Rules Committee

City of Jacksonville 117 W. Duval Street Jacksonville, FL 32202 Agenda - Marked Monday, February 6, 2023 2:00 PM Council Chamber, 1st Floor, City Hall Rules Committee Michael Boylan, Chair Nick Howland, Vice Chair Danny Becton Rory Diamond Al Ferraro Sam Newby Brenda Priestly Jackson Legislative Assistant: Steven Libby Council Auditor's Office: Trista Carraher Council Research: Colleen Hampsey Office of General Counsel: Carla Lopera Administration: Rachel Zimmer Rules Committee Agenda - Marked February 6, 2023 Meeting Convened: Meeting Adjourned: Attendance: Presentation by Laure Whitmer, Director of Budgets - JEA Item/File No. Title History 1. 2022-0797 ORD Auth the Mayor, or His Designee, to Execute: (1) An Amended & DEFER Restated Redev Agrmt btwn the COJ & Springfield Lofts, LLC; & (2) Loan Docs & Related Docs as Described in the Agrmt, to Support the Redev by At request of Developer an 2.12± Acre Site at 1341 Pearl St, 235 W 3rd St & 205 W 3rd St, OED in the COJ; Auth a Redev Completion Grant in the Amt of $1,500,000 to the Developer Upon Substantial Completion of the Proj, to be Approp by Subsequent Legislation; Auth a Dev Loan in the Amt of $1,500,000 With a Term of 20 Yrs in Connection With the Proj, to be Approp by Subsequent Legislation; Desig the OED as Contract Monitor for the Agrmt & Related Agrmts; Providing for City Oversight of the Proj by Public Works & the OED; Auth the Execution of All Docs Relating to the Above Agmts & Transactions; & Auth Tech Changes to the Docs; Waiver of That Portion of the Public Investment Policy Adopted by Ord 2022-372-E, As Amended, to Auth a Redev Completion Grant & a Dev Loan That are Not Currently Auth by the Public Investment Policy (Sawyer) (Introduced by CP at Req of Mayor) 10/25/22 CO Introduced: R, F 10/31/22 R Read 2nd & Rerefer 11/1/22 F Read 2nd & Rerefer 11/9/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 – 11/9/22 2. 2022-0877 RESO Confirm the Appt of Donovan J. Bradley as a Member of the Taxation, WITHDRAW Revenue & Utilization of Expenditures (TRUE) Commission, Pursuant to Ch 57, Ord Code, for a Partial Term Ending 6/30/24 (Hampsey) (Introduced by CP At request of Freeman) (Co-Sponsor CM Howland) Appointee 11/22/22 CO Introduced: R 12/5/22 R Read 2nd & Rerefer 12/13/22 CO Read 2nd & Rerefer Page 1 of 9 Rules Committee Agenda - Marked February 6, 2023 3. 2022-0917 RESO Conf the Sheriff’s Appt of David S. Coarsey, as Director of Investigations & Homeland Security, in the Office of the Sheriff, Pursuant to Sec 37.109 (b), Ord Code; Prov for a Retroactive Appt & Confirmation (Lopera) (Introduced by CP at Req of Sheriff) 12/13/22 CO Introduced: R 1/3/23 R Read 2nd & Rerefer 1/10/23 CO Read 2nd & Rerefer APPOINTMENT Page 2 of 9 Rules Committee Agenda - Marked February 6, 2023 4. 2023-0020 ORD-MC Relating to the City of Jacksonville’s Procurement Code; Repealing DEFER & Replacing Pt 1 (General Regulations), Pt 2 (Supplies, Contractual Services & Capital Improvements), Pt 3 (Professional Services Contracts), Pt 5 At request of (Extraordinary Critical Purchasing Procedures), Pt 7 (Design-Build Contracts), CM Cumber & Pt 9 (Art in Public Places), Ch 126 (Procurement Code), Ord Code, & Pt 6 (Cultural Service Grant Program), Ch 118 (City Grants), Ord Code, in Their Entirety; Creating a New Pt 1 (General Regulations; Ethics & Transparency in Public Contracting), Pt 2 (Jacksonville Procurement Awards Committee), Pt 3 (Procurement