Pre-Council Meeting

Regular Meeting

Joliet, IL · August 1, 2022

Minutes

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, August 1, 2022 5:30 PM City Hall, Council Chambers Pre-Council Meeting MAYOR BOB O'DEKIRK MAYOR PRO-TEM COUNCILWOMAN JAN QUILLMAN (7/1/2022 - 9/30/2022) COUNCILMAN JOE CLEMENT COUNCILWOMAN BETTYE GAVIN COUNCILMAN CESAR GUERRERO COUNCILMAN LARRY E. HUG COUNCILMAN TERRY MORRIS COUNCILMAN PAT MUDRON COUNCILWOMAN SHERRI REARDON City Manager - James V. Capparelli, Corporation Counsel - Sabrina Spano, City Clerk Christa M. Desiderio Pre-Council Meeting Meeting Minutes - Final August 1, 2022 Page 1 of 1 Pre-Council Meeting Meeting Minutes - Final August 1, 2022 Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL: Councilwoman Gavin attended the meeting remotely. Present: Mayor Robert O'Dekirk, Councilman Joe Clement, Councilwoman Bettye Gavin, Councilman Cesar Guerrero, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Quillman and Councilwoman Sherri Reardon Absent: Councilman Larry E. Hug Councilman Hug entered the meeting at 5:31 p.m. ALSO PRESENT: City Manager James V. Capparelli and Corporation Counsel Sabrina Spano. MAYOR: APPROVAL OF AGENDA: CITIZENS TO BE HEARD ON AGENDA ITEMS: None. APPOINTMENTS: COUNCIL COMMITTEE REPORTS: CTIS Public Safety Public Service CONSENT AGENDA: Approval of Minutes: Pre-Council Meeting - July 18, 2022 Attachments: Pre-Council Meeting - July 18, 2022.pdf Approver Report Position Vacancies 385-22 Attachments: #NEW ESDA Coordinator-Training Facility Director - 2022-06-08 Approver Report The City Manager gave a brief overview of this Council Memo. The City Manager stated this is for a Fire Department EMS / Training position. Page 1 of 6 Pre-Council Meeting Meeting Minutes - Final August 1, 2022 Award of Contract Renewal of the Community Notification 386-22 System from 7/31/2022 - 7/30/2023 to Will County 9-1-1 System in the amount of $31,125.00 Attachments: Approver Report Award of Contract to Heartland Business Systems for 387-22 VMware Licensing in the amount of $86,544.80 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Professional Services Agreement for the 2022 Pre-Treatment 388-22 Program Assistance to Baxter & Woodman Inc. in the amount of $110,000.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Professional Services Agreement for the 2023 Sanitary 389-22 Sewer Rehabilitation Program to RJN Group Inc. in the amount of $74,990.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Amendment No. 1 for the 2022 Sanitary Sewer Investigation 390-22 and Rehabilitation Program Professional Service Agreement to RJN Group Inc. in the amount of $39,285.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Change Order No. 2 in the amount of $35,825.97 for the 2020 391-22 Electrical Maintenance Assistance Contract to Van-Mack Electric Inc. and Payment Request No. 12 and Final in the amount of $70,032.93 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Change Order No. 7 in the amount of ($699,403.03) and Final 392-22 Payout in the amount of $765,710.58 for the 2020 Sanitary Sewer Rehabilitation Program to Performance Pipelining Inc. Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Page 2 of 6 Pre-Council Meeting Meeting Minutes - Final August 1, 2022 Change Order No. 1 in the amount of ($690.00) and Final 393-22 Payout in the amount of $4,154.00 for the Fairmont and Garvin Sanitary Improvement Project to Performance Construction and Engineering Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Change Order No. 1 in the amount of $47,000 for Managed 394-22 Print Services to Martin Whalen Office Solutions Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Approve Payment of the 2022 Wastewater Discharge NPDES 395-22 Permit Fees to the Illinois Environmental Protection Agency in the amount of $152,500.