Rules Committee

City of Jacksonville 117 W Duval St Jacksonville, FL 32202 Agenda - Revised Marked Tuesday, September 15, 2020 2:00 PM Council Chambers 1st Floor, City Hall & Virtual Rules Committee Brenda Priestly Jackson, Chair Garrett Dennis, Vice Chair Randy DeFoor Matt Carlucci Sam Newby Ju'Coby Pittman Michael Boylan Legislative Assistant: Jessica Smith Legislative Assistant: Vonya Balogh Deputy General Counsel: Peggy Sidman Research Assistant: Colleen Hampsey Administration: Rachel Zimmer Council Auditor’s Office: Trista Carraher Rules Committee Agenda - Revised Marked September 15, 2020 If a person decides to appeal any decision made by the Council with respect to any matter considered at such meeting, such person will need a record of the proceedings, and for such purposes, such person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Meeting Convened: Meeting Adjourned: Attendance: Item/File No. Title History 1. 2020-0320 ORD Relating to Council Rules; Amend Council Rule 4.301 (Regular Contact: Order of Business), Chapt 4 (Procedures), Council Rules, to Move the CM Dennis Order of Business to Create 2 Separate Public Comment Periods. (Johnston) (Introduced by CM Dennis) 6/9/20 CO Introduced: R 6/16/20 R Read 2nd & Rerefer 6/23/20 CO PH Read 2nd & Rerefered; R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601- 6/23/20 2. 2020-0326 RESO Supporting the Passage of a Policy Designating City Hall as a DEFER “Hit Free Zone,” Training of Employees for an Appropriate Response, & Posting Signage at City Hall Identifying Propty as a “Hit Free Zone” At request of Area; Urging Creation of a Pilot Program. (Johnston) (Introduced by CM CM Dennis Dennis) 6/9/20 CO Introduced: NCSPHS, R 6/15/20 NCSPHS Read 2nd & Rerefer 6/16/20 R Read 2nd & Rerefer 6/23/20 CO Read 2nd & Rereferred; NCSPHS, R 3. 2020-0374 RESO Urging the Security & Emergency Preparedness Planning DEFER Council (SEPPC) to Develop Guidelines for Determining Essential Personnel Based on Nature of an Emergency. (Sidman) (Introduced by At request of CM Freeman) CM Freeman 6/23/20 CO Introduced: NCSPHS, R 7/20/20 NCSPHS Read 2nd & Rerefer 7/21/20 R Read 2nd & Rerefer 7/28/20 CO Read 2nd & Rereferred; NCSPHS, R Page 1 of 18 Rules Committee Agenda - Revised Marked September 15, 2020 4. 2020-0418 ORD-MC Amend Sec 106.109 (Capital Improvemnt Funding), Pt 1 FINANCE (General Provisions), Chapt 106 (Budget & Accounting Code), Ord AMEND Code, to Estab a Target of Least 33% of the Capital Improvemnt Plan Budget, as Defined in 122.602(c), be Allocated for Capital Improvemnts Contact: in the Pre-Consolidation City Boundary; Providing for Pre-Consolidation CM Carlucci City Boundary Map. (Sidman) (Introduced by CM Carlucci) 7/28/20 CO Introduced: F, R 8/4/20 F Read 2nd & Rerefer 8/4/20 R Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred; F, R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/11/20 FINANCE AMENDMENT 1. Change target percentage from 33% to 17% 2. Add language that the 17% target applies to water and sewer lines, stormwater drainage, roads, and street light capital improvement projects 3. Add sunset date of September 30, 2026 5. 2020-0419 ORD MC Relating to JEA & Article 21 (JEA), Charter of the City of Jax; DEFER Repealing Sec 21.03 (Composition; Compensation; Officers; Meetings), 21.08 (Employees), & 21.09 (Awards of Contracts) of Article 21 (JEA), Pursuant to Charter of the City of Jax; Amending Article 21 (JEA), Charter of the Section 21.11 City of Jax; Creating New Sec 21.03 (Composition; Compensation; City Charter Officers; Meetings), 21.08 (Employees; Managing Director; Employmnt Contract Restrictions), 21.09 (Procuremt Generally; Contracts Generally), 21.11 (Privatization, Sale, Reorganization, Svc Territory Transfers Prohibited) & 21.12 (Public Engagemnt); Renumbering Existing Sec 21.11 (Legislative Authority of Council) & 21.12 (Severability) to 21.13 & 21.14 Respectively; Providing for Proviso Language re 2020-100-E; Providing for Codification Instructions; Providing for Effective Date. (Hodges) (Introduced by CM Boylan) (Co-Sponsored by CMs Bowman, DeFoor, Dennis, Ferraro, Priestly Jackson, Salem, Wilson, Pittman, Morgan, Hazouri, Newby,Diamond & Freeman) 7/28/20 CO Introduced: TEU, R 8/3/20 TEU Read 2nd & Rerefer 8/4/20 R Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred; TEU, R 9/8/20 CO PH Only Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/11/20 Public Hearing Pursuant to Sec 21.11, City Charter & CR 3.601 – 9/8/20 Page 2 of 18 Rules Committee Agenda - Revised Marked September 15, 2020 6. 