Transportation, Energy & Utilities Committee

City of Jacksonville 117 W. Duval Street Jacksonville, FL 32202 Agenda - Revised Marked Tuesday, July 18, 2023 2:00 PM Council Chamber 1st Floor, City Hall Transportation, Energy & Utilities Committee Ju’Coby Pittman, Chair Chris Miller, Vice Chair Matt Carlucci Tyrona Clark-Murray Mike Gay Nick Howland Jimmy Peluso Legislative Assistant: Steven Libby Council Auditor's Office: Edward Linsky Council Research: Cory Armstrong Office of General Counsel: Carla Lopera Administration: Scott Wilson, Council Liaison Planning Dept.: Laurie Santana Transportation, Energy & Utilities Agenda - Revised Marked July 18, 2023 Committee Meeting Convened: Meeting Adjourned: Attendance: Item/File No. Title History Page 1 of 7 Transportation, Energy & Utilities Agenda - Revised Marked July 18, 2023 Committee 1. 2023-0020 ORD-MC Relating to the City of Jacksonville’s Procurement Code; Repealing DEFER & Replacing Pt 1 (General Regulations), Pt 2 (Supplies, Contractual Services & Capital Improvements), Pt 3 (Professional Services Contracts), Pt 5 At request of (Extraordinary Critical Purchasing Procedures), Pt 7 (Design-Build Contracts), CP Salem & Pt 9 (Art in Public Places), Ch 126 (Procurement Code), Ord Code, & Pt 6 (Cultural Service Grant Program), Ch 118 (City Grants), Ord Code, in Their Entirety; Creating a New Pt 1 (General Regulations; Ethics & Transparency in Public Contracting), Pt 2 (Jacksonville Procurement Awards Committee), Pt 3 (Procurement Thresholds, Modes, Methods, & Procedures), Pt 5 (Ex-Offender Program), Pt 7 (Buy American Program), & Pt 9 (Bid Protests, Suspension, & Debarments), Ch 126 (Procurement Code), Ord Code, to Modernize & Provide Greater Efficiencies in the COJ Procurement Code; Amend Pt 4 (Nondiscrimination Policy), Ch 126 (Procurement Code), Ord Code, to Amend the Definition of Nondiscrimination Consistent with Employee Svcs Nondiscrimination Policy; Amend Pt 6 (Jacksonville Small & Emerging Business Program), Ch 126 (Procurement Code), Ord Code, to Make the Part Consistent with the Changes in this Ord; Creating a New Pt 6 (Cultural Service Grants & Art in Public Places), Subpt A (Cultural service Grant Program) & Subpt B (Art in Public Places Program), Ch 118 (City Grants), Ord Code, to Relocate the Art in Public Places Program Previously Under Pt 9, Ch 126, Ord Code, to Pt 6, Ch 118, Ord Code; Amend Sec 24.603 (Duties of Chief of Procurement), Pt 6 (Procurement Division), Ch 24 (Finance & Administration Department), Ord Code, to Add Add’l Duties Regarding Contract Admin & Oversight; Creating a New Pt 4 (Contract Administration & Oversight), Ch 21 (Executive Branch, Generally), Ord Code, to Require Contract Admin & Oversight in City Contracts: Estab a Prospective Date of 2/1/24, for Code Repeals, Amdts, & New Provisions Contained in This Ord to Become Effective; Directing the Chief of Procurement to Update the Procurement Operating Manual Consistent With This Ord Prior to 1/1/24; Prov for Oversight by the Procurement Div, Finance & Administration Dept; Prov for Codification Instructions (Hodges) (Introduced by CM Cumber) 1/10/23 CO Introduced: NCSPHS, R, F, TEU 1/17/23 NCSPHS Read 2nd & Rerefer 1/17/23 R Read 2nd & Rerefer 1/18/23 F Read 2nd & Rerefer 1/18/23 TEU Read 2nd & Rerefer 1/24/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/24/23 Page 2 of 7 Transportation, Energy & Utilities Agenda - Revised Marked July 18, 2023 Committee 2. 2023-0347 ORD-MC Amend Sec 656.306 (Medium Density Residential Category), DEFER Subpart B (Residential Use Categories & Zoning Districts), & Sec 656.311 (Residential-Professional-Institutional Category), Subpart C (Commercial Use Due to Planning Categories & Zoning Districts), Pt 3 (Schedule of District Regulations), Ch 656 Commission (Zoning Code), Ord Code, to Add Detached Townhomes as a New Permitted Use; Amend Sec 656.604 (Number of Off-Street Parking Spaces Required), Subpart A (Off-Street Parking, On-Street Parking & Loading for Motor Vehicles), Pt 6 (Off-Street Parking, On-Street Parking & Loading Regulations), Ch 656 (Zoning Code), Ord Code, to Prov Parking Standards for Detached Townhomes; Prov for Codification Instructions (Eller) (Introduced by CM Diamond) (Co-Sponsor CM Freeman) 5/23/23 CO Introduced: TEU, LUZ 6/6/23 TEU Read 2nd & Rerefer 6/6/23 LUZ Read 2nd & Rerefer 6/13/23 CO Read 2nd & Rerefer 6/27/23 CO PH Addn'tl 7/25/23 LUZ PH - 7/18/23 Public Hearing Pursuant to Ch 166.041(3)(c)(2)(b), F.S. & CR 3.601 - 6/27/23 & 7/25/23 3. 