Pre-Council Meeting

Regular Meeting

Joliet, IL · August 19, 2024

Minutes

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, August 19, 2024 5:30 PM City Hall, Council Chambers Pre-Council Meeting MAYOR TERRY D'ARCY MAYOR PRO- TEM COUNCILWOMAN SHERRI REARDON (7/1/2024 - 9/30/2024) COUNCILMAN CESAR CARDENAS COUNCILMAN JOE CLEMENT COUNCILMAN CESAR GUERRERO COUNCILMAN LARRY E. HUG COUNCILWOMAN SUZANNA IBARRA COUNCILMAN PAT MUDRON COUNCILWOMAN JAN HALLUMS QUILLMAN City Manager - Beth Beatty Interim Corporation Counsel - Todd Lenzie City Clerk - Christa M. Desiderio Pre-Council Meeting Meeting Minutes - Final August 19, 2024 Page 1 of 1 Pre-Council Meeting Meeting Minutes - Final August 19, 2024 Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL: Present: Mayor Terry D'Arcy, Councilman Cesar Cardenas, Councilman Joe Clement, Councilman Larry E. Hug, Councilwoman Suzanna Ibarra, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman and Councilwoman Sherri Reardon Absent: Councilman Cesar Guerrero ALSO PRESENT: City Manager Beth Beatty and Interim Corporation Counsel Todd Lenzie. MAYOR: APPROVAL OF AGENDA: CITIZENS TO BE HEARD ON AGENDA ITEMS: None. APPOINTMENTS: COUNCIL COMMITTEE REPORTS: Communication, Technology & Information Systems Finance Public Assets Public Service CONSENT AGENDA: Approval of Minutes; Pre-Council Meeting - August 5, 2024 Council Meeting - August 6, 2024 Attachments: Pre-Council Meeting Minutes - August 5, 2024.pdf Council Meeting Minutes - August 6, 2024.pdf Approver Report Invoices to be Paid Attachments: Invoices to be Paid 08.20.24 Approver Report Page 1 of 8 Pre-Council Meeting Meeting Minutes - Final August 19, 2024 Award of Contract for the 2024 Sidewalk / Curb Replacement 383-24 Project - East Joliet to Davis Concrete Construction Co. in the amount of $294,186.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Contract for the 2024 Bituminous Surface 384-24 Treatment - Contract A to AC Pavement Striping Co. in the amount of $140,501.95 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Contract for the Union Station Roofing Envelope 385-24 Replacement to Adler Roofing and Sheet Metal Inc. in the amount of $167,720.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Contract to DTS for VUEWorks Asset Management 386-24 Software Support and Hosting in the amount of $70,000.00 Attachments: 2024 Quote-City of Joliet.pdf Approver Report The City Manager gave a brief overview of this Council Memo. Award of Contract to Lenovo for TruScale Managed Storage 387-24 Not to Exceed $370,684.21 Attachments: Lenovo SAN Quote City of Joliet_2024-07-25 1.pdf TruScale Five Year Pricing with Annual Growth.pdf TruScale Managed Storage SOW.pdf SAN Hardware - One Time Fee.pdf Approver Report The City Manager gave a brief overview of this Council Memo. A brief discussion was held regarding the on-site storage and the not to exceed storage cost. Page 2 of 8 Pre-Council Meeting Meeting Minutes - Final August 19, 2024 Award of Contract for the Authorization for Comprehensive 388-24 Benefit Consulting/Broker Services to Gallagher Benefit Services in the amount of $76,000 Attachments: 2024-2025 Gallagher Benefit Services Consulting Agreement Approver Report The City Manager gave a brief overview of this Council Memo. Award of Professional Services Agreement for the 389-24 Bicentennial Park HVAC Replacement, to Johansen & Anderson in the amount of $62,895.00. Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Professional Services Agreement for the Joliet 390-24 Area Historical Museum HVAC Replacement to Sendra Service Corp. in the amount of $31,970.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Professional Services Agreement for the Slammers 391-24 Stadium Fire System Update to AMS Industries Inc. in the amount of $100,868.13 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Professional Services Agreement for the Billie 392-24 Limacher Bicentennial Park Theatre Seat Replacement to Davis Seating Company in the amount of $52,499.32 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Professional Services Agreement for the 2025 393-24 Watermain Quality Sewer Lining Program to RJN Group Inc. in the amount of $34,800.