2020-0424 RESO Urging the DCSB to Consider Memorializing the Late Earl M. DEFER Johnson Sr. for His Life’s Work for the Civil Rights Movement, His Record of Public Svc Which Extended State and Nation Wide, & Svc in At request of Creation of Consolidated Govt of the City of Jax by Naming a School for CM Carlucci Earl M. Johnson Sr.; Directing Legislative Svcs Div to Provide a Copy of the Resolution, Upon Adoption, to The DCSB & Superintendent. (Johnston) (Introduced by CM Carlucci) (Co-Sponsored by CM Pittman) 7/28/20 CO Introduced: NCSPHS, R 8/3/20 NCSPHS Read 2nd & Rerefer 8/4/20 R Read 2nd & Rerefer 8/11/20 CO Read 2nd & Rereferred; NCSPHS, R 7. 2020-0439 RESO Appt Montelle Trammell, as a Member of the Jax-Duval County Council on Elder Affairs, as the Council Dist.5 Rep., filling a Seat formerly held by Ivan C. Clare, for a 1st full term exp 6/30/22(Distel) (Introduced by CM Cumber) (Co-Sponsored by CM Carlucci) 7/28/20 CO Introduced: R 8/4/20 R Read 2nd & Rerefer 8/11/20 CO Read 2nd & Rereferred;R APPOINTMENT 8. 2020-0451 RESO Confirm the Mayors Appt of Todd Smith as Division Chief of the Emergency Preparedness Division of the City of Jax‘s Fire & Rescue Dept. (Rutherford) (Req of Mayor) 7/28/20 CO Introduced: R 8/4/20 R Read 2nd & Rerefer 8/11/20 CO Read 2nd & Rereferred; R APPOINTMENT Page 3 of 18 Rules Committee Agenda - Revised Marked September 15, 2020 9. 2020-0505 ORD Adopting FY’s 2021-2025 Inclusive Capital Improvement Plan (the AMEND “CIP”), Req by Pt 6, Chapt 122, Ord Code; Providing 2021 CIP Specificity Requirement’s; Directing Revisions & Updating of Capital Improvemnts Element of 2030 Comp Plan, as Required by Sec 163.3177, F.S.; Waiving Sec. 122.602(a) (Definitions), Ord Code; Providing for Compliance w/ Sec. 106.309 (Capital Improvemnt Appropriations Carried Over) & Sec 106.312 (Lapse of Appropriations), Ord Code; Providing for Declaration of Intent to Reimburse; Providing for Reconciliation of Scheduled, Text, Codification, Journal Entries. (Sidman) (Req of Mayor) 7/28/20 CO Introduced: NCSPHS, F, R 8/3/20 NCSPHS Read 2nd & Rerefer 8/4/20 F Read 2nd & Rerefer 8/4/20 R Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;NCSPHS,F,R 9/14/20 NCSPHS Amend/Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 Waives conflicting provision in Section 122.602(a) which excludes routine roadway resurfacing from the definition of Capital Improvement Projects to allow roadway resurfacing to be included in the CIP for the 2020/2021 fiscal year. AMENDMENT 1. Pg. 2, line 25: correct date October 22, 2020 2. Pg. 4, line 4: correct fiscal year to FY 20-21 3. Pg. 4, line 12: correct amount to $194,678,941 4. Attach Revised Exhibit 1 to reflect actions of Council tentative budget approval 10. 2020-0509 ORD re Public Svc Grants; Approp $2,941,196 from Designated Special AMEND Council Contingency Account for Public Svc Grants; Providing for Oversight by Office of Grants and Compliance of Dept of Finance and Contact: Administration; Waiving Conflicting Provision of §118.802 (Annual Lump Damian Cook Sum Appropriation for Public Svc Grants), Ord Code, Due to the Need for Separate Legislation from the Annual Budget Ord to Apv the Lump Sum Appropriation for Public Svc Grants. (Sidman) (Introduced by CP Hazouri) 7/28/20 CO Introduced: F, R 8/4/20 F Read 2nd & Rerefer 8/4/20 R Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred; F, R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 Page 4 of 18 Rules Committee Agenda - Revised Marked September 15, 2020 Waives conflicting provision in Section 118.802 which specifies that the Public Service Grant lump sum appropriation will be included in the annual budget ordinance in order to appropriate funding for fiscal year 2020/2021 Public Service Grants in a separate ordinance. AMENDMENT 1. Pg. 1, line 9 and pg. 2, line 16: insert “Contract” before “Compliance” 2. Attach Revised Exhibit 2 to correct allocation by category 11. 2020-0511 ORD Approp $28,844,956 from Special Council Contingency-KHA to FINANCE KHA; Providing for KHA Board Comprehensive Budget Transfer SUBSTITUTE Powers; Waiver of Sec. 77.113 (Annual Operating Budget; Budget Transfers), Chapt. 