Finance Committee

City of Jacksonville 117 W. Duval Street Jacksonville, FL 32202 Agenda - Revised Marked Thursday, January 23, 2025 9:30 AM Council Chamber, 1st Floor, City Hall Finance Committee Ron Salem, Pharm. D., Chair Terrance Freeman, Vice Chair Raul Arias Rory Diamond - Excused Nick Howland Will Lahnen Ju'Coby Pittman Legislative Assistant: Steven Libby Council Auditor's Office: Kim Taylor, Council Auditor Council Auditor's Office: Phillip Peterson, Asst. Council Auditor Council Research: Jeff Clements, Chief Office of General Counsel: Mary Staffopoulos, Deputy Administration: Scott Wilson Finance Committee Agenda - Revised Marked January 23, 2025 Meeting Convened: Meeting Adjourned: Attendance: • Presentation on capital projects - Nina Sickler, Public Works Department • JHA Board Chair presentation • Council Auditor Kim Taylor to discuss Report #793C: Follow-up on Nonresidential Solid Waste Franchise Fees Audit • Presentation on Procurement Single Source Contracts - 1st Quarter FY 24/25 Item/File No. Title History 1. 2024-0627 ORD-MC Concerning the Mayor’s Transfer Authority; Amend Secs 106.304 DEFER (Mayor’s Transfer Power) & 106.308 (Capital Improvement Transfers, Appropriation Amendments & Change Orders), Subpt A (General Provisions), At request of Pt 3 (Appropriations), Ch 106 (Budget & Accounting Code), Ord Code, to CM Diamond Limit the Mayor’s Transfer Authority to $100,000 Among the Capital Improvement Projs Listed in the CIP Appvd by the Council & to $100,000 During Any FY into or Out of Any Agency, Nondept or Dept Existing Line Item; Prov for Codification Instructions (Staffopoulos) (Introduced by CM Diamond) 8/13/24 CO Introduced: R, F 8/19/24 R Read 2nd & Rerefer 8/20/24 F Read 2nd & Rerefer 8/27/24 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 8/27/24 Page 1 of 18 Finance Committee Agenda - Revised Marked January 23, 2025 2. 2024-0838 ORD Approp $100,000 from a Special Council Contingency to the Pre-Trial DEFER Operations Activity - Contractual Svcs Acct within JSO, to Procure the Professional Svcs of CGL Management Services, LLC, to Conduct a Population At request of Study of the Duval County Jail as Described Herein; Invoking the Exemption in CM Salem Sec 126.108(g) (Exemptions from Competitive Solicitation), Pt 1 (General Regulations; Ethics & Transparency in Public Contracting), Ch 126 (Procurement Code), Ord Code, to Allow for a Direct Contract with CGL Management Services, LLC; Apv, & Auth the Mayor, or Her Desig, & the Corp Sec to Execute & Deliver an Agrmt btwn the City & CGL Management Services, LLC, for the Provision of Svcs to Complete the Study; Prov for Oversight by JSO (Staffopoulos) (Introduced by CM Salem) 10/22/24 CO Introduced: NCSPHS, R, F 11/4/24 NCSPHS Read 2nd & Rerefer 11/4/24 R Read 2nd & Rerefer 11/6/24 F Read 2nd & Rerefer 11/12/24 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 11/12/24 3. 2024-0886 ORD Approp $85,654.11, Including $68,679.91 in Available Rev From the Contact: 1001 Kings Avenue - Ale Kings Holdings LLC - Forgivable Loans Acct & Lori Boyer $16,974.20 From the 1001 Kings Avenue - Ale Kings Holdings LLC - Loans Acct to the Downtown Preservation & Revitalization Prog DEDF - Loans Acct, See Auditor All Within the Downtown Economic Dev Fund, for Future Projs (B.T. 25-021) Recommendation (Dillard) (Req of Mayor) 11/12/24 CO Introduced: F 11/19/24 F Read 2nd & Rerefer 11/26/24 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 11/26/24 • Funding would be available to meet future DIA obligations Auditor Recommendation We recommend that these funds be placed in a contingency until such time as they are needed to fund future DIA obligations Page 2 of 18 Finance Committee Agenda - Revised Marked January 23, 2025 4. 2024-0944 ORD Approp $200,000.00 from the Grant Application Solution Proj to the WITHDRAW Salesforce Public Sector Platform Implementation Proj Within the IT System Dev Fund for the Purpose of Adding a Grant Mgmt Module to the Salesforce At request of the Public Sector Platform Implementation Proj; Amend the 25-29 5-Year IT Administration System Dev Plan Appvd by Ord 2024-507-E; Amend Ord 2024-504-E, the FY 24-25 Budget, to Replace Schedule A4; Prov For Oversight by the Technology Solutions Dept (B.T. 25-017) (Dillard) (Req of Mayor) 11/26/24 CO Introduced: R, F 12/2/24 R Read 2nd & Rerefer 12/3/24 F Read 2nd & Rerefer 12/10/24 CO PH Read 2nd & Rerefer 1/21/25 R Withdraw 7-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 12/10/24 5. 