Communication, Technology & Information Systems Committee

150 West Jefferson Street City of Joliet Joliet, IL 60432 Communication, Technology & Information Systems Committee Meeting Minutes - Pending Approval Committee Members Sherri Reardon Cesar Guerrero Bettye Gavin Wednesday, August 25, 2021 8:30 AM Executive Conference Room, City Hall As of June 11, 2021, Governor Pritzker moved Illinois to Phase 5. Under Phase 5, all sectors of the economy can resume at regular capacity with new safety guidelines and procedures. In compliance with Center for Disease Control (CDC), it is recommended that any individual appearing in person wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Attendees: David Braner, Chris Sternal, Amanda Dite Present Sherri Reardon and Cesar Guerrero Absent Bettye Gavin APPROVAL OF MINUTES This was approve. TMP-2293 Attachments: CTIS Minutes 062321 This Minutes was approve. CITIZENS TO BE HEARD ON AGENDA ITEMS None PLANNING SOFTWARE DISCUSSION Mr. David Braner, CIO Information Technology, stated that COJ is searching for a more efficient electronic planning process to track the building planning process and improve collaboration between each department involved. An RFI has been executed and COJ has narrowed down a contender name Avolve, Project Docs. This company supports 2 of the top 5 cities Chicago and Rockford. CTIS Committee made a motion to approve the Planning Software not to exceed $150K for initial hardware and software first year and not to exceed $300K over the 5 year planning period. This was approve. Page 1 of 2 Communication, Technology & Information Meeting Minutes - Pending Approval August 25, 2021 Systems Committee CYBER SECURITY TRAINING Mrs. Amanda Dite, Application Support Analyst, stated that we kicked off cyber security training awareness campaign in 2019 and we found that 20% of all employees were vulnerable. A threat simulation test was email out to every employee to see if they would interact and open the links that were a threat. Towards the end of the training, we measured at 3% vulnerability. At this time, IT is rolling out a new simulation training modules using Proof Point best practices in a positive fun approach. NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION None PUBLIC COMMENT None CLOSED SESSION to discuss the following subjects: ADJOURNMENT This was adjourn. This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 2 of 2