77(KHA), Ord Code. & Sec. 106.304 (Mayor’s Contact: Transfer Power), Chapter 106 (Budget & Accting Code),Ord Code, to Mike Weinstein allow for Budget Transfers Within the Plan; Apv & Auth Execution & Corporation Secretary; Auth Apv of Technical Amendmnts.by the Chief Executive Director of the KHA; Auth OGC & Council Auditor's Office to Make Changes Necessary to Effectuate the Council's Action. (Sidman) (Introduced by CP Hazouri) 7/28/20 CO Introduced: F, R 8/4/20 F Read 2nd & Rerefer 8/4/20 R Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred; F, R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 Page 5 of 18 Rules Committee Agenda - Revised Marked September 15, 2020 • Waives Sec. 77.111(a) to allow KHA to enter into direct contracts instead of following competitive procurement for the following provider contracts: - Dept. of Health & Human Services (SAMHSA) Grant (providers named in agreement with grantor) - Criminal Justice Reinvestment Grant (providers named in agreement with grantor) - Jewish Family & Community Services, Children’s Home Society of Florida, Child Guidance Center, Daniel Memorial, and United Way of Northeast Florida (Full Service School Providers) - Early Learning Coalition of Duval (Early Learning Programming) - Jacksonville Alliance for KIPP Schools (Extended Hours Enhancement Programs) - Communities in Schools of Jacksonville (Afterschool Programming) - Goodwill Industries of North Florida (Leadership Development Programming) - Angels for Allison (Children’s burial costs) - Northeast Florida Healthy Start Coalition (Special Needs Children’s Services to reduce infant mortality) • Waives Sec. 77.113 to allow KHA to make budget transfers within and between each of the Essential Services Plan Categories in excess of 10% • Waives Sec. 106.304 in order to remove the dollar limit cap for Mayor’s transfer authority for KHA FINANCE SUBSTITUTE • Transfer Language - Revises KHA Board transfer authority language to 1) allow MBRC to approve transfers (provided that cumulative transfers out of an essential service category do not exceed 25% of the category) 2) require Council approval when in excess of the 25% cumulative requirement, and 3) allow the transfer of funds remaining after a contract is closed (not subject to the 25% limitation) • Reporting - Changes reporting of transfers from quarterly to monthly • Programs - Removes direct contracts with Jacksonville Alliance for KIPP Schools and Communities in Schools • Renewal Options - Adds renewal options for the following direct contracts approved in the legislation: - United Way of Northeast Florida - 2 additional one-year periods - Early Learning Coalition of Duval - 2 additional one-year periods - Goodwill Industries - 2 additional one-year periods - Angels for Allison - 2 additional one-year periods - Northeast Florida Healthy Start Coalition - 2 additional one-year periods • Extensions - Authorizes amendments to extend any of the contracts authorized and approved in this legislation for a period of up to six months and amendments exercising any existing renewal option under any of the contracts authorized and approved in the legislation • Waiver Justification - Clarifies justification for Section 77.111(a) waiver related to the need for direct contracts • Exhibit 2 Changes - Attaches revised Exhibit 2 (Schedule M - KHA’s Budget Schedule) to 1) correct the administrative budget amount, 2) remove the time periods from the direct contract line items, 3) and to remove the KIPP and Communities in Schools direct contract line items Page 6 of 18 Rules Committee Agenda - Revised Marked September 15, 2020 CONCERN As filed, Section 2(b) and the proposed waivers related to transfers would enable KHA to transfer funds without any cap. The Finance Substitute addresses the concern by allowing MBRC to approve transfers (provided that cumulative transfers out of an essential service category do not exceed 25% of the category) and in general requiring Council approval when in excess of the 25% cumulative requirement. 12. 