Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, August 31, 2020 4:00 PM City Council Chambers Public Service Committee Committee Members Larry E. Hug Bettye Gavin Terry Morris Public Service Committee Meeting Minutes - Final August 31, 2020 Page 1 of 1 Public Service Committee Meeting Minutes - Final August 31, 2020 The Governor’s Office and the Illinois Department of Public Health activated the mitigation plan for Region 7, effective August 26, 2020. Region 7 includes Will and Kankakee counties. The new Region 7 mitigation plan limits in-person meetings to 25 people or 25% of overall room capacity (whichever is less). Council Chambers allows for 13 members of the public while adhering to social distancing guidelines. During meetings, any member of the public physically present in the Council Chambers in excess of the limit will be asked to wait in another room with live feed to the meeting until the Citizens To Be Heard on Agenda Items section or Public Comments section of the meeting has commenced. Speakers will be rotated into Council Chambers to allow everyone an opportunity to speak. Pursuant to the Illinois Department of Commerce & Economic Opportunity’s Guidelines, it is recommended that any individual appearing in-person wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Present Larry E. Hug, Bettye Gavin, and Terry Morris ALSO PRESENT: Jim Trizna - Director of Public Works, Greg Ruddy - Public Works Administrator, Allison Swisher - Director of Public Utilities, Amy Wagner - Deputy Director of Engineering, Russ Lubash - Traffic Engineer, Gabe Friend - Neighborhood Services, Dawn Koch - Interim Purchasing/Contracts Administrator, Tom Murtha - Senior Planner, and Bob Okon - Herald News. APPROVAL OF MINUTES A motion was made by Bettye Gavin, seconded by Terry Morris, to approve the Minutes of the August 17, 2020 Public Service Committee Meeting.. The motion carried by the following vote: Aye: Hug, Gavin, and Morris 8-17-2020 Minutes TMP-0367 Attachments: Minutes CITIZENS TO BE HEARD ON AGENDA ITEMS No one signed up and no one present wished to speak. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. CONTRACTS Page 1 of 6 Public Service Committee Meeting Minutes - Final August 31, 2020 Award a Contract for Snow Removal for Municipal Lots to 057-20 Trizzino Concrete for the 2020/2021 Snow Season through the 2023/2024 Snow Season Jim Trizna, Director of Public Works spoke about the contract for the 2020/2021 Snow Season, in the amount of $21,760.00 and $22,890.00 on behalf of Trizzino Concrete. This Award of Contract was recommend for approval. Award a Contract for the 2020 Sanitary Sewer Point Repair 059-20 Project - Various Locations to Austin Tyler Construction Inc. in the amount of $192,967.61 Amy Wagner, Deputy Director of Engineering, discussed the 2020 Sanitary Sewer Point Repair project, in the amount of $192,967.61, on behalf of Austin Tyler Construction Inc. A motion was made by Bettye Gavin, seconded by Terry Morris, to recommend for approval by the full Council: Ref. No. #057-20 and 059-20. The motion carried by the following vote: Aye: Hug, Gavin, and Morris CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS Approve Amendment No. 3 to the Professional Engineering 058-20 Services Agreement for Phase I and II Engineering Services for the Houbolt Road (I-80 / US Route 6) Interchange Modification and Roadway Reconstruction Project to TranSystems Corporation in the amount of $499,935.00 Attachments: 2020-06-19 Houbolt Supplement #3 Jim Trizna discussed Amendment No. 3, in the amount of $499,935.00, on behalf of TranSystems Corporation. These funds are coming from IDOT. This Amendment, Change Order and Payments was approve. Approve Change Order No. 2 for the Well 29D Rehabilitation 060-20 Project to Water Well Solutions, Inc. in the amount of $47,640.00 Allison Swisher, Director of Public Utilities, discussed Change Order No. 2, in the amount of $47,640.00, on behalf of Water Well Solutions, Inc. Approve Change Order No. 1 for the Well 5D Rehabilitation 061-20 Project to Water Well Solutions, Inc. in the amount of $11,025.00 Allison Swisher discussed Change Order No. 1 for Well 5D, in the amount of $11,025.00, on behalf of Water Well Solutions, Inc. Approve Change Order No. 1 for the Well Rock 3 062-20 Rehabilitation Project to Water Well Solutions, Inc. in the Page 2 of 6 Public Service Committee Meeting Minutes - Final August 31, 2020 amount of $15,480.00 Allison Swisher discussed Change Order No. 1 for Well Rock 3, in the amount of $15,480.00, on behalf of Water Well Solutions, Inc. Approve Change Order No. 1 for the Demolition of 100-106 E 070-20 Washington St. in the Amount of $10,200.00 Attachments: Change Order 1 for 100-106 E Washington St Demolition Gabe Friend, Neighborhood Services, discussed Change Order No. 1 for the demolition of 100-106 E. Washington Street, in the amount of $10,200.00, on behalf of Grosshening, Inc. Council Memos Approved A motion was made by Councilwoman Gavin, seconded by Councilman Morris to recommend for approval by the full Council: Ref. Nos. 058-20, 060-20, 061-20, 062-20 