Transportation, Energy & Utilities Committee

City of Jacksonville 117 W. Duval Street Jacksonville, FL 32202 Agenda - Revised Marked Tuesday, August 15, 2023 2:00 PM Council Chamber 1st Floor, City Hall Transportation, Energy & Utilities Committee Ju’Coby Pittman, Chair Chris Miller, Vice Chair Matt Carlucci Tyrona Clark-Murray - Excused Absence Mike Gay Nick Howland Jimmy Peluso Legislative Assistant: Steven Libby Council Auditor's Office: Edward Linsky Council Research: Cory Armstrong Office of General Counsel: Carla Lopera Administration: Brittany Norris, Dir. of Intergovernmental Affairs Planning Dept.: Laurie Santana Transportation, Energy & Utilities Agenda - Revised Marked August 15, 2023 Committee Meeting Convened: Meeting Adjourned: Attendance: Presentation on Procurement Bill 2023-20 Item/File No. Title History Page 1 of 7 Transportation, Energy & Utilities Agenda - Revised Marked August 15, 2023 Committee 1. 2023-0020 ORD-MC Relating to the City of Jacksonville’s Procurement Code; Repealing DEFER & Replacing Pt 1 (General Regulations), Pt 2 (Supplies, Contractual Services & Capital Improvements), Pt 3 (Professional Services Contracts), Pt 5 At request of (Extraordinary Critical Purchasing Procedures), Pt 7 (Design-Build Contracts), the Administration & Pt 9 (Art in Public Places), Ch 126 (Procurement Code), Ord Code, & Pt 6 (Cultural Service Grant Program), Ch 118 (City Grants), Ord Code, in Their Entirety; Creating a New Pt 1 (General Regulations; Ethics & Transparency in Public Contracting), Pt 2 (Jacksonville Procurement Awards Committee), Pt 3 (Procurement Thresholds, Modes, Methods, & Procedures), Pt 5 (Ex-Offender Program), Pt 7 (Buy American Program), & Pt 9 (Bid Protests, Suspension, & Debarments), Ch 126 (Procurement Code), Ord Code, to Modernize & Provide Greater Efficiencies in the COJ Procurement Code; Amend Pt 4 (Nondiscrimination Policy), Ch 126 (Procurement Code), Ord Code, to Amend the Definition of Nondiscrimination Consistent with Employee Svcs Nondiscrimination Policy; Amend Pt 6 (Jacksonville Small & Emerging Business Program), Ch 126 (Procurement Code), Ord Code, to Make the Part Consistent with the Changes in this Ord; Creating a New Pt 6 (Cultural Service Grants & Art in Public Places), Subpt A (Cultural service Grant Program) & Subpt B (Art in Public Places Program), Ch 118 (City Grants), Ord Code, to Relocate the Art in Public Places Program Previously Under Pt 9, Ch 126, Ord Code, to Pt 6, Ch 118, Ord Code; Amend Sec 24.603 (Duties of Chief of Procurement), Pt 6 (Procurement Division), Ch 24 (Finance & Administration Department), Ord Code, to Add Add’l Duties Regarding Contract Admin & Oversight; Creating a New Pt 4 (Contract Administration & Oversight), Ch 21 (Executive Branch, Generally), Ord Code, to Require Contract Admin & Oversight in City Contracts: Estab a Prospective Date of 2/1/24, for Code Repeals, Amdts, & New Provisions Contained in This Ord to Become Effective; Directing the Chief of Procurement to Update the Procurement Operating Manual Consistent With This Ord Prior to 1/1/24; Prov for Oversight by the Procurement Div, Finance & Administration Dept; Prov for Codification Instructions (Hodges) (Introduced by CM Cumber) (Co-Sponsors CMs Salem, Carlucci & Gay) 1/10/23 CO Introduced: NCSPHS, R, F, TEU 1/17/23 NCSPHS Read 2nd & Rerefer 1/17/23 R Read 2nd & Rerefer 1/18/23 F Read 2nd & Rerefer 1/18/23 TEU Read 2nd & Rerefer 1/24/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/24/23 Page 2 of 7 Transportation, Energy & Utilities Agenda - Revised Marked August 15, 2023 Committee 2. 2023-0372 ORD Approp $418,750.00 from the FL Dept of Environmental Protection AMEND (FDEP) for the Duval County 2022 Hurricane Ian & Nicole Recovery Proj; Prov for Oversight by the Dept of Public Works, Engineering & Construction Contact: Mgmt Div (B.T. 23-095) (Staffopoulos) (Req of Mayor) Steve Long / 6/13/23 CO Introduced: NCSPHS, F, TEU Robin Smith 6/20/23 NCSPHS Read 2nd & Rerefer 6/21/23 F Read 2nd & Rerefer 6/21/23 TEU Read 2nd & Rerefer 6/27/23 CO PH Read 2nd & Rerefer 8/14/23 NCSPHS Amend/Approve 6-0 8/15/23 F Amend/Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 6/27/23 AMENDMENT 1. Increase grant appropriation to $863,280 based on Amendment to Agreement 2. Attach Revised Exhibit 1 (BT) to reflect increased amount 3. Place Revised Agreement on file to include Amendment No. 1 to Agreement • FDEP award will reimburse the City for 100% of the non-federal costs, up to $863,280 Page 3 of 7 Transportation, Energy & Utilities Agenda - Revised Marked August 15, 2023 Committee 3. 