2020-0517 ORD Concerning Continuation Grant; Approp $5,450,501.00 AMEND ($4,087,875.75 from the FEMA through the FDEM & a 25% City Match of $1,362,625.25 from General Fund) Under the Hazard Mitigation Contact: Grant Prog to Acquire & Demolish 22 Flood-Prone Properties & Return Steve Woodard them to Green Space; Auth the Mayor, his Designee,& Corp. Secretary to Execute & Deliver, for & on Behalf of the City, the Federally-Funded Subaward & Grant Agreemnt btwn FDEM & City of Jax; Amend the 2020-2024 5 Yr CIP Apvd by ORD 2019-505-E to Provide Funding for the Proj Entitled “Acquisition &Demo of 22 Flood Prone Properties (South Shores B)”; City Oversight by Emerg Preparedness Div. (B.T. 20-104) (McCain) (Req of Mayor) 8/25/20 CO Introduced: NCSPHS, F, R 8/31/20 NCSPHS Read 2nd & Rerefer 9/1/20 F Read 2nd & Rerefer 9/1/20 R Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred;NCSPHS,F,R 9/14/20 NCSPHS Amend/Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 Page 7 of 18 Rules Committee Agenda - Revised Marked September 15, 2020 AMENDMENT 1. Replace listed property owner with current property owner according to the Duval County Property Appraiser's record as needed and insert "current" before "owners" on pg. 2, line 28 2. Attach Revised Exhibit 2 (CIP Sheet) to correct appropriation year and expenditure categories 3. Insert language in Section 2 and Title expressing that the appropriated amount includes funding for relocation assistance in accordance with 49 CFR Part 24 Uniform Relocation Assistance and Real Property Acquisition for Federal and Federally-Assisted Programs 4. Pg. 1, line 18 - Insert "THE" before "CITY" 5. Pg. 3, lines 4 & 9 - Strike "Southhampton" and insert "Southampton" 6. Pg. 3, line 6 - Insert "," after "Cronk" 7. Pg. 3, line 11 - Insert "32207" after "Avenue" 8. Pg. 3, line 28 - Bold "Exhibit 2" 9. Pg. 4 - Strike duplicate Lines 9 through 25 10. Add clarifying language that $1,362,625.25 appropriation is from the General Fund-GSD fund balance (operating reserves) • Appropriates $1,362,625.25 from General Fund-GSD fund balance (operating reserves) 13. 2020-0518 ORD Establishing a Moratorium of 2 Yrs on the Renaming of Public NCSPHS AMEND Parks, Public Bldgs, Recreational Facilities, & Public Streets; Providing that the Moratorium Remain in Effect from Enactment until 8/11/2022 or Contact: Until a Uniform Procedure or Policy for Renaming is Implemented by CM Diamond Council; Req Emerg Passage Upon Intro. (Johnston) (Introduced by CM Diamond) 8/25/20 CO Introduced: NCSPHS, R, SJCIC 8/31/20 NCSPHS Read 2nd & Rerefer 9/1/20 R Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred;NCSPHS, R, SJCIC 9/14/20 NCSPHS Amend/Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 NCSPHS AMENDMENT 1. Remove Emergency language 2. Strike references to “public streets” 3. Change 2 year moratorium time period to 6 months along with stipulation that should a renaming be filed within the 6-month time period, it will be addressed by a Committee of the Whole 4. Pg. 2, line 3: strike "recreation" and insert "recreational" Page 8 of 18 Rules Committee Agenda - Revised Marked September 15, 2020 14. 2020-0522 ORD-MC Amending Sec. 118.101 (Purpose), Pt.1 (General FINANCE Provisions),Chapt.118 (City Grants), Ord Code, to Prohibit City Grants AMEND from being Awarded to any Entity to Fund any Prog Supporting or Assisting Sexual Predators or Sexual Offenders. (Teal) (Introduced by Contact: CM Cumber)(Co-Sponsored by CM's Bowman, Becton, Diamond, CM Cumber Pittman, White, & Freeman) 8/25/20 CO Introduced: NCSPHS, F, R 8/31/20 NCSPHS Read 2nd & Rerefer 9/1/20 F Read 2nd & Rerefer 9/1/20 R Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred;NCSPHS,F,R 9/14/20 NCSPHS Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 FINANCE AMENDMENT Clarify in bill title that prohibition applies unless an agreement is entered into with the Sheriff's Office 15. 2020-0524 ORD Ratifying & Approving a Settlemnt Agreemnt Regarding Jax Scrivener's Landing Investments, LLC’s Claim for Costs Incurred in the Litigation Styled City of Jacksonville V. Jacksonville Landing Investments, LLC, Contact: Duval County, FL Circuit Court Case # 16-2015-CA-6340, Div. CV-C in Christopher the Amount of $68,366.02; Auth the General Counsel, or his Designee, Garrett to take Further Action to Effectuate the Settlemnt.(Garrett) (Req of OGC) 8/25/20 CO Introduced: F, R 9/1/20 F Read 2nd & Rerefer 9/1/20 R Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred;F,R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 Scrivener's Pg. 2, line 13: strike “Agreements” and insert “Agreement” Page 9 of 18 Rules Committee Agenda - Revised Marked September 15, 2020 16. 