Pre-Council Meeting

Regular Meeting

Joliet, IL · June 3, 2024

Minutes

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, June 3, 2024 5:30 PM City Hall, Council Chambers Pre-Council Meeting MAYOR TERRY D'ARCY MAYOR PRO- TEM COUNCILWOMAN JAN HALLUMS QUILLMAN (4/1/2024 - 6/30/2024) COUNCILMAN CESAR CARDENAS COUNCILMAN JOE CLEMENT COUNCILMAN CESAR GUERRERO COUNCILMAN LARRY E. HUG COUNCILWOMAN SUZANNA IBARRA COUNCILMAN PAT MUDRON COUNCILWOMAN SHERRI REARDON City Manager - Beth Beatty Interim Corporation Counsel - Christopher Regis, City Clerk Christa M. Desiderio Pre-Council Meeting Meeting Minutes - Final June 3, 2024 Page 1 of 1 Pre-Council Meeting Meeting Minutes - Final June 3, 2024 Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL: Present: Mayor Terry D'Arcy, Councilman Cesar Cardenas, Councilman Joe Clement, Councilman Larry E. Hug, Councilwoman Suzanna Ibarra, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman and Councilwoman Sherri Reardon Absent: Councilman Cesar Guerrero ALSO PRESENT: City Manager Beth Beatty and Interim Corporation Counsel Chris Regis. Councilman Guerrero entered the meeting at 5:31 p.m. PRESENTATION: Grand Prairie Water Commission & Alternative Water Source Program Update by Allison Swisher, Director of Public Utilities Attachments: Approver Report Councilman Guerrero entered the meeting at 5:31 p.m. Ms. Swisher gave a brief overview of the formation of the regional Water Commission and local Water Commission benefits. A brief discussion was held regarding the cost of the project, available grants, and actively researching additional funding. MAYOR: APPROVAL OF AGENDA: CITIZENS TO BE HEARD ON AGENDA ITEMS: Ron Romero spoke in favor of Council Memo #282-24: Resolution Approving an Honorary Street Name (Earl D'Amico Way) for N. Ottawa Street, Between Webster Street and Cass Street. Ms. D'Amico spoke in favor of Council Memo #282-24. APPOINTMENTS: COUNCIL COMMITTEE REPORTS: Land Use & Economic Development Public Safety Public Service Page 1 of 7 Pre-Council Meeting Meeting Minutes - Final June 3, 2024 CONSENT AGENDA: Approval of Minutes: Pre-Council Meeting - May 20, 2024 Council Meeting - May 21, 2024 Attachments: Pre-Council Meeting Minutes - 5-20-2024.pdf Council Meeting Minutes - 5-21-2024.pdf Approver Report Invoices to be Paid Attachments: Invoices to be Paid 06.04.24 Approver Report 2023 Annual Treasurer’s Report 264-24 Attachments: Treasurers Report 2023 Approver Report Award of Contract for the 2024 Native Landscaping 265-24 Maintenance and Restoration Program to Tallgrass Restoration LLC in the amount of $30,130.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Contract for Bluff Street Interceptor Rehabilitation 266-24 Project to Insituform Technologies USA LLC in the amount of $1,262,641.00 and Amendment No. 1 for the Bluff Street Interceptor Design Professional Services Agreement to RJN Group in the amount of $104,620.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Professional Services Agreement for Professional 267-24 Engineering Support Services to Baxter & Woodman, Inc. in the amount of $150,000.00 Attachments: Approver Report The City Manager stated this item was tabled at the Public Service Committee and will be removed from the agenda. Award of Professional Services Agreement for the Lois 268-24 Place Lift Station Rehabilitation to Trotter and Associates Inc. in the amount of $96,600.00 Page 2 of 7 Pre-Council Meeting Meeting Minutes - Final June 3, 2024 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Professional Services Agreement for Engineering 269-24 Design Services for the Des Plaines River Tunnel Crossing Rehabilitation Project for the Water Main Replacement Program to Jacob Associates dba Delve Underground in the amount of $142,356.