Pre-Council Meeting

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, July 6, 2020 5:30 PM City Hall, Council Chambers Pre-Council Meeting MAYOR BOB O'DEKIRK MAYOR PRO-TEM COUNCILMAN PAT MUDRON (7/1/2020 to 9/30/2020) COUNCILMAN DON "DUCK" DICKINSON COUNCILWOMAN BETTYE GAVIN COUNCILMAN LARRY E. HUG COUNCILMAN TERRY MORRIS COUNCILWOMAN JAN HALLUMS QUILLMAN COUNCILWOMAN SHERRI REARDON COUNCILMAN MICHAEL F. TURK Interim City Manager - Steve Jones, Interim Corporation Counsel - Sabrina Spano, City Clerk Christa M. Desiderio Pre-Council Meeting Meeting Minutes - Final July 6, 2020 Page 1 of 1 Pre-Council Meeting Meeting Minutes - Final July 6, 2020 Pursuant to Phase 4 of the Restore Illinois Plan, the Illinois Department of Commerce & Economic Opportunity's Guidelines recommend best practices that limit an in-person meeting to 50 people or less (Council Chambers allows for 18 members of the public) while adhering to social distancing guidelines. During meetings, any member of the public physically present in the Council Chambers in excess of the limit will be asked to wait in another room with live feed to the meeting until the Citizens To Be Heard on Agenda Items section or Public Comments section of the meeting. Pursuant to the Illinois Department of Commerce & Economic Opportunity’s Guidelines, it is recommended that any individual appearing in-person wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can register “To Be Called” to speak up to 24 hours in advance on the Joliet.gov “Public Comments” web page. Comments can also be emailed in advance of the meeting to publiccomment@joliet.gov. ROLL CALL: Present: Mayor Robert O'Dekirk, Councilman Don "Duck" Dickinson, Councilman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, and Councilman Michael F. Turk ALSO PRESENT: Interim City Manager Steve Jones and Interim Corporation Counsel Sabrina Spano. MAYOR: APPROVAL OF AGENDA: CITIZENS TO BE HEARD ON AGENDA ITEMS: NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. The City Clerk stated no one signed up to be called for Citizens to be Heard. Councilwoman Gavin explained her reasoning for not signing a letter to the Attorney General's Office concerning Eric Lurry. COUNCIL COMMITTEE REPORTS: Land Use & Legislative Public Service CONSENT AGENDA: The Interim City Manager gave a brief overview of these items. Approval of Minutes Page 1 of 7 Pre-Council Meeting Meeting Minutes - Final July 6, 2020 Attachments: 6-9-20 Minutes 6-15-20 Minutes 6-16-20 Minutes Approver Report Regular Payroll for May 22 - June 4, 2020 - $3,700,494.25 353-20 Attachments: Council Memo 06.12.20 Approver Report Regular Payroll for June 5 - June 18, 2020 - $3,430,270.35 354-20 Attachments: Council Memo 06.26.20 Approver Report LICENSES AND PERMIT APPLICATIONS: PUBLIC HEARINGS: NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. ORDINANCES AND RESOLUTIONS: ORDINANCES: Ordinance Amending Article V, Sections 47-11.1(C), 47-12.2A 356-20 and 47-12.2A and 47-13.2A of the Zoning Ordinance of the City of Joliet Code of Ordinances (Removing “Automobile Service Stations” as a Permitted Use in the B-1 Neighborhood Business District and Adding “Auto Service Stations” as a Special Use in the B-2 and B-3 Districts) (ZO-1-20) Attachments: Ordinance Amending Zoning Ordinance - Automobile Service Stations Plan Commission Minutes 1-16-2020 Approver Report The Interim City Manager gave a brief overview of this item. Ordinance Amending the 2020 Budget to Authorize the 357-20 Purchase of 10 S. Richards Street for $126,000.00 Attachments: Ordinance Approver Report Inspector General, Chris Regis, gave a brief overview of this Council Memo. RESOLUTIONS: Page 2 of 7 Pre-Council Meeting Meeting Minutes - Final July 6, 2020 Resolution Appropriating Motor Additional Motor Fuel Tax 359-20 Funds for the Chicago Street Roadway Improvements Contract - MFT Sect. No. 16-00491-00-PV in the amount of $256,399.90 Attachments: Resolution Approver Report Resolution Accepting Dedication of Right-of-Way for the 360-20 Rock Run Crossings Development Attachments: Resolution Dedication of Right of Way ROW EXHIBIT - Rock Run Crossings Approver Report Interim City Manager stated this item will be removed from the agenda. Resolutions Associated with the Centerpoint Business 361-20 Center I-80 Sanitary Sewer Extension Project Resolution Approving a Development Agreement between the City of Joliet and Centerpoint Joliet LLC Resolution Accepting a Public Utility Easement Attachments: Resolution Development Agreement Resolution Easement Plat of Easement Approver Report The Interim City Manager gave a brief overview of this Council Memo. Resolution Rescinding Resolution 7518, and Implementing 362-20 Amended Procedures in Order to Comply with Gubernatorial Executive Order 2020-43 Attachments: Resolution Exhibit A Exhibit B Approver Report The Interim City Manager gave a brief overview of this Council Memo, including the Memorandum of Understanding. A brief discussion was held regarding the discontinuation of late fees. Resolution Updating and Amending City Manager Job 363-20 Description Page 3 of 7 Pre-Council Meeting Meeting Minutes - Final July 6, 2020 Attachments: Resolution Position Description Approver Report The Interim City Manager gave a brief overview of this Council Memo. Councilwoman Quillman explained the Land Use & Legislative