the Parks Trust Fund for the demolition, alteration, relocation, or removal of any portion of a statue, obelisk or monument • Amends Code Chapter 113 (Gifts to City) to: 1) Allow the Mayor to accept in-kind services donations without Council approval except for the following: a) In-kind services for capital improvements b) In-kind services that include the demolition, alteration, relocation, or removal of any portion of a statue, obelisk, or monument c) In-kind services with a monetary value exceeding $100,000 2) Allows the Mayor to execute contracts regarding in-kind services that do not require prior Council approval 3) Allows the Mayor to recognize donors • Amends Code Chapter 122, Part 6 (Capital Improvement Plan) to: 1) Amend the definition of a capital improvement project to include the "removal, alteration, demolition, rehabilitation" of a capital asset 2) Require a donation agreement and prior Council approval of an in-kind services donation for a Capital Improvement Project • Amends Code Chapter 126 (both current language and prospectively) to require prior Council approval for in-kind services awards or contracts that required Council approval pursuant to Sec. 106.441 and Ch. 113, Part 5 20. 2024-0068 ORD Apv & Auth the Mayor or Her Desig & Corp Sec to Execute & Deliver: 2nd (1) a 1st Amendment to Option Agrmt & Purchase & Sale Agrmt; & (2) a Parking Lot License Agreement, Each btwn the City & RP Sports Investments, Inc., to Extend the Commencement Date for Construction of the Proj to 7/31/24, to Extend the Substantial Completion Date for Construction of the Proj to 3/1/26, to Reduce the Min Square Footage of the Office Bldg from 25,000 sq ft to 10,000 sq ft, & to Provide for the Use by the City of a Min of 531 Parking Spaces to Partially Fulfill the City’s Parking Obligations for the Annual FL-GA Football Game & Game Day Parking Obligations Under the Jaguars Lease; Prov for Oversight by OED With Regard to the License (Sawyer) (Req of Mayor) 1/23/24 CO Introduced: NCSPHS, F, TEU 2/5/24 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 2/13/24 Page 14 of 18 Finance Committee Agenda - Revised Marked February 6, 2024 21. 2024-0069 ORD Amend Sec 2 of ORD 2021-838-E Which Established a Dependent 2nd Special Dist Known as the “Baymeadows Community Improvement District” (BCID); Amend BCID Charter Sec 2 to Auth Issuance of Bonds; Deleting the Limit on Annual Adjustments to Assessments; Rev the Updated Annual Maxims for Assessments; Adding & Incorporating by Reference the Proposal Special Assessment Allocation Report; Removing the Ex Officio Requirement; Amend the Initial Election Date (Bowles) (Introduced by CM Arias) 1/23/24 CO Introduced: NCSPHS, R, F 2/5/24 NCSPHS Read 2nd & Rerefer 2/5/24 R Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 2/13/24 22. 2024-0070 ORD Approp $66,000.00 in Grant Funding from the National Highway Traffic 2nd Safety Admin Funded Through the FY 23-24 State & Community Highway Traffic Safety Prog, Through FDOT to the PSBU Grants/Occupant Protection Proj FY24 to Increase Safety Belt Use; Apv & Auth the Mayor, or Her Designee, & the Corp Sec, to Execute & Deliver, for & on Behalf of the City That Certain FDOT Subgrant for Highway Traffic Safety Funds # G2S39 Between the City & FDOT; Prov for Oversight by JSO (B.T. 24-052) (Dillard) (Req of Sheriff) (Co-Sponsors CMs Clark-Murray & Peluso) 1/23/24 CO Introduced: NCSPHS, F, TEU 2/5/24 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 2/13/24 23. 2024-0071 ORD Approp $25,000.00 in Grant Funding from Florida Animal Friend, Inc. to 2nd Pay for Spay & Neuter Svcs for Stray & Resident-Owned Free Roaming Cats & Kittens in the Community; Prov for Oversight by the Neighborhoods Dept, Animal Care & Protective Svcs Div (B.T. 24-047) (Dillard) (Req of Mayor) (Co-Sponsor CM Clark-Murray) 1/23/24 CO Introduced: NCSPHS, F 2/5/24 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 2/13/24 24. 2024-0072 ORD Approp $84,651.22 from Public Parking Fund Bal to the Downtown 2nd Parking Garage Maintenance Proj to Pay for Reviews & Reports Related to Structural & Maintenance Assessments of the Ed Ball Garage & the Duval Street (Library) Garage; Amend the 24-25 5-Yr CIP Appvd by Ord 2023-505-E to Reflect This Approp of Funds to the Proj; Prov for Oversight by the Dept of Public Works, Public Bldgs Div (B.T. 24-043) (Dillard) (Req of Mayor) 1/23/24 CO Introduced: F, TEU Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 2/13/24 Page 15 of 18 Finance Committee Agenda - Revised Marked February 6, 2024 25. 