2024-0966 ORD Apv an Agrmt for Settlement of Fines Imposed by the Municipal Code DEFER Enforcement Brd/Special Magistrate btwn the City & Live Oak Ancient City Living, LLC, a Delaware LLC, & Directing the Mayor, or Her Desig, & the At request of Corp Sec to Execute & Deliver the Agrmt on Behalf of the City or Auth the CVP Carrico Agrmt to Become Effective without the Mayor’s Signature; Auth the Execution of All Docs Relating to the Agrmt & Auth Tech Changes as Herein Defined; Prov for Oversight of the Agrmt by the Municipal Code Compliance Div of the Neighborhoods Dept; Req Emergency Passage Upon Intro (Staffopoulos) (Introduced by CM Carrico) 11/26/24 CO Introduced: NCSPHS, R, F 12/2/24 NCSPHS Read 2nd & Rerefer 12/2/24 R Read 2nd & Rerefer 12/3/24 F Read 2nd & Rerefer 12/10/24 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 12/10/24 6. 2024-0984 ORD Approp $2,500,000.00 from the Mobility Fee - Zone 9 Proj to the Contact: Moncrief Rd Beautification (34th - 45th St) Proj to Fund Design & Laurie Santana Construction Costs Related to the Proj; Amend the 25-29 5-Yr CIP Appvd by Ord 2024-505-E to Reflect this Approp of Funds to the Proj; Prov for Oversight 2/3 vote by the Engineering & Construction Mgmt Div of the Dept of Public Works required by (B.T. 25-022) (Dillard) (Req of Mayor) Council 12/10/24 CO Introduced: NCSPHS, F, TEU 1/6/25 NCSPHS Read 2nd & Rerefer 1/7/25 F Read 2nd & Rerefer 1/7/25 TEU Read 2nd & Rerefer 1/14/25 CO PH Read 2nd & Rerefer 1/21/25 NCSPHS Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/14/25 Page 3 of 18 Finance Committee Agenda - Revised Marked January 23, 2025 • Additional funds are being appropriated to the Project to accommodate for additional traffic improvements (roundabout and lane repurposing) based on recommendations from a revised traffic study 7. 2024-0985 ORD Approp $50,000.00 in Grant Funds from the State of FL, Dept of State, AMEND Div of Historical Resources to Prov Funding for the Purpose of Protecting & Restoring Sunset Memorial Cemetery’s African American Heritage & Contact: Historical Significance; Prov for Oversight by the Dept of Public Works, Nina Sickler Mowing & Landscape Mgmt Div (B.T. 25-028) (Wilson) (Req of Mayor) (Co-Sponsor CM Pittman) 12/10/24 CO Introduced: NCSPHS, F, TEU 1/6/25 NCSPHS Read 2nd & Rerefer 1/7/25 F Read 2nd & Rerefer 1/7/25 TEU Read 2nd & Rerefer 1/14/25 CO PH Read 2nd & Rerefer 1/21/25 NCSPHS Amend/Approve 6-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/14/25 AMENDMENT Attach revised Exhibit 1 (BT) to place funds in a Project for grant reporting and monitoring purposes • Sunset Memorial Cemetery is located along Moncrief Rd. in Council District 10 • Grant funding will be used to repair/replace entrance gate, repair masonry structures and remove vegetation • Grant period ends 6/30/25 and no City match is required 8. 2024-0986 ORD Approp $14,259,541.75 within the Downtown Economic Dev Fund Contact: Which Includes (1) $84,275.85 in Available Rev from Interest Payments on Lori Boyer Deferred Principal Loans from Various Projs to the Downtown Preservation & Revitalization Prog - DEDF - Loans Acct, & (2) $14,175,265.90 of Prior See Auditor Approps to Realign Prior Yrs Interfund - Transfer in Budget & Correct Rev Bal Recommendation (B.T. 25-020) (Dillard) (Req of Mayor) 12/10/24 CO Introduced: F 1/7/25 F Read 2nd & Rerefer 1/14/25 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/14/25 • DPRP loan revenue ($84,275.85) funding would be available to meet future DPRP obligations • Budgetary adjustment ($14,175,265.90) is needed to align budgeted revenues with actuals Page 4 of 18 Finance Committee Agenda - Revised Marked January 23, 2025 Auditor Recommendation We recommend that these funds be placed in a contingency until such time as they are needed to fund future DIA obligations 9. 2024-0987 ORD Approp $100,000 from a Gen Fund Operating Desig Contingency Acct to NCSPHS the Gen Fund Operating Subsidies & Contributions to Private Org Acct, to Prov AMEND City Grant Funding to United Way of Northeast Florida, Inc. (UWNEFL) for the Mission United Prog as Described Herein; Invoking the Exemption in Sec Contact: 126.108(g) (Exemptions from Competitive Solicitation), Pt 1 (General CM Howland Regulations; Ethics & Transparency in Public Contracting), Ch 126 (Procurement Code), Ord Code, to Allow for a Direct Contract with UWNEFL 2/3 vote for the Prog; Waiving Sec 118.107 (Nonprofits to Receive Funding Through a required by Competitive Evaluated Award Process), Pt 1 (General Provisions), Ch 118 Council (City Grants), Ord Code, to Allow for a Direct Contract with UWNEFL; Apv, & Auth the Mayor, or Her Desig, & the Corp Sec to Execute & Deliver on Behalf of the City a Grant Agrmt btwn the City & UWNEFL for the Prog; Prov for Oversight by the Grants & Contract Compliance Div of the Finance Dept (Staffopoulos) (Introduced by CM Howland) (Co-Sponsors CMs J. Carlucci, Peluso & Johnson) 12/10/24 CO Introduced: NCSPHS, R, F 1/6/25 NCSPHS Read 2nd & Rerefer 1/6/25 R Read 2nd & Rerefer 1/7/25 F Read 2nd & Rerefer 1/14/25 CO PH Read 2nd & Rerefer 1/21/25 NCSPHS Amend/Approve 7-0 1/21/25 R Amend/Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/14/25 NCSPHS AMENDMENT 1. Revise