Thresholds, Modes, Methods, & Procedures), Pt 5 (Ex-Offender Program), Pt 7 (Buy American Program), & Pt 9 (Bid Protests, Suspension, & Debarments), Ch 126 (Procurement Code), Ord Code, to Modernize & Provide Greater Efficiencies in the COJ Procurement Code; Amend Pt 4 (Nondiscrimination Policy), Ch 126 (Procurement Code), Ord Code, to Amend the Definition of Nondiscrimination Consistent with Employee Svcs Nondiscrimination Policy; Amend Pt 6 (Jacksonville Small & Emerging Business Program), Ch 126 (Procurement Code), Ord Code, to Make the Part Consistent with the Changes in this Ord; Creating a New Pt 6 (Cultural Service Grants & Art in Public Places), Subpt A (Cultural service Grant Program) & Subpt B (Art in Public Places Program), Ch 118 (City Grants), Ord Code, to Relocate the Art in Public Places Program Previously Under Pt 9, Ch 126, Ord Code, to Pt 6, Ch 118, Ord Code; Amend Sec 24.603 (Duties of Chief of Procurement), Pt 6 (Procurement Division), Ch 24 (Finance & Administration Department), Ord Code, to Add Add’l Duties Regarding Contract Admin & Oversight; Creating a New Pt 4 (Contract Administration & Oversight), Ch 21 (Executive Branch, Generally), Ord Code, to Require Contract Admin & Oversight in City Contracts: Estab a Prospective Date of 2/1/24, for Code Repeals, Amdts, & New Provisions Contained in This Ord to Become Effective; Directing the Chief of Procurement to Update the Procurement Operating Manual Consistent With This Ord Prior to 1/1/24; Prov for Oversight by the Procurement Div, Finance & Administration Dept; Prov for Codification Instructions (Hodges) (Introduced by CM Cumber) 1/10/23 CO Introduced: NCSPHS, R, F, TEU 1/17/23 NCSPHS Read 2nd & Rerefer 1/17/23 R Read 2nd & Rerefer 1/18/23 F Read 2nd & Rerefer 1/18/23 TEU Read 2nd & Rerefer 1/24/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/24/23 Page 3 of 9 Rules Committee Agenda - Marked February 6, 2023 5. 2023-0025 ORD Amend the JEA FY 21-22 Budget; Amend Ord 2021-504-E (The City of AMEND Jax Budget Ord) By Amend Schedule C (JEA Consolidated Operating Budget) & Schedule D (JEA Consolidated Capital Budget) to Reflect Revenues Contact: Exceeding the Apvd JEA Budget for FY 21-22 (Staffopoulos) (Introduced by Laure Whitmer CP at Req of JEA) 1/10/23 CO Introduced: R, F 1/17/23 R Read 2nd & Rerefer 1/18/23 F Read 2nd & Rerefer 1/24/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/24/23 AMENDMENT Clarify in the bill that the amendment is necessary due to expenditures exceeding budget authority 6. 2023-0026 ORD Approp Grant Funds in the Amt of $400,000.00 From the U.S. Dept of AMEND Justice, Office For Victims of Crime, to Fund the 2022 Jax Victims Svcs Grant, a New Iteration of the AccessJax Community Collaboration Proj, to be Used Contact: For Improving & Expanding the Availability of Accessible Victim-Centered, Daryl Joseph/ Trauma-Informed Svcs For Certain Victims of Crime; Prov For Carryover of Johnnetta Moore Funds; Auth a Social Svcs Specialist Position Within the JSO; Apv & Auth the Mayor, or His Designee, & the Corp Sec to Execute & Deliver Agrmts With 2 of the City’s Sub-Grantees, Opportunity Dev, Inc. d/b/a Center for Independent Living Jacksonville & Hubbard House, Inc., For the Provision of Svcs For the AccessJax Community Collaboration Proj; Invoking the Exemption in Sec 126.107 (G), Ord Code, to Allow For Direct Contracts With Center For Independent Living Jacksonville & Hubbard House, Inc.; Waiving Sec 118.107 (Nonprofits to Receive Funding