Arts Commission

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Wednesday, June 18, 2025 5:00 PM City Hall, Council Chambers Arts Commission Commission Members Deborah Filotto Donna Franks-Tapley Tom Grotovsky Vince Logan Ron Romero John Simpson,Jr. Peg Stoiber Deborah Summers Debra Volling Arts Commission Meeting Minutes - Final June 18, 2025 Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. Present John Simpson Jr, Peg (Marguerite) Stoiber, Ron Romero, Vince Logan , Tom Grotovsky, Deborah Summers, Deborah Filotto, Donna Franks-Tapley and Debra Volling ROLL CALL The meeting was called to order at 5:01 p.m. Staff Liaison Heitner asked for a motion for a temporary Chair for the meeting, since both the Chair and Vice-Chair were absent. John Simpson Jr. motioned to have Ron Romero Chair the meeting. The motion was seconded by Deborah Filotto and it passed with six "aye" votes. Present John Simpson Jr, Peg (Marguerite) Stoiber, Ron Romero, Deborah Summers, Deborah Filotto and Debra Volling Absent Vince Logan , Tom Grotovsky and Donna Franks-Tapley APPROVAL OF MINUTES Attachments: Meeting Minutes_Arts Commission_05.21.2025.pdf A motion was made by Peg (Marguerite) Stoiber, seconded by Deborah Summers, to approve COUNCIL MEMO #TMP-8701: Arts Commission Meeting Minutes - May 21, 2025. The motion carried by the following vote: Aye: Simpson Jr, Stoiber, Romero, Summers, Filotto and Volling Absent: Logan, Grotovsky and Franks-Tapley CITIZENS TO BE HEARD ON AGENDA ITEMS None. This section is for anyone wanting to speak regarding agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Commission members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. OLD BUSINESS Staff Liaison Heitner provided an update on expenditures of the 2025 Illinois Arts Council General Operating Support Grant. Heitner mentioned that attendance at the One State Conference will be scaled back to the Staff Liaison, Chair, and Vice-Chair and that only registration and hotel costs could be made before the grant deadline. Heitner also stated that art maintenance projects, and notebooks for the Poet Laureate would be made with grant funds this year. Heitner went on to discuss the banner art program that was discussed at the previous meeting. While the City would not be ready to implement a banner art program in 2025, Heitner stated that supplies are an eligible grant expense and that they could be made in 2025. Heitner estimated that the cost to purchase 100 banners and 100 paint kits would be approximately $3,500. It was noted that even with this amount, there could potentially be around $2,000 in grant Page 1 of 2 Arts Commission Meeting Minutes - Final June 18, 2025 funds that would need to be expended. Commissioner Stoiber made a motion, which was seconded by Commissioner Simpson Jr., to have staff expend funds as needed on supplies for the banner art program and to pre-pay expenses for the One State Conference as allowed by City policy. The motion carried by a vote of 6-0. NEW BUSINESS NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Commissioner Romero requested an update on the City's Public Art Policy. Staff Liaison Heitner stated that staff was still working through the Public Art Ordinance, and that he would try to follow up with a draft for the Commission to review by the next meeting. Commissioner Simpson Jr. asked for an update on the City Square Sculpture. Staff Liaison Heitner stated that they are reviewing a draft of the award of contract with the artist, and that he would provide additional updates shortly. Commissioner Simpson Jr. also asked for an updated overview of Commissioner term lengths. Heitner stated he would email the group an overview of when each Commissioner's term is scheduled to expire. Staff Liaison Heitner asked the Commission if there were any upcoming events that the Commission and City needed to publicize. Heitner also added that Commissioner Stoiber would be having an exhibit of her fiber art at the University of St. Francis Art Gallery between August 19 and October 7, with a reception on Thursday, August 21. PUBLIC COMMENT None. This section is for anyone wanting to speak regarding non-agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Commission members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. ADJOURNMENT Commissioner Filotto motioned, and Commissioner Stoiber seconded, that the meeting adjourn at 5:53 p.m. The motion carried by a vote of 6-0. This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact The City Clerk Office, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 2 of 2