Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, November 2, 2020 4:00 PM City Hall, Council Chambers Public Service Committee Committee Members Larry E. Hug Bettye Gavin Terry Morris Public Service Committee Meeting Minutes - Final November 2, 2020 Page 1 of 1 Public Service Committee Meeting Minutes - Final November 2, 2020 The Governor’s Office and the Illinois Department of Public Health activated a mitigation plan for Region 7 (Will and Kankakee Counties) and Region 8 (DuPage and Kane Counties), effective Friday, October 23, 2020. The new mitigation plan limits in-person meetings to 25 people or 25% of overall room capacity (whichever is less). Council Chambers allows for 13 members of the public while adhering to social distancing guidelines. During meetings, any member of the public physically present in the Council Chambers in excess of the limit will be asked to wait in another room with live feed to the meeting until the Citizens To Be Heard on Agenda Items section or Public Comments section of the meeting has commenced. Speakers will be rotated into Council Chambers to allow everyone an opportunity to speak. Pursuant to the Illinois Department of Commerce & Economic Opportunity’s Guidelines, it is recommended that any individual appearing in-person wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Present Larry E. Hug, Bettye Gavin, and Terry Morris ALSO PRESENT: Jim Trizna - Director of Public Works, Greg Ruddy - Public Works Administrator, Allison Swisher - Public Utilities Director, Amy Ferris - Deputy Director, Engineering, and Bob Okon - Joliet Herald News. APPROVAL OF MINUTES A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to approve the Minutes of the October 19, 2020 Public Service Committee Meeting The motion carried by the following vote: Aye: Hug, Gavin, and Morris Minutes - 10-19-2020 TMP-0601 Attachments: 10-19-20 Minutes CITIZENS TO BE HEARD ON AGENDA ITEMS No one attended; no one signed up. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. CONTRACTS a. Award a Professional Services Agreement for the Phase I 150-20 Engineering Services for the Theodore Street over the Rock Run Creek Improvement Project - MFT Sect. No. 19-00522-00-BR to Ciorba Group, Inc. in an amount not to exceed $184,724.87 Jim Trizna, Director of Public Works, discussed the Phase I Engineering for the Theodore Street over the Rock Run Creek Improvement Project - in an amount not to exceed $184,724.87, on behalf of Ciorba Group, Inc. b. Approve the Repairs to the Well 29D Pump to Water Well 151-20 Page 1 of 5 Public Service Committee Meeting Minutes - Final November 2, 2020 Solutions Inc. in the amount of $31,300.00 Allison Swisher, Director of Public Utilities, discussed the Well 29D pump repairs, in the amount of $31,300.00, on behalf of Water Well Solutions Inc. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend to the full Council for approval Contract Item No's 150-20 and 151-20. The motion carried by the following vote: Aye: Hug, Gavin, and Morris Contract Items Approved CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS a. Change Order No. 1 and Change Order No. 2 for the Bulk 152-20 Water Dispensing Station Project to Lindblad Construction in the amount of $15,267.90 and 2 in the amount of 3,530.00 Amy Ferris, Deputy Director of Engineering, discussed Change Order No. 1 and Change Order No. 2, for a total amount of $18,797.90, on behalf of Lindblad Construction. b. Amendment No. 1 to the Professional Services 153-20 Agreement for the Alternative Water Source Program Financial Planning / Rate Services Project to Burns & McDonnell in the amount of $20,500.00 Allison Swisher discussed Amendment No. 1, in the amount of $20,500.00, on behalf of Burns & McDonnell. c. Change Order No. 1 for the Legacy Pointe Units 2 & 3 154-20 Public Improvements Project - 2020 in the amount of $12,592.91 and Payment Request No. 2 and Final in the amount of $95,247.76 to P.T. Ferro Construction Co. Greg Ruddy, Public Works Administrator, discussed