Pre-Council Meeting

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, December 2, 2024 5:30 PM City Hall, Council Chambers Pre-Council Meeting MAYOR TERRY D'ARCY MAYOR PRO- TEM COUNCILMAN CESAR CARDENAS (10/1/2024 - 12/31/2024) COUNCILMAN JOE CLEMENT COUNCILMAN CESAR GUERRERO COUNCILMAN LARRY E. HUG COUNCILWOMAN SUZANNA IBARRA COUNCILMAN PAT MUDRON COUNCILWOMAN JAN HALLUMS QUILLMAN COUNCILWOMAN SHERRI REARDON City Manager - Beth Beatty Interim Corporation Counsel - Todd Lenzie City Clerk - Lauren O'Hara Pre-Council Meeting Meeting Minutes - Final December 2, 2024 Page 1 of 1 Pre-Council Meeting Meeting Minutes - Final December 2, 2024 Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL: Present: Mayor Terry D'Arcy, Councilman Cesar Cardenas, Councilman Joe Clement, Councilman Cesar Guerrero, Councilman Larry E. Hug, Councilwoman Suzanna Ibarra, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman and Councilwoman Sherri Reardon ALSO PRESENT: City Manager Beth Beatty and Interim Corporation Counsel Todd Lenzie. MAYOR: APPROVAL OF AGENDA: CITIZENS TO BE HEARD ON AGENDA ITEMS: Kathy Garthus spoke in opposition of the proposed budget increase to diesel fuel tax . APPOINTMENTS: COUNCIL COMMITTEE REPORTS: Land Use & Economic Development Public Safety Public Service CONSENT AGENDA: Approval of Minutes: Attachments: Pre-Council Meeting Minutes - November 18, 2024 Council Meeting Minutes - November 19, 2024 Approver Report Invoices to be Paid Attachments: Invoices to be Paid 12.03.24 Approver Report Award of Contract for the 2025-2028 Snow Removal for the 560-24 City of Joliet Commuter, City Center, and Municipal Parking Lots Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Contract for the Elgin Avenue Road Repair Project 561-24 to Austin Tyler Construction Inc. in the Amount of $48,367.00 Page 1 of 7 Pre-Council Meeting Meeting Minutes - Final December 2, 2024 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Change Order No. 1 for the Ottawa Street / Joliet Street 562-24 Streetscape Project to PT Ferro Construction Co. in the Amount of $10,460.07 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Change Order No. 1 for the Stone Street (Center - Hickory) 563-24 Roadway Improvement Project - 2023 MFT Section No. 23-00556-00-FP to PT Ferro Construction Co. in the Amount of ($54,149.90) and Payment Request No. 3 and Final in the Amount of $42,933.39 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Change Order No. 1 for the Richmond Street (Fairlane Drive - 564-24 Sunset Strip) Roadway Improvement Project - 2024 MFT Section No. 24-00565-00-FP to PT Ferro Construction Co. in the Amount of ($36,433.27) and Payment Request No. 3 and Final in the Amount of $33,813.57 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Change Order No. 1 for the Garnsey Park Phase 5B Water 565-24 Main Improvements Project on Behalf of Construction by Camco, Inc. in the Amount of $504,000.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Allison Swisher, Director of Public Utilities, briefly discussed the increase to the water main improvement project due to rock excavation. Change Order No. 1 for the 2024 Pavement Marking Program 566-24 - MFT Section No. 24-00566-00-ST to Superior Road Striping Inc. in the Amount of ($12,542.60) and Payment Request No. 4 and Final in the Amount of $21,827.50 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Page 2 of 7 Pre-Council Meeting Meeting Minutes - Final December 2, 2024 Final Balancing Change Order No. 1 for the Cathedral Area 567-24 Phase 1A Water Main Improvements Project on Behalf of Austin Tyler Construction, Inc. for a Decreased Amount of ($263,570.50) Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Ms. Swisher gave a brief explanation for the decrease in quantities to complete the contract. Greg Ruddy, Director of Public Works, concurred that Public Works' contracts may also have decreases when quantities are changed. Final Balancing Change Order No. 1 for the Cathedral Area 568-24 Phase 1B Water Main Improvements Project on Behalf of Austin Tyler Construction, Inc. for a Decreased Amount of ($204,263.16) Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Final Balancing Change Order No. 1 for the Bridal Wreath 569-24 Acres Water Main Improvements Project on Behalf of Austin Tyler Construction, Inc. for a Decreased Amount of ($280,935.26) Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Purchase of Two (2) Trailers for Haz-Mat use for the Joliet 570-24 Fire Department from Morris Trailer for $64,904.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Purchase of Two (2) Complete Horton Ambulances from 571-24 Foster Coach in the Amount of $764,878.