2023-0370 ORD Approp $473,303.25, Including $428,226.75 in Grant Funding from AMEND FEMA, Through the State of FL Div of Emerg Mgmt, Under the FEMA Hazard Mitigation Grant Prog, & $45,076.50 from General Fund Operating Contact: Contingency for the Required 10% City Match, to be Used for Various Design Chief Powers Phase Activities Associated with Construction of a New Hurricane Safe Room for 1st Responders; Amend the 23-27 5-Yr CIP Appvd by Ord 2022-505-E to 2/3 vote Reflect this Approp of Funds to the Proj; Prov for City Oversight by the JFRD, required by Emerg Preparedness Div (B.T. 23-096) (Staffopoulos) (Req of Mayor) Council 6/13/23 CO Introduced: NCSPHS, F, TEU 6/20/23 NCSPHS Read 2nd & Rerefer 6/21/23 F Read 2nd & Rerefer 6/21/23 TEU Read 2nd & Rerefer 6/27/23 CO PH Read 2nd & Rerefer 7/17/23 NCSPHS Amend/Approve 7-0 7/18/23 F Amend/Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 6/27/23 Page 3 of 7 Transportation, Energy & Utilities Agenda - Revised Marked July 18, 2023 Committee AMENDMENT 1. Attach Revised Exhibit 2 (CIP) to correct appropriation year to FY 2022/23 2. Reflect that City match is from the General Fund Reserve for Federal Programs • Appropriation is for design phase only • Construction is anticipated to cost over $7 million with an estimated completion of FY 2025/26 • Facility will be approximately 20,000 square feet and designed to accommodate a maximum of 850 first responders • Facility will be used as a safe room (staging area) for first responders during emergency situations and will also be utilized as a training facility 4. 2023-0372 ORD Approp $418,750.00 from the FL Dept of Environmental Protection DEFER (FDEP) for the Duval County 2022 Hurricane Ian & Nicole Recovery Proj; Prov for Oversight by the Dept of Public Works, Engineering & Construction At request of Mgmt Div (B.T. 23-095) (Staffopoulos) (Req of Mayor) the Administration 6/13/23 CO Introduced: NCSPHS, F, TEU 6/20/23 NCSPHS Read 2nd & Rerefer 6/21/23 F Read 2nd & Rerefer 6/21/23 TEU Read 2nd & Rerefer 6/27/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 6/27/23 Page 4 of 7 Transportation, Energy & Utilities Agenda - Revised Marked July 18, 2023 Committee 5. 2023-0373 ORD Approp $2,200,000 from the Marine Fire Station # 68 (New) - DM Other DEFER Construction Costs Acct to the Marine Fire Station # 68 (New) - DM Land Acct to be Used for the Acquisition by the City of a 3.27± Acre Parcel Located at At request of 10562 Scott Mill Rd, Jax, FL (R.E. # 158834-0000), to be Used for the New CM Boylan Marine Fire Station # 68; Apv & Auth the Mayor, or His Designee, & the Corp Sec to Execute & Deliver that Certain Real Estate Purchase Agrmt btwn the City & Phillip & Suzanne Noe, & All Closing & Other Docs Relating Thereto, to & Otherwise Take All Necessary Action to Effectuate the Purposes of the Agrmt to Purchase the Subj Propty at the Negotiated Purchase Price of $2,100,000; Amend the 23-27 5-Yr CIP Appvd by Ord 2022-505-E to Reflect This Transfer of Funds for the Purchase of Land for the New Marine Fire Station # 68; Prov for Oversight of Acquisition of the Propty by the Real Estate Div of the Dept of Public Works, & Oversight Thereafter by JFRD (B.T. 23-098) (Dist 6-Boylan) (Staffopoulos) (Req of Mayor) 6/13/23 CO Introduced: NCSPHS, F, TEU 6/20/23 NCSPHS Read 2nd & Rerefer 6/21/23 F Read 2nd & Rerefer 6/21/23 TEU Read 2nd & Rerefer 6/27/23 PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 6/27/23 6. 