Pre-Council Meeting

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, June 19, 2023 5:30 PM City Hall, Council Chambers Pre-Council Meeting MAYOR TERRY D'ARCY MAYOR PRO-TEM COUNCILMAN CESAR GUERRERO (5/1/2023- 6/30/2023) COUNCILMAN CESAR CARDENAS COUNCILMAN JOE CLEMENT COUNCILMAN LARRY E. HUG COUNCILWOMAN SUZANNA IBARRA COUNCILMAN PAT MUDRON COUNCILWOMAN JAN HALLUMS QUILLMAN COUNCILWOMAN SHERRI REARDON Interim City Manager - Rod Tonelli Corporation Counsel - Sabrina Spano, City Clerk Christa M. Desiderio Pre-Council Meeting Meeting Minutes - Final June 19, 2023 Page 1 of 1 Pre-Council Meeting Meeting Minutes - Final June 19, 2023 Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL: Present: Mayor Terry D'Arcy, Councilman Joe Clement, Councilman Larry E. Hug, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, Councilman Cesar Cardenas and Councilwoman Suzanna Ibarra Absent: Councilman Cesar Guerrero ALSO PRESENT: Interim City Manager Rod Tonelli and Corporation Counsel Sabrina Spano. MAYOR: APPROVAL OF AGENDA: CITIZENS TO BE HEARD ON AGENDA ITEMS: None. APPOINTMENTS: Reappointments to Joliet Police Pension Board Attachments: Reappointment Joliet Police Pension Board_06.20.23 Approver Report The Interim City Manager gave a brief overview of this item. COUNCIL COMMITTEE REPORTS: Diversity & Community Relations Finance Land Use & Legislative Public Safety Public Service CONSENT AGENDA: Approval of Minutes: Pre-Council Meeting - June 5, 2023 Council Meeting - June 6, 2023 Special Council Meeting - June 9, 2023 Attachments: Pre-Council Meeting Minutes - June 5, 2023.pdf Council Meeting Minutes - June 6, 2023.pdf Special Council Meeting - June 9, 2023.pdf Page 1 of 12 Pre-Council Meeting Meeting Minutes - Final June 19, 2023 The Interim City Manager gave a brief overview of this item. Invoices to be Paid Attachments: Invoices Report 06.20.23 Approver Report The Interim City Manager gave a brief overview of this item. Position Vacancies 284-23 Attachments: 06-20-2023 JD Community Paramedicine Approver Report May 2023 Payrolls 285-23 Attachments: May 2023 Payrolls Approver Report The Interim City Manager gave a brief overview of this item. Award of Contract for the 2023 Sidewalk / Curb Replacement 286-23 Project - Contract D to Austin Tyler Construction Inc. in the amount of $297,190.00 Attachments: Approver Report Award of Contract for the Wallace Street Roadway Project - 287-23 MFT Sect. No. 23-00554-00-FP to PT Ferro Construction Co. in the amount of $355,266.54 Attachments: Approver Report Award of Contract for the Lift Station Force Main Air Release 288-23 purchase to Underground Pipe & Valve in the amount of $65,426.00 Attachments: Approver Report Award of Contract for the Aux Sable Wastewater Treatment 289-23 Plant HVAC Upgrades to Trico Mechanical Inc. in the amount of $58,765.00 Attachments: Approver Report Award of Contract for the Well 10D Rehabilitation to Water 290-23 Well Solutions Illinois LLC in the amount of $322,825.00 Attachments: Approver Report Award of Contract for the Well 12D Rehabilitation to Water 291-23 Well Solutions Illinois LLC in the amount of $218,825.00 Page 2 of 12 Pre-Council Meeting Meeting Minutes - Final June 19, 2023 Attachments: Approver Report Award of Contract for the 2023 Roadways Resurfacing 292-23 Contract A - MFT Section 23-00559-00-RS to PT Ferro Construction Co in the amount of $199,884.58 Attachments: Approver Report Purchase of Additional License Plate Reader Cameras and 293-23 Approval of a 5-Year Service Agreement with Flock Attachments: Flock Agreement Approver Report Purchase Four (4) Air Bag Restraint Systems for the 294-23 