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. AGENDA ITEM: Award of Contract for the 2022 Roadways Resurfacing East - 397-22 Contract C to Austin Tyler Construction Inc. in the amount of $2,523,297.72 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Contract for the 2022 Roadways Resurfacing West 398-22 - Contract D to Austin Tyler Construction in the amount of $2,480,853.73 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Contract for the 2022 Roadway Arterial 399-22 Resurfacing Contract - MFT Sect. No. 22-00552-00-RS to P.T. Ferro Construction Co. in the amount of $2,340,535.07 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. LICENSES AND PERMIT APPLICATIONS: PUBLIC HEARINGS: Page 3 of 6 Pre-Council Meeting Meeting Minutes - Final August 1, 2022 ORDINANCES AND RESOLUTIONS: ORDINANCES: Ordinance Approving a Special Use Permit to Allow a B-3 401-22 (General Business) Use (Pole Vault Training Facility) in an I-2 (General Industrial) Zoning District (ZBA 2022-40) Attachments: Special Use Permit Ordinance - ZBA 2022-40 560A Joyce Rd ZBA 2022-40 (560A Joyce Rd) Staff Report Packet 07-21-22 ZBA Minutes Approver Report The City Manager gave a brief overview of this Council Memo. Ordinance Providing for the Issuance of not to Exceed 402-22 $105,000,000 General Obligation Bonds, Series 2022 (Rock Run Crossings Project), of the City of Joliet, Will and Kendall Counties, Illinois, in One or More Series, and Providing for the Levy and Collection of a Direct Annual Tax Sufficient for the Payment of the Principal of and Interest of Said Bonds Attachments: City of Joliet GO Bonds 2022 (Rock Run Crossings Project) - Parameters Ordinance (4871-1610-2439.v4) Approver Report The City Manager gave a brief overview of this Council Memo. A brief discussion was held with the Director of Finance, Jim Ghedotte, regarding details of the bond described in the development agreement. Ordinance Authorizing a Budget Amendment for the 403-22 Purchase of 1000 N. Center Street Attachments: Ordinance Purchase Contract Approver Report The City Manager gave a brief overview of this Council Memo. RESOLUTIONS: Resolution Approving Dedication of a 0.18-Acre Portion of 405-22 Spencer Road and a 0.85-Acre Portion of Spencer Road as Public Right of Way. Attachments: Resolution Plat of Dedication_Spencer Road - East of Subject Property Concept Site Plan Approver Report Page 4 of 6 Pre-Council Meeting Meeting Minutes - Final August 1, 2022 The City Manager gave a brief overview of this Council Memo. Resolution Authorizing Approval and Execution of a Real 406-22 Estate Sales Agreement for the Purchase of Real Property (McDonough and Stryker Avenue) Attachments: Resolution Stryker Ave Signed with Exhibit Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Appropriating Motor Fuel Tax Funds for the 2022 407-22 Arterial Resurfacing Contract - MFT Sect. No. 22-00552-00-RS in the amount of $2,340,535.07 Attachments: Resolution Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Authorizing the Execution of an Agreement for 408-22 the Lease and Operation of Duly Health Care Field Attachments: Resolution slammerslease2022.docx Approver Report The City Manager gave a brief overview of this Council Memo. CITY MANAGER: No Comments were made. A brief discussion was held regarding Council Memo #406-22: Resolution Authorizing Approval and Execution of a Real Estate Sales Agreement for the Purchase of Real Property (McDonough and Stryker Avenue). A brief discussion was held concerning the lease agreement for Council Memo #408-22: Resolution Authorizing the Execution of an Agreement for the Lease and Operation of Duly Health Care Field. PUBLIC COMMENTS: None CLOSED SESSION to discuss the following subjects: A motion was made by Councilwoman Sherri Reardon, seconded by Councilman Cesar Guerrero, to enter into closed session to discuss personnel, collective bargaining, land acquisition or conveyance, pending or threatened litigation after which the meeting will be adjourned. Page 5 of 6 Pre-Council Meeting Meeting Minutes - Final August 1, 2022 The motion carried by the following vote: Aye: Councilman Joe Clement, Councilwoman Bettye Gavin, Councilman Cesar Guerrero, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Quillman and Councilwoman Sherri Reardon Abstain: Mayor Robert O'Dekirk ADJOURNMENT: Page 6 of 6

Agenda