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Purchase and Installation of Cabinets for Fire Station 9 from 270-24 Tri-Star in the amount of $23,616.00 Attachments: Station 9 Cabinet Quotes Approver Report The City Manager gave a brief overview of this Council Memo. Purchase of one (1) Ford Transit and one (1) Ford F550 KUV 271-24 for Public Utilities Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Purchase a Replacement Engine for the Roadways Division 272-24 from Rush Truck Centers in the amount of $27,680.58 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Authorization to Utilize Electronic Lockbox Services 273-24 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Change Order No. 4 in the amount of $112,184.07 and 274-24 Change Order No. 5 in the amount of ($143,268.90) for the Caton Farm Road Water Main Improvements Project on behalf of PT Ferro Construction Co. reducing the contract amount by ($31,084.83) Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Payment of the 2024 Membership Dues for the Lower 275-24 DesPlaines Watershed Group in the amount of $99,128.35 Page 3 of 7 Pre-Council Meeting Meeting Minutes - Final June 3, 2024 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. LICENSES AND PERMIT APPLICATIONS: PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS: ORDINANCES: Ordinance of the City of Joliet, Illinois, providing for the 277-24 Redemption of a Portion of the City’s General Obligation Bonds, Series 2020B and the Abatement of a Portion of the Taxes Levied for the Payment thereof Attachments: Ordinance Redemption and Tax Abatement 2020B Approver Report The City Manager gave a brief overview of this Council Memo. Ordinance Adopting Public Works Standards for 278-24 Construction Attachments: Ordinance Adopting Public Works Standards for Construction.pdf PW Construction Standards 2024-05-17.pdf Approver Report The City Manager gave a brief overview of this Council Memo. Ordinance Adopting Abandoned and Retired Utilities Policy 279-24 Attachments: Ordinance Adopting Abandoned & Retired Utilites Policy.pdf Abandoned and Retired utilities policy.pdf Approver Report The City Manager gave a brief overview of this Council Memo. RESOLUTIONS: Resolution Authorizing Execution of Memorandum of 281-24 Understanding Between the City of Joliet and Troy Community Consolidated School District 30-C Regarding Reciprocal Reporting and Surveillance System Access Attachments: Resolution Agreement JPD and Troy School District Approver Report The City Manager gave a brief overview of this Council Memo. Page 4 of 7 Pre-Council Meeting Meeting Minutes - Final June 3, 2024 Resolution Approving an Honorary Street Name (Earl 282-24 D’Amico Way) for N. Ottawa Street, Between Webster Street and Cass Street Attachments: Resolution D'Amico Honorary Street Name Application D'Amico Land Use memo May2024 Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Approving the Dedication of a 33’ x 240’ Portion 283-24 and a 33’ x 396’ Portion of Zurich Road as Public Right-of-Way Attachments: Resolution Plats of Dedication Vulcan Dedication Petition Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Approving the Dedication of a 40’ x 520.10’ 284-24 Portion of West Haven Avenue as Public Right-of-Way Attachments: Resolution Plat of Dedication 052124 Dedication ROW Form - West Haven Avenue Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Declaring Property of the City of Joliet as Surplus 285-24 Attachments: Resolution Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Authorizing the Acceptance of a Grant from the 286-24 Morton Arboretum for a Citywide Tree Inventory and Management Plan, Tree Pruning, and Tree Planting in the Amount of $216,519.00 Attachments: Resolution Grant Assurances and Requirements FA0889-21.pdf Approver Report The City Manager gave a brief overview of this Council Memo. Page 5 of 7 Pre-Council Meeting Meeting Minutes - Final June 3, 2024 Resolution Approving an Intergovernmental Agreement with 287-24 the Illinois