Previously Approved Ambulances for $30,000 Attachments: Approver Report Purchase of a Web-Based Fire Inspection Program from 295-23 First Due Attachments: Agreement for Services.pdf Approver Report Purchase of LIFEPAK Monitor/Defib Devices for the Joliet 296-23 Fire Department from Stryker Medical in the amount of $197,296.20 Attachments: Approver Report Request to Purchase and Install 35 ISPERN Radios from 297-23 A-Beep Communications for $44,696.40 Attachments: Approver Report Request to Approve the Purchase of 4 Ford F550 Ambulance 298-23 Chassis from Ron Tirapelli for $237,673.68 Attachments: Approver Report Request to Purchase and Upfit one (1) F450 4X4 Truck for 299-23 Graffiti Abatement use from Ron Tirapelli Ford in the amount of $89,421.26 Attachments: Approver Report Amendment No. 1 for the Phase III Engineering Services for 300-23 the IL Route 53 and Emerald Drive Intersection Improvements Project - MFT Sect. No. 18-00516-00-CH to Page 3 of 12 Pre-Council Meeting Meeting Minutes - Final June 19, 2023 Jacob & Hefner Associates Inc. in the amount of $8,140.00 Attachments: Approver Report Change Order No. 1 for the IL Route 53 and Emerald Drive 301-23 Intersection Improvements Project Contract - MFT Sect. No. 18-00516-00-CH to PT Ferro Construction Co in the amount of $73,039.00 Attachments: Approver Report Change Order No. 1 for the Woodland Drive / Woodland 302-23 Court Retaining Wall and Channel Improvements to D Construction Inc. in the amount of $45,470.80 and Payout No. 2 and final in the amount of $56,743.50 Attachments: Approver Report Change Order No. 1 for the Olympic Boulevard Tree Removal 303-23 Project to Homer Tree Service Inc. in the amount of $15,273.75 and Payout No. 1 and Final in the amount of $64,950.75 Attachments: Approver Report Change Order No. 1 for the Sidewalk / Curb Replacement 304-23 Project - Contract A to Davis Concrete Construction Co. in the amount of $12,382.00 Attachments: Approver Report Change Order No. 2 for the Ductile Pipe Purchase for the 305-23 2023 Water Main Replacement Program on behalf of Underground Pipe & Valve in the amount of $109,737.40 Attachments: Approver Report Change Order No. 3 for the 2022 Sidewalk / Curb 306-23 Replacement Project - East Area to Austin Tyler Construction Inc. in the amount of $17,294.03 and Payment Estimate No. 3 and Final in the amount of $45,132.01 Attachments: Approver Report Request for Authorization to Approve Change Order No. 1 to 307-23 Sierra ITS for Information Technology Contract Services in the Amount of $175,000 Attachments: Approver Report Page 4 of 12 Pre-Council Meeting Meeting Minutes - Final June 19, 2023 Award of Contract for the Authorization for Comprehensive 308-23 Benefit Consulting/Broker Services to Gallagher Benefit Services in the amount of $76,000 Attachments: Approver Report Authorization to Remit the Remaining 2023 Operating 309-23 Subsidy for the Joliet Area Historical Museum Attachments: Approver Report The Interim City Manager gave a brief overview of this item. 2024 Roadway Reconstruction Program 310-23 Attachments: Approver Report AGENDA ITEM: Request to Approve the Purchase and Upfit of 35 Dodge 312-23 Squad Vehicles not to Exceed $2,300,000 Attachments: Approver Report The Interim City Manager gave a brief overview of this item. LICENSES AND PERMIT APPLICATIONS: Issuance of Class “C” License at 1200 Richards Street - 314-23 Sugar Creek Liquors Attachments: SUGAR CREEK LIQUORS - 1200 RICHARDS ST. - LIQUOR HEARING FINDINGS REPORT Approver Report The Deputy Liquor Commissioner, Kevin Kelly, gave a brief overview of this Council Memo. Issuance of Class “B” Liquor