Pre-Council Meeting

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, June 15, 2020 5:30 PM City Hall, Council Chambers Pre-Council Meeting MAYOR BOB O'DEKIRK MAYOR PRO-TEM COUNCILMAN TERRY MORRIS (4/1/2020 to 6/30/2020) COUNCILMAN DON "DUCK" DICKINSON COUNCILWOMAN BETTYE GAVIN COUNCILMAN LARRY E. HUG COUNCILMAN PAT MUDRON COUNCILWOMAN JAN HALLUMS QUILLMAN COUNCILWOMAN SHERRI REARDON COUNCILMAN MICHAEL F. TURK Interim City Manager - Steve Jones, Interim Corporation Counsel - Sabrina Spano, City Clerk Christa M. Desiderio Pre-Council Meeting Meeting Minutes - Final June 15, 2020 Page 1 of 1 Pre-Council Meeting Meeting Minutes - Final June 15, 2020 ROLL CALL: Present: Mayor Robert O'Dekirk, Councilman Don "Duck" Dickinson, Councilman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, and Councilman Michael F. Turk ALSO PRESENT: Interim City Manager Steve Jones and Interim Corporation Counsel Sabrina Spano. PRESENTATION: Mirage Subdivision Drainage - Jim Trizna, Director of Public Works Director of Public Works, Jim Trizna, gave a brief overview of recent drainage issues in the Mirage Subdivision during recent storms. Mr. Trizna gave several public and private mitigation recommendations to alleviate drainage issues. Inspector General, Chris Regis, gave a brief overview of land acquisition and litigation strategy. MAYOR: APPROVAL OF AGENDA: CITIZENS TO BE HEARD ON AGENDA ITEMS: NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Meeting Agendas, Minutes, & Videos” web page. In-person public speaking is temporarily suspended. The City Clerk stated no email comments were received and no one registered to speak . MAYOR PRO TEM: COUNCIL COMMITTEE REPORTS: Land Use & Legislative Public Service CONSENT AGENDA: Regular Payroll for April 10 - April 23, 2020 - $3,323,076.74 327-20 Attachments: Council Memo 05.01.20 Approver Report Regular Payroll for April 24 - May 7, 2020 - $3,235,823.05 328-20 Page 1 of 6 Pre-Council Meeting Meeting Minutes - Final June 15, 2020 Attachments: Council Memo 05.15.20 Approver Report Regular Payroll for May 8 - May 21, 2020 - $3,337,705.58 329-20 Attachments: Council Memo 05.29.20 Approver Report 2019 Annual Treasurer’s Report 330-20 Attachments: 2019_AnnualTreasuresReport_ReportOnly Approver Report The Interim City Manager gave a brief overview of this item. Invoices Paid Report Attachments: 2020-05 Invoices Paid Approver Report LICENSES AND PERMIT APPLICATIONS: Application for a Drive-Thru Permit for a Dunkin’ Restaurant at 332-20 800 N Raynor Avenue Attachments: APPLICATION FOR DRIVE THRU PERMIT Dunkin 800 Raynor Final Drive Thru Exhibit 5-29-20 Approver Report The Interim City Manager gave a brief overview of this item. He informed the Mayor and Council this item was removed at the Public Service meeting and will be brought back after a traffic study. Per the request of Councilwoman Quillman, Mr. Trizna gave a brief overview of the site plan. Kendall Jackson, Director of Community Development, addressed Council regarding concerns expressed by neighbors. PUBLIC HEARINGS: NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Meeting Agendas, Minutes, & Videos” web page. In-person public speaking is temporarily suspended. Resolution Committing Local Funds to the City of Joliet Westside 334-20 Wastewater Treatment Plant, Influent Lift Station Project Attachments: Resolution Approver Report Page 2 of 6 Pre-Council Meeting Meeting Minutes - Final June 15, 2020 The Interim City Manager gave a brief overview of this item. ORDINANCES AND RESOLUTIONS: RESOLUTIONS: Resolution Denying a Special Use Permit to Allow a Used Car 336-20 Sales Facility, Located at 1900 Essington Road (ZBA PETITION 2020-20) Attachments: Resolution 2020-20_Staff Report Packet ZBA 2020-20 Meeting Minutes Approver Report The Interim City Manager informed the Mayor and Council the petitioner has withdrawn this request. Resolution Approving Addendum No. 2 to the Intergovernmental 337-20 Agreement with the State of Illinois Department of Transportation for the Houbolt Road (I-80 to US Route 6) Roadway Improvement Project - MFT Sect. No. 16-00503-00-PV Attachments: Resolution Addendum Agreement - Houbolt Rd. Approver Report The Interim City Manager gave a brief overview of this item. Resolution Authorizing a Substantial Amendment to the CDBG 338-20 PY 