use of funds to include a portion of the salary and benefits for the Vice President of Community Impact instead of the Database Manager 2. Attach Revised Exhibit 2 (Term Sheet and Budget) to reflect the revised budget • Council Budget Enhancement • Appropriates $100,000 from a designated contingency account that was established as part of the FY 24/25 budget process to provide funding to the United Way of Northeast Florida, Inc. • Funding will be used for salaries and benefits and occupancy costs of the Mission United program, which helps veterans and their families overcome barriers to accessing services • Waives Code Sec. 118.107 (Nonprofits to receive funding through a competitive evaluated award process) in order to allow for direct contract with the United Way of Northeast Florida, Inc. Page 5 of 18 Finance Committee Agenda - Revised Marked January 23, 2025 10. 2024-0988 ORD Approp $15,000 From a Contingency Acct Within the KHA Fund to the Contact: Subsidies & Contributions to Private Org Acct to Prov Funding to Knots 4 CVP Carrico Kids, Inc. (K4K) for the Tailored Prog as Described Herein; Invoking the Exemption in Sec 126.108(g) (Exemptions From Competitive Solicitation), Pt 1 2/3 vote (General Regulations; Ethics & Transparency in Public Contracting), Ch 126 required by (Procurement Code), Ord Code, to Allow for a Direct Contract With K4K for Council the Prog; Waiving the Requirements of Sec 77.111(a) (Provider Contracts), Ch 77 (KHA), Ord Code, to Exempt the Svcs to Be Prov by K4K From Competitive Procurement; Waiving Sec 77.112 (Funding Restrictions on Food & Beverages), Ch 77 (KHA), Ord Code, to Allow More Than 2% of the City Funds Approp Herein to Be Expensed for Incidental Costs Related to the Prog Such as the Costs of Amusement, Awards, Social Activities, Meals & Beverages; Apv, & Auth the Mayor, or Her Desig, & the Corp Sec, &/or the CEO of KHA to Execute & Deliver an Agrmt btwn the City or KHA & K4K For the Prog; Prov for Oversight by KHA (Staffopoulos) (Introduced by CM Carrico) 12/10/24 Introduced: NCSPHS, R, F 1/6/25 NCSPHS Read 2nd & Rerefer 1/6/25 R Read 2nd & Rerefer 1/7/25 F Read 2nd & Rerefer 1/14/25 CO PH Read 2nd & Rerefer 1/21/25 NCSPHS Approve 6-0 1/21/25 R Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/14/25 • Council Budget Enhancement • Appropriates $15,000 from a designated contingency account within the Kids Hope Alliance Fund to provide funding to Knots 4 Kids, Inc. • City funding will be used to support the Tailored Program, which is a personal development program for students, and will be used to pay for the costs for 100 students to participate in the Program’s social etiquette and health modules, as wells as for costs related to marketing, hosting a middle school prom event, and hosting an event focused on practicing social and dining etiquette skills • Waives the requirement in Sec. 77.111(a) that KHA provider contracts shall be competitively procured under Chapter 126, Ordinance Code, via an evaluated bid process in order to direct contract with Knots 4 Kids, Inc. • Waives the restriction in Sec. 77.110 to allow Knots 4 Kids, Inc. to exceed the 2% limit on incidental costs related to children and youth programs, such as the costs of amusements, awards, social activities, meals, and beverages Page 6 of 18 Finance Committee Agenda - Revised Marked January 23, 2025 11. 2024-0990 ORD-MC Amend Sec 106.106 (Balanced Budget & Budget Stabilization AMEND Reserve), Pt 1 (General Provisions), Ch 106 (Budget & Accounting Code), Ord Code, to Limit the Use of Operating or Emerg Reserves for Non-Recurring Contact: Expenditures to 1.25% of the Gen Fund/Gen Svcs Dist Proposed Budget & to CM Lahnen Prov that the Use of Operating or Emerg Reserves for Non-Recurring Expenditures in Excess of 1.25% of the Gen Fund/Gen Svcs Dist Proposed Budget Shall Not Be Considered a Bal Budget; Amend Sec 106.203 (Contents), Subpt A (Budgets & Budget Ordinances; Millage Levy), Pt 2 (Budgets), Ch 106 (Budget & Accounting Code), Ord Code, to Delete Duplicative Language re What Constitutes a Bal Budget; Prov for Codification Instructions (Staffopoulos) (Introduced by CM Lahnen) (Co-Sponsors CMs Howland, Miller & Freeman) 12/10/24 CO Introduced: R, F 1/6/25 R Read 2nd & Rerefer 1/7/25 F Read 2nd & Rerefer 1/14/25 CO PH Read 2nd & Rerefer 1/21/25 R Amend/Approve 4-3 (Boylan, Carlucci, Johnson) Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/14/25 AMENDMENT 1. Pg. 3, lines 2-3: strike “within the General Fund/General Services District proposed budget,” 2. Correct scrivener’s errors • Amends Sec. 106.106 (Balanced Budget and Budget Stabilization Reserve) to: - Add provision limiting the use of Operating or Emergency Reserves for non-recurring expenditures to 1.25% of the General Fund/General Services District proposed budget - Move existing Code language regarding limit on the use of budgetary lapses from Sec. 106.203 to Sec. 106.106 Page 7 of 18 Finance Committee Agenda - Revised Marked January 23, 2025 12. 