2020-0527 ORD-MC Auth & Creating a New Part 3 (Downtown Preservation & AMEND Revitalization Prog), Chapt 55 (Downtown Investment Authority), Ord Code, to Create a New Downtown Preservation & Revitalization Prog See Auditor's (“DPRP”) & Guidelines thereto to Incentivize the Preservation & Summary on Revitalization of Unoccupied or Deteriorating Historic & Qualified pgs. 17 - 18 Non-Historic Bldgs. in Downtown Jax; Amending Chapt 111 (Special Revenue & Trust Accounts), Pt 9 (Neighborhood Development) Sec. Contact: 111.910 (Downtown Historic Preservation & Revitalization Trust Fund), Steve Kelley Ord Code, to: (1) Replace the Guidelines Governing the Use of the Trust Fund with the Guidelines Attached Hereto as Exhibit 2 (The “HPRTF Guidelines”); (2) Amending Sec. 111.910, Ord Code, to Revise Eligibility Requirements for the Trust Fund Consistent with the HPRTF Guidelines, in Part to Auth the DIA Board to Make Grants in the up to Maximum Amount of $100,000, Consistent with the Requirements of the HPRTF Guidelines; Amending the City’s Public Investment Policy as Previously Auth. by ORD 2016-382-E,as Amended, to include the DPRP therein & revise the existing Downtown Historic Preservation & Revitalization trust Fund Prog to be Consistent with the terms & Conditions of this Ordinance. (Sawyer) (Req of DIA)(Co-Sponsor CM Carlucci) 8/25/20 CO Introduced: F, R 9/1/20 F Read 2nd & Rerefer 9/1/20 R Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred;F,R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 AMENDMENT 1. Revise bill title to include provision for phase-in period 2. Pg. 1, line 16: insert comma after “Development)” 3. Pg. 3, line 28: insert dollar sign before “100,000” 4. Pg. 5, line 2: insert close parentheses after “Fund” 5. Pg. 5, line 3: insert title of Chapter 111 6. Pg. 10, line 9: strike “DHPTF” and insert “HPRTF” 7. Attach revised Exhibit 1 (DPRP Guidelines) to correct scrivener’s errors and clarify project approval process within the DPRP 8. Attach revised Exhibit 4 (DPRP Public Investment Policy Summary) to correct numbering on pg. 2 9. Remove references to on file documents throughout bill Page 10 of 18 Rules Committee Agenda - Revised Marked September 15, 2020 17. 2020-0528 ORD-MC Amending Sec.108.507 (Representation of City Officials & DEFER Employees in Civil Matters), Pt. 5 (Legal Svcs.),Chapt 108 (Central Svcs.),Ord Code, to Include a Provision for Notice to the Office of At request of General Counsel if an Individual Intends to Seek Reimbursement for CM Dennis Outside Counsel Attorney’s Fees from the City for Civil or Criminal Actions; Provision Regarding rights Under FL Common Law & Regarding Criminal Actions or Criminal Investigations. (Johnston) (Introduced by CM Dennis) 8/25/20 CO Introduced: F, R 9/1/20 F Read 2nd & Rerefer 9/1/20 R Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred;F,R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 18. 2020-0529 ORD-MC Amending Chapt 120 (General Employees & Correction DEFER Officer Pension Plans & all Employees Defined Contribution Retirement Plans), Pt. II (The General Employees Retirement Plan), Sec.120.206 At request of (Time Svc Retirement Benefit; Cost of Living Adjustments), Ord Code, CM Dennis to Provide a 6 Month Window for Early Retirement as Follows: (1) Retirement at the Age of 60 w/5 Yrs Credited Svc; (2) Retirement at the Age of 55 w/10Yrs Credited Svc; & (3) Early Retirement w/20 Yrs. Credited Svc with a Reduced Benefit; Providing for Codification Instructions; Requirement of Actuarial Report; Requiring Collective Bargaining Where Applicable.(Sawyer) (Introduced by CM Dennis) 8/25/20 CO Introduced: NCSPHS,TEU,F, R 8/31/20 NCSPHS Read 2nd & Rerefer 8/31/20 TEU Read 2nd & Rerefer 9/1/20 F Read 2nd & Rerefer 9/1/20 R Read 2nd & Rerefer 9/8/20 CO PH Read 2nd & Rereferred;NCSPHS,TEU,F,R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 19. 2020-0531 RESO Appt Lydia Bell as a Member of the Jax – Duval County Council on Elder Affairs, Council District 7 Rep, Filling Seat Formerly Held by Selina R. Lee, Pursuant to Chapt 82, Ord Code, for a Partial Term Ending 6/30/21. (Distel) (Introduced by CM Gaffney) 8/25/20 CO Introduced: R 9/1/20 R Read 2nd & Rerefer 9/8/20 CO Read 2nd & Rereferred;R APPOINTMENT Page 11 of 18 Rules Committee Agenda - Revised Marked September 15, 2020 20. 2020-0533 RESO Conf Appt of Steven C. Woodard as Emergency Preparedness Director of Emergency Preparedness Div of the JFRD Pursuant to Sec. 31.602, Ord Code. (McCain) (Req of Mayor) (Co-Sponsored by CM's Ferraro & Salem) 8/25/20 CO Introduced: R 9/1/20 R Read 2nd & Rerefer 9/8/20 CO Read 2nd & Rereferred;R APPOINTMENT 21. 2020-0534 RESO Conf Reappt of Mario J. Payne, to the Library Board of Trustees, DEFER At-Large Group 3, Replacing Ronnie E. King, II, Pursuant to Sec 90.101, Ord Code, for a 2nd Term exp 9/30/24. (Sidman) (Req of At request of the Mayor) Administration 8/25/20 CO Introduced: R 9/1/20 R Read 2nd & Rerefer 9/8/20 CO Read 2nd & Rereferred;R 22. 