Thru a Competitive Evaluated Award Process), Ord Code; Prov for City Oversight by the Parks Recreation & Community Svcs Dept, Social Svcs Div (B.T. 23-050) (Staffopoulos) (Introduced by CP at Req of Mayor) (Co-Sponsors CMs Clark-Murray & Gaffney, Jr.) 1/10/23 CO Introduced: NCSPHS, R, F 1/17/23 NCSPHS Read 2nd & Rerefer 1/17/23 R Read 2nd & Rerefer 1/18/23 F Read 2nd & Rerefer 1/24/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/24/23 Page 4 of 9 Rules Committee Agenda - Marked February 6, 2023 AMENDMENT 1. Correct scrivener’s errors 2. Clarify within waiver of Code Sec. 118.107 that Hubbard House and Center for Independent Living Jacksonville were specifically named in the grant application 3. Attach revised Exhibit 2 to attach the correct grant award letter 4. Attach revised Exhibit 4 to correct subgrantee funding agreement 5. Attach revised Exhibit 5 to correct grant budget • Appropriates grant funding of $400,000 to be allocated as follows: • Hubbard House - $66,957.04 • Center for Independent Living Jacksonville - $199,811.96 • Jacksonville Sheriff's Office - $128,781 • Social Services Division - $4,450 • Authorizes a new Social Services Specialist position within JSO • Waives Code Sec. 118.107 (Nonprofits to receive funding through a competitive evaluated award process) to allow for direct contracts with Opportunity Development, Inc. d/b/a Center for Independent Living Jacksonville and Hubbard House, Inc. to provide services under the Jax Victim Services Grant program 7. 2023-0033 ORD-MC Concerning the Executive Reorganization (Reorg) of the City of AMEND Jacksonville’s Office of Grants & Contract Compliance, Finance & Admin Dept; Approp $152,780.00 to Effectuate the Reorg; Prov for an Executive Contact: Reorg Concerning the Office of Grants & Contract Compliance, Finance & Joey Greive Admin Dept & a Statement of Plan Pursuant to Pt 2 (Executive Reorganization), Ch 21 (Executive Branch, Generally), Ord Code; Repealing & Replacing Pt 9 (Office of Grants & Contract Compliance), Ch 24 (Finance & Administration Department), Ord Code; Creating a New Pt 9 (Grants & Contract Compliance Division), Ch 24 (Finance & Administration Department), Ord Code: Amend Sec 80.104 (Organization & Proceedings), Ch 80 (Public Service Grant Council), Ord Code; Amend Sec 118.104 (Definitions), Pt 1 (General Provisions), Ch 118 (City Grants), Ord Code; Amend Sec 118.803 (Grants Administrator; Responsibilities) & 118.807 (Review, Evaluation & Scoring of Applications by PSG Council), Pt 8 (Public Service Grants), Ch 118 (City Grants), Ord Code; Auth Position, Resulting from this Reorg; Providing for Purpose; Providing for Codification Instructions (B.T. 23-037) (R.C. 23-066) (Hodges) (Introduced by CP at Req of Mayor) 1/10/23 CO Introduced: R, F 1/17/23 R Read 2nd & Rerefer 1/18/23 F Read 2nd & Rerefer 1/24/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/24/23 Page 5 of 9 Rules Committee Agenda - Marked February 6, 2023 AMENDMENT 1. Clarify funding source is General Fund – GSD Fund Balance 2. Clarify funding will be used for salary, benefits, and internal services for the newly created Division Chief position 3. Amend Code Sections 117.111 (Grant awards to follow Uniform Federal or State Procurement Rules or Procurement Code) and 117.112 (Reporting) to update reference from Office to Division 4. Correct scrivener’s errors • Repeals Part 9 (Office of Grants and Contract Compliance) of Chapter 24 (Finance and Administration Department), Ordinance Code, and replaces it with a new Part 9 (Grants and Contract Compliance Division) • Creates a Division Chief position for the newly established Grants and Contract Compliance Division • Appropriates $152,780 from the General Fund GSD fund balance for the salary, benefits, and internal service charges of the new Division Chief position • Updates Code Sections 80.104, 118.104, 118.803 and 118.807 to reflect the change from Office to Division 8. 