2024-0991 ORD Approp $500,000, Originally Appvd through the Special Committee on AMEND Parks & Quality of Life for Improvements to the Atlantic Beach Gail Baker Community Center & Appropriated by Ord 2023-683-E, to Provide Funds for Contact: Improvements to the Atlantic Beach Marsh Oaks Community Center; Auth the CM Salem / Mayor, or Her Desig, & the Corp Sec to Execute an Agrmt btwn the City of Jax Daryl Joseph & the City of Atlantic Beach Related to the Marsh Oaks Proj; Amend the 25-29 5-Yr CIP Appvd by Ord 2024-505-E to Delete the Proj Entitled “Parks QOL - 2/3 vote Baker Center Improvements”; Prov for Oversight by the Parks, Recreation & required by Community Svcs Dept (Staffopoulos) (Introduced by CM Salem) Council 12/10/24 CO Introduced: NCSPHS, R, F 1/6/25 NCSPHS Read 2nd & Rerefer 1/6/25 R Read 2nd & Rerefer 1/7/25 F Read 2nd & Rerefer 1/14/25 CO PH Read 2nd & Rerefer 1/21/25 NCSPHS Amend/Approve 6-0 1/21/25 R Amend/Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/14/25 AMENDMENT Correct Ordinance reference to 2023-348-E • Reallocates $500,000 in Debt Management Fund proceeds previously appropriated by Ord. 2023-348-E from the Gail Baker Community Center to the Marsh Oaks Community Center in Atlantic Beach • This reallocation is at the request of the City of Atlantic Beach based on current needs 13. 2024-0992 ORD-MC Amend Sec 129.101 (Pay Grades, Salaries Ranges, & Salaries), Ch AMEND 129 (Compensation of City Officials & Employees), Ord Code, to Remove the Requirement to Conduct Quadrennial Pay & Classification Studies; Prov Contact: Codification Instructions (Granat) (Req of Mayor) Leah Hayes 12/10/24 CO Introduced: R, F 1/6/25 R Read 2nd & Rerefer 1/7/25 F Read 2nd & Rerefer 1/14/25 CO PH Read 2nd & Rerefer 1/21/25 R Amend/Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/14/25 AMENDMENT 1. Reflect change in JSO position title pursuant to Ord. 2024-634-E 2. Correct scrivener’s errors • Amends Sec. 129.101 (Pay Grades, Salary Ranges, and Salaries) to strike the requirement that Page 8 of 18 Finance Committee Agenda - Revised Marked January 23, 2025 the Employee Services Department conduct a “Pay and Classification” study every four years • The “Pay and Classification” study addresses the competitiveness of the pay range for each pay grade and the placement of each position in the appropriate pay grade for each appointed official and appointed employee position governed by Sec. 129.101, which includes a) appointees of the Mayor and Sheriff whose appointment is approved or confirmed by Council, b) Section Commanders within JSO, and c) appointees of the Mayor who are exempt from Civil Service, except for temporary, part-time, or special purpose employees • Removal of this requirement has no budgetary impact since funding for this study was not included in the FY 24/25 approved budget 14. 2024-0993 ORD Apv, & Auth the Mayor, or Her Desig, & Corp Sec to Execute & Deliver, DEFER an Amdt 1 to Economic Dev Agrmt btwn the City & Springfield MF Partners, LLC to Auth Payment of the 2nd & Final Tranche of the Completion Grant at At request the Earlier of 1 Yr from Substantial Completion of the Proj or at 60% Tenant of OED Occupancy, & to Eliminate the Clawback of the Completion Grant in the Event of the Sale of the Proj Parcel (Sawyer) (Req of Mayor) 12/10/24 CO Introduced: F 1/7/25 F Read 2nd & Rerefer 1/14/25 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/14/25 15. 2024-0994 ORD Apv, & Auth the Mayor, or Her Desig, & Corp Sec to Execute & Deliver: DEFER (1) an Amended & Restated Landfill Gas Rights Agrmt btwn the City & Trail Ridge Energy, LLC (Producer); (2) a 1st Amdt to the Lease Agrmt btwn the At request of the City & Producer; (3) an Easement Agrmt btwn the City & Producer; & (4) a 1st Administration Amdt to 3 Party Contract Among the City, Producer, & Trail Ridge Landfill, Inc., a Waste Mgmt Co; All for the Purpose of Prov for the Expansion of the Existing Cooperative Landfill Gas Recovery Installation at the Trail Ridge Landfill; Prov for Add'l Auth to Grant Propty Access & Use Rights to 3rd Parties as Necessary (Sawyer) (Introduced by CM White) 12/10/24 CO Introduced: NCSPHS, F, TEU 1/6/25 NCSPHS Read 2nd & Rerefer 1/7/25 F Read 2nd & Rerefer 1/7/25 TEU Read 2nd & Rerefer 1/14/25 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/14/25 Page 9 of 18 Finance Committee Agenda - Revised Marked January 23, 2025 16. 2025-0001 ORD Adopting a Preliminary Residential Solid Waste Rate Ord Pursuant to Ch 2nd 715, Ord Code; Stating the General Description of Svcs; Prov for Svc Cost; Prov for Assessment Rate; Repealing Max Assessment Rate; Setting a Public Hearing for the Annual Rate Ord; Directing Preparation of the Assessment Roll, Publication of Notice, & Mailing of Notices (Reingold) (Introduced by CM Carlucci) (GAB CPAC Apv) 1/14/25 CO Introduced: NCSPHS, R, F, TEU 1/21/25 NCSPHS Read 2nd & Rerefer 1/21/25 R Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/28/25 17. 