License at 700 Ruby Street - 315-23 Los 2 Carnales, Inc. Attachments: LOS 2 CARNALES - 700 RUBY ST. - LIQUOR HEARING FINDINGS REPORT Approver Report The Deputy Liquor Commissioner, Kevin Kelly, gave a brief overview of this Council Memo. Denial of Class “CG” Liquor License at 1601 E. Cass Street - 316-23 7-Eleven, Inc. Page 5 of 12 Pre-Council Meeting Meeting Minutes - Final June 19, 2023 Attachments: 7-ELEVEN ORDER - 1601 E. CASS ST. 7-ELEVEN RESOLUTION - 1601 E CASS ST. Approver Report 7-ELEVEN #27047J - 1601 E. CASS ST. - LIQUOR HEARING FINDINGS REPORT The Deputy Liquor Commissioner, Kevin Kelly, gave a brief overview of this Council Memo. A brief discussion was held regarding Class "CG" liquor licenses. PUBLIC HEARINGS: Public Hearing for an Ordinance Approving the Vacation of 318-23 Portions of Unused Fourth Avenue, Florence Avenue, and Adjacent Alley (V-4-22) Attachments: Ordinance ROW Vacation - Fourth Ave and Florence Ave (Rowell Storage) Fourth Ave Plat of Vacation (Rowell Storage) Florence Ave Plat of Vacation (Rowell Storage) Site Map (Rowell Storage) Renderings (Rowell Storage) Rowell Storage Subdivision Plan Commission Staff Report Packet Plan Commission minutes 05_18_23 Approver Report Public Hearing for a Resolution Approving an Annexation 319-23 Agreement for 0.75 Acres Located at 420 Rowell Avenue (A-3-23) Attachments: Resolution - Annexation Agreement (420 Rowell Ave) Annexation Agreement (420 Rowell Ave) Concept Plan (Rowell Storage) Annexation Plat (420 Rowell Ave) Annexation Plat of Zoning (420 Rowell Ave) Site Map (Rowell Storage) Conceptual Landscape Plan (Rowell Storage) Renderings (Rowell Storage) Site Pictures (Rowell Storage) Rowell Storage Subdivision Plan Commission Staff Report Packet Plan Commission minutes 05_18_23 Approver Report A brief discussion was held regarding the current tenant at this location. Page 6 of 12 Pre-Council Meeting Meeting Minutes - Final June 19, 2023 Public Hearing for a Resolution Approving an Annexation 320-23 Agreement for Annexation of 8.81 Acres Located at 18204 N.W. Frontage Road. (A-1-23) - (TO BE TABLED) Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo and explained the reason for tabling this item to the August 15, 2023 Council Meeting. ORDINANCES AND RESOLUTIONS: ORDINANCES: Ordinance Approving a Special Use Permit to Allow a 322-23 Logistics Terminal (ZBA 2023-29) Attachments: Special Use Permit Ordinance - ZBA 2023-29 (22909 W. Mound Road) Zoning Board minutes 05_18_23 ZBA 2023-29 (22909 W. Mound Road) Staff Report Packet Traffic Impact Study - MainFreight - Mound Road- 04-27-2023 Approver Report The Interim City Manager gave a brief overview of this Council Memo. Ordinances Associated with 18651 W. Manhattan Road 323-23 Ordinance Approving the Reclassification of 9.727 Acres at 18651 W. Manhattan Road to R-1 (Single-Family Residential) Zoning (Z-3-23). Ordinance Approving the Reclassification of 45.5 Acres South of 18651 W. Manhattan Road to R-1 (Single-Family Residential) Zoning (Z-4-23). Attachments: 18651 W. Manhattan Road - 9.727 Acres - Zoning Classification South of 18651 W. Manhattan Road - 45.5 Acres - Zoning Classification Combined PC Staff Report_Z-3-23 & Z-4-23 Plan Commission minutes 05_18_23 Approver Report The Interim City Manager gave a brief overview of this Council Memo. Ordinances Associated with Rowell Storage Subdivision: 324-23 Ordinance Approving the Annexation of 0.75 Acres Located at 420 Rowell Avenue (A-3-23) Page 7 of 12 Pre-Council Meeting Meeting Minutes - Final June 19, 2023 Ordinance Approving the Classification of 0.75 Acres Located at 420 Rowell Avenue to I-1 (Light Industrial) Zoning (A-3-23) Ordinance Approving the Preliminary Plat of Rowell Storage Subdivision (P-5-23) Ordinance Approving the Final Plat of Rowell Storage Subdivision (FP-5-23) Ordinance Approving the Reclassification of 0.41 Acres Located at 414 Rowell Avenue from R-2 (Single-Family Residential) to I-1 (Light Industrial) Zoning (Z-2-23) Ordinance Approving a Special Use Permit to Allow a Self-Storage Facility, Located at 414 Rowell Avenue (ZBA 2023-20) Attachments: Ordinance - Annexation (420 Rowell Ave) Annexation Plat (420 Rowell Ave) Ordinance - Zoning Classification (420 Rowell Ave) Annexation Plat of Zoning (420 Rowell Ave) Ordinance - Preliminary Plat Rowell Storage Subdivision Preliminary Plat Rowell Storage Subdivision Ordinance - Final Plat Rowell Storage Subdivision Final Plat Rowell Storage Subdivision Ordinance - Zoning Reclassification (414 Rowell Ave) Reclassification Plat (414 Rowell Ave) Special Use Permit Ordinance - ZBA 2023-20 (414 Rowell Ave) Site Map (Rowell Storage) Conceptual Landscape Plan (Rowell Storage) Renderings (Rowell Storage) Site pictures (Rowell Storage) 2023-20 Zoning Board of Appeals Staff Report Packet Rowell Storage Subdivision Plan Commission Staff Report Packet Public Comment 1 (ZBA 2023-20) Zoning Board minutes 05_18_23 Plan Commission minutes 05_18_23 Approver Report The Interim City Manager gave a brief overview of this Council Memo. Page 8 of 12 Pre-Council Meeting Meeting Minutes - Final June 19, 2023 Ordinance Approving a Special Use Permit to Allow an 325-23 Automotive Service and Repair Business, Located at 521 Oak Leaf Court (ZBA 2023-28) Attachments: Special Use Permit Ordinance - ZBA 2023-28 (521 Oak Leaf Ct) ZBA 2023-28 (521 Oak Leaf Ct) Staff Report Packet Zoning Board minutes 05_18_23 Approver Report The Interim City Manager gave a brief overview of this Council Memo. Ordinances Associated with the Annexation of 8.81 Acres 326-23 Located at 18204 N.W. Frontage Road and the Development of the Imperial Site LLC Subdivision. - (TO BE TABLED) Ordinance Approving the Annexation of 8.81 Acres Located at 18204 N.W. Frontage Road. (A-1-23) - (TO BE TABLED) Ordinance Approving the Classification of 8.81 Acres Located at 18204 N.W. Frontage Road to I-1 (Light Industrial) Zoning. (A-1-23) - (TO BE TABLED) Ordinance Approving a Special Use Permit to Allow a Trucking Facility with Repair, Located at 1603 N.W. Frontage Road. (Petition 2023-12) - (TO BE TABLED) Ordinance Approving the Preliminary Plat of Imperial Site LLC Subdivision. (P-4-23) - (TO BE TABLED) Ordinance Approving the Final Plat of Imperial Site LLC Subdivision. (FP-4-23) - (TO BE TABLED) Ordinance Approving the Recording Plat of Imperial Site LLC Subdivision. (RP-6-23) - (TO BE TABLED) Ordinance Approving the Reclassification of 8.85 Acres Located at 1603 N.W. Frontage Road from B-3 (General Business) to I-1 (Light Industrial) Zoning. (Z-1-23) - (TO BE TABLED) Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Ordinance finding Need and Necessity, Authorizing 327-23 Negotiations, and Authorizing the Filing of Condemnation Proceedings for Property Necessary to Widen and Configure Houbolt Road and Olympic Boulevard by the City of Joliet Page 9 of 12 Pre-Council Meeting Meeting Minutes - Final June 19, 2023 Attachments: Olympic & Houbolt Condemnation Ordinance.docx Approver Report The Interim City Manager gave a brief overview of this Council Memo. Ordinance Amending the 2023 Budget for the Dodge 328-23 Durango Squad Upfit Process Attachments: Budget Amending Ordinance Durango Upfit 2023.docx Approver Report The Interim City Manager gave a brief overview of this Council Memo. A brief