Department of Transportation for the US Route 6 (Mayor Art Schultz Drive to US RT 30 - E. Cass Street; State Job No. : C-91-332-22, Contract No. 62T55) Roadway Improvements Attachments: Resolution exhibit A estimate.pdf Contract 62T55 Joliet IDOT IGA 03292024 - Copy.pdf Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Appropriating Motor Fuel Tax Funding for the US 288-24 Route 6 (Mayor Art Schultz Drive to US RT 30 - E. Cass Street; State Job No. : C-91-332-22, Contract No. 62T55) Roadway Improvements - MFT Section No. 24-00568-00-TL Attachments: Resolution Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Approving an Additional License Agreement with 289-24 the Forest Preserve District of Will County (Isle A La Cache Preserve) for the Alternative Water Source Program Attachments: Resolution WCFPD-Joliet License Agreement COJ @ Isle for Additional Groundwater Montioring Wells For Approval 5-22-24.pdf Approver Report The City Manager gave a brief overview of this Council Memo. A brief discussion was held regarding tree inventory. CITY MANAGER: PUBLIC COMMENTS: None. CLOSED SESSION to discuss the following subjects: A motion was made by Councilwoman Suzanna Ibarra, seconded by Councilwoman Jan Hallums Quillman, to enter into closed session to discuss personnel, collective bargaining, land acquisition or conveyance, pending or threatened litigation after which the meeting will be adjourned . The motion carried by the following vote: Page 6 of 7 Pre-Council Meeting Meeting Minutes - Final June 3, 2024 Aye: Mayor Terry D'Arcy, Councilman Cesar Cardenas, Councilman Joe Clement, Councilman Cesar Guerrero, Councilman Larry E. Hug, Councilwoman Suzanna Ibarra, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman and Councilwoman Sherri Reardon ADJOURNMENT: Page 7 of 7

Agenda

City of Joliet Pre-Council Meeting Meeting Agenda - Final MAYOR TERRY D'ARCY MAYOR PRO- TEM COUNCILWOMAN JAN HALLUMS QUILLMAN (4/1/2024 - 6/30/2024) COUNCILMAN CESAR CARDENAS COUNCILMAN JOE CLEMENT COUNCILMAN CESAR GUERRERO COUNCILMAN LARRY E. HUG COUNCILWOMAN SUZANNA IBARRA COUNCILMAN PAT MUDRON COUNCILWOMAN SHERRI REARDON City Manager - Beth Beatty Interim Corporation Counsel - Christopher Regis, City Clerk Christa M. Desiderio Monday, June 3, 2024 5:30 PM City Hall, Council Chambers Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL: PRESENTATION: Grand Prairie Water Commission & Alternative Water Source Program Update by Allison Swisher, Director of Public Utilities Attachments: Approver Report MAYOR: APPROVAL OF AGENDA: CITIZENS TO BE HEARD ON AGENDA ITEMS: Page 1 of 7 Pre-Council Meeting Meeting Agenda - Final June 3, 2024 This section is for anyone wanting to speak regarding agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the City Council do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the Council shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. APPOINTMENTS: COUNCIL COMMITTEE REPORTS: Land Use & Economic Development Public Safety Public Service CONSENT AGENDA: Approval of Minutes: Pre-Council Meeting - May 20, 2024 Council Meeting - May 21, 2024 Attachments: Pre-Council Meeting Minutes - 5-20-2024.pdf Council Meeting Minutes - 5-21-2024.pdf Approver Report Invoices to be Paid Attachments: Invoices to be Paid 06.04.24 Approver Report 2023 Annual Treasurer’s Report 264-24 Attachments: Treasurers Report 2023 Approver Report Award of Contract for the 2024 Native Landscaping Maintenance 265-24 and Restoration Program to Tallgrass Restoration LLC in the amount of $30,130.00 Attachments: Approver Report Page 2 of 7 Pre-Council Meeting Meeting Agenda - Final June 3, 2024 Award of Contract for Bluff Street Interceptor Rehabilitation Project 266-24 to Insituform Technologies USA LLC in the amount of $1,262,641.00 and Amendment No. 1 for the Bluff Street Interceptor Design Professional Services Agreement to RJN Group in the amount of $104,620.00 Attachments: Approver Report Award of Professional Services Agreement for Professional 267-24 Engineering Support Services to Baxter & Woodman, Inc. in the amount of $150,000.00 Attachments: Approver Report Award of Professional Services Agreement for the Lois Place Lift 268-24 Station Rehabilitation to Trotter and Associates Inc. in the amount of $96,600.00 Attachments: Approver Report Award of Professional Services Agreement for Engineering Design 269-24 Services for the Des Plaines River Tunnel Crossing Rehabilitation Project for the Water Main Replacement Program to Jacob Associates dba Delve Underground in the amount of $142,356.00 Attachments: Approver Report Purchase and Installation of Cabinets for Fire Station 9 from 270-24 Tri-Star in the amount of $23,616.00 Attachments: Station 9 Cabinet Quotes Approver Report Purchase of one (1) Ford Transit and one (1) Ford F550 KUV for 271-24 Public Utilities Attachments: Approver Report Purchase a Replacement Engine for the Roadways Division from 272-24 Rush Truck Centers in the amount of $27,680.58 Attachments: Approver Report Page 3 of 7 Pre-Council Meeting Meeting Agenda - Final June 3, 2024 Authorization to Utilize Electronic Lockbox Services 273-24 Attachments: Approver Report Change Order No. 4 in the amount of $112,184.07 and Change 274-24 Order No. 5 in the amount of ($143,268.90) for the Caton Farm Road Water Main Improvements Project on behalf of PT Ferro Construction Co. reducing the contract amount by ($31,084.83) Attachments: Approver Report Payment of the 2024 Membership Dues for the Lower DesPlaines 275-24 Watershed Group in the amount of $99,128.35 Attachments: Approver Report LICENSES AND PERMIT APPLICATIONS: PUBLIC HEARINGS: All evidence and testimony will be presented under oath. The petitioner will be allowed to present first. After the petitioner is completed, interested parties will be allowed to present evidence and/or cross examine the petitioner. As this hearing is legislative in nature and not administrative, an interested party shall be defined as someone who either owns property within 600 feet of the proposed development site, or a member or official representative of an affected governmental body; the remainder of those who wish to be heard shall be classified as public speakers. Interested parties will present second. Once the interested parties have completed, public speakers will be heard. These individuals are public speakers, so the applicable public speaking rules shall be in effect: Speakers should try to address all comments to the council as a whole and not to any individual member, repetitive comments are discouraged, total comment time for any one person is 4 minutes, no speaker shall engage in a debate or make direct threats or personal attacks or be uncivil or abusive, disruptive behavior by the members of the public will not be tolerated, and the presiding officer may limit irrelevant, immaterial, or inappropriate comments or statements. ORDINANCES AND RESOLUTIONS: ORDINANCES: Ordinance of the City of Joliet, Illinois, providing for the 277-24 Redemption of a Portion of the City’s General Obligation Bonds, Series 2020B and the Abatement of a Portion of the Taxes Levied for the Payment thereof Attachments: Ordinance Redemption and Tax Abatement 2020B Approver Report Page 4 of 7 Pre-Council Meeting Meeting Agenda - Final June 3, 2024 Ordinance Adopting Public Works Standards for Construction 278-24 Attachments: Ordinance Adopting Public Works Standards for Construction.pdf PW Construction Standards 2024-05-17.pdf Approver Report Ordinance Adopting Abandoned and Retired Utilities Policy 279-24 Attachments: Ordinance Adopting Abandoned & Retired Utilites Policy.pdf Abandoned and Retired utilities policy.pdf Approver Report RESOLUTIONS: Resolution Authorizing Execution of Memorandum of 281-24 Understanding Between the City of Joliet