Communication, Technology & Information Systems Committee

150 West Jefferson Street City of Joliet Joliet, IL 60432 Communication, Technology & Information Systems Committee Meeting Minutes - Pending Approval Committee Members Sherri Reardon Cesar Guerrero Bettye Gavin Wednesday, June 23, 2021 8:30 AM City Hall, Executive Conference Room As of June 11, 2021, Governor Pritzker moved Illinois to Phase 5. Under Phase 5, all sectors of the economy can resume at regular capacity with new safety guidelines and procedures. Pursuant to the Illinois Department of Commerce & Economic Opportunity’s Guidelines, it is recommended that any individual appearing in-person who is not fully vaccinated wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Also in attendance was David Braner/CIO, Christopher Sternal/IT Manager, Amanda Dite/Application Support Analyst. Present Sherri Reardon and Bettye Gavin Absent Cesar Guerrero APPROVAL OF MINUTES This was approve. TMP-1909 Attachments: CTIS Minutes 20321 CITIZENS TO BE HEARD ON AGENDA ITEMS No citizens in attendance. CAPITAL NEEDS Mr. David Braner, CIO discuss the major projects that we need to work on towards year end 2021 or after. The storage array needs to be updated with an approximate cost of $400K which would expand the Nutanex environment. - Storage Replacement Mr. David Braner, CIO, stated that the city's database storage that house SQL Server/GIS and video data array that was purchased roughly 6.5 years ago needs to be updated. It will cost approximately $400K which would expand the Nutanix environment. He stated that the vendor will no longer support it so it is time to update it. Page 1 of 2 Communication, Technology & Information Meeting Minutes - Pending Approval June 23, 2021 Systems Committee - Wifi Refresh Mr. David Braner, CIO stated that the next important project to work on is updating our Wifi city network. It was updated 4 or 5 years ago but some of the main controllers are at their end of life. The project cost will be approximately $75,000. We are more dependant on WiFi than ever, especially since laptops have been heavily used to work from home during Covid. - City Hall Physical Security Mr. David Braner, CIO stated that our City Hall's door security base system is approximately 30 years old and needs to be updated due to it being at it's end of life. The physical security will be moved to Genetac which will cost approximately $100,000. We need to get the door hardware and wiring redone. The vendor the city will be using is Video Tec. FLEET AUTOMATION DEMO Mrs. Amanda Dite, Application Support Analyst, stated that Jeff Price, Fleet Services Superintendent, reached out to her and asking for an asset management system because it was currently being tracked on paper. Mrs. Dite introduced him to the city's current asset management system. Mrs. Dite presented a demo of the application to the City Council. VENDOR MATRIX UPDATE Mr. David Braner, CIO introduced a vendor name Koda, who sells software that helps customers organize jobs that take data and make it usable to be displayed on a dashboard . Mr. Braner would like to deliver more dashboards with real-time data in 2022 to our City Council especially for the water project. NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION N/A PUBLIC COMMENT No public comments. CLOSED SESSION to discuss the following subjects: No requests for closed sessions. ADJOURNMENT This meeting was adjourn. This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 2 of 2