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Page 3 of 8 Pre-Council Meeting Meeting Minutes - Final August 19, 2024 Award of Professional Services Agreement for the Motor 394-24 Maintenance Heating System to Sendra Service Corp. in the amount of $94,655.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Amendment No. 1 for the Pilcher Park (Highland Avenue) 395-24 Culvert Project to Willett, Hoffmann & Associates in the amount of $4,987.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Change Order No. 1 for the Broadway Street (Marion - 396-24 Jefferson) Roadway Improvement Project - MFT Section. No. 23-00557-00-FP to PT Ferro Construction Co. in the amount of $280,507.46 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Authorization to Approve the Proposed Renewal of Claims 397-24 Administrator Attachments: 2024-2025 Gallagher Basset Claims Administrator Agreement Approver Report The City Manager gave a brief overview of this Council Memo. LICENSES AND PERMIT APPLICATIONS: Resolution to Deny Issuance of Class “CG” Liquor License 399-24 at 3021 Plainfield Road - Circle K Attachments: CIRCLE K - 3021 PLAINFEILD ROAD - LIQUOR HEARING FINDINGS REPORT.pdf CIRCLE K - 3021 PLAINFIELD ROAD - RESOLUTION TO DENY LIQUOR LICENSE.pdf CIRCLE K - 3021 PLAINFIELD ROAD - DENIAL ORDER.pdf Approver Report Deputy Liquor Commissioner Kevin Kelley gave a brief overview of this item. Page 4 of 8 Pre-Council Meeting Meeting Minutes - Final August 19, 2024 Issuance of Class “B” Liquor License at 106 N. Larkin 400-24 Avenue - Big Apple MT Attachments: BIG APPLE MT - 106 N. LARKIN AVENUE - LIQUOR HEARING FINDINGS REPORT.pdf Approver Report Deputy Liquor Commissioner Kevin Kelley gave a brief overview of this item. A brief discussion was held regarding the hours of operation of this business. Application for a Drive Thru Permit for a Chick Fil A 401-24 Restaurant at 201 S. Larkin Avenue Attachments: 201 S Larkin Chick Fil A Drive Thru Permit Application.docx 201 S Larkin Chick Fil A Drive Thru Request Letter.pdf CFA Larkin Ave (Joliet) - Drive-thru_Exhibit.pdf Approver Report The City Manager gave a brief overview of this Council Memo. A brief discussion was held regarding a issue in the area of homelessness. PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS: ORDINANCES: Page 5 of 8 Pre-Council Meeting Meeting Minutes - Final August 19, 2024 Ordinances Associated with the Resubdivision of Lot 4 of 403-24 Casino Parcel at Rock Run Crossings Subdivision. Ordinance Approving the Preliminary Plat of Resubdivision of Lot 4 of Casino Parcel at Rock Run Crossings Subdivision. (P-4-24) Ordinance Approving the Final Plat of Resubdivision of Lot 4 of Casino Parcel at Rock Run Crossings Subdivision. (FP-4-24) Ordinance Approving the Recording Plat of Resubdivision of Lot 4 of Casino Parcel at Rock Run Crossings Subdivision. (RP-8-24) Attachments: Ordinance - Preliminary Plat RRC Lot 4 Casino Resubdivision Preliminary Plat Ordinance - Final Plat RRC Lot 4 Casino Parcel Resubdivision Final Plat Ordinance - Recording Plat - RRC Lot 4 Casino Parcel Resubdivision Recording Plat Plan Commission Meeting Minutes 07.18.2024 Plan Commission Staff Report Packet Approver Report The City Manager gave a brief overview of this Council Memo. RESOLUTIONS: Resolution Approving an Intergovernmental Agreement with 405-24 the Illinois Department of Transportation for the I-80 at IL Route 7 (Larkin Avenue) Interchange Improvement Project Attachments: Resolution IDOT IGA I-80 at IL 7.pdf Approver Report The City Manager gave a brief overview of this Council Memo. Page 6 of 8 Pre-Council Meeting Meeting Minutes - Final August 19, 2024 Resolution Declaring Traffic Signal Equipment as Surplus to 406-24 be Donated to the Illinois Brotherhood of Electrical Workers Local 176 Attachments: Resolution Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Appropriating