2023-0373 ORD Approp $2,200,000 from the Marine Fire Station # 68 (New) - DM Other NCSPHS AMEND Construction Costs Acct to the Marine Fire Station # 68 (New) - DM Land Acct to be Used for the Acquisition by the City of a 3.27± Acre Parcel Located at Contact: 10562 Scott Mill Rd, Jax, FL (R.E. # 158834-0000), to be Used for the New Chief Powers / Marine Fire Station # 68; Apv & Auth the Mayor, or Her Designee, & the Corp Renee Hunter Sec to Execute & Deliver that Certain Real Estate Purchase Agrmt btwn the City & Phillip & Suzanne Noe, & All Closing & Other Docs Relating Thereto, 2/3 vote to & Otherwise Take All Necessary Action to Effectuate the Purposes of the required by Agrmt to Purchase the Subj Propty at the Negotiated Purchase Price of Council $2,100,000; Amend the 23-27 5-Yr CIP Appvd by Ord 2022-505-E to Reflect This Transfer of Funds for the Purchase of Land for the New Marine Fire Station # 68; Prov for Oversight of Acquisition of the Propty by the Real Estate Div of the Dept of Public Works, & Oversight Thereafter by JFRD (B.T. 23-098) (Dist 6-Boylan) (Staffopoulos) (Req of Mayor) (Co-Sponsor CM White) 6/13/23 CO Introduced: NCSPHS, F, TEU 6/20/23 NCSPHS Read 2nd & Rerefer 6/21/23 F Read 2nd & Rerefer 6/21/23 TEU Read 2nd & Rerefer 6/27/23 PH Read 2nd & Rerefer 8/14/23 NCSPHS Amend/Approve 6-0 8/15/23 F Amend/Approve 7-0 Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 6/27/23 NCSPHS AMENDMENT 1. Reflect that the City intends to apply for a rezoning of the property to Planned Unit Development (PUD) 2. Correct scrivener's • Property is located on the St. Johns River and will be converted into a marine fire station Page 4 of 7 Transportation, Energy & Utilities Agenda - Revised Marked August 15, 2023 Committee 4. 2023-0441 ORD Approp $2,392,309.57 in Reallocated Emergency Rental Assistance Prog DEFER (Round 2) Grant Funds from the U.S. Dept of Treasury to the Community Dev Fund Miscellaneous Grants & Aids Acct to Prov Emergency Rent & Utility At request of Assistance to Eligible Households in Duval County Through 9/30/25, to be the Administration Administered by the Housing & Community Dev Div of the Neighborhoods Dept in Accord With the Emergency Rental Assistance Prog Estab by Sec 501, Div N, of the Consolidated Appropriations Act, 2021; Prov for Oversight (B.T. 23-102) (Staffopoulos) (Req of Mayor) (Co-Sponsor CM Clark-Murray) 7/25/23 CO Introduced: NCSPHS, F, TEU 7/31/23 NCSPHS Read 2nd & Rerefer 8/1/23 F Read 2nd & Rerefer 8/1/23 TEU Read 2nd & Rerefer 8/8/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 8/8/23 5. 2023-0442 ORD Closing & Abandoning &/or Disclaiming an Unopened & Unimproved PUBLIC HEARING Portion of the Orange St R/W, as Shown on the Unrecorded Plat of Hart’s Map Open & Close of Jax, Duval County, FL, at the Req of the City of Jax OED, Subj to Reservation unto the City of a Drainage Easement Over the Westerly 75 Ft of Contact: the Closure Area (Dist. 7-Peluso) (Staffopoulos) (Req of Mayor) Renee Hunter 7/25/23 CO Introduced: TEU 8/1/23 TEU Read 2nd & Rerefer 8/8/23 CO PH Read 2nd & Rerefer TEU PH Pursuant to Sec 336.10, F.S. - 8/14/23 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 8/8/23 • The Office of Economic Development is requesting this closure as a necessary step towards accomplishing redevelopment of the Armory Project site 6. 2023-0486 ORD Closing & Abandoning &/or Disclaiming an Unopened & Unimproved 2nd Portion of the Mount Herman St R/W, Estab in the Plat of Hendersonville, as Recorded, at the Req of Shay Edery, Owner of Easy Jax Properties LLC & Easy Buy Properties LLC, Subj to Reservation of an Easement to the City & JEA for Utilities, Facilities & Access; Prov for Appvl Subj to Conditions (Dist. 7-Peluso) (Hodges) (Req of Mayor) 8/8/23 CO Introduced: TEU TEU PH Pursuant to Sec 336.10, F.S. - 9/6/23 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 8/22/23 Page 5 of 7 Transportation, Energy & Utilities Agenda - Revised Marked August 15, 2023 Committee 7. 