Communication, Technology & Information Systems Committee

Regular Meeting

Joliet, IL · September 26, 2023

Minutes

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Pending Approval Tuesday, September 26, 2023 8:30 AM City Hall, Executive Conference Room Communication, Technology & Information Systems Committee Committee Members Councilwoman Sherri Reardon, Chairperson Councilman Cesar Cardenas Councilwoman Suzanna Ibarra Communication, Technology & Information Meeting Minutes - Pending Approval September 26, 2023 Systems Committee Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Present Councilwoman Sherri Reardon, Councilman Cesar Cardenas and Councilwoman Suzanna Ibarra ALSO PRESENT: Christopher Sternal, CIO; Amanda Dite, Enterprise Application Services Manager and Melissa Cowger, IT Office Manager. APPROVAL OF MINUTES A motion was made by Councilwoman Suzanna Ibarra, seconded by Councilman Cesar Cardenas, to approve the minutes of the July 26, 2023 CTIS Committe Meeting. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra TMP-6437 Attachments: CTIS Meeting Minutes - 07262023 CITIZENS TO BE HEARD ON AGENDA ITEMS None. AGENDA ITEMS Award of Contract to DTS for VueWorks Asset Management TMP-6430 Software Support and Hosting in the Amount of $70,000 Attachments: 2023 Renewal Quote - Vueworks Amanda Dite, Enterprise Application Services Manager gave an overview of DTS - VueWorks Asset Management Software. A motion was made by Councilwoman Suzanna Ibarra, seconded by Councilman Cesar Cardenas, to recommend for approval Award of Contract to DTS for VueWorks Asset Management Software Support and Hosting in the Amount of $70,000. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra Page 1 of 3 Communication, Technology & Information Meeting Minutes - Pending Approval September 26, 2023 Systems Committee Award of Contract to Granicus for Meeting Efficiency Suite in the TMP-6439 Amount of $72,784.17 Attachments: Granicus - IL_Joliet IL_Q-297437_2023AUG22 Amanda Daite, Enterprise Application Services Manager discussed the Granicus Meeting Efficiency Suite. A motion was made by Councilwoman Suzanna Ibarra, seconded by Councilman Cesar Cardenas, to table Award of Contract to Granicus for Meeting Efficiency Suite in the Amount of $72,784.17. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra Award of a Three-Year Contract to CDW for Microsoft Enterprise TMP-6442 Licensing in the Amount of $1,165,668.39. Attachments: City of Joliet - EA renewal quote #1 - 8-10-23 Christopher Sternal, CIO spoke in depth regarding the City's Microsoft Enterprise Licensing renewal. A motion was made by Councilwoman Suzanna Ibarra, seconded by Councilman Cesar Cardenas, to recommend for approval Award of a Three-Year Contract to CDW for Microsoft Enterprise Licensing in the Amount of $1,165,668.39.. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Laserfiche Update Amanda Dite, Enterprise Application Service Manager gave an update on the Laserfiche document management project. Cybersecurity Update Melissa Cowger, IT Office Manager, discussed the City's current cybersecurity training initiatives. Page 2 of 3 Communication, Technology & Information Meeting Minutes - Pending Approval September 26, 2023 Systems Committee Downtown Fiber Christopher Sternal, CIO discussed the potential for the City's intergovernmental with the County for fiber downtown. Tyler PACE Training Amanda Dite, Enterprise Application Services Manager discussed upcoming Tyler PACE Training which will include Purchasing, ExecuTime and Year End Payroll Process. Motorola Risk Assessment Christopher Sternal, CIO gave an overview of the risk assessment that will be provided to the City by Motorola in November. PUBLIC COMMENT None. ADJOURNMENT A motion was made by Councilwoman Suzanna Ibarra, seconded by Councilman Cesar Cardenas, to adjourn. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra Page 3 of 3

Agenda

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Agenda - Final Tuesday, September 26, 2023 8:30 AM City Hall, Executive Conference Room Communication, Technology & Information Systems Committee Committee Members Councilwoman Sherri Reardon, Chairperson Councilman Cesar Cardenas Councilwoman Suzanna Ibarra Communication, Technology & Meeting Agenda - Final September 26, 2023 Information Systems Committee Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL APPROVAL OF MINUTES TMP-6437 Attachments: CTIS Meeting Minutes - 07262023 CITIZENS TO BE HEARD ON AGENDA ITEMS This section is for anyone wanting to speak regarding agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Committee members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. AGENDA ITEMS Award of Contract to DTS for VueWorks Asset Management TMP-6430 Software Support and Hosting in the Amount of $70,000 Attachments: 2023 Renewal Quote - Vueworks Award of Contract to Granicus for Meeting Efficiency Suite in the TMP-6439 Amount of $72,784.17 Attachments: Granicus - IL_Joliet IL_Q-297437_2023AUG22 Award of a Three-Year Contract to CDW for Microsoft Enterprise TMP-6442 Licensing in the Amount of $1,165,668.39. Attachments: City of Joliet - EA renewal quote #1 - 8-10-23 NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Laserfiche Update Cybersecurity Update Downtown Fiber Tyler PACE Training Page 1 of 2 Communication, Technology & Meeting Agenda - Final September 26, 2023 Information Systems Committee Motorola Risk Assessment PUBLIC COMMENT This section is for anyone wanting to speak regarding non-agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Committee members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. CLOSED SESSION to discuss the following subjects: ADJOURNMENT This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 2 of 2