Pre-Council Meeting

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, December 4, 2023 5:30 PM City Hall, Council Chambers Pre-Council Meeting MAYOR TERRY D'ARCY MAYOR PRO-TEM COUNCILWOMAN SUZANNA IBARRA (10/1/2023 - 12/31/2023) COUNCILMAN CESAR CARDENAS COUNCILMAN JOE CLEMENT COUNCILMAN CESAR GUERRERO COUNCILMAN LARRY E. HUG COUNCILMAN PAT MUDRON COUNCILWOMAN JAN HALLUMS QUILLMAN COUNCILWOMAN SHERRI REARDON Interim City Manager - Rod Tonelli Interim Corporation Counsel Chris Regis, City Clerk Christa M. Desiderio Pre-Council Meeting Meeting Minutes - Final December 4, 2023 Page 1 of 1 Pre-Council Meeting Meeting Minutes - Final December 4, 2023 Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL: Present: Mayor Terry D'Arcy, Councilman Cesar Cardenas, Councilman Joe Clement, Councilman Cesar Guerrero, Councilman Larry E. Hug, Councilwoman Suzanna Ibarra, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman and Councilwoman Sherri Reardon ALSO PRESENT: Interim City Manager Rod Tonelli and Interim Corporation Counsel Chris Regis. PRESENTATION: Report of Public Works Infrastructure Projects Attachments: Approver Report Director of Public Works Greg Ruddy gave a brief update on the City's Infrastructure Projects. A brief discussion was held regarding the funding for the projects. MAYOR: APPROVAL OF AGENDA: CITIZENS TO BE HEARD ON AGENDA ITEMS: None. APPOINTMENTS: Reappointment to Library Board Attachments: Reappointment K. Rohder-Tonelli and E. Bottomley_LIBRARY BOARD Appointment to the Committee on Citizens with Disabilities Attachments: Appointment_R. Spreadburry_COMMITTEE ON CITIZENS WITH DISABILITIES COUNCIL COMMITTEE REPORTS: Land Use & Legislative Public Safety Public Service CONSENT AGENDA: Page 1 of 7 Pre-Council Meeting Meeting Minutes - Final December 4, 2023 Approval of Minutes: Pre-Council Meeting - November 20, 2023 Council Meeting - November 21, 2023 Attachments: Pre-Council Meeting Minutes - November 20, 2023.pdf Council Meeting Minutes - November 21, 2023.pdf Approver Report Invoices to be Paid Attachments: Invoices to be Paid 12.05.23 Approver Report Award of Contract for the 2024-2025 City-Wide Newsletter to 635-23 Liberty Creative Solutions in the amount of $201,528.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. A brief discussion was held regarding postage, printed, and digital formats of the newsletter. Purchase of Anti-Icing / De-Icing Fluids for the 2023 - 2024 636-23 Snow Removal Season Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Award of Professional Services Contract for the 637-23 Underground Storage Tank Design, Installation, and Start Up for the Cass Street Fuel Station and Cedarwood Fuel Station to Petroleum Technologies Equipment Inc. in the amount of $1,519,925.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. A brief discussion was held concerning the City's fuel usage totals. Award of Professional Service Agreement for the Spring 638-23 Creek Siphon Preliminary Engineering to SEECO Consultants in the amount of $43,660.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Page 2 of 7 Pre-Council Meeting Meeting Minutes - Final December 4, 2023 Professional Services Agreement for the Development of 639-23 ProjectDox E Plan for the City of Joliet to Avolve Software in the amount of $72,483.75 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Approve Repairs to the Well 12D Pump to Layne Christensen 640-23 Company Inc. in the amount of $31,416.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Approve Repairs to the 2006 Vac Con Sewer Jetter / Vacuum 641-23 Combo Truck to EJ Equipment Inc. in the amount of $55,097.75 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Change Order No. 1 for the 2023 Sidewalk / Curb 642-23 Replacement Program - Contract C to J & J Newell Concrete Contractors in the amount of $39,216.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Change Order No. 1 for the Lawrence Avenue Lift Station 643-23 Rehabilitation to J.S. Alberico Construction Co. Inc. in the amount of ($14,760.00) Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Change Order No. 1 for the 2022 Sanitary Rehabilitation 644-23 Program to Performance Pipelining Inc. in the amount of ($619,402.10) and Final Payment No. 9 in the amount of $293,293.53 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Change Order No. 2 for the 2022 Electrical Maintenance 645-23 Assistance Contract to Van-Mack Electric Inc. in the amount of $64,120.00 and Payment Request No. 7 in the amount of $67,664.00 Page 3 of 7 Pre-Council Meeting Meeting Minutes - Final December 4, 2023 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Change Order No. 3 for the Lead Water Service Line 646-23 Replacement Phase 3C Project to Stip Bros. Excavating Inc. in the amount of $151,745.40 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Change Order No. 3 for the 2023 Sidewalk / Curb 647-23 Replacement Project - Contract A to Davis Concrete Construction Co. in the amount of $13,385.