2025-0002 ORD-MC Creating Secs 382.504 (Council Approval of Solid Waste 2nd Assessment Reductions), 382.505 (City's Obligation to Fund Solid Waste Assessment Reductions) & 382.506 (Effective Date), Pt 5 (Solid Waste Service Fee), Ch 382 (Waste Collection & Disposal Service by Contractors & City), Ord Code, to Estab Reductions for Solid Waste Assessments; Req Coordination with the City of Atlantic Beach, the City of Neptune Beach, the City of Jax Beach & the Town of Baldwin; Prov for Codification Instructions (Reingold) (Introduced by CM Carlucci) (GAB CPAC Apv) 1/14/25 CO Introduced: NCSPHS, R, F, TEU 1/21/25 NCSPHS Read 2nd & Rerefer 1/21/25 R Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/28/25 18. 2025-0010 ORD-MC Amend Sec 126.112 (Integrity in Public Contracting - City Officers 2nd & Employees, Subpt B (Ethics & Transparency in Public Contracting), Pt 1 (General Regulations; Ethics & Transparency in Public Contracting), Ch 126 (Procurement Code), Ord Code, to Allow for Waivers & Exemptions Permitted Under FL Law; Prov for Severability; Prov for Codification Instructions (Reingold) (Req of Mayor) 1/14/25 CO Introduced: R, F 1/21/25 R Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/28/25 19. 2025-0011 ORD-MC Amend Sec 108.102 (Scope of Central Services; Limitations), Pt 1 2nd (General Provisions), Ch 108 (Central Services), Ord Code to Clarify the Utilization of Central Svcs of the Consolidated Govt as Required Under Sec 24.04 of the Charter; Prov for Severability; Prov for Codification Instructions (Reingold) (Req of Mayor) 1/14/25 CO Introduced: R, F 1/21/25 R Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/28/25 Page 10 of 18 Finance Committee Agenda - Revised Marked January 23, 2025 20. 2025-0012 ORD Approp $76,181 From a Gen Fund Operating Special Council 2nd Contingency Acct to the Gen Fund Operating Subsidies & Contributions to Private Org Acct, to Prov City Grant Funding to NE FL Immigrant Resource Alliance Corp (NEFIRA) for the NEFIRA Education Pillar 2025 Prog as Described Herein; Waiving Sec 118.107 (Nonprofits to Receive Funding Through a Competitive Evaluated Award Process), Pt 1 (General Provisions), Ch 118 (City Grants), Ord Code, to Allow for a Direct Contract with NEFIRA; Apv, & Auth the Mayor, or Her Desig, & the Corp Sec to Execute & Deliver on Behalf of the City a Grant Agrmt btwn the City & NEFIRA for the Prog; Prov for Oversight by the Grants & Contract Compliance Div of the Finance Dept (Staffopoulos) (Introduced by CM Arias) 1/14/25 CO Introduced: NCSPHS, R, F 1/21/25 NCSPHS Read 2nd & Rerefer 1/21/25 R Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/28/25 21. 2025-0013 ORD re the Cultural Svc Grants Allocated by Cultural Council of Greater Jax, EMERGENCY Inc., to Jax Symphony Assoc, Inc. & WJCT, Inc., in FY 23-24 Pursuant to Ch 118 (City Grants), Pt 6 (Cultural Service Grants & Art in Public Places), Subpt Scrivener’s A (Cultural Service Grant Program), Ord Code; Prov Forgiveness to the Agencies for Non-Compliance with the Individual Bank Acct Requirement in Contact: Sec 118.609 (Restrictions for Use of Cultural Service Grants), Ord Code; Auth CM Peluso the Council Auditor to Remove the Agencies From the Ch 118 Non-Compliance List; Prov for City Oversight by the Grants & Contract 2/3 vote Compliance Div of the Finance Dept; Req 1 Cycle Emergency Passage required by (Staffopoulos) (Introduced by CM Peluso) (Co-Sponsor CM Johnson) Council 1/14/25 CO Introduced: R, F 1/21/25 R Emergency/Approve 7-0 See Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/28/25 COMMENT Scrivener’s 1. Pg. 1, line 6: after “BY” insert “THE” 2. Pg. 1, line 31: strike “cultrual” and insert “cultural” • The nature of the emergency is that the entities are not eligible to apply for fiscal year 2024-2025 Cultural Council Capital Grants that have an application deadline of February 7th COMMENT Jacksonville Symphony Association is also currently non-compliant with Section 118.201 for failing to provide the City with required reporting. They will not be removed from the non-compliance list until they have met the reporting requirements in Section 118.201. Page 11 of 18 Finance Committee Agenda - Revised Marked January 23, 2025 22. 2025-0014 ORD-MC Concerning the Public Svc Grants Process; Amend Secs 118.803 2nd (Grants Administrator; Responsibilities) & 118.808 (Funding Allocations by the PSG Council; Grant Award Limitations), Pt 8 (Public Service Grants), Ch 118 (City Grants), Ord Code, to Update the Grants Administrator & Grants & Contract Compliance Div Responsibilities & Estab a Deadline for Agrmts; Prov for Codification Instructions (Reingold) (Introduced by CM Pittman) 1/14/25 CO Introduced: R, F 1/21/25 R Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/28/25 23. 