Communication, Technology & Information Systems Committee

Regular Meeting

Joliet, IL · February 7, 2024

Minutes

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Wednesday, February 7, 2024 8:30 AM City Hall, Executive Conference Room Communication, Technology & Information Systems Committee Committee Members Councilwoman Sherri Reardon, Chairperson Councilman Cesar Cardenas Councilwoman Suzanna Ibarra Communication, Technology & Information Meeting Minutes - Final February 7, 2024 Systems Committee Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Present Councilwoman Sherri Reardon, Councilman Cesar Cardenas and Councilwoman Suzanna Ibarra ALSO PRESENT: Christopher Sternal, CIO; Amanda Dite, Enterprise Application Services Manager and Richard Moreno, Help Desk Manager. APPROVAL OF MINUTES A motion was made by Councilman Cardenas, seconded by Councilwoman Ibarra to approve the minutes of the January 10, 2024 CTIS Meeting. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra TMP-7001 Attachments: CTIS - Meeting Minutes 01-10-2024 - Pending Approval CITIZENS TO BE HEARD ON AGENDA ITEMS None. AGENDA ITEMS Award of Contract to Martin Whalen for Managed Print Services TMP-6995 Attachments: City of Joliet 2024 service contract renewal 01222023 MWO_2021Contracts Christopher Sternal, CIO, discussed the renewal of Managed Print Services contract with Martin Whalen. A motion was made by Councilwoman Ibarra, seconded by Councilman Cardenas to recommend for approval Award of Contract to Martin Whalen for Managed Print Services to the full Council. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra Page 1 of 3 Communication, Technology & Information Meeting Minutes - Final February 7, 2024 Systems Committee Award of Contract to Granicus for GovQA FOIA Software in the TMP-6996 Amount of $27,747.68 Attachments: GovQA_Quote_2024-2025 Christopher Sternal, CIO, discussed the Granicus GovQA FOIA software renewal. A motion was made by Councilwoman Ibarra, seconded by Councilman Cardenas to recommend for approval Award of Contract to Granicus for GovQA FOIA Software to the full Council. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra Award of Contract to CDWG for the Annual Renewal of TMP-6997 Barracuda Cloud Backup Services in the Amount of $56,280.00 Attachments: Barracuda_2024 Christopher Sternal, CIO, gave an overview of the annual renewal of the CDWG Barracuda Cloud Backup Services. A motion was made by Councilman Cardenas, seconded by Councilwoman Ibarra to recommend for approval Award of Contract to CDWG for the Annual Renewal of Barracuda Cloud Backup Services to the full Council. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra Award of Contract to Lenovo for 2024 PC Lifecycle Program in TMP-7002 the amount of $77,716.00 Attachments: Lenovo_PCLifecycle_2024 Richard Moreno, Help Desk Manager, discussed the 2024 PC Lifecycle Program, which is an equipment purchase contract with Lenovo. A motion was made by Councilwoman Ibarra, seconded by Councilman Cardenas to recommend for approval Award of Contract to Lenovo for 2024 PC Lifecycle Program to the full Council. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra Page 2 of 3 Communication, Technology & Information Meeting Minutes - Final February 7, 2024 Systems Committee NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION None. PUBLIC COMMENT None. ADJOURNMENT A motion was made by Councilwoman Ibarra, seconded by Councilman Cardenas to adjourn . The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 3 of 3

Agenda

City of Joliet Communication, Technology & Information Systems Committee CTIS Meeting Agenda - Final Committee Members Councilwoman Sherri Reardon, Chairperson Councilman Cesar Cardenas Councilwoman Suzanna Ibarra Wednesday, February 7, 2024 8:30 AM City Hall, Executive Conference Room Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL APPROVAL OF MINUTES Approval of Minutes of the January 10, 2024 CTIS Meeting TMP-7001 Attachments: CTIS - Meeting Minutes 01-10-2024 - Pending Approval CITIZENS TO BE HEARD ON AGENDA ITEMS This section is for anyone wanting to speak regarding agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Committee members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. AGENDA ITEMS Award of Contract to Martin Whalen for Managed Print Services TMP-6995 Attachments: City of Joliet 2024 service contract renewal 01222023 MWO_2021Contracts Page 1 of 2 Communication, Technology & Meeting Agenda - Final February 7, 2024 Information Systems Committee Award of Contract to Granicus for GovQA FOIA Software in the TMP-6996 Amount of $27,747.68 Attachments: GovQA_Quote_2024-2025 Award of Contract to CDWG for the Annual Renewal of Barracuda TMP-6997 Cloud Backup Services in the Amount of $56,280.00 Attachments: Barracuda_2024 Award of Contract to Lenovo for 2024 PC Lifecycle Program in the TMP-7002 amount of $77,716.00 Attachments: Lenovo_PCLifecycle_2024 NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION PUBLIC COMMENT This section is for anyone wanting to speak regarding non-agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Committee members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. CLOSED SESSION to discuss the following subjects: ADJOURNMENT This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 2 of 2