Pre-Council Meeting

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, May 19, 2025 5:30 PM City Hall, Council Chambers Pre-Council Meeting MAYOR TERRY D'ARCY MAYOR PRO-TEM COUNCILMAN LARRY E. HUG (5/1/2025 - 6/30/2025) COUNCILMAN CESAR CARDENAS COUNCILMAN JOE CLEMENT COUNCILWOMAN SUZANNA IBARRA COUNCILMAN JUAN MORENO COUNCILMAN PAT MUDRON COUNCILWOMAN JAN HALLUMS QUILLMAN COUNCILWOMAN SHERRI REARDON City Manager - Beth Beatty Interim Corporation Counsel - Todd Lenzie City Clerk - Lauren O'Hara Pre-Council Meeting Meeting Minutes - Final May 19, 2025 Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL: Present: Councilman Cesar Cardenas, Councilman Joe Clement, Councilman Larry E. Hug, Councilwoman Suzanna Ibarra, Councilman Juan Moreno, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman and Councilwoman Sherri Reardon Absent: Mayor Terry D'Arcy ALSO PRESENT: City Manager Beth Beatty and Interim Corporation Counsel Todd Lenzie. PRESENTATION: Recognition of Water Ambassador Award, Q1 2025 Water Conservation Incentive Program Winners, and Intro for Q2 & Q3 2025 Program - Presented by Allison Swisher, Director of Public Utilities Attachments: Approver Report The City Manager discussed the passing of Sgt. Weller. Police Chief Bill Evans read a statement of the passing of Sgt. Weller and thanked the Mayor and Council and Beecher and State of Illinois Police Departments. Allison Swisher, Director of Public Utilities, discusses the Water Conservation Incentive Program, and introduces Annie Storey, to present the Water Conservation Incentive Program Water Ambassador 2024 Gold Level Ambassador Award. MAYOR: APPROVAL OF AGENDA: CITIZENS TO BE HEARD ON AGENDA ITEMS: None. APPOINTMENTS: COUNCIL COMMITTEE REPORTS: Communication, Technology & Information Systems Finance Public Service Page 1 of 7 Pre-Council Meeting Meeting Minutes - Final May 19, 2025 CONSENT AGENDA: Invoices to be Paid Attachments: Invoices 05.20.25.pdf Approver Report Award of Contract to Heartland Business Systems for 304-25 VMware Annual Renewal in the Amount of $59,730.88 Award of Contract to Heartland Business Systems for VMware Annual Renewal in the Amount of $59,730.88 Attachments: City of Joliet - Full VMware Renewal.pdf Approver Report Award of Contract to Granicus for Annual Products and 305-25 Services Renewal and Up-front Implementation Costs in the Amount of $583,225.73 to be Paid Over Three Years Award of Contract to Granicus for Annual Products and Services Renewal and Up-front Implementation Costs in the Amount of $583,225.73 to be Paid Over Three Years Attachments: IL_Joliet IL_Q-441850_2025APR11.pdf Approver Report The City Manager gave a brief explanation of this Council Memo. Award of Contract for the 2025 School Zone Flasher 306-25 Materials Purchase Order No. 1 to Mobotrex, Inc. in the Amount of $41,597.00 Award of Contract for the 2025 School Zone Flasher Materials Purchase Order No. 1 to Mobotrex, Inc. in the Amount of $41,597.00 Attachments: Approver Report The City Manager gave a brief explanation of this Council Memo. Award of Contract for Insurance Brokerage Services for 307-25 General Liability, Workers Compensation and Property and Casualty Coverage to Alliant Insurance Services in the Amount of $40,500.00. Award of Contract for Insurance Brokerage Services for General Liability, Workers Compensation and Property and Casualty Coverage to Alliant Insurance Services in the Amount of $40,500.00. Attachments: Approver Report The City Manager gave a brief explanation of this Council Memo. Award of Professional Services Agreement for Phase I 308-25 Engineering Services for the Abe Street Bridge over Spring Page 2 of 7 Pre-Council Meeting Meeting Minutes - Final May 19, 2025 Creek Improvement Project - MFT