2025-0017 ORD Apv & Auth Execution of an Addendum to the Engagement Letter btwn EMERGENCY the City & Carr, Riggs & Ingram, LLC (CRI CPA), Appvd & Authorized by Ord 2023-673-E, to Add CRI Advisors, LLC (CRI Advisors) as a Party to the Contact: Engagement Letter & Auth an Assignment of Any Non-Attestation Svcs Kim Taylor Previously Provided by CRI CPA to CRI Advisors; Req 1 Cycle Emergency Passage (Staffopoulos) (Introduced by CM Salem) 1/14/25 CO Introduced: F Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/28/25 • The nature of the emergency is that CRI Advisors is required to issue the statement of county-funded court-related functions to the Sate of Florida's Chief Financial Officer by January 31, 2025 and will need approval and execution of the Addendum prior to issuance of the report. 24. 2025-0018 ORD Approp $892,698.32 from the Gen Fund Operating Reserves to Subsidies 2nd & Contributions to Private Orgs to Prov the Bal of the Airline Network Grant to Breeze Aviation Group, Inc., Consistent with the Economic Dev Agrmt Previously Appvd by Ord 2022-318-E (B.T. 25-033) (Sawyer) (Req of Mayor) 1/14/25 CO Introduced: F Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/28/25 25. 2025-0019 ORD Auth the Mayor to Apply to the FL Inland Navigation Dist (FIND) for 2nd 2025 Grants to Undertake Specified Waterways-Related Projs; Auth the Mayor, or Her Desig, & the Corp Sec to Execute & Deliver all Grant Agmts btwn the City & FIND, as Well as All Docs Related to Such Grants; Acknowledging Willingness to Meet Funding Requirements; Prov for City Oversight by the Dept of Parks, Recreation & Community Svcs (Smith) (Req of Mayor) (JWC Apv) 1/14/25 CO Introduced: NCSPHS, F, JWC 1/21/25 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/28/25 Page 12 of 18 Finance Committee Agenda - Revised Marked January 23, 2025 26. 2025-0020 ORD Auth & Apv: (1) an Amdt 4 to the Redev Agrmt Btwn Fresh Ministries, 2nd Inc. & the City, Dated 7/20/10; (2) a Mortgage Modification Agrmt btwn the City & the Company; & (3) a Renewal Promissory Note btwn the City & Company, for the Purpose of Re-Amortizing the Remaining Bal of the Loan & to Extend the Term of the Note & Mortgage Evidencing the Loan for a Period of 15 Years, to 4/1/40, the Original Loan having been Auth by 2010-367-E; Auth such Other Closing Docs & Technical Changes as May Be Required by GC, or His Desig, & the Mayor’s Office, Provd that the City’s Costs are not Increased; Prov for City Oversight by OED (Sawyer) (Req of Mayor) 1/14/25 CO Introduced: F Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/28/25 27. 2025-0021 ORD Approp Grant Funds in the Amt of $204,000.00 from the FDLE to Fund 2nd Domestic Security Analysts for the NE FL Fusion Ctr (NEFFC); Auth 1 Public Safety Analyst & 2 Fusion Ctr Analysts; Prov for City Oversight by JSO (B.T. 25 025) (R.C. 24-197) (Wilson) (Req of Sheriff) 1/14/25 CO Introduced: NCSPHS, F 1/21/25 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/28/25 28. 2025-0022 ORD Approp $1,100,000 from the TDC Fund Bal to Provide Funding for the 2nd Sports Tourism Initiative Svcs Contract btwn the City & Jacksonville and the Beaches Convention & Visitors Bureau, Inc. d/b/a “Visit Jacksonville”; Prov for Oversight by the TDC (McCain, Jr.) (Introduced by CM White) 1/14/25 CO Introduced: F Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/28/25 29. 2025-0024 ORD Approp $26,900 From General Fund Operating Reserves to the General 2nd Fund Operating Subsidies & Contributions to Private Org Acct, to Prov City Grant Funding to Melanin Collaborative Group Inc. (MCG) for Market Programming as Described Herein; Waiving Sec 118.107 (Nonprofits to Receive Funding Through a Competitive Evaluated Award Process), Pt 1 (General Provisions), Ch 118 (City Grants), Ord Code, to Allow for a Direct Contract With MCG; Apv, & Auth the Mayor, or Her Designee, & the Corp Sec to Execute & Deliver on Behalf of the City a Grant Agrmt btwn the City & MCG for the Prog; Prov for Oversight by the Grants & Contract Compliance Div of the Finance Dept (Staffopoulos) (Introduced by CM Peluso) 11/12/24 CO Introduced: NCSPHS, R, F 1/21/25 NCSPHS Read 2nd & Rerefer 1/21/25 R Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/28/25 Page 13 of 18 Finance Committee Agenda - Revised Marked January 23, 2025 30. 2025-0025 ORD Approp $2,089,200.00, Including $1,899,272.72 in Grant Funding from 2nd the U.S. Dept of Homeland Security (DHS) / FEMA, Through the State of FL Div of Emerg Mgmt, Under the FEMA Hazard Mitigation Grant Prog, & $178,600.00 from Gen Fund Reserve for Federal Prog, & $11,327.28 from Gen Fund Bal, to Cover the Required 10% City Match from the City, for the FY 23 Assistance to Firefighters Grant Prog (AFG) to Enhance the Safety of the Public & Firefighters with Respect to Fire & Fire Related Hazards; Prov for City Oversight by JFRD, Emerg Preparedness Div (B.T. 25-031) (Wilson) (Req of Mayor) 1/14/25 CO Introduced: NCSPHS, F 1/21/25 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/28/25 31. 