2023-0487 ORD Approp $1,710,000.00, Including $855,000.00 in Grant Funding Awarded 2nd by the State of FL Dept of Emerg Mgmt, State Fire Marshal Div, & a $855,000.00 City Match, to Purchase Heavy Equipment Trucks & Trailers to Support & Improve the Heavy Equipment Team (HET); Purpose of Approp; Prov for Oversight by JFRD, Emerg Preparedness Div (B.T. 23-106) (Hodges) (Req of Mayor) 8/8/23 CO Introduced: NCSPHS, F, TEU 8/14/23 NCSPHS Read 2nd & Rerefer 8/15/23 F Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 8/22/23 8. 2023-0488 ORD Transferring $350,000.00 from the Neighborhood Enhancement Trust - 2nd Pari-Mutuel Acct to the Jax Arboretum-Restroom Sewer Connection Proj; Purpose of Approp; Amend the 23-27 5-Yr CIP Appvd by Ord Code 2022-504-E to Reflect this Approp of Funds; Prov a Carryover of Funds into Subsequent FYs (B.T. 23-103) (Sawyer) (Req of Mayor) 8/8/23 CO Introduced: NCSPHS, F, TEU 8/14/23 NCSPHS Read 2nd & Rerefer 8/15/23 F Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 8/22/23 9. 2023-0490 ORD Apv & Auth the Mayor, or Her Designee, & Corp Sec to Execute & 2nd Deliver, for & on Behalf of the City, the Operating Svcs Agrmt btwn the City & St. Johns River Taxi, LLC for St. Johns River Taxi Operating & Marketing Svcs; Invoking the Exemption in Sec 126.107 (g) (Exemptions), Pt 1 (General Regulations), Ch 126 (Procurement Code), Ord Code, to Allow for a Direct Contract with St. Johns River Taxi, LLC for St. Johns River Taxi Operating & Marketing Svcs; Prov for City Oversight by the Dept of Parks, Rec & Community Svcs (Hodges) (Req of Mayor) 8/8/23 CO Introduced: R, F, TEU, JWC 8/14/23 R Read 2nd & Rerefer 8/15/23 F Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 8/22/23 Page 6 of 7 Transportation, Energy & Utilities Agenda - Revised Marked August 15, 2023 Committee 10. 2023-0491 ORD Approp $1,696,404.03 in Available Funds from 2 Drainage System 2nd Rehab Projs to: (1) the Woolery Dr Drainage Study & Improvements Proj; (2) the Emerald Trail - S-Line to Stonewall St Improvements Proj; (3) the Harlow Blvd/Mother Hubbard Dr S (DSR) - CIP; (4) the Ingleside Ave (DSR) - CIP; (5) the Irving Scott Dr (DSR) - CIP; & (6) the Ortega Blvd Drainage Improvements Proj; Purpose of Approp; Amend the 23-27 5-Yr Capital Improvement Prog Appvd by Ord 2022-505-E to Prov Add’l Funding for the Projs Entitled “Woolery Drive Drainage Study & Improvements,” “Emerald Trail - S-Line to Stonewall Street Improvements,” “Harlow Boulevard/Mother Hubbard Drive South (DSR) - Capital Improvement,” “Ingleside Avenue (DSR) - Capital Improvement,” “Irving Scott Drive (DSR) - Capital Improvement,” & “Ortega Boulevard Drainage Improvements;” (B.T. 23-110) (McCain) (Req of Mayor) 8/8/23 CO Introduced: NCSPHS, F, TEU 8/14/23 NCSPHS Read 2nd & Rerefer 8/15/23 F Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 8/22/23 11. 2023-0493 ORD Approp $350,000.00 ($280,000.00 in Grant Funds from the USDOT, 2nd Federal Hwy Admin, & a $70,000.00 Match from the City from Gen Fund Operating Fund Bal) for the Safe Streets & Roads for All Grant Proj; Purpose of Approp; Auth Part-Time Hours; Prov for Oversight by the Planning & Dev Dept (B.T. 23-109) (R.C. 23-162) (Hodges) (Req of Mayor) 8/8/23 CO Introduced: NCSPHS, F, TEU 8/14/23 NCSPHS Read 2nd & Rerefer 8/15/23 F Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 8/22/23 NOTE: The next regular meeting will be held Wednesday, September 6, 2023. *****Note: Items may be added at the discretion of the Chair.***** Pursuant to the American with Disabilities Act, accommodations for persons with disabilities are available upon request. Please allow 1-2 business days notification to process; last minute requests will be accepted; but may not be possible to fulfill. Please contact Disabled Services Division at: V 904-255-5466, TTY-904-255-5476, or email your request to KaraT@coj.net. Page 7 of 7