2020-0535 RESO Conf Appt of Matthew P. Brockelman, to DDRB, Filling Seat Formerly held by Logan Rink, as a FT Employee at a Business or Professional Office w/in the Downtown Area Rep, Pursuant to Sec. 656.361.9 Ord. Code, for Partial Term to exp 6/30/21. (Sidman) (Req of Mayor) (Co-Sponsored by CM Salem) 8/25/20 CO Introduced: R 9/1/20 R Read 2nd & Rerefer 9/8/20 CO Read 2nd & Rereferred;R APPOINTMENT 23. 2020-0536 RESO Conf Appt of Anthony B. Zebouni, to the Civil Service Board, Filling Seat Formerly held by Steven E. Rohan, Pursuant to Article 17, Jax Charter, for 1st Term to exp 6/30/23. (Sidman) (Req of Mayor) (Co-Sponsored by CM Salem) 8/25/20 CO Introduced: R 9/1/20 R Read 2nd & Rerefer 9/8/20 CO Read 2nd & Rereferred;R APPOINTMENT 24. 2020-0537 RESO Conf Appt of Anabel Fernandez, to Jax Housing Authority, Replacing Susan S. Verbeck, Pursuant to Chapt 51A, Ord Code, for Partial Term to Exp 9/16/22. (Sidman) (Req of Mayor) 8/25/20 CO Introduced: R 9/1/20 R Read 2nd & Rerefer 9/8/20 CO Read 2nd & Rereferred;R Page 12 of 18 Rules Committee Agenda - Revised Marked September 15, 2020 APPOINTMENT 25. 2020-0538 RESO Conf Appt of Soo Gilvarry, to Jax Housing Authority, Replacing Richard Weber, Pursuant to Chapt 51A, Ord Code, for Partial Term Exp 9/16/22. (Sidman) (Req of Mayor) 8/25/20 CO Introduced: R 9/1/20 R Read 2nd & Rerefer 9/8/20 CO Read 2nd & Rereferred;R APPOINTMENT 26. 2020-0539 RESO Conf the Reappt of Chris D. Flagg, to the Tree Commission, as a Landscape Architect, Pursuant to Sec. 94.103,Ord.Code, for a 1st Full Term to Exp 12/31/21. (Sidman) (Req of Mayor)(Co-Sponsor by CM Salem) 8/25/20 CO Introduced: R 9/1/20 R Read 2nd & Rerefer 9/8/20 CO Read 2nd & Rereferred;R REAPPOINTMENT Has attended 26 out of 34 meetings or 76% 27. 2020-0555 ORD Approp $2,627,267.00 in CARES Pass-Through Funding EMERGENCY Distributed by FL Housing Finance Corp (FHFC) to, & to be Administered by, the City of Jax to Provide Housing-Related Assistance AMEND to Eligible Households Experiencing Hardships because of the COVID-19 Pandemic, Apv & Auth the Mayor, his Designee, & Corp Contact: Secretary to Execute & Deliver, Coronavirus Relief Fund (CRF) Tom Daly Subrecipient Agreemnt & any Related & Subsequent Agreemnts Allocating Addnl Funds from FHFC; Oversight by Housing & Community Dev Div of Neighborhoods Dept; Req 1 Cycle Emergency Passage. (B.T. 20-111) (McCain) (Req of Mayor) 9/8/20 CO Introduced: NCSPHS, TEU, F, R 9/14/20 NCSPHS Emergency/Amend/Approve 7-0 9/14/20 TEU Emergency/Amend(NCSPHS)/Approve 6-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/22/20 Page 13 of 18 Rules Committee Agenda - Revised Marked September 15, 2020 AMENDMENT 1. Pg. 1, line 9 and pg. 2, line 9 - Strike "adminsitered" and insert "administered" 2. Pg. 2, line 20 - Strike duplicate "to" 3. Attach Revised Exhibit 1 (BT) to correct revenue Account code • Applicants will be reviewed/approved on a first come, first serve basis. • Households can receive a maximum amount of $5,000 which may be reduced by any prior CARES Act funds received • Up to 10% of the funding may be used for City administrative costs. 28. 2020-0556 ORD Approp $991,592.00 ($826,327.00) in CARES Act Grant Funding EMERGENCY from the Federal Govt, & $165,265.00 from the City’s General Fund) to Prevent, Prepare for, & Respond to the Coronavirus as it Affects the AMEND 2020 Federal Elections; Apv & Auth Supervisor of Elections to Execute & Deliver the Memo of Agreemnt for Federal Funds – CARES Act btwn Contact: the State of FL Dept of State, Div of Elections & Supv of Elections; Robert Phillips Oversight by Supervisor of Elections; Req 1 Cycle Emergency Passage (B.T. 20-112) (McCain) (Req of Mayor) 9/8/20 CO Introduced: NCSPHS, TEU, F, R 9/14/20 NCSPHS Emergency/Amend/Approve 7-0 9/14/20 TEU Emergency/Amend(NCSPHS)/Approve 6-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/22/20 AMENDMENT 1. Clarify in title and body that $165,265 General Fund appropriation is $20,427 from Reserve for Federal Programs and $144,838 is a transfer from General Fund-GSD fund balance (operating reserves) 2. Pg. 2, line 11: Strike duplicate " election" 3. Pg. 2, line 14: Strike "pandeic" and insert "pandemic" • Appropriates $20,427 from Reserve for Federal Programs and $144,838 from General Fund-GSD fund balance (operating reserves) as the City match 29. 