2025-0027 ORD Approp $152,362 from a Gen Fund Operating Special Council 2nd Contingency Acct to the Gen Fund Operating Subsidies & Contributions to Private Org Acct, to Provide City Grant Funding to Goodwill Industries of North Florida, Inc. for the Corner at Debs Store - GoodCareers Center as Described Herein; Waiving Sec 118.107 (Nonprofits to Receive Funding Through a Competitive Evaluated Award Process), Pt 1 (General Provisions), Ch 118 (City Grants), Ord Code, to Allow for a Direct Contract with Goodwill; Apv, & Auth the Mayor, or Her Desig, & the Corp Sec to Execute & Deliver on Behalf of the City a Grant Agrmt btwn the City & Goodwill for the Prog; Prov for Oversight by the Grants & Contract Compliance Div of the Finance Dept (Staffopoulos) (Introduced by CM Howland) 1/14/25 CO Introduced: NCSPHS, R, F 1/21/25 NCSPHS Read 2nd & Rerefer 1/21/25 R Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/28/25 32. 2025-0028 ORD Auth the Mayor, or Her Desig, & the Corp Sec to Execute an Agmt with NCSPHS Fernandina Mulch & Stone, LLC d/b/a Liberty Landscape Supply (Liberty AMEND/ Landscape) for the Design & Installation of Landscaping & Irrigation in the RE-REFER Roundabout Located at the Intersection of Spring Park Rd & Spring Glen Rd in Council Dist 5; Invoking the Exemption in Sec 126.108 (g) (Exemptions From Competitive Solicitation), Subpt A (General Regulations), Pt 1 (General Regulations; Ethics & Transparency in Public Contracting), Ch 126 (Procurement Code), Ord Code, to Allow for a Direct Contract with Liberty Landscape; Prov for Oversight by the Dept of Public Works (Staffopoulos) (Introduced by CM J. Carlucci) 1/14/25 CO Introduced: NCSPHS, R,F, TEU 1/21/25 NCSPHS Amend/Rerefer 6-0 1/21/25 R Amend/Rerefer 7-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/28/25 Page 14 of 18 Finance Committee Agenda - Revised Marked January 23, 2025 NCSPHS AMENDMENT 1. Include appropriation of $25,750 (from funding previously appropriated by Ord. 2024-876-E for Council District 5 park improvements) 2. Add language indicating $20,000 from funding previously appropriated by Ord. 2024-879-E for county-wide tree trimming and median beautification will be used for this project 3. Attach BT as a new exhibit 33. 2025-0029 ORD Approp $1,500,000.00 ($1,250,000.00 in Grant Funds from the Build 2nd America Bureau within the U.S. DOT, Through the Innovative & Asset Concession Grant Program, & $250,000.00 in Matching Funds in the Form of in Kind Services) for the LaVilla Transit Innovation & Equity Proj; Auth the Addition of 1 FT Position, & 1,040 Annual PT Hours within the Transportation Planning Div; Prov for City Oversight by the Transportation Planning Div of the Planning & Development Dept (B.T. 25-034) (R.C. 25-048) (Sawyer) (Req of Mayor) 1/14/25 CO Introduced: NCSPHS, F, TEU 1/21/25 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/28/25 Page 15 of 18 Finance Committee Agenda - Revised Marked January 23, 2025 34. 2025-0030 ORD-MC re the Mayor’s Reorg of the Executive Branch Pursuant to Pt 2 2nd (Executive Reorganization), Ch 21 (Executive Branch, Generally), Ord Code; Recitals; Repealing in their Entirety Pt 5 (Development Services Division) & Pt 6 (Building Inspection Division), Ch 30 (Planning & Development Department), Pt 6 (Solid Waste Division), Ch 32 (Public Works Department) & Pt 4 (Environmental Quality Division), Ch 34 (Neighborhoods Department) Ord Code; Estab a New Pt 7 (Solid Waste Division) & a New Pt 8 (Environmental Quality Division), Ch 23 (Office of Administrative Services), Ord Code; Amend Sec 30.801 (Establishment; Responsibilities), Pt 8 (Transportation Planning Division), Ch 30 (Planning & Development Department), Ord Code, to Add Add’l Responsibilities; Estab a New Pt 10 (Development Services Division) & a New Pt 11 (Building Inspection Division), Ch 32 (Public Works Department), Ord Code, Shifting Responsibilities to Public Works; Amend Sec 94.106 (Duties), Ch 94 (Tree Commission), Ord Code, Shifting Duties to Public Works; Amend Sec 327.104 (Administration), Ch 327 (Sustainable Building Program), Ord Code Shifting Responsibilities to Public Works; Amend Sec 380.102 (Definitions), Ch 380 (Solid Waste Management, Ord Code, Redefining the Director; Amend Ch 654 (Code of Subdivision Regulations), Ord Code, Shifting Duties to Public Works; Amend Sec 711.427 (Registration & Permit for Placing, Maintaining, or Collocating Communications Facilities in City R/Ws Associated with Collocation of Small Wireless Facilities or Small Wireless Sole Purpose