City of Joliet Pre-Council Meeting Meeting Agenda - Final MAYOR BOB O'DEKIRK MAYOR PRO-TEM COUNCILWOMAN JAN QUILLMAN (7/1/2022 - 9/30/2022) COUNCILMAN JOE CLEMENT COUNCILWOMAN BETTYE GAVIN COUNCILMAN CESAR GUERRERO COUNCILMAN LARRY E. HUG COUNCILMAN TERRY MORRIS COUNCILMAN PAT MUDRON COUNCILWOMAN SHERRI REARDON City Manager - James V. Capparelli, Corporation Counsel - Sabrina Spano, City Clerk Christa M. Desiderio Monday, August 1, 2022 5:30 PM City Hall, Council Chambers Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL: MAYOR: APPROVAL OF AGENDA: CITIZENS TO BE HEARD ON AGENDA ITEMS: This section is for anyone wanting to speak regarding agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the City Council do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the Council shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. APPOINTMENTS: COUNCIL COMMITTEE REPORTS: CTIS Page 1 of 6 Pre-Council Meeting Meeting Agenda - Final August 1, 2022 Public Safety Public Service CONSENT AGENDA: Approval of Minutes: Pre-Council Meeting - July 18, 2022 Attachments: Pre-Council Meeting - July 18, 2022.pdf Approver Report Position Vacancies 385-22 Attachments: #NEW ESDA Coordinator-Training Facility Director - 2022-06-08 Approver Report Award of Contract Renewal of the Community Notification System 386-22 from 7/31/2022 - 7/30/2023 to Will County 9-1-1 System in the amount of $31,125.00 Attachments: Approver Report Award of Contract to Heartland Business Systems for VMware 387-22 Licensing in the amount of $86,544.80 Attachments: Approver Report Professional Services Agreement for the 2022 Pre-Treatment 388-22 Program Assistance to Baxter & Woodman Inc. in the amount of $110,000.00 Attachments: Approver Report Professional Services Agreement for the 2023 Sanitary Sewer 389-22 Rehabilitation Program to RJN Group Inc. in the amount of $74,990.00 Attachments: Approver Report Page 2 of 6 Pre-Council Meeting Meeting Agenda - Final August 1, 2022 Amendment No. 1 for the 2022 Sanitary Sewer Investigation and 390-22 Rehabilitation Program Professional Service Agreement to RJN Group Inc. in the amount of $39,285.00 Attachments: Approver Report Change Order No. 2 in the amount of $35,825.97 for the 2020 391-22 Electrical Maintenance Assistance Contract to Van-Mack Electric Inc. and Payment Request No. 12 and Final in the amount of $70,032.93 Attachments: Approver Report Change Order No. 7 in the amount of ($699,403.03) and Final 392-22 Payout in the amount of $765,710.58 for the 2020 Sanitary Sewer Rehabilitation Program to Performance Pipelining Inc. Attachments: Approver Report Change Order No. 1 in the amount of ($690.00) and Final Payout 393-22 in the amount of $4,154.00 for the Fairmont and Garvin Sanitary Improvement Project to Performance Construction and Engineering Attachments: Approver Report Change Order No. 1 in the amount of $47,000 for Managed Print 394-22 Services to Martin Whalen Office Solutions Attachments: Approver Report Approve Payment of the 2022 Wastewater Discharge NPDES 395-22 Permit Fees to the Illinois Environmental Protection Agency in the amount of $152,500.00 Attachments: Approver Report AGENDA ITEM: Award of Contract for the 2022 Roadways Resurfacing East - 397-22 Contract C to Austin Tyler Construction Inc. in the amount of $2,523,297.72 Attachments: Approver Report Page 3 of 6 Pre-Council Meeting Meeting Agenda - Final August 1, 2022 Award of Contract for the 2022 Roadways Resurfacing West - 398-22 Contract D to Austin Tyler Construction in the amount of $2,480,853.73 Attachments: Approver Report Award of Contract for the 2022 Roadway Arterial Resurfacing 399-22 Contract - MFT Sect. No. 22-00552-00-RS to P.T. Ferro Construction Co. in the amount of $2,340,535.07 Attachments: Approver Report LICENSES AND PERMIT APPLICATIONS: PUBLIC HEARINGS: All evidence and testimony will be presented under oath. The petitioner will be allowed to present first. After the petitioner is completed, interested parties will be allowed to present evidence and/or cross examine the petitioner. As this hearing is legislative in nature and not administrative, an interested party shall be defined as someone who either owns property within 600 feet of the proposed development site, or a member or official representative of an affected governmental body; the remainder of those who wish to be heard shall be classified as public speakers. Interested