2023-0034 RESO Conf the Mayor’s Appt of Dr. Saralyn Grass, as Chief of Grants & Contract Compliance Div of the City of Jax, Pursuant to Sec 24.902 (Division Chief), Pt 9 (Grants & Contract Compliance Division), Ch 24 (Finance & Administration Department), Ord Code; Prov for Conditional Confirmation (Wilson) (Introduced by CP at Req of Mayor) 1/10/23 CO Introduced: R 1/17/23 R Read 2nd & Rerefer 1/24/23 CO Read 2nd & Rerefer APPOINTMENT • Appointment of Dr. Saralyn Grass is conditioned on the Council’s approval of bill 2023-33 which will establish the new Grants and Contract Compliance Division Page 6 of 9 Rules Committee Agenda - Marked February 6, 2023 9. 2023-0045 ORD Apv & Auth the Mayor, or His Designee, & the Corp Sec to Execute & 2nd Deliver the 1st Amendment to Lease Agrmt btwn COJ & S.O.C.K. Outstanding Students (S.O.S.) Academy, Inc. for Charter Middle School, to Allow for the Continued Lease of a Portion of the Mary Lena Gibbs Community Center Complex, Located at 6974 Wilson Blvd, Jax, FL 32210, by S.O.C.K. Outstanding Students (S.O.S.) Academy, Inc.; Waiving the Provisions of Sec 126.202 (Competitive Sealed Bid), Pt 2 (Supplies, Contractual Services & Capital Improvements), Ch 126 (Procurement Code), Ord Code, to Allow for the Continued Operation of a Charter Middle School at the Premises Without the Necessity of a Competitive Sealed Bid; Prov for Oversight by Parks, Rec & Community Svcs (Staffopoulos) (Introduced by CP at Req of Mayor) 1/24/23 CO Introduced: NCSPHS, R, F Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 2/14/23 10. 2023-0053 ORD-MC re Ethics Education & Training; Amend Sec 602.1001 (Ethics 2nd Education Program), Pt 10 (Ethics Education), Ch 602 (Jacksonville Ethics Code), Ord Code, to Allow the Ethics Director to Set the Time for Training & to Allow for Digital Confirmation of Completion of Training (Johnston & Pollock) (Introduced by CP at Req of Jax Ethics Commission) (Co-Sponsor CM Clark-Murray) 1/24/23 CO Introduced: R Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601- 2/14/23 11. 2023-0055 RESO Honoring & Commending Aging True Community Senior Services on 60 Yrs of Service to the Jacksonville Community & Its Senior Residents (Clements) (Introduced by CM Carlucci) (Co-Sponsor CM Morgan) 1/24/23 CO Introduced: R 12. 2023-0056 RESO Honoring & Commending U.S. Navy Captain Matt Schellhorn on 44 Yrs of Outstanding & Dedicated Service to the U.S. on the Occasion of His Retirement (Clements) (Introduced by CM Bowman) (Co-Sponsor CM Morgan) 1/24/23 CO Introduced: R 13. 2023-0057 RESO Conf the Appt of Joseph S. “Scott” Simpson, a Duval Co Resident & 2nd Registered Voter, as a Member of the Jax Ethics Commission, Pursuant to Sec 602.912, Ord Code, Aptd by the Ethics Commission to the Seat Formerly Held by Imani A. Boykin, for a 1st Full Term Ending 12/31/25 (Johnston) (Introduced by CP at Req of the Jax Ethics Commission) 1/24/23 CO Introduced: R Page 7 of 9 Rules Committee Agenda - Marked February 6, 2023 14. 