2024-0073 ORD Approp $122,091.00 in Fund Bal from the Environmental Protection 2nd Fund to Assist in the Ecological Restoration of Hogans Creek by Prov Funding to Groundwork Jacksonville, Inc. for a Water Quality Credit Pilot Proj in the Branches Off of Hogans Creek; Prov a Carryover of Funds thru 9/30/25; Invoking the Exception of Sec 126.107(g) (Exemptions), Ch 126 (Procurement Code), Ord Code, to Direct Contract With Groundwork Jacksonville, Inc.; Apv & Auth the Mayor, or Her Desig, & the Corp Sec to Execute & Deliver That Certain Funding Agrmt btwn the City & Groundwork Jacksonville, Inc.; Waiving Sec 110.112 (Advance of City Funds; Prohibition Against), Pt 1 (the City Treasury), Ch 110 (City Treasury), Ord Code, to Allow for a Partial Advance Payment by the City; Prov for City Oversight by the Neighborhoods Department, Environmental Quality Div; Req Annual Reports & a Final Report to Jacksonville Environmental Protection Board (B.T. 24-054) (Dillard) (Req of Mayor) (Co-Sponsor CM Clark-Murray) 1/23/24 CO Introduced: R, F, TEU, JWC 2/5/24 R Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 2/13/24 26. 2024-0074 ORD Approp $200,000.00 in Grant Funding from FDLE, Through Its FY 23-24 2nd State Financial Assistance for Fentanyl Eradication (SAFE) in FL Prog, to the PSBU Grants/Operation Players Club (OPC) Proj FY 23-24 to Combat Illegal Fentanyl Activity; Prov for Oversight by JSO (B.T. 24-049) (Dillard) (Req of Sheriff) (Co-Sponsors CMs Miller & Clark-Murray) 1/23/24 CO Introduced: NCSPHS, F 2/5/24 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 2/13/24 27. 2024-0075 ORD Approp $150,000.00 in Grant Funding from FDLE, Through Its FY 23-24 2nd State Financial Assistance for Fentanyl Eradication (SAFE) in FL Prog, to the PSBU Grants/Fentanyl Overdose Death Investigations (FODI) Proj FY 23-24 to Combat Illegal Fentanyl Activity; Prov for Oversight by JSO (B.T. 24-050) (Dillard) (Req of Sheriff) (Co-Sponsors CMs Miller & Clark-Murray) 1/23/24 CO Introduced: NCSPHS, F 2/5/24 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 2/13/24 Page 16 of 18 Finance Committee Agenda - Revised Marked February 6, 2024 28. 2024-0079 ORD Auth the Mayor to Apply to the Florida Inland Navigation Dist (FIND) 2nd for 2024 Grants to Undertake Specified Waterways-Related Projs; Auth the Mayor, or Her Desig, & the Corp Sec to Execute & Deliver All Grant Agrmts btwn the City & FIND, as Well as All Docs Related to Such Grants; Acknowledging Willingness to Meet Funding Requirements; Prov for City Oversight by the Parks, Recreation & Comm Svcs (Dillard) (Req of Mayor) 1/23/24 CO Introduced: NCSPHS, F, JWC 2/5/24 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 2/13/24 29. 2024-0080 ORD Approp $531,652.61 in Available Revenue From Various Accts Within 2nd the Downtown Northbank CRA Trust Fund to the Northbank Shipyards W CRA Proj & Deapprop $27,963.86 From the Downtown Northbank CRA Trust Fund - Courthouse Reef Parking Acct (B.T. 24-025) (Dillard) (Req of Mayor) 1/23/24 CO Introduced: NCSPHS, F 2/5/24 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 2/13/24 30. 2024-0081 ORD Approp $512,866.00 From the Bldg Inspection 159 Fund Bal & General 2nd Fund to Various Accts Within the Bldg Inspection Fund to Fund Salaries & Benefits for 10 FT Employees; Apv & Auth (1) An Increase to the Employee Cap for the Bldg Inspection Div of the Planning & Dev Dept From 118 to 124 in Order to Allow for the Addition of 2 New Permit Assist Sr Positions, 2 New Professional Engineer Positions, & 2 New Bldg Plans Examiner Sr Positions, & (2) An Increase to the Employee Cap for the Development Svcs Div of the Planning & Dev Dept From 51 to 55, in Order to Allow for the Addition of 1 New City Planner III Position, 1 New Professional Engineer Position, 1 New Associate Engineer Position, & 1 New Traffic Technician Principal Position, All Within the Bldg Inspection Fund (Fund 15104) (B.T. 24-044) (R.C. 24-035) (Dillard) (Req of Mayor) (Co-Sponsors CMs Clark-Murray, Carlucci & Peluso) 1/23/24 CO Introduced: NCSPHS, F 2/5/24 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 2/13/24 Page 17 of 18 Finance Committee Agenda - Revised Marked February 6, 2024 31. 2024-0082 ORD Approp $400,000 From Gen Fund Operating Reserves to Prov Add'l 2nd Funding for the Home Roof Initiative Described & Appvd by Ord 2023-807-E; Prov for Oversight by the Neighborhoods Dept, Housing & Community Dev Div; Req 1-Cycle Emergency Passage (Staffopoulos) (Introduced by CM Carlucci) (Co-Sponsors CMs Gaffney, Jr. & Clark-Murray) 1/23/24 CO Introduced: NCSPHS, F 2/5/24 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 2/13/24 32. 2024-0083 ORD Approp $100,000.00 in Grant Funding From FDLE, Through Its FY 2nd 23-24 State Financial Assistance for Fentanyl Eradication (SAFE) in FL Prog, to the PSBU Grants/Fentanyl & Opioid Eradication (FOE) Proj FY 24 to Combat Illegal Fentanyl Activity; Prov for Oversight by the JSO (B.T. 24-051) (Dillard) (Req of Sheriff) (Co-Sponsors CMs Miller & Clark-Murray) 1/23/24 CO Introduced: NCSPHS, F 2/5/24 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 2/13/24 NOTE: The next regular meeting will be held Wednesday, February 21, 2024. *****Note: Items may be added at the discretion of the Chair.***** Pursuant to the American with Disabilities Act, accommodations for persons with disabilities are available upon request. Please allow 1-2 business days notification to process; last minute requests will be accepted; but may not be possible to fulfill. Please contact Disabled Services Division at: V 904-255-5466, TTY-904-255-5476, or email your request to KaraT@coj.net. Page 18 of 18