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Change Order No. 8 for the 2021 Sanitary Rehabilitation 648-23 Program to Performance Pipelining Inc. in the amount of ($489,538.07) and Final Payment No. 17 in the amount of $735,000.92 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Payment No. 4 and Final for the 2022 Resurfacing Contract C 649-23 to Austin Tyler Construction Inc. in the amount of $614,335.48 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. LICENSES AND PERMIT APPLICATIONS: PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS: ORDINANCES: Ordinance Approving a Special Use Permit to Allow a 651-23 Women’s Opioid Addiction Supportive Living Facility, Located at 1301 Copperfield Avenue (ZBA 2023-64) Page 4 of 7 Pre-Council Meeting Meeting Minutes - Final December 4, 2023 Attachments: Special Use Permit Ordinance - ZBA 2023-64 Site Plan 2023-64 Floor Plans 2023-64 Elevations 2023-64 VOA Project Summary 2023-64 ZBA Staff Report Packet 2023-64 Zoning Board of Appeals Minutes 10_19_23 Public Comment 1 2023-64 Approver Report The Interim City Manager gave a brief overview of this Council Memo. Interim President and Chief Executive Officer of Silver Cross Hospital Michael Mutterer spoke in favor of the proposed project. Nancy Hughes Moyer, President and Chief Executive Office of VOA Illinois spoke regarding the proposed Veterans of America drug addiction support living facility. A brief discussion was held regarding the property and the proposed development plan. Ordinance Amending Chapter 12, Section 13 of the Code of 652-23 Ordinances on Ambulance Service and Fees Attachments: Ordinance.docx Approver Report The Interim City Manager gave a brief overview of this Council Memo. RESOLUTIONS: Resolution Approving Community Development Block Grant 654-23 Agreement with Catholic Charities, Diocese of Joliet, Daybreak Emergency Shelter Attachments: CCDOJ Resolution CCDOJ Agreement Approver Report The Interim City Manager gave a brief overview of this Council Memo. Resolution Approving Community Development Block Grant 655-23 Subrecipient Agreement with Will-Grundy Medical Center, NFP Page 5 of 7 Pre-Council Meeting Meeting Minutes - Final December 4, 2023 Attachments: WGMC Resolution WGMC PY2023 Agreement Approver Report The Interim City Manager gave a brief overview of this Council Memo. Resolution Approving Community Development Block Grant 656-23 Subrecipient Agreement with Court Appointed Special Advocacy (CASA) NFP Attachments: Resolution PY2023 CASA Agreement Approver Report The Interim City Manager gave a brief overview of this Council Memo. Resolution Approving a Grant to the Joliet Area Historical 657-23 Museum Attachments: Resolution JAHM Grant Agreement Approver Report The Interim City Manager gave a brief overview of this Council Memo. Councilwoman Ibarra and Greg Peerbolte, Chief Executive Officer - Joliet Area Historical Museum, briefly discussed the use of the grant funding. Resolution Authorizing the Execution of an Agreement with 658-23 the Joliet Area Historical Museum Attachments: Resolution.Agreement Approver Report The Interim City Manager gave a brief overview of this Council Memo. Resolution Authorizing the Execution of an Amendment to a 659-23 Lease Agreement Between the City of Joliet and Will County Regarding 10 S. Chicago Street Attachments: Resolution Lease Agreement.docx Exhibit.pdf Approver Report The Interim City Manager gave a brief overview of this Council Memo. Resolution Approving and Authorizing the Execution of a 660-23 Collective Bargaining Agreement with Illinois Fraternal Order of Police Labor Council and Joliet Police Supervisor’s Association for 2023-2025 Page 6 of 7 Pre-Council Meeting Meeting Minutes - Final December 4, 2023 Attachments: Resolution FOP - Supervisors (White Shirts) 2023-2025 Contract Final.docx Approver Report The Interim City Manager gave a brief overview of this Council Memo. A brief discussion was held regarding this item. CITY MANAGER: PUBLIC COMMENTS: Amy Gallo spoke regarding traffic concerns on the NE Frontage Road and Pandola Avenue . Bob Cobb spoke regarding neighbor concerns. CLOSED SESSION to discuss the following subjects: A motion was made by Councilwoman Suzanna Ibarra, seconded by Councilwoman Jan Hallums Quillman, to enter into closed session to discuss personnel, collective bargaining, land acquisition or conveyance, pending or threatened litigation, and review of closed session minutes after which the meeting will be adjourned. The motion carried by the following vote: Aye: Mayor Terry D'Arcy, Councilman Cesar Cardenas, Councilman Joe Clement, Councilman Cesar Guerrero, Councilman Larry E. Hug, Councilwoman Suzanna Ibarra, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman and Councilwoman Sherri Reardon ADJOURNMENT: Page 7 of 7