2023-0058 RESO Conf the Mayor’s Appt of Joana Berling, AIA, a Duval County Resident, 2nd to the Downtown Development Review Board, as an Architect Representative, Replacing Craig D. Davisson, Pursuant to Sec 656.361.9 (Downtown Development Review Board), Subpt H (Downtown Overlay Zone & Downtown District Use & Form Regulations), Pt 3 (Schedule of District Regulations), Ch 656 (Zoning Code), Ord Code, for a 1st Full Term to Expire on 6/30/24 (Hodges) (Introduced by CP at Req of Mayor) 1/24/23 CO Introduced: R 15. 2023-0059 RESO Conf the Mayor’s Reappt of James F. Register, a Resident & Qualified 2nd Elector of the City of Jax, to the Civil Service Board, Pursuant to Sec 17.02 (Civil Service Board), Article 17 (Civil Service), Charter of the City of Jax, for a 2nd Full Term to Expire on 6/30/25 (Hodges) (Introduced by CP at Req of Mayor) 1/24/23 CO Introduced: R 16. 2023-0060 RESO Conf the Mayor’s Reappt of Tom Vanosdol, a Resident & Qualified 2nd Elector of the City of Jax to JEA, Pursuant to Sec 21.03 (Composition; Compensation; Officers; Meetings), Article 21 (JEA), Charter of the City of Jax, for a 2nd Full Term Expiring on 2/28/27 (Hodges) (Introduced by CP at Req of Mayor) 1/24/23 CO Introduced: R 17. 2023-0061 RESO Conf the Mayor’s Appt of Cantrece Jones, a Duval County Resident, to 2nd the Renew Arlington Community Redevelopment Agency Advisory Board, Replacing Randall R. Goodwin, as a Category 4 Marketing, Public Relations, or Advertising Profession Rep Pursuant to Sec 53.102 (Membership; Appointment & Removal; Terms of Office), Pt 1 (Renew Arlington Community Redevelopment Agency Advisory Board), Ch 53 (Community Redevelopment Agency Advisory Boards), Ord Code, for a Partial Term to Expire on 12/31/23 (Hodges) (Introduced by CP at Req of Mayor) (Co-Sponsor CM Clark-Murray) 1/24/23 CO Introduced: R 18. 2023-0062 RESO Reappointing Martha “Marty” Lanahan, a Duval County Resident, to 2nd JEA, Pursuant to Article 21, Jacksonville Charter, for a 2nd Full Term Exp 2/28/27 (Staffopoulos) (Introduced by CP Freeman) 1/24/23 CO Introduced: R Page 8 of 9 Rules Committee Agenda - Marked February 6, 2023 19. 2023-0063 RESO Appt Chandler A. Cole as a Member of the Building Codes Adjustment 2nd Board, Pursuant to Ch 56, Ord Code, Replacing Tamara G. Baker, for a 1st Full Term Exp 9/30/25 (Hampsey) (Introduced by CP Freeman) 1/24/23 CO Introduced: R 20. 2023-0064 RESO Conf the Appt of Wade S. Alliance as a Member of the Renew Arlington 2nd Community Redevelopment Agency Advisory Board, as a Banking Profession Rep, Pursuant to Ch 53, Ord Code, Filling a Seat Formerly Held by Rajendra R. Adhikari, for a Partial Term Ending 12/31/23 (Hampsey) (Introduced by CP Freeman) 1/24/23 CO Introduced: R 21. 2023-0066 RESO Honoring & Commemorating the Life & Accomplishments of Harry Frisch & Extending Condolences to His Family, Friends, & Many Admirers (Clements) (Introduced by CM Morgan) (Co-Sponsors CMs Salem & Diamond) 1/24/23 CO Introduced: R NOTE: The next regular meeting will be held Tuesday, February 21, 2023. *****Note: Items may be added at the discretion of the Chair.***** Pursuant to the American with Disabilities Act, accommodations for persons with disabilities are available upon request. Please allow 1-2 business days notification to process; last minute requests will be accepted; but may not be possible to fulfill. Please contact Disabled Services Division at: V 904-255-5466, TTY-904-255-5476, or email your request to KaraT@coj.net. Page 9 of 9