parties will present second. Once the interested parties have completed, public speakers will be heard. These individuals are public speakers, so the applicable public speaking rules shall be in effect: Speakers should try to address all comments to the council as a whole and not to any individual member, repetitive comments are discouraged, total comment time for any one person is 4 minutes, no speaker shall engage in a debate or make direct threats or personal attacks or be uncivil or abusive, disruptive behavior by the members of the public will not be tolerated, and the presiding officer may limit irrelevant, immaterial, or inappropriate comments or statements. ORDINANCES AND RESOLUTIONS: ORDINANCES: Ordinance Approving a Special Use Permit to Allow a B-3 (General 401-22 Business) Use (Pole Vault Training Facility) in an I-2 (General Industrial) Zoning District (ZBA 2022-40) Attachments: Special Use Permit Ordinance - ZBA 2022-40 560A Joyce Rd ZBA 2022-40 (560A Joyce Rd) Staff Report Packet 07-21-22 ZBA Minutes Approver Report Page 4 of 6 Pre-Council Meeting Meeting Agenda - Final August 1, 2022 Ordinance Providing for the Issuance of not to Exceed 402-22 $105,000,000 General Obligation Bonds, Series 2022 (Rock Run Crossings Project), of the City of Joliet, Will and Kendall Counties, Illinois, in One or More Series, and Providing for the Levy and Collection of a Direct Annual Tax Sufficient for the Payment of the Principal of and Interest of Said Bonds Attachments: City of Joliet GO Bonds 2022 (Rock Run Crossings Project) - Parameters Ordinance (4871-1610-2439.v4) Approver Report Ordinance Authorizing a Budget Amendment for the Purchase of 403-22 1000 N. Center Street Attachments: Ordinance Purchase Contract Approver Report RESOLUTIONS: Resolution Approving Dedication of a 0.18-Acre Portion of Spencer 405-22 Road and a 0.85-Acre Portion of Spencer Road as Public Right of Way. Attachments: Resolution Plat of Dedication_Spencer Road - East of Subject Property Concept Site Plan Approver Report Resolution Authorizing Approval and Execution of a Real Estate 406-22 Sales Agreement for the Purchase of Real Property (McDonough and Stryker Avenue) Attachments: Resolution Stryker Ave Signed with Exhibit Approver Report Resolution Appropriating Motor Fuel Tax Funds for the 2022 407-22 Arterial Resurfacing Contract - MFT Sect. No. 22-00552-00-RS in the amount of $2,340,535.07 Attachments: Resolution Approver Report Page 5 of 6 Pre-Council Meeting Meeting Agenda - Final August 1, 2022 Resolution Authorizing the Execution of an Agreement for the 408-22 Lease and Operation of Duly Health Care Field Attachments: Resolution Approver Report CITY MANAGER: PUBLIC COMMENTS: This section is for anyone wanting to speak regarding non-agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the City Council do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the Council shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. CLOSED SESSION to discuss the following subjects: PERSONNEL: The appointment, employment, compensation, discipline, performance or dismissal of specific City employees (5 ILCS 5/120/2(c)(1)). COLLECTIVE BARGAINING: Collective negotiating matters and salary schedules for one or more classes of City employees (5 ILCS 5/120/2(c)(2)). LAND ACQUISITION or CONVEYANCE: The purchase or lease of real property for the use of the City, including whether a particular parcel should be acquired, or the setting of a price for the sale or lease of property owned by the City (5ILCS 5/120/2(c)(5,6)). PENDING or THREATENED LITIGATION: A pending legal action against, affecting or on behalf of the City or a similar legal action that is probable or imminent (5 ILCS 5/120/2(c)(11)). ADJOURNMENT: This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Live, online streaming of Regular City Council and Pre-Council meetings is now available at www.joliet.gov. Videos and agenda packets can be accessed by clicking on the Meetings & Agendas link at the center of the home page for "Joliet City Council E-Agenda & Streaming Video." The new page includes archived footage and interactive agendas available for the public to view at their convenience. Page 6 of 6