Section No. 14-00475-00-BR to Willett, Hoffman, & Associates, in the Amount of $38,782.00 Award of Professional Services Agreement for Phase I Engineering Services for the Abe Street Bridge over Spring Creek Improvement Project - MFT Section No. 14-00475-00-BR to Willett, Hoffman, & Associates, in the Amount of $38,782.00 Attachments: Approver Report The City Manager gave a brief explanation of this Council Memo. Approval of Amendment No. 3 for the Phase I Engineering 309-25 Services for the Abe Street Bridge over Spring Creek Improvement Project - MFT Section No. 14-00475-00-BR to Willett, Hoffman, & Associates, a Deduction in the Amount of ($14,035.08), and Payment Request No. 26 and Final in the Amount of $6,335.45 Approval of Amendment No. 3 for the Phase I Engineering Services for the Abe Street Bridge over Spring Creek Improvement Project - MFT Section No. 14-00475-00-BR to Willett, Hoffman, & Associates, a Deduction in the Amount of ($14,035.08), and Payment Request No. 26 and Final in the Amount of $6,335.45 Attachments: Approver Report The City Manager gave a brief explanation of this Council Memo. Approval of Purchase of Water Metering Equipment from 310-25 Core & Main LP in the Amount of $42,300.00 Approval of Purchase of Water Metering Equipment from Core & Main LP in the Amount of $42,300.00 Attachments: Approver Report The City Manager gave a brief explanation of this Council Memo. Approval of Purchase of Two (2) Twenty-Four-Inch DeZURIK 311-25 Check Valves from LAI & Associates Inc. in the Amount of $36,300.00 Approval of Purchase of Two (2) Twenty-Four-Inch DeZURIK Check Valves from LAI & Associates Inc. in the Amount of $36,300.00 Attachments: Approver Report The City Manager gave a brief explanation of this Council Memo. Approval of Purchase of a John Deere Mower Assembly from 312-25 Shorewood Home & Auto in the Amount of $122,644.38 Approval of Purchase of a John Deere Mower Assembly from Shorewood Home Page 3 of 7 Pre-Council Meeting Meeting Minutes - Final May 19, 2025 & Auto in the Amount of $122,644.38 Attachments: Approver Report The City Manager gave a brief explanation of this Council Memo. Approval of Purchase and Installation of Three (3) One-Ton 313-25 Dump Bodies from Henderson Products Inc. in the Amount of $162,424.00 Approval of Purchase and Installation of Three (3) One-Ton Dump Bodies from Henderson Products Inc. in the Amount of $162,424.00 Attachments: Approver Report The City Manager gave a brief explanation of this Council Memo. Approval of Change Order No. 1 for the 2024 Sidewalk / Curb 314-25 Replacement Project - Central Joliet on Behalf of D Construction Inc. for Adjustments to the Project Completion Date Approval of Change Order No. 1 for the 2024 Sidewalk / Curb Replacement Project - Central Joliet on Behalf of D Construction Inc. for Adjustments to the Project Completion Date Attachments: Approver Report The City Manager gave a brief explanation of this Council Memo. Approval of Change Order No. 2 for the 2024 Sidewalk / Curb 315-25 Replacement Project - Far West Joliet on Behalf of D Construction Inc. for Adjustments to the Project Completion Date Approval of Change Order No. 2 for the 2024 Sidewalk / Curb Replacement Project - Far West Joliet on Behalf of D Construction Inc. for Adjustments to the Project Completion Date Attachments: Approver Report The City Manager gave a brief explanation of this Council Memo. Councilman Hug mentioned removing Austin Tyler items from Consent Agenda for Councilman Moreno. AGENDA ITEM: LICENSES AND PERMIT APPLICATIONS: PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS: ORDINANCES: Page 4 of 7 Pre-Council Meeting Meeting Minutes - Final May 19, 2025 Ordinance Approving a Variation of Use to Allow a 317-25 Wholesale