2020-0557 ORD-MC re the Annual Review of Fees; Amend Sec 106.112 (Annual 2nd Review of Fees), Chapt 106 (Budget and Accounting Code), Ord Code, to Remove the Provision that Allows for Fee Increases to become Effective Upon the Chief Finance Officer Filing Changes to the Fee Structure w/ the Council Secretary. (Sidman) (Introduced by CM Cumber) 9/8/20 CO Introduced: NCSPHS, TEU, F, R 9/14/20 NCSPHS Read 2nd & Rerefer 9/14/20 TEU Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/22/20 Page 14 of 18 Rules Committee Agenda - Revised Marked September 15, 2020 30. 2020-0558 ORD re an Honorary Street Designation & Associated Roadway 2nd Markers; Establishing an Honorary Street Designation on Myrtle Ave N btwn 7th St W & 8th St W in Jax for Quenthon Anthony “Nick” Malpress; Providing for the Installation of 2 Honorary Roadway Markers to be Located in Appropriate Locations on the Designated Roadway; Honoring the Legacy Recognizing the Achievemnts of Quenthon Anthony “Nick” Malpress; Waiving Requiremnts of Sec 745.105(I)(2), Ord Code that the Honoree be Deceased for 5Yrs; Directing Legislative Svcs to Upon Enactment Forward the Ord to the Planning & Dev Dept. (Dist 8-Pittman) (Sidman) (Introduced by CM Priestly Jackson) (Co-Sponsored by CM Pittman) 9/8/20 CO Introduced: NCSPHS, TEU, R 9/14/20 NCSPHS Read 2nd & Rerefer 9/14/20 TEU Read 2nd & Rerefer TEU PH - 10/19/20 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 10/13/20 31. 2020-0559 ORD-MC Creating a New Chapt 797 (Local Option Vessel Registration 2nd Fee), Ord Code, Adopting the Local Option Vessel Registration Fee Permitted by State Law; Setting Effective Date of New Local Option Vessel Registration Fee as 1/1/21; Directing the Chief of Legislative Svcs to Forward a Copy of the Ord Upon Enactment to the Tax Collector & to the Mayors of Baldwin, Atlantic Beach, Jax Beach & Neptune Beach; Directing the Tax Collector to Notify the State of Imposition of the New Local Option Vessel Registration Fee. (Johnston) (Introduced by CM Dennis) 9/8/20 CO Introduced: NCSPHS, TEU, F, R, JWC 9/14/20 NCSPHS Read 2nd & Rerefer 9/14/20 TEU Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/22/20 32. 2020-0560 RESO Honoring & Commemorating the Life, Work & Service of Scrivener's Decorated War Hero, Raines High School Senior Army Instructor, & Pillar of the Community, Lt. Col, Robert Eugene Porter, for his Everlasting Contributions to Raines High School, the Jax Community, & His Country. (Baltiero) (Introduced by CM’s Priestly Jackson, Newby, & Pittman) (Co-Sponsored by CM's Morgan, Becton, Bowman, White, Diamond & Freeman) 9/8/20 CO Introduced: NCSPHS, R 9/14/20 NCSPHS Approve 7-0 Scrivener's 1. Pg. 1, line 11: Insert period at end of bill title 2. Pg. 2, line 4: Insert “to” after “service” Page 15 of 18 Rules Committee Agenda - Revised Marked September 15, 2020 33. 2020-0561 RESO Strongly Encouraging the Board of JHA to Delay Selection of the EMERGENCY CEO of the JHA for the Later of 2 Months or when the Full 7 Member Board for the JHA has been Seated; Strongly Encouraging the Board of AMEND JHA to Review the Recommendations of the Inspector General’s Report of Investigation; Directing the Chief of Legislative Svcs to Forward a Copy of the Resolution Upon Adoption to the JHA Board; Req Emergency Passage Upon Introduction. (Sidman) (Introduced by Rules Committee) 9/8/20 CO Introduced: NCSPHS, R 9/14/20 NCSPHS Emergency/Amend/Approve 2-5 (Becton, Bowman, Diamond, Freeman, White) (Failed) AMENDMENT Revise emergency to one cycle 34. 2020-0563 RESO Confirming the SWCPAC Appt of Bruce Tyson, as a Member of 2nd the TRUE Commission, Filling Seat Formerly held by Abner R. Davis, Pursuant to Chapt 57, Ord Code, for a 1st Term Exp 6/30/22. (Distel) (Req of SWCPAC) 9/8/20 CO Introduced: R 35. 2020-0564 RESO Conf Appt of Jeff Strohecker, to the Cultural Council of Greater 2nd Jax Replacing Jamario Stills, Pursuant to Sec 118.602, Ord Code for 1st Full Term Exp 9/30/23. (Sidman) (Req of Mayor) 9/8/20 CO Introduced: R 36. 2020-0565 RESO Conf Reappt of David Wood, as an Affected Industry Rep to the 2nd Environmental Protection Board, Pursuant to Sec 73.101, Ord Code, for a 2nd Full Term to Exp 9/30/24. (Sidman) (Req of Mayor) 9/8/20 CO Introduced: R 37. 2020-0566 RESO Conf Reappt of Charles B. Garrison, as a Discreet Citizen Rep to 2nd the Environmental Protection Board, Pursuant to Sec 73.101, Ord Code, for 1st Full Term to Exp 9/30/24. (Sidman) (Req of Mayor) 9/8/20 CO Introduced: R 38. 