Pre-Council Meeting

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, March 15, 2021 5:30 PM City Hall, Council Chambers Pre-Council Meeting MAYOR BOB O'DEKIRK MAYOR PRO-TEM COUNCILWOMAN SHERRI REARDON (1/1/2021 - 3/31/2021) COUNCILWOMAN BETTYE GAVIN COUNCILMAN LARRY E. HUG COUNCILMAN HERB LANDE COUNCILMAN TERRY MORRIS COUNCILMAN PAT MUDRON COUNCILWOMAN JAN HALLUMS QUILLMAN COUNCILMAN MICHAEL F. TURK City Manager - James V. Capparelli, Corporation Counsel - Sabrina Spano, City Clerk Christa M. Desiderio Pre-Council Meeting Meeting Minutes - Final March 15, 2021 Page 1 of 1 Pre-Council Meeting Meeting Minutes - Final March 15, 2021 Pursuant to Phase 4 of the Restore Illinois Plan, the Illinois Department of Commerce & Economic Opportunity's Guidelines recommend best practices that limit an in-person meeting to 50 people or less (Council Chambers allows for 18 members of the public) while adhering to social distancing guidelines. During meetings, any member of the public physically present in the Council Chambers in excess of the limit will be asked to wait in another room with live feed to the meeting until the Citizens To Be Heard on Agenda Items section or Public Comments section of the meeting has commenced. Speakers will be rotated into Council Chambers to allow everyone an opportunity to speak. Pursuant to the Illinois Department of Commerce & Economic Opportunity’s Guidelines, it is recommended that any individual appearing in-person wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL: Councilman Mudron entered the meeting at 5:35 p.m. Present: Mayor Robert O'Dekirk, Councilman Bettye Gavin, Councilman Larry E. Hug, Councilman Herb Lande, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon and Councilman Michael F. Turk ALSO PRESENT: Interim City Manager James V. Capparelli and Corporation Counsel Sabrina Spano MAYOR: Proclamation honoring Norbert Zielinski Attachments: Zielinski Approver Report APPROVAL OF AGENDA: CITIZENS TO BE HEARD ON AGENDA ITEMS: No emails were received. Lisa Sennyes spoke in favor of Council Memo #153-21: Ordinance Approving the Recording Plat of Timber Pointe Subdivision, a Planned Unit Development. Samantha Johnson spoke in favor of Council Memo #153-21. Rich Gagliardo spoke in favor of Council Memo #153-21. Don Juriga spoke in favor of Council Memo #153-21. Valena Adkinson spoke in favor of Council Memo #153-21. Garland Mays spoke regarding Council Memo #131-21 - Public Relations Manager position and the need for more transparency. Page 1 of 8 Pre-Council Meeting Meeting Minutes - Final March 15, 2021 Anthony Johnson spoke in favor of Council Memo #153-21. Councilwoman Gavin addressed the Council regarding an allegation that was made at a previous meeting. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. APPOINTMENTS: MAYOR PRO TEM: COUNCIL COMMITTEE REPORTS: Finance Land Use and Legislative Public Service CONSENT AGENDA: Approval of Minutes: Pre-Council Meeting - March 1, 2021 Council Meeting - March 2, 2021 Attachments: Pre-Council Meeting Minutes - March 1, 2021 Council Meeting Minutes - March 2, 2021 Invoices Paid Report Attachments: 2021-02 Invoices Paid Approver Report Position Vacancies 131-21 Attachments: #NEW Collection System Superintendent - Job Description 2020-04 #NEW Public Relations Mgr - Job Description 2021-02 #NEW Grants Coordinator - Job Description - 2021-03-04 Approver Report The City Manager gave a brief overview of the position vacancies he is seeking authorization to fill; one Collection System Superintendent, one Public Relations Manager, one Utility Clerk, a Planning Director, and one Grants Coordinator. Mayor O'Dekirk briefly addressed comments made concerning a hiring freeze. He stated the Council never voted for a hiring freeze; however, Interim City Manager Steve Jones chose to freeze hiring. Page 2 of 8 Pre-Council Meeting Meeting Minutes - Final March 15, 2021 A brief discussion was held regarding the proposed position vacancies. Councilman Hug requested Council Memo #131-21 be removed from Consent Agenda and vote separately on each position. Regular Payroll for December 18 - December 31, 2020 - 132-21 $3,577,006.76 Attachments: PD 1.8.21 Approver Report The City Manager gave a brief overview of this Council Memo. Special Payroll for January 15, 2021 - $2,089,535.41 133-21 Attachments: PD 1.15.21 Approver Report The City Manager gave a brief overview of this Council Memo. Regular Payroll for January 1 - January 14, 2020 - 134-21 $3,662,600.80 Attachments: PD 1.22.21 Approver Report The City Manager gave a brief overview of this Council Memo. Regular Payroll for January 15 - January 28, 2021 - 135-21 $3,582,682.71 Attachments: PD 2.5.21 Approver Report The City Manager gave a brief overview of this Council Memo. Regular Payroll for January 29 - February 11, 2021 - 136-21 $3,487,860.52 Attachments: PD 2.19.21 2-21 OT Approver Report The City Manager gave a brief overview of this Council Memo. Award of Contract for the 2021 - 2023 City of Joliet Mosquito 137-21 Abatement Program to Clarke Environmental in the amount of $34,383.00, $35,070.00, and $35,772.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Page 3 of 8 Pre-Council Meeting Meeting Minutes - Final March 15, 2021 Award of Contract for the 2021-2024 City of Joliet Landscape 138-21 Maintenance Contract - East to Beary Landscaping in the amount of $293,600.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Councilman Hug explained the Public Service Committee reviewed Council Memos #138-21 and #139-21; and after the Committee's discussion, it was decided to recommend to the full Council that Beary Landscaping be awarded both contracts. Award of Contract for the 2021-2024 City of Joliet Landscape 139-21 Maintenance Contract - West to Beary Landscaping in the amount of $362,400.