and Troy Community Consolidated School District 30-C Regarding Reciprocal Reporting and Surveillance System Access Attachments: Resolution Agreement JPD and Troy School District Approver Report Resolution Approving an Honorary Street Name (Earl D’Amico 282-24 Way) for N. Ottawa Street, Between Webster Street and Cass Street Attachments: Resolution D'Amico Honorary Street Name Application D'Amico Land Use memo May2024 Approver Report Resolution Approving the Dedication of a 33’ x 240’ Portion and a 283-24 33’ x 396’ Portion of Zurich Road as Public Right-of-Way Attachments: Resolution Plats of Dedication Vulcan Dedication Petition Approver Report Page 5 of 7 Pre-Council Meeting Meeting Agenda - Final June 3, 2024 Resolution Approving the Dedication of a 40’ x 520.10’ Portion of 284-24 West Haven Avenue as Public Right-of-Way Attachments: Resolution Plat of Dedication 052124 Dedication ROW Form - West Haven Avenue Approver Report Resolution Declaring Property of the City of Joliet as Surplus 285-24 Attachments: Resolution Approver Report Resolution Authorizing the Acceptance of a Grant from the Morton 286-24 Arboretum for a Citywide Tree Inventory and Management Plan, Tree Pruning, and Tree Planting in the Amount of $216,519.00 Attachments: Resolution Grant Assurances and Requirements FA0889-21.pdf Approver Report Resolution Approving an Intergovernmental Agreement with the 287-24 Illinois Department of Transportation for the US Route 6 (Mayor Art Schultz Drive to US RT 30 - E. Cass Street; State Job No. : C-91-332-22, Contract No. 62T55) Roadway Improvements Attachments: Resolution exhibit A estimate.pdf Contract 62T55 Joliet IDOT IGA 03292024 - Copy.pdf Approver Report Resolution Appropriating Motor Fuel Tax Funding for the US Route 288-24 6 (Mayor Art Schultz Drive to US RT 30 - E. Cass Street; State Job No. : C-91-332-22, Contract No. 62T55) Roadway Improvements - MFT Section No. 24-00568-00-TL Attachments: Resolution Approver Report Page 6 of 7 Pre-Council Meeting Meeting Agenda - Final June 3, 2024 Resolution Approving an Additional License Agreement with the 289-24 Forest Preserve District of Will County (Isle A La Cache Preserve) for the Alternative Water Source Program Attachments: Resolution WCFPD-Joliet License Agreement COJ @ Isle for Additional Groundwater Montioring Wells For Approval 5-22-24.pdf Approver Report CITY MANAGER: PUBLIC COMMENTS: This section is for anyone wanting to speak regarding non-agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the City Council do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the Council shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. CLOSED SESSION to discuss the following subjects: PERSONNEL: The appointment, employment, compensation, discipline, performance or dismissal of specific City employees (5 ILCS 5/120/2(c)(1)). COLLECTIVE BARGAINING: Collective negotiating matters and salary schedules for one or more classes of City employees (5 ILCS 5/120/2(c)(2)). LAND ACQUISITION or CONVEYANCE: The purchase or lease of real property for the use of the City, including whether a particular parcel should be acquired, or the setting of a price for the sale or lease of property owned by the City (5ILCS 5/120/2(c)(5,6)). PENDING or THREATENED LITIGATION: A pending legal action against, affecting or on behalf of the City or a similar legal action that is probable or imminent (5 ILCS 5/120/2(c)(11)). ADJOURNMENT: This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Live, online streaming of Regular City Council and Pre-Council meetings is now available at www.joliet.gov. Videos and agenda packets can be accessed by clicking on the Meetings & Agendas link at the center of the home page for "Joliet City Council E-Agenda & Streaming Video." The new page includes archived footage and interactive agendas available for the public to view at their convenience. Page 7 of 7