Communication, Technology & Information Systems Committee

Regular Meeting

Joliet, IL · April 1, 2026

Minutes

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Pending Approval Wednesday, April 1, 2026 8:30 AM City Hall, Executive Conference Room Communication, Technology & Information Systems Committee Committee Members Councilwoman Sherri Reardon, Chairperson Councilman Cesar Cardenas Councilman Juan Moreno Communication, Technology & Information Systems Committee Meeting Minutes - Pending April Approval 1, 2026 Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Present Councilwoman Sherri Reardon, Councilman Cesar Cardenas and Councilman Juan Moreno ALSO PRESENT: Christopher Sternal, CIO, Amanda Dite, Deputy Director of IT, Sydney Thompson, Media Engagement & Communications Director and Jennifer Garcia-Plascencia, Multimedia Communications Specialist. APPROVAL OF MINUTES A motion was made by Councilman Cesar Cardenas, seconded by Councilman Juan Moreno to approve. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilman Moreno ID-2247-20 Attachments: MeetingMinutes24-Mar-2026-01-18-18.pdf AGENDA ITEMS Award of Contract to Tyler Technologies for Implementation of TMP-9579 Enterprise Permitting & Licensing (EPL) Solution in the Amount of $156,009.00 Annually, Plus an Amount not to Exceed $260,100.00 for One-Time Implementation Fees Attachments: Tyler EPL Amendment_Quote_SOW.pdf Amanda Dite, Deputy Director of IT, outlined details related to the Implementation of Enterprise Permitting & Licensing (EPL). A motion was made by Councilman Cesar Cardenas, seconded by Councilman Juan Moreno to recommend for approval Award of Contract to Tyler Technologies for Implementation of Enterprise Permitting & Licensing (EPL) Solution in the Amount of $156,009.00 Annually, Plus an Amount not to Exceed $260,100.00 for One-Time Implementation Fees. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilman Moreno Page 1 of 3 Communication, Technology & Information Systems Committee Meeting Minutes - Pending April Approval 1, 2026 Award of Contract to Tyler Technologies for Time Clock Upgrade TMP-9581 in the Amount of $47,700.00 Attachments: Time & Attendance Time Clock Options and Pricing Flyer.PDF.pdf City of Joliet Touchtime 10 Clocks 1.28.26.pdf Amanda Dite, Deputy Director of IT, discussed the Time Clock Upgrade. A motion was made by Councilman Juan Moreno, seconded by Councilman Cesar Cardenas to recommend for approval Award of Contract to Tyler Technologies for Time Clock Upgrade in the Amount of $47,700.00. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilman Moreno Resolution Authorizing Execution of an Intergovernmental TMP-9681 Cooperation Agreement Between the City of Joliet and the Joliet Park District Attachments: Intergovernmental Cooperation Agreement Between the City of Joliet and the Joliet Park District.pdf Resolution Authorizing Execution of an Intergovernmental Cooperation Agreement Between the City of Joliet and the Joliet Park District.pdf Christopher Sternal, CIO, provided an overview of the of the Intergovernmental Agreement between the City and the Joliet Park District. A motion was made by Councilman Cesar Cardenas, seconded by Councilman Juan Moreno to recommend for approval Resolution Authorizing Execution of an Intergovernmental Cooperation Agreement Between the City of Joliet and the Joliet Park District. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilman Moreno Page 2 of 3 Communication, Technology & Information Systems Committee Meeting Minutes - Pending April Approval 1, 2026 Award of Contract to Xerox Business Solutions for Three Year TMP-9684 Managed Print Services in the Amount of $349,698.23 Attachments: XBS Proposal Response to RFP2966-0426 for Managed Print Services.pdf Christopher Sternal, CIO, gave an overview of the Xerox Business Solutions renewal. A motion was made by Councilman Juan Moreno, seconded by Councilman Cesar Cardenas to recommend for approval Award of Contract to Xerox Business Solutions for Three Year Managed Print Services in the Amount of $349,698.23. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilman Moreno NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION None. PUBLIC COMMENT None. ADJOURNMENT A motion was made by Councilman Cesar Cardenas, seconded by Councilman Juan Moreno to adjourn. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilman Moreno This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact The City Clerk Office, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 3 of 3

Agenda

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Agenda - Final Wednesday, April 1, 2026 8:30 AM City Hall, Executive Conference Room Communication, Technology & Information Systems Committee Committee Members Councilwoman Sherri Reardon, Chairperson Councilman Cesar Cardenas Councilman Juan Moreno Communication, Technology & Meeting Agenda - Final April 1, 2026 Information Systems Committee Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL APPROVAL OF MINUTES Approval of the Minutes of the March 4, 2026 Communication, ID-2247-20 Technology & Information Systems Committee Meeting Attachments: MeetingMinutes24-Mar-2026-01-18-18.pdf CITIZENS TO BE HEARD ON AGENDA ITEMS This section is for anyone wanting to speak regarding agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Committee members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. AGENDA ITEMS Award of Contract to Tyler Technologies for Implementation of TMP-9579 Enterprise Permitting & Licensing (EPL) Solution in the Amount of $156,009.00 Annually, Plus an Amount not to Exceed $260,100.00 for One-Time Implementation Fees Attachments: Tyler EPL Amendment_Quote_SOW.pdf Award of Contract to Tyler Technologies for Time Clock Upgrade in TMP-9581 the Amount of $47,700.00 Attachments: Time & Attendance Time Clock Options and Pricing Flyer.PDF.pdf City of Joliet Touchtime 10 Clocks 1.28.26.pdf Resolution Authorizing Execution of an Intergovernmental TMP-9681 Cooperation Agreement Between the City of Joliet and the Joliet Park District Attachments: Intergovernmental Cooperation Agreement Between the City of Joliet and the Joliet Park District.pdf Resolution Authorizing Execution of an Intergovernmental Cooperation Agreement Between the City of Joliet and the Joliet Park District.pdf Page 1 of 2 Communication, Technology & Meeting Agenda - Final April 1, 2026 Information Systems Committee Award of Contract to Xerox Business Solutions for Three Year TMP-9684 Managed Print Services in the Amount of $349,698.23 Attachments: XBS Proposal Response to RFP2966-0426 for Managed Print Services.pdf NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION PUBLIC COMMENT This section is for anyone wanting to speak regarding non-agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Committee members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. CLOSED SESSION to discuss the following subjects: ADJOURNMENT This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact The City Clerk Office, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 2 of 2