New Utility Poles), Subpt C (General Permit Conditions for Collocation of Small Wireless Facilities & Small Wireless Sole Purpose New Utility Poles), Pt 4 (Communications Facilities in City R/Ws), Ch 711 (City R/Ws), Ord Code Shifting Responsibilities to Public Works; Amend Ch 745 (Addressing & Street Naming Regulations), Ord Code, Shifting Responsibilities to Public Works Auth Positions; Apv the Updated 1Cloud Center List; Prov for an Organizational Chart; Prov for Transition; Prov that the Authority, Privileges, Rights, Duties, Obligations or Relationships of the City’s Constitutional Officers or Independent Agencies Will Not Be Diminished or Enhanced by this Ord; Auth the Council Auditor’s & General Counsel’s Office to Make Technical Amends; Prov for Severability; Prov for Codification Instructions (Reingold) (Req of Mayor) 1/14/25 CO Introduced: NCSPHS, R, F, TEU, LUZ 1/21/25 NCSPHS Read 2nd & Rerefer 1/21/25 R Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/28/25 Page 16 of 18 Finance Committee Agenda - Revised Marked January 23, 2025 35. 2025-0031 ORD-MC Amend Sec 124.108 (Maps, Plats, Manuals, Books & Real Estate 2nd Records), Pt 1 (Distribution & Sale of Documents), Ch 124 (Public Records), Ord Code, Removing the Fees Collected for Maps, Plats, Manuals, Books, & Real Estate Records from the List of Fees Subject for Review in the Annual Review of Fees as Described in Sec 106.112 (Annual Review of Fees), Pt 1 (General Provisions), Ch 106 (Budget & Accounting Code), Ord Code; Providing for Codification Instructions (Sawyer) (Req of Mayor) 1/14/25 CO Introduced: R, F, TEU 1/21/25 R Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/28/25 36. 2025-0032 ORD Apv & Auth the Mayor, or Her Desig, & Corp Sec to Execute & Deliver, 2nd for & on Behalf of the City “the Real Estate Purchase Agrmt” btwn the City & JTA, for the Purpose of Acquiring 1.02± Acres of Real Property Consisting of 0 Leila St (R.E. # 088968-0000), & Portions of 725 Leila St (R.E. # 088985-0050) & 0 Riverside Ave (R.E. # 088969-0100); Apv & Auth the Mayor & Corp Sec to Execute & Deliver, for & on Behalf of the City, the “Parking Agrmt” btwn City & JTA; Closing & Abandoning &/or Disclaiming an Opened & Improved Portion of Magnolia St as Recorded in Deed Book “AJ”, Pgs 722-724, & in the Plat of Brooklyn, All of the Current Public Records of Duval County, FL, at the Request of the City’s Engineering & Construction Mgmt Div of the Dept of Public Works, Subject to the Reservation of an All-Utilities Facilities, & Access Easement in Favor of the City & JEA; Prov for Appvl Subject to Conds; Prov for Oversight of the Acquisition of the Property & the R/W Closure by the Real Estate Div & Oversight of the Parking Agrmt & the Mgmt of the Property After Acquisition by the Engineering & Construction Mgmt Div of the Dept of Public Works (Dist. 7-Peluso) (Wilson) (Req of Mayor) 1/14/25 CO Introduced: F, TEU TEU PH Pursuant to Sec 336.10, F.S. - 2/4/25 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/28/25 37. 2025-0040 RESO Adopting the City Council’s 1-Yr Strategic Plan & Setting the Council’s 2nd Strategic Priority for the 25-26 FY; Req the Mayor Include $9,416,621 in a Council Strategic Initiatives Contingency Acct in the 25-26 Final Annual Budget Proposal (Staffopoulos) (Introduced by the Finance Committee (CMs Salem, Freeman, Arias, Diamond, Howland, Lahnen & Pittman)) (Co-Sponsor CM Miller) 1/14/25 CO Introduced: F Page 17 of 18 Finance Committee Agenda - Revised Marked January 23, 2025 38. 2025-0041 RESO, Upon an Acknowledgement of Due Authorization & the Making of 2nd Findings, Apv the Issuance by the JHFA of Its Homeowner Mortgage Rev Bonds, in 1 or More Series, in an Aggregate Face Amt Not to Exceed $100,000,000 for the Purpose of Purchasing Mortgage Loans Originated by Participating Local Lending Institutions to Finance the Purchase or Rehab of New or Existing Owner-Occupied Residences Situated in Duval County, FL, or Purchasing Securities Guaranteed by the Federal Govt or Agencies Thereof or for the Purpose of Refunding Outstanding Bonds of the JHFA Previously Issued for Such Purpose; Auth the Submission of a Request for a Private Activity Bond Volume Cap Allocation; Determining Credit Not Being Pledged (Sawyer) (Req of JHFA) 1/14/25 CO Introduced: NCSPHS, F 1/21/25 NCSPHS Read 2nd & Rerefer NOTE: The next regular meeting will be held Tuesday, February 4, 2025. *****Note: Items may be added at the discretion of the Chair.***** Pursuant to the American with Disabilities Act, accommodations for persons with disabilities are available upon request. Please allow 1-2 business days notification to process; last minute requests will be accepted; but may not be possible to fulfill. Please contact Disabled Services Division at: V 904-255-5466, TTY-904-255-5476, or email your request to KaraT@coj.net. Page 18 of 18