2020-0567 RESO Conf Reappt of Jill Dame, to the Library Board of Trustees, 2nd Representing At-Large Group 4, Pursuant to Sec 90.101, Ord Code, for a 2nd Full Term to Exp 9/30//24. (Sidman) (Req of Mayor) 9/8/20 CO Introduced: R Page 16 of 18 Rules Committee Agenda - Revised Marked September 15, 2020 Council Auditor’s Office 2020-527 Overall Summary • Amends Ord. Code Section 111.910 on the Historic Preservation and Revitalization Trust Fund (“HPRTF”) and adopts revised guidelines • Creates a new Part 3 within Ord. Code Ch. 55 to establish a Downtown Preservation and Revitalization Program (“DPRP”) and adopts guidelines for the program • Revises the City’s Public Investment Policy to incorporate the guidelines • Provides for a 90 day phase-in period for new guidelines HPRTF Summary • Maximum grant amount of $100,000 per project (formerly $1,000,000) • Grants will have a five year term, forgiven 20% per year, with a clawback in the event of sale, transfer, or default • Approved by DIA without further Council action, subject to availability of unencumbered funds • Project must be located within DIA boundary • Structures must either be designated a local historic landmark or have submitted an application for designation at time of application for HPRTF funding and must be designated prior to disbursement of funding • All work must be reviewed and approved by the Planning and Development Department • Revises funding limits to 20% - 75% of eligible costs based on the type of rehabilitation • Establishes a maximum funding level of 40% of total development costs (“TDC”) • Requires minimum developer equity of 10% of TDC • Establishes a minimum ROI of 0.50x DPRP Summary • Project must be located within DIA boundary • Designed to support projects in excess of $100,000 • Each project requires City Council approval • Three general funding components – Historic Preservation Restoration and Rehabilitation Forgivable Loan, Code Compliance Renovations Forgivable Loan, and Downtown Preservation and Revitalization Program Gap Loan • Requires minimum developer equity of 10% of TDC • Establishes a minimum ROI of 0.50x • All agreements include clawback language • Establishes total City funding limits of 25% - 50% depending on developer equity and local landmark status Historic Preservation Restoration and Rehabilitation Forgivable Loan (“HPRR Forgivable Loan”) • Building must be designated as a local historic landmark in order to receive funding • Funding not to exceed 30% of TDC and limited to 20% - 70% of eligible costs based on Page 17 of 18 Rules Committee Agenda - Revised Marked September 15, 2020 the type of rehabilitation • Structured as a 5-year, interest-free forgivable loan Code Compliance Renovations Forgivable Loan (“CCR Forgivable Loan”) • Building not required to be a local historic landmark but must be a contributing structure in the Downtown National Historic District or be at least 50 years old • May include up to 75% of eligible costs for bringing the property up to Code, including costs of environmental remediation or abatement and costs related to fire and safety requirements • Funding not to exceed 30% of TDC when the building is a locally designated landmark or 25% of TDC when the building is not designated a local landmark • Structured as a 10-year, interest-free forgivable loan Downtown Preservation and Revitalization Program Gap Loan (“DPRP Gap Loan”) • Loan will be not less than 20% of gap funding where developer equity (net of developer fee) is less than 25% of TDC • Gap loan may not exceed 20% of TDC and may not be used on a stand alone basis • Structured as non-amortizing 10-year loan, with interest payable annually equal to the 10 year Treasury note rate at the time of closing • Partial principal reductions may be made after the 5th anniversary with no prepayment penalty, however, 50% of the loan balance must remain outstanding through the loan maturity date unless the property is sold or refinanced *****Note: Items may be added at the discretion of the Chair.***** NOTE: The next regular meeting will be held Tuesday, October 6, 2020. Pursuant to the American with Disabilities Act, accommodations for persons with disabilities are available upon request. Please allow 1-2 business days notification to process; last minute requests will be accepted; but may not be possible to fulfill. Please contact Disabled Services Division at: V 904-255-5466, TTY-904-255-5476, or email your request to KaraT@coj.net. Page 18 of 18