and 070-20. The motion carried by the following vote: Aye: Hug, Gavin, and Morris ORDINANCES AND RESOLUTIONS Resolution Authorizing Execution of an Intergovernmental 063-20 Agreement with Joliet Township for the Resurfacing of Rowell Avenue, Hague Street, and Gregory Avenue Attachments: Resolution Joliet Township - 2020 Resurfacing IGA (Attach) - Copy Greg Ruddy, Public Works Administrator, discussed the Intergovernmental Agreement with Joliet Township. Resolution Approving an Intergovernmental Agreement with 064-20 the Illinois Department of Transportation for the Various Traffic Signal Improvements Project (IDOT Contract 62H79) in the City of Joliet -Contract A - MFT Section No. 20-00532-00-TL in the amount of $155,172.86 Attachments: Resolution IGA -Contract A 62H79 - MFT 20-00532-00 Jim Trizna discussed Contract A - Various Traffic Signal Improvements, in the amount of $155,172.86 for the City's share of the work, to be paid to IDOT. Resolution Approving an Intergovernmental Agreement with 065-20 the Illinois Department of Transportation for the Various Traffic Signal Improvements Project (IDOT Contract 62M72) in the City of Joliet - Contract B - MFT Section No. 20-00533-00-TL in the amount of $98,278.33 Page 3 of 6 Public Service Committee Meeting Minutes - Final August 31, 2020 Attachments: IGA - Contract B 62M72 IGA - MFT 20-00533-00 Resolution Jim Trizna discussed Contract B, in the amount of $98,278.33 for the City's Share, to be paid to IDOT. Resolution Appropriating Funds for the Various Traffic 066-20 Signal Improvements Project (IDOT Contract 62H79) in the City of Joliet - Contract A - MFT Section No. 20-00532-00-TL Attachments: Resolution Jim Trizna discussed the MFT Resolutions for the City's share of the project. Resolution Appropriating Funds for the Various Traffic 067-20 Signal Improvements Project (IDOT Contract 62M72) in the City of Joliet - Contract B - MFT Section No. 20-00533-00-TL Attachments: Resolution Jim Trizna discussed the MFT Resolution for the City's share of the Project. Application for a Drive-Thru Permit for a Starbucks 068-20 Restaurant at 1550 N. Larkin Avenue Unit C Attachments: Drive-thru Submittal 8 19 20 Starbucks 1550 Larkin Drive Thru Plan - Map Russ Lubash, Traffic Engineer, discussed the Drive Thru Permit for a Starbucks Restaurant at 1550 Larkin Avenue in the outer parking lot of the closed Ultra Foods location. The closed Ultra Foods location is slated for a fitness center and other retail location. Resolution Accepting an Ingress/Egress easement for 403 069-20 Manhattan Road for the Richards Street Lift Station Replacement and Sanitary Sewer Improvements Project Attachments: Resolution 403 Manhattan Rd Ingress-Egress Easement Exhibit A.pdf Exhibit B.pdf Amy Wagner discussed the Resolution for Ingress/egress easement at 403 Manhattan Road. This provides access to the Richards Street Lift Station. Council Memos Approved A motion was made by Councilwoman Gavin, seconded by Councilman Morris to recommend for approval by the full Council: REF. Nos. 063-20, 064-20, 065-20, 066-20, 067-20, 068-20 and 069-20. The motion carried by the following vote: Page 4 of 6 Public Service Committee Meeting Minutes - Final August 31, 2020 Aye: Hug, Gavin, and Morris NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION a. Report on Hydrant Repairs, Valves, Utilities Contracted TMP-0368 Services, and Water Main Breaks Attachments: Valve Hydrant Break Report 8-21-2020 (003) Allison Swisher discussed Hydrant Repairs, Valve Repairs, Water Main breaks, and contracted work. Alternative Water Source Program TMP-0370 Allison Swisher stated no other updates since the Special City Council Meeting last week. Update on Water Conservation Subcommittee Restaurant TMP-0373 Initiative No new update - carried over in error. Update on the Laraway Road at Union Pacific Railroad TMP-0374 Planning and Environmental Linkages (PEL) Study Jim Trizna discussed CMAP review of dangerous railroad intersection crossings. Tom Murtha, Senior Planner for CMAP, spoke regarding Phase I engineering grade crossing improvements in the City of Joliet. There is no cost to the City of Joliet at this time, only staff involvement. There is now 75% truck traffic at this location and it is expected to increase over time. Granite Street (Broadway Street - Bluff Street) TMP-0375 Greg Ruddy discussed Granite Street (Broadway Street - Bluff Street) and the potential permanent closure between the alley and Broadway Street. The street is one direction and extremely steep. There is one business, The Raven's Club, in this area. The Public Service Committee (Councilwoman Gavin, Councilman Morris, and Councilman Hug) agrees with Staff to move forward with closing this road. PUBLIC COMMENT No one signed up and no one present wished to speak. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov "Public Comments" web page. ADJOURNMENT A motion was made by Bettye Gavin, seconded by Terry Morris, to adjourn. The motion carried by the following vote: Page 5 of 6 Public Service Committee Meeting Minutes - Final August 31, 2020 Aye: Hug, Gavin, and Morris Page 6 of 6