Committee was unable to come to an agreement for the interim city manager / deputy city manager job description. She stated the Committee agreed to bring this item before the entire Council. Resolutions Associated with the Houbolt Road Extension 364-20 Resolution Approving a Bridge and Ground Lease Agreement Between the City of Joliet and Houbolt Road Extension JV, LLC Resolution Authorizing the Assign ment of the City’s Memorandum of Understanding with CenterPoint to Houbolt Road Extension JV, LLC Attachments: Resolution Resolution - Bridge & Ground Lease HRE.Bridge.Ground.Lease.with.Exhibits. A-J 7.7.20 Memorandum of Understanding City Consent to MOU Assignment HRE JV (on CNT Letterhead) Exhibit - Insurance - Construction Period -- 7.6.20 Approver Report Inspector General, Chris Regis, gave a brief overview of this Council Memo. A brief discussion was held regarding naming rights, police responsibilities, and maintenance costs. BIDS AND CONTRACTS: AWARD OF CONTRACTS: Request for Authorization to Award a Contract for the 366-20 Legacy Pointe Subdivision Units 2 & 3 Public Improvements - 2020 to P.T. Ferro Construction Company in the amount of $402,308.41 Attachments: Approver Report Request for Authorization to Award a Contract for the 2020 367-20 Public Utilities Spoils Hauling to P.T. Ferro Construction Co. in the amount of $225,650.00 Page 4 of 7 Pre-Council Meeting Meeting Minutes - Final July 6, 2020 Attachments: Approver Report Request for Authorization to Award a Contract for ESRI 368-20 Licenses and Services Attachments: Approver Report AMENDMENTS, CHANGE ORDERS AND PAYMENTS: Request for Authorization to Approve Change Order No. 1 for 370-20 the Chicago Street Roadway Improvement - MFT Sect. No. 16-00491-00-PV to P.T. Ferro Construction Co. in the amount of $356,757.90 Attachments: Approver Report Request for Authorization to Decrease Funds Within 378-20 PO#20000025, Professional Services Agreement for Hiring Entry-Level Firefighter/ Paramedics and Transfer the Funds to PO#20000026, a Professional Services Agreement for Administering Testing of Fire and Police Promotional Exams and Payment No. 1 and Final for PO# 20000026 to Stanard & Associates Attachments: Approver Report Request for Authorization to Approve Payment for 377-20 Hazardous Tree Removals due to the Storm of May 23, 2020 to Various Contractors in the amount of $90,422.50 Attachments: Approver Report Request for Authorization to Approve Change Order No. 9 371-20 and Final Payout for the Downtown Storm and Sanitary Improvement Project to D Construction in the amount of ($316,059.61) Attachments: Approver Report Request for Authorization to Approve Change Order No. 8 for 372-20 the 2018 Sanitary Sewer Rehabilitation Program to Michels Corporation in the amount of ($386,441.98) Attachments: Approver Report Request for Authorization to Approve Change Order No. 1 for 373-20 the 2020 Sanitary Sewer Rehabilitation Program to Performance Pipelining Inc. in the amount of $214,345.70 Page 5 of 7 Pre-Council Meeting Meeting Minutes - Final July 6, 2020 Attachments: Approver Report Request for Authorization to Approve Change Order No. 4 for 374-20 the Rock Run and West Park Interceptor Rehabilitation Project to Visu-Sewer in the amount of $35,000.00 Attachments: Approver Report Request for Authorization to Approve Change Order No. 3 for 375-20 the Belmont Interceptor Replacement Project to Austin Tyler Construction in the amount of $35,950.00 Attachments: Approver Report Request for Authorization to Approve Amendment No. 2 to 376-20 the Professional Services Contract for the Downtown Floodplain Levee / Floodwall Design Project - 2019 to Rempe-Sharpe & Associates in the amount of $27,255.00 Attachments: Downtown Levee - Services Contract Approver Report CITY MANAGER: PUBLIC COMMENTS: NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. Meshona Mitchell spoke regarding Eric Lurry death. Audrey Secko spoke via phone regarding concerns on a permanent City Manager, the letter to the Attorney General's Office, and funding the library project. She also expressed her vote of confidence for the Mayor. Ollie Autman spoke regarding her son Eric Lurry. Mayor O'Dekirk discussed the recently released videotape of Eric Lurry and the request for an independent investigation by the Attorney General's Office. CLOSED SESSION to discuss the following subjects: Motion was made by Councilwoman Bettye Gavin, seconded by Councilwoman Sherri Reardon to go into closed session to discuss personnel, collective bargaining, land acquisition or conveyance, pending or threatened litigation after which the meeting will be adjourned . Aye: Councilman Don "Duck" Dickinson, Councilman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, and Councilman Michael F. Turk Page 6 of 7 Pre-Council Meeting Meeting Minutes - Final July 6, 2020 Abstain: Mayor Robert O'Dekirk ADJOURNMENT: This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Live, online streaming of Regular City Council and Pre-Council meetings is now available at www.joliet.gov. Videos and agenda packets can be accessed by clicking on the Meetings & Agendas link at the center of the home page for "Joliet City Council E-Agenda & Streaming Video." The new page includes archived footage and interactive agendas available for the public to view at their convenience. Page 7 of 7