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Contract for Nutanix Upgrade to CDWG in the 140-21 amount of $114,958.62 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Contract for the Emergency Cleaning of the 8’x10’ 141-21 Arched Concrete Utility Tunnel to Sheridan Plumbing and Sewer in the amount of $102,743.60 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Contract for the Upgrade to the Eastside 142-21 Wastewater Treatment Plant Aeration Controls System to APG Neuros in the amount of $176,980.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Contract for the Well 22D Rehabilitation Project to 143-21 Great Lakes Water Resources Group, Inc. in the amount of $662,280.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Contract for the Well 24D Rehabilitation Project to 144-21 Page 4 of 8 Pre-Council Meeting Meeting Minutes - Final March 15, 2021 Water Well Solutions, Inc. in the amount of $164,340.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Contract for the Well 25D Rehabilitation Project to 145-21 Water Well Solutions, Inc. in the amount of $171,325.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Purchase of Sensus Advanced Metering Infrastructure (AMI) 146-21 Base Station for Rock Run Water Tower to Core & Main in the amount of $34,500.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Purchase Water Metering Equipment on behalf of Core & 147-21 Main in the amount of $166,898.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Professional Services Agreement for the 2021 Annual 148-21 Service Agreement for Sewer System Monitoring to Emnet, LLC in the amount of $57,734.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Change Order No. 1 for the Well 21D Rehabilitation Project to 149-21 Layne Christensen in the amount of $114,915.00 Attachments: Approver Report Payment for Emergency Repairs to Waterline at the Des 150-21 Plaines River Crossing to Airy’s Inc. in the amount of $43,129.24 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. LICENSES AND PERMIT APPLICATIONS: PUBLIC HEARINGS: Page 5 of 8 Pre-Council Meeting Meeting Minutes - Final March 15, 2021 NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. ORDINANCES AND RESOLUTIONS: ORDINANCES: Ordinance Approving a Special Use Permit to allow a 152-21 trucking terminal, located at the north side of Route 6 and Hollywood Boulevard intersection (PETITION 2021-05). Attachments: 2021-05 - SUP_Route 6 and Hollywood - ordinance PETITION 2021-05 Route 6 & Hollywood - Combined ZBA Report Minutes (10) Approver Report The City Manager gave a brief overview of this Council Memo. Ordinance Approving the Recording Plat of Timber Pointe 153-21 Subdivision, a Planned Unit Development (RP-1-21) Attachments: Timber Pointe Recording Plat - Ordinance Timber Pointe Record Plat - dated 2-23-2021 Timber Pointe - Combined Attachments Landscape Plan Set - Rev 02 - 2-24-2021 Timber Pointe Rendering Timber Pointe 16 unit multifamily Approver Report The City Manager gave a brief overview of this Council Memo. In response to Councilwoman Quillman's question, Fire Chief Blaskey stated the developer completed all the necessary changes he requested for the development. Ordinance Approving the Transfer of Volume Cap in 154-21 Connection with Private Activity Bond Issues, and Related Matters Attachments: Ordinance 2021 Assist MCC Flyer Approver Report The City Manager gave a brief overview of this Council Memo. RESOLUTIONS: Resolution in support of the “Wyland Mayor’s Challenge for 156-21 Water Conservation” Page 6 of 8 Pre-Council Meeting Meeting Minutes - Final March 15, 2021 Attachments: Resolution Approver Report Resolution Authorizing the Execution of an 157-21 Intergovernmental Cooperation Agreement Between the City of Joliet and the Town of Normal and Authorizing Normal to Exercise the Powers of the City of Joliet in Connection with an MCC Program and a Loan Finance Program Attachments: Resolution Agreement Approver Report Resolution Authorizing a HOME Subrecipient Agreement 158-21 Between Will County, Illinois and the City of Joliet, Illinois Attachments: Resolution HOME Agreement with Habitat Exhibit A Habitat Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Accepting a Public Utility Easement from 159-21 Messiah Lutheran Church (40 Houbolt Road) for the Essington and Jefferson Interceptor Sewer Project Attachments: Resolution Messiah Lutheran Church Utility Easement Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Authorizing Staff to Apply for a National Park 160-21 Service Grant Attachments: Resolution Approver Report The City Manager gave a brief overview of this Council Memo. BIDS AND CONTRACTS: CITY MANAGER: The City Manager stated the City is receiving approximately $22 million from the COVID Relief Bill. In response to Councilwoman Gavin's question, the City Manager stated he would follow-up with the Chief of Police concerning a grant for body cameras for the Police Department. Page 7 of 8 Pre-Council Meeting Meeting Minutes - Final March 15, 2021 PUBLIC COMMENTS: No email comments were received, and no one was present to speak. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. CLOSED SESSION to discuss the following subjects: A motion was made by Councilman Herb Lande, seconded by Councilman Larry E. Hug, to enter into closed session to discuss personnel, collective bargaining, land acquisition or conveyance, pending or threatened litigation after which the meeting will be adjourned . The motion carried by the following vote: Aye: Councilman Bettye Gavin, Councilman Larry E. Hug, Councilman Herb Lande, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon and Councilman Michael F. Turk Abstain: Mayor Robert O'Dekirk ADJOURNMENT: Page 8 of 8