Motor Fuel Tax Funds for the 407-24 Broadway St. Roadway Project - MFT Section No. 23-00557-00-FP Attachments: Resolution Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Authorizing Amendment to the Compensation 408-24 Scale for Crossing Guards Attachments: Crossing Guard Resolution Crossing Guard Summary 2024 Approver Report The City Manager gave a brief overview of this Council Memo. A brief discussion was held regarding this item. Resolution Authorizing the City Manager to Accept Grant 409-24 Funds Under Title XX of the Social Security Act Attachments: Resolution TXX25 Award Contract 8.13.24 Approver Report The City Manager gave a brief overview of this Council Memo. Resolution to Authorize a TIF Development Agreement with 410-24 311 Ottawa Building LLC for the Renovation of 311 N. Ottawa Street Attachments: Resolution Agreement for 311 Ottawa LLC Contractor Statement for 311 Ottawa LLC Approver Report The City Manager gave a brief overview of this Council Memo. CITY MANAGER: Page 7 of 8 Pre-Council Meeting Meeting Minutes - Final August 19, 2024 PUBLIC COMMENTS: None. CLOSED SESSION to discuss the following subjects: A motion was made by Councilwoman Suzanna Ibarra, seconded by Councilman Cesar Cardenas, to enter into closed session to discuss personnel, collective bargaining, land acquisition or conveyance, pending or threatened litigation after which the meeting will be adjourned. The motion carried by the following vote: Aye: Mayor Terry D'Arcy, Councilman Cesar Cardenas, Councilman Joe Clement, Councilman Larry E. Hug, Councilwoman Suzanna Ibarra, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman and Councilwoman Sherri Reardon Absent: Councilman Cesar Guerrero ADJOURNMENT: Page 8 of 8

Agenda

City of Joliet Pre-Council Meeting Meeting Agenda - Final MAYOR TERRY D'ARCY MAYOR PRO- TEM COUNCILWOMAN SHERRI REARDON (7/1/2024 - 9/30/2024) COUNCILMAN CESAR CARDENAS COUNCILMAN JOE CLEMENT COUNCILMAN CESAR GUERRERO COUNCILMAN LARRY E. HUG COUNCILWOMAN SUZANNA IBARRA COUNCILMAN PAT MUDRON COUNCILWOMAN JAN HALLUMS QUILLMAN City Manager - Beth Beatty Interim Corporation Counsel - Todd Lenzie City Clerk - Christa M. Desiderio Monday, August 19, 2024 5:30 PM City Hall, Council Chambers Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL: MAYOR: APPROVAL OF AGENDA: CITIZENS TO BE HEARD ON AGENDA ITEMS: This section is for anyone wanting to speak regarding agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the City Council do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the Council shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. APPOINTMENTS: COUNCIL COMMITTEE REPORTS: Page 1 of 8 Pre-Council Meeting Meeting Agenda - Final August 19, 2024 Communication, Technology & Information Systems Finance Public Assets Public Service CONSENT AGENDA: Approval of Minutes; Pre-Council Meeting - August 5, 2024 Council Meeting - August 6, 2024 Attachments: Pre-Council Meeting Minutes - August 5, 2024.pdf Council Meeting Minutes - August 6, 2024.pdf Approver Report Invoices to be Paid Attachments: Invoices to be Paid 08.20.24 Approver Report Award of Contract for the 2024 Sidewalk / Curb Replacement 383-24 Project - East Joliet to Davis Concrete Construction Co. in the amount of $294,186.00 Attachments: Approver Report Award of Contract for the 2024 Bituminous Surface Treatment - 384-24 Contract A to AC Pavement Striping Co. in the amount of $140,501.95 Attachments: Approver Report Award of Contract for the Union Station Roofing Envelope 385-24 Replacement to Adler Roofing and Sheet Metal Inc. in the amount of $167,720.00 Attachments: Approver Report Page 2 of 8 Pre-Council Meeting Meeting Agenda - Final August 19, 2024 Award of Contract to DTS for VUEWorks Asset Management 386-24 Software Support and Hosting in the amount of $70,000.00 Attachments: 2024 Quote-City of Joliet.pdf Approver Report Award of Contract to Lenovo for TruScale Managed Storage Not to 387-24 Exceed $370,684.21 Attachments: Lenovo SAN Quote City of