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. AGENDA ITEM: Purchase of Four (4) Complete Horton Ambulances from 573-24 Foster Coach in the Amount of $1,529,756.00 Page 3 of 7 Pre-Council Meeting Meeting Minutes - Final December 2, 2024 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. A brief discussion was held regarding the price of the ambulances. Award of Contract for the 2024 Resurfacing Contract C to 574-24 Gallagher Asphalt in the Amount of $2,669,777.47 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Contact for the 2024 Resurfacing Contract D to 575-24 Gallagher Asphalt in the Amount of $2,592,888.98 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. LICENSES AND PERMIT APPLICATIONS: PUBLIC HEARINGS: Public Hearing for the Consolidated Annual Performance 577-24 and Evaluation Report (CDBG) Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. A brief discussion was held regarding the senior snow removal program. Public Hearing for the 2024 Property Tax Levy 578-24 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Kevin Sing, Director of Finance, gave a brief overview on the 2024 property tax levy and a proposed gas tax increase. Councilman Clement exited the meeting at 5:57 p.m. Councilman Clement reentered the meeting at 5:57 p.m. Ordinance for the Levy and Assessment of Taxes for the 579-24 Fiscal Year Beginning January 1, 2024, and Ending December 31, 2024 in and for the City of Joliet Public Library, Will and Kendall Counties, Illinois Attachments: 2024 Levy Ordinance -Library Approver Report Page 4 of 7 Pre-Council Meeting Meeting Minutes - Final December 2, 2024 The City Manager gave a brief overview of this Council Memo. Ordinance for the Levy and Assessment of Taxes for the 580-24 Fiscal Year Beginning January 1, 2024 and Ending December 31, 2024 in and for the City of Joliet, Will and Kendall Counties, Illinois Attachments: 2024 Levy Ordinance -City Approver Report The City Manager gave a brief overview of this Council Memo. Public Hearing for the 2025 Fiscal Year Annual Budget for 581-24 the City of Joliet, Will and Kendall Counties, Illinois Attachments: 2025 Draft Proposed Budget 11.20.24 Approver Report The City Manager gave a brief overview of this Council Memo. ORDINANCES AND RESOLUTIONS: ORDINANCES: Ordinance Amending the 2024 Annual Budget for the City of 583-24 Joliet and the Purchase of Automatic External Defibrillators (AED), Life Rings with Cabinets and Alarms, and Office Space Reconfigurations at Fire Stations 1 and 6 Attachments: Budget Amending Ordinance for Capital Expenditures Approver Report The City Manager gave a brief overview of this Council Memo. RESOLUTIONS: Resolution Approving a Memorandum of Understanding 585-24 between the City of Joliet and Joliet Township Attachments: Resolution MOU Joliet Township and COJ.docx Executed - Forest Park Community Center PY21 Agreement.pdf Approver Report The City Manager gave a brief overview of this Council Memo. A brief discussion was held regarding Council Memo #583-24: Ordinance Amending the 2024 Annual Budget for the City of Joliet and the Purchase of Automatic External Defibrillators (AED), Life Rings with Cabinets and Alarms, and Office Space Reconfigurations at Fire Stations 1 and 6 and the sale of old radios and a grant. Resolution Approving an Intergovernmental Agreement with 586-24 Page 5 of 7 Pre-Council Meeting Meeting Minutes - Final December 2, 2024 the State of Illinois Department of Transportation for the Design, Operation, and Maintenance of an Advanced Traffic Management System Attachments: Resolution IDOT Joliet ATMS IGA - FINAL.pdf Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Appropriating Supplemental Funds for the Stone 587-24 Street (Center Street - Hickory Street) Roadway Improvement Project - 2023 MFT Section No. 23-00556-00-FP Attachments: Resolution Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Appropriating Supplemental Funds for the 588-24 Harwood Street (Cass Street - Sterling Avenue) Roadway Improvement Project - 2021 MFT Section No. 21-00536-00-FP Attachments: Resolution Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Appropriating Supplemental Funds for the Curtis 589-24 Avenue (Raynor Avenue - Wilcox Street) 2021 Roadway Improvement Project - MFT Section No. 21-00538-00-FP Attachments: Resolution Approver Report The City Manager gave a brief overview of this Council Memo. CITY MANAGER: PUBLIC COMMENTS: None. MAYOR AND COUNCIL COMMENTS: CLOSED SESSION to discuss the following subjects: A motion was made by Councilwoman Suzanna Ibarra, seconded by Councilman Cesar Cardenas, to enter into closed session to discuss personnel, collective bargaining, land acquisition or conveyance, pending or threatened litigation after which the meeting will be adjourned. The motion carried by the following vote: Page 6 of 7 Pre-Council Meeting Meeting Minutes - Final December 2, 2024 Aye: Mayor Terry D'Arcy, Councilman Cesar Cardenas, Councilman Joe Clement, Councilman Cesar Guerrero, Councilman Larry E. Hug, Councilwoman Suzanna Ibarra, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman and Councilwoman Sherri Reardon ADJOURNMENT: Page 7 of 7