2023-0376 ORD Apv, & Auth the Mayor, or His Designee, & the Corp Sec to Execute & Contact: Deliver that Certain Real Estate Purchase Agrmt btwn the City & Circle of Renee Hunter/ Faith Ministries, Inc. & All Closing Docs Relating Thereto, & to Otherwise Daryl Joseph Take All Necessary Action to Effectuate the Purposes of the Agrmt, for Acquisition by the City at the Negotiated Purchase Price of $384,000, of 2 Parcels Totaling 0.83± Acres (R.E. # 141476-0000 & 141476-0010) Adjacent to the Norman Studios Complex; Prov for Oversight of Acquisition of the Propty by the Real Estate Div of the Dept of Public Works, & Oversight Thereafter by Parks, Rec, & Community Svcs (Dist. 1-Amaro) (Staffopoulos) (Req of Mayor) (Co-Sponsor CM Salem) 6/13/23 CO Introduced: NCSPHS, F, TEU 6/20/23 NCSPHS Read 2nd & Rerefer 6/21/23 F Read 2nd & Rerefer 6/21/23 TEU Read 2nd & Rerefer 6/27/23 CO PH Read 2nd & Rerefer 7/17/23 NCSPHS Approve 7-0 7/18/23 F Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 6/27/23 • Funding for the acquisition of the two subject parcels was appropriated by Ord. 2022-687-E Page 5 of 7 Transportation, Energy & Utilities Agenda - Revised Marked July 18, 2023 Committee 7. 2023-0378 ORD Auth Abatement of Rent for Certain Licensees in the FL Theatre Office AMEND Bldg for the Months of July, Aug, Sept & Oct 2023 in the Total Estimated Amt of $2,975.56; Apv & Auth the Mayor, or His Designee, & the Corp Sec to Contact: Execute & Deliver that Certain 1st Amendment to License Agrmt for FL Renee Hunter Theater Office Bldg btwn the City & the Following Licensees, Respectively: (1) Cathy Reed DBA C-Suite Realty, (2) Jacksonville Dance Theater, Inc. & (3) Spec Check, LLC, to Incorporate Terms & Conds Relevant to Rent Abatement where Ongoing Capital Improvements or Other Disruptions May Occur in the FL Theatre Office Bldg that Render Offices Unsuitable for Use & Occupancy; Prov for Oversight by the Real Estate Div of the Dept of Public Works (Staffopoulos) (Req of Mayor) 6/13/23 CO Introduced: NCSPHS, F, TEU 6/20/23 NCSPHS Read 2nd & Rerefer 6/21/23 F Read 2nd & Rerefer 6/21/23 TEU Read 2nd & Rerefer 6/27/23 CO PH Read 2nd & Rerefer 7/17/23 NCSPHS Amend/Approve 7-0 7/18/23 F Amend/Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 6/27/23 AMENDMENT Clarify that the First Amendment to License Agreement authorizes rent abatement for periods of up to 180 consecutive days in addition to the July – October 2023 time period stated within the bill 8. 2023-0400 ORD Approp $975,000 From the Fleet Mgmt Permanent & Probationary 2nd Salaries & Fuel - Motor Vehicle Accts to the Fleet Mgmt Sublet Accidents - Motor Pool Only & Sublet Repairs - Motor Pool Only Accts to Offset a Budget Shortfall in Sublet Repairs for Accidents & General Repairs for the Remainder of FY 22-23; Prov for Carryover of Funds (B.T. 23-101) (Staffopoulos) (Req of Mayor) 06/27/23 CO Introduced: F, TEU 7/18/23 F Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 7/25/23 Page 6 of 7 Transportation, Energy & Utilities Agenda - Revised Marked July 18, 2023 Committee 9. 2023-0405 RESO Requesting that the FDOT Deliver the 5th St Bridge Replacement Proj 2nd as a Local Agency Prog (LAP) Proj to Prov Greater Efficiency, Innovation, & Cost Savings to the City; Endorsing the Preliminary Dev & Environmental Assessment by the FDOT that Includes the National Environmental Policy Act (NEPA) Activities; Accepting & Auth the Mayor & Corp Sec to Execute all Docs Related to the Acceptance of Add’l Acquired R/W for the 5th St Bridge # 724039 Bridge Replacement Proj Should it be Needed for Proj Completion From FDOT in Furtherance of its Financial Proj # 437414-1 in Council Dist 9; Auth a Separate Transfer & Maintenance Agrmt for the Subj Proj at a Later Date if Add’l R/W Will be Required for the Completion of this Proj; Prov that Any Items, in the FDOT’s Sole Discretion & Without Limitation in Accordance With the Code of Federal Regulations, Deemed to be Federal Non-Participating Items Shall be Funded at the Sole Expense of the FDOT; Prov Oversight by the Engineering & Construction Mgmt Div of the Public Works Dept (McCain) (Req of Mayor) 6/27/23 CO Introduced: R, F, TEU 7/17/23 R Read 2nd & Rerefer 7/18/23 F Read 2nd & Rerefer NOTE: The next regular meeting will be held Tuesday, August 1, 2023. *****Note: Items may be added at the discretion of the Chair.***** Pursuant to the American with Disabilities Act, accommodations for persons with disabilities are available upon request. Please allow 1-2 business days notification to process; last minute requests will be accepted; but may not be possible to fulfill. Please contact Disabled Services Division at: V 904-255-5466, TTY-904-255-5476, or email your request to KaraT@coj.net. Page 7 of 7