Joliet_2024-07-25 1.pdf TruScale Five Year Pricing with Annual Growth.pdf TruScale Managed Storage SOW.pdf SAN Hardware - One Time Fee.pdf Approver Report Award of Contract for the Authorization for Comprehensive Benefit 388-24 Consulting/Broker Services to Gallagher Benefit Services in the amount of $76,000 Attachments: 2024-2025 Gallagher Benefit Services Consulting Agreement Approver Report Award of Professional Services Agreement for the Bicentennial 389-24 Park HVAC Replacement, to Johansen & Anderson in the amount of $62,895.00. Attachments: Approver Report Award of Professional Services Agreement for the Joliet Area 390-24 Historical Museum HVAC Replacement to Sendra Service Corp. in the amount of $31,970.00 Attachments: Approver Report Award of Professional Services Agreement for the Slammers 391-24 Stadium Fire System Update to AMS Industries Inc. in the amount of $100,868.13 Attachments: Approver Report Page 3 of 8 Pre-Council Meeting Meeting Agenda - Final August 19, 2024 Award of Professional Services Agreement for the Billie Limacher 392-24 Bicentennial Park Theatre Seat Replacement to Davis Seating Company in the amount of $52,499.32 Attachments: Approver Report Award of Professional Services Agreement for the 2025 Watermain 393-24 Quality Sewer Lining Program to RJN Group Inc. in the amount of $34,800.00 Attachments: Approver Report Award of Professional Services Agreement for the Motor 394-24 Maintenance Heating System to Sendra Service Corp. in the amount of $94,655.00 Attachments: Approver Report Amendment No. 1 for the Pilcher Park (Highland Avenue) Culvert 395-24 Project to Willett, Hoffmann & Associates in the amount of $4,987.00 Attachments: Approver Report Change Order No. 1 for the Broadway Street (Marion - Jefferson) 396-24 Roadway Improvement Project - MFT Section. No. 23-00557-00-FP to PT Ferro Construction Co. in the amount of $280,507.46 Attachments: Approver Report Authorization to Approve the Proposed Renewal of Claims 397-24 Administrator Attachments: 2024-2025 Gallagher Basset Claims Administrator Agreement Approver Report LICENSES AND PERMIT APPLICATIONS: Page 4 of 8 Pre-Council Meeting Meeting Agenda - Final August 19, 2024 Resolution to Deny Issuance of Class “CG” Liquor License at 3021 399-24 Plainfield Road - Circle K Attachments: CIRCLE K - 3021 PLAINFEILD ROAD - LIQUOR HEARING FINDINGS REPORT.pdf CIRCLE K - 3021 PLAINFIELD ROAD - RESOLUTION TO DENY LIQUOR LICENSE.pdf CIRCLE K - 3021 PLAINFIELD ROAD - DENIAL ORDER.pdf Approver Report Issuance of Class “B” Liquor License at 106 N. Larkin Avenue - Big 400-24 Apple MT Attachments: BIG APPLE MT - 106 N. LARKIN AVENUE - LIQUOR HEARING FINDINGS REPORT.pdf Approver Report Application for a Drive Thru Permit for a Chick Fil A Restaurant at 401-24 201 S. Larkin Avenue Attachments: 201 S Larkin Chick Fil A Drive Thru Permit Application.docx 201 S Larkin Chick Fil A Drive Thru Request Letter.pdf CFA Larkin Ave (Joliet) - Drive-thru_Exhibit.pdf Approver Report PUBLIC HEARINGS: All evidence and testimony will be presented under oath. The petitioner will be allowed to present first. After the petitioner is completed, interested parties will be allowed to present evidence and/or cross examine the petitioner. As this hearing is legislative in nature and not administrative, an interested party shall be defined as someone who either owns property within 600 feet of the proposed development site, or a member or official representative of an affected governmental body; the remainder of those who wish to be heard shall be classified as public speakers. Interested parties will present second. Once the interested parties have completed, public speakers will be heard. These individuals are public speakers, so the applicable public speaking rules shall be in effect: Speakers should try to address all comments to the council as a whole and not to any individual member, repetitive comments are discouraged, total comment time for any one person is 4 minutes, no speaker shall engage in a debate or make