Business, a B-3 (General Business) Use, in the B-1 (Neighborhood Business) Zoning District, Located at 470 S. Hammes Avenue (ZBA 2025-08) Ordinance Approving a Variation of Use to Allow a Wholesale Business, a B-3 (General Business) Use, in the B-1 (Neighborhood Business) Zoning District, Located at 470 S. Hammes Avenue (ZBA 2025-08) Attachments: Ordinance - Variation of Use 2025-08 ZBA Staff Report Packet 2025-08 Zoning Board of Appeals Minutes 04-17-25 Approver Report The City Manager gave a brief explanation of this Council Memo. Ordinance Approving a Special Use Permit to Allow a 318-25 Cellular Communications Tower and Associated Ground Equipment, Located at 2500 Brandon Road (ZBA 2025-11) Ordinance Approving a Special Use Permit to Allow a Cellular Communications Tower and Associated Ground Equipment, Located at 2500 Brandon Road (ZBA 2025-11) Attachments: Ordinance - Special Use Permit 2025-11 ZBA Staff Report Packet 2025-11 Zoning Board of Appeals Minutes 04-17-25 Approver Report The City Manager gave a brief explanation of this Council Memo. RESOLUTIONS: Resolution Accepting a Grant of Permanent Easement on 320-25 South Eastern Avenue for the Heggie Park Phase I Water Main Improvements Project Resolution Accepting a Grant of Permanent Easement on South Eastern Avenue for the Heggie Park Phase I Water Main Improvements Project Attachments: Resolution South Eastern Avenue Utility Easement_Signed.pdf Easement Exhibit - Eastern Avenue (30-07-15-308-010) (Sealed).pdf Approver Report The City Manager gave a brief explanation of this Council Memo. Resolution Appropriating Supplemental Motor Fuel Tax 321-25 Funds for the Phase 1 Engineering Services for the Abe Street Bridge over Spring Creek Improvement Project - MFT Section No. 14-00475-00-BR Page 5 of 7 Pre-Council Meeting Meeting Minutes - Final May 19, 2025 Resolution Appropriating Supplemental Motor Fuel Tax Funds for the Phase 1 Engineering Services for the Abe Street Bridge over Spring Creek Improvement Project - MFT Section No. 14-00475-00-BR Attachments: Resolution Approver Report The City Manager gave a brief explanation of this Council Memo. Resolution to Approve and Authorize the Acceptance of the 322-25 Will County Community Mental Health Board 2025 Grant Funding Award to Fund the Community Mental Health Program in the amount of $200,000.00 Resolution to Approve and Authorize the Acceptance of the Will County Community Mental Health Board 2025 Grant Funding Award to Fund the Community Mental Health Program in the amount of $200,000.00 Attachments: Resolution Will County Grant.pdf Approver Report The City Manager gave a brief explanation of this Council Memo. Resolution Requesting the Closure of State Route 171 for 323-25 the 2025 Mexican Independence Day Parade Resolution Requesting the Closure of State Route 171 for the 2025 Mexican Independence Day Parade Attachments: Resolution Parade Map 1.pdf Approver Report The City Manager gave a brief explanation of this Council Memo. CITY MANAGER: PUBLIC COMMENTS: None. MAYOR AND COUNCIL COMMENTS: CLOSED SESSION to discuss the following subjects: A motion was made by Councilwoman Sherri Reardon, seconded by Councilwoman Suzanna Ibarra, to enter into closed session to discuss personnel, collective bargaining, land acquisition or conveyance, pending or threatened litigation after which the meeting will be adjourned. The motion was carried by the following vote: Page 6 of 7 Pre-Council Meeting Meeting Minutes - Final May 19, 2025 Aye: Councilman Cesar Cardenas, Councilman Joe Clement, Councilman Larry E. Hug, Councilwoman Suzanna Ibarra, Councilman Juan Moreno, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman and Councilwoman Sherri Reardon Absent: Mayor Terry D'Arcy ADJOURNMENT: Page 7 of 7