2017 & 2018 Annual Action Plans to the Amended 2015-2019 Consolidated Plan Attachments: Resolution Public Notice Approver Report Mr. Jackson gave a brief overview of this Council Memo. This is a formal request to amend the budget to expand the existing community center. A brief discussion was held regarding the scope change. Resolution Appropriating Motor Fuel Tax Funds for the 2019 339-20 Roadways Resurfacing Contract B - MFT Sect. No. 19-00521-00-RS in the amount of $36,174.00 Attachments: Resolution Approver Report The Interim City Manager gave a brief overview of this item. Page 3 of 6 Pre-Council Meeting Meeting Minutes - Final June 15, 2020 Resolution Authorizing the Deferment and Restructuring of Joliet 340-20 Slammers Lease Payments for 2020 Attachments: Resolution Approver Report The Interim City Manager gave a brief overview of this item. Mr. Jones stated this proposal defers rent payments to September 30th and then a pro rata deductions of games not played. A brief discussion was held regarding allocation of funding from the naming rights and the possibility of playing if restrictions are lifted. Per the request of Councilman Hug, John Wilson - Joliet Slammers, discussed the impacts COVID-19 has had on sponsorships and season ticket purchases. A brief discussion was held regarding this item. Resolutions Associated with the Houbolt Road Extension: 341-20 Resolution Approving a Bridge and Ground Lease Agreement Between the City of Joliet and Houbolt Road Extension JV, LLC Resolution Authorizing the Assignment of the City’s Memorandum of Understanding with CenterPoint to Houbolt Road Extension JV, LLC Attachments: Resolution Resolution - Houbolt Bridge MOU City Consent to MOU Assignment - CNT Lease Agreement - Houbolt Road Exhibits - Houbolt Road Approver Report The Interim City Manager gave a brief overview of this memo. Mayor O'Dekirk briefly discussed the purpose for the item being placed on the Agenda. BIDS AND CONTRACTS: AWARD OF CONTRACTS: Authorization to Award a Contract for Comprehensive Benefit 343-20 Consulting/Broker Services with Gallagher Benefit Services in the Amount of $76,000 Page 4 of 6 Pre-Council Meeting Meeting Minutes - Final June 15, 2020 Attachments: Approver Report Authorization to Award a Contract for the Demolition of 100-106 344-20 E Washington Street to Grosshening, Inc. In the Amount of $97,000.00 Attachments: Approver Report Authorization to Approve a Professional Services Agreement for 345-20 the 2021 Sanitary Sewer Rehabilitation Program on behalf of RJN Group in the amount of $134,950.00 Attachments: Approver Report AMENDMENTS, CHANGE ORDERS AND PAYMENTS: Authorization to Approve Change Order No. 2 for the Eastside 346-20 Wastewater Treatment Plant Phosphorus Removal Project to Williams Brothers Construction Inc. in the amount of ($1,648.79) Attachments: Approver Report Authorization to Approve Change Order No. 1 for the 2019 - 347-20 2020 Snow Removal for the Commuter Lot Area to Snow Systems in the amount of $17,400.00 Attachments: Approver Report Authorization to Approve Payment of the 2020 Membership Dues 348-20 for the Southwest Water Planning Group in the amount of $51,402.00 Attachments: Approver Report Authorization to Approve Change Order No. 1 for the 2019 349-20 Roadways Resurfacing Contract B - MFT Sect. No. 19-00521-00-RS to Austin Tyler Construction in the amount of $36,174.00 and Payment No. 3 in the amount of $161,145.86 Attachments: Approver Report CITY MANAGER: PUBLIC COMMENTS: NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Meeting Agendas, Minutes, & Videos” web page. In-person public speaking is temporarily suspended. The City Clerk stated no email comments were received and no one registered to speak . Page 5 of 6 Pre-Council Meeting Meeting Minutes - Final June 15, 2020 CLOSED SESSION to discuss the following subjects: A motion was made by Councilwoman Bettye Gavin, seconded by Councilwoman Jan Hallums Quillman to enter into closed session to discuss personnel, collective bargaining, land acquisition or conveyance, pending or threatened litigation, after which the meeting will be adjourned. Aye: Councilman Don "Duck" Dickinson, Councilman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, and Councilman Michael F. Turk Abstain: Mayor Robert O'Dekirk ADJOURNMENT: Page 6 of 6