direct threats or personal attacks or be uncivil or abusive, disruptive behavior by the members of the public will not be tolerated, and the presiding officer may limit irrelevant, immaterial, or inappropriate comments or statements. ORDINANCES AND RESOLUTIONS: ORDINANCES: Page 5 of 8 Pre-Council Meeting Meeting Agenda - Final August 19, 2024 Ordinances Associated with the Resubdivision of Lot 4 of Casino 403-24 Parcel at Rock Run Crossings Subdivision. Ordinance Approving the Preliminary Plat of Resubdivision of Lot 4 of Casino Parcel at Rock Run Crossings Subdivision. (P-4-24) Ordinance Approving the Final Plat of Resubdivision of Lot 4 of Casino Parcel at Rock Run Crossings Subdivision. (FP-4-24) Ordinance Approving the Recording Plat of Resubdivision of Lot 4 of Casino Parcel at Rock Run Crossings Subdivision. (RP-8-24) Attachments: Ordinance - Preliminary Plat RRC Lot 4 Casino Resubdivision Preliminary Plat Ordinance - Final Plat RRC Lot 4 Casino Parcel Resubdivision Final Plat Ordinance - Recording Plat - RRC Lot 4 Casino Parcel Resubdivision Recording Plat Plan Commission Meeting Minutes 07.18.2024 Plan Commission Staff Report Packet Approver Report RESOLUTIONS: Resolution Approving an Intergovernmental Agreement with the 405-24 Illinois Department of Transportation for the I-80 at IL Route 7 (Larkin Avenue) Interchange Improvement Project Attachments: Resolution IDOT IGA I-80 at IL 7.pdf Approver Report Resolution Declaring Traffic Signal Equipment as Surplus to be 406-24 Donated to the Illinois Brotherhood of Electrical Workers Local 176 Attachments: Resolution Approver Report Page 6 of 8 Pre-Council Meeting Meeting Agenda - Final August 19, 2024 Resolution Appropriating Motor Fuel Tax Funds for the Broadway 407-24 St. Roadway Project - MFT Section No. 23-00557-00-FP Attachments: Resolution Approver Report Resolution Authorizing Amendment to the Compensation Scale for 408-24 Crossing Guards Attachments: Crossing Guard Resolution Crossing Guard Summary 2024 Approver Report Resolution Authorizing the City Manager to Accept Grant Funds 409-24 Under Title XX of the Social Security Act Attachments: Resolution TXX25 Award Contract 8.13.24 Approver Report Resolution to Authorize a TIF Development Agreement with 311 410-24 Ottawa Building LLC for the Renovation of 311 N. Ottawa Street Attachments: Resolution Contractor Statement for 311 Ottawa LLC Agreement for 311 Ottawa LLC Approver Report CITY MANAGER: PUBLIC COMMENTS: This section is for anyone wanting to speak regarding non-agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the City Council do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the Council shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. Page 7 of 8 Pre-Council Meeting Meeting Agenda - Final August 19, 2024 CLOSED SESSION to discuss the following subjects: PERSONNEL: The appointment, employment, compensation, discipline, performance or dismissal of specific City employees (5 ILCS 5/120/2(c)(1)). COLLECTIVE BARGAINING: Collective negotiating matters and salary schedules for one or more classes of City employees (5 ILCS 5/120/2(c)(2)). LAND ACQUISITION or CONVEYANCE: The purchase or lease of real property for the use of the City, including whether a particular parcel should be acquired, or the setting of a price for the sale or lease of property owned by the City (5ILCS 5/120/2(c)(5,6)). PENDING or THREATENED LITIGATION: A pending legal action against, affecting or on behalf of the City or a similar legal action that is probable or imminent (5 ILCS 5/120/2(c)(11)). ADJOURNMENT: This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Live, online streaming of Regular City Council and Pre-Council meetings is now available at www.joliet.gov. Videos and agenda packets can be accessed by clicking on the Meetings & Agendas link at the center of the home page for "Joliet City Council E-Agenda & Streaming Video." The new page includes archived footage and interactive agendas available for the public to view at their convenience. Page 8 of 8