discussion was held regarding the review of this item by the Finance Committee. RESOLUTIONS: Resolution Approving Interagency Agreement between the 330-23 City of Joliet and the Joliet Job Corps Center Attachments: Resolution MOU JPD and Joliet Job Corps 2023 Approver Report The Interim City Manager gave a brief overview of this Council Memo. Resolution Accepting A $3 Million Rebuild Downtowns & 331-23 Main Streets Capital Grant Attachments: Resolution Resolution No. 7729 Approver Report The Interim City Manager gave a brief overview of this Council Memo. Resolution Approving Intergovernmental Agreement with 332-23 Plainfield Community Consolidated School District 202 for the School Resource Officer Program Attachments: Resolution Joliet Intergovernmental Agreement 23.24SY Exhibit A Joliet Police Department Reciprocal Agreement 23.24 SY Exhibit B Joliet Police Department to Intergovernmental Agreement 23.24 SY Exhibit C Intergovernmental Agreement Joliet Police Department 23.24 Approver Report The Interim City Manager gave a brief overview of this Council Memo. Page 10 of 12 Pre-Council Meeting Meeting Minutes - Final June 19, 2023 Resolution Appropriating Motor Fuel Tax Funds for the 333-23 Wallace Street Roadway Project - MFT Sect. No. 23-00554-00-FP Attachments: Resolution Approver Report The Interim City Manager gave a brief overview of this Council Memo. Resolution Appropriating MFT Funding for the Roadways 334-23 Resurfacing - Contract A - MFT Section No. 23-00559-00-RS Attachments: Resolution Approver Report The Interim City Manager gave a brief overview of this Council Memo. Resolution Approving and Authorizing the Execution of a 335-23 Real Estate Purchase Contract at 4 S. Cagwin Avenue Attachments: Resolution Contract to Sell - 4 S. Cagwin Ave Approver Report The Interim City Manager gave a brief overview of this Council Memo. Resolution Authorizing the Execution of an Extension of the 336-23 Development Agreement between the City of Joliet and 13th Floor Entertainment Group regarding a portion of the Joliet Correctional Center Attachments: Resolution Lease Agreement Approver Report The Interim City Manager gave a brief overview of this Council Memo. A brief discussion was held regarding the lease negotiations for Joliet Correctional Center site. Resolution Adopting and Authorizing the Execution of a 337-23 Grant Agreement with the Illinois Secretary of State Office for the Tri-County Auto Theft Task Force Attachments: Resolution Grant Agreement - TCAT Alexi Giannoulias article 03-23-2023 Approver Report The Interim City Manager gave a brief overview of this Council Memo. CITY MANAGER: Page 11 of 12 Pre-Council Meeting Meeting Minutes - Final June 19, 2023 The Interim City Manager introduced recruiting firm proposals with RSI and Korn Ferry for the City Manager position. Kathy Franson, Human Resources Director discussed both recruitment firms. A brief discussion was held regarding recruitment fees. Mayor and Council gave consensus to move forward with Korn Ferry. PUBLIC COMMENTS: None. CLOSED SESSION to discuss the following subjects: A motion was made by Councilwoman Reardon, seconded by Councilwoman Ibarra, to enter into closed session to discuss personnel, collective bargaining, land acquisition or conveyance, pending or threatened litigation after which the meeting will be adjourned . The motion carried by the following vote: Aye: Mayor Terry D'Arcy, Councilman Joe Clement, Councilman Larry E. Hug, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, Councilman Cesar Cardenas and Councilwoman Suzanna Ibarra Absent: Councilman Cesar Guerrero ADJOURNMENT: Page 12 of 12