Change Order No 1, in the amount of $12,592.91, on behalf of P.T. Ferro Construction Co. Also requested is payment Request No. 2 and final. d. Change Order No. 1 for the 2019 - 2020 Large Meter 155-20 Replacement Program to Calumet City Plumbing & Heating Co Inc in the amount of $77,813.00 Amy Ferris discussed Change Order No. 1, in the amount of $77,813.00, on behalf of Calumet City Plumbing & Heating Co. e. Approve Payment for Hazardous Tree Removals and 156-20 Debris Removal due to the storm of August 10, 2020 to D. Ryan Tree and Landscape Services in the amount of $79,737.00 Page 2 of 5 Public Service Committee Meeting Minutes - Final November 2, 2020 Greg Ruddy discussed the Hazardous Tree Removal and Debris Removal for the August 10, 2020 storm, in the amount of $79,737.00, on behalf of D. Ryan Tree and Landscape Services. f. Approve Payment for the Emergency Insertion Valve and 157-20 Valve Replacement at Houbolt Road and W. Jefferson Street to Superior Excavating in the amount of $32,546.00 Amy Ferris discussed the emergency insertion valve and valve replacement, in the amount of $32,546.00, on behalf of Superior Excavating. The unforeseen circumstances were an additional broken valve near this area. This work needed to take place to get the Rock Run tower back in service. g. Change Order No. 7 for the Rock Run and West Park 158-20 Interceptor Rehabilitation Project to Visu-Sewer in the amount of $29,227.01 Amy Ferris discussed Change Order No. 7, in the amount of $29,227.01, on behalf of Visu-Sewer. h. Change Order No. 2 for the 2020 Sanitary Sewer 159-20 Rehabilitation Program to Performance Pipelining Inc. in the amount of ($15,152.35) Amy Ferris discussed Change Order No. 2, in the amount of ($15,152.35), on behalf of Performance Pipelining Inc. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend to the full Council for approval Change Orders/Pay Estimates/Final Payments Items 152-20, 153-20, 154-20, 155-20, 156-20, 157-20, 158-20 and 159-20. The motion carried by the following vote: Aye: Hug, Gavin, and Morris Change Orders / Pay Estimates / Final Payments Items Approved ORDINANCES AND RESOLUTIONS a. Resolution Accepting Illinois Environmental Protection 160-20 Agency Low Interest Loan L175744 for the Lead Water Service Line Replacement Program Phase II Attachments: Resolution 5744 Loan Agreement.pdf Allison Swisher discussed Phase II Lead Water Service Line Replacement Program, in the amount of $3,974,237.30, with the IEPA. These loan funds are forgiven by the State. b. Resolution Approving an Agreement with the Illinois 161-20 Department of Transportation for Phase I of the Theodore Street over the Rock Run Creek Improvement Project - MFT Page 3 of 5 Public Service Committee Meeting Minutes - Final November 2, 2020 Sect. No. 19-00522-00-BR in the amount of $185,000.00 Attachments: Resolution IGA - Theodore Engineering Local Agreement - Theodore St at Rock Run Jim Trizna discussed the Agreement with the State of Illinois for Phase I engineering. c. Resolution Appropriating Funds for the Phase I 162-20 Engineering for the Theodore Street over the Rock Run Creek Improvement Project - MFT Sec. No. 19-00522-00-BR in the amount of $185,000.00 Attachments: Resolution Jim Trizna discussed the MFT funding for this contract. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval to the full Council Resolution Item No's 160-20, 161-20, and 162-20. The motion carried by the following vote: Aye: Hug, Gavin, and Morris Resolution items Approved NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION a. Report on Hydrant Repairs, Valves, Utilities Contracted 148-20 Services, and Water Main Breaks Attachments: Valve Hydrant Break Report 10-23-2020 Allison Swisher discussed 14 hydrants have been repaired, 25 are out of service and 19 are operational needing repairs. Two valves have been repaired and 12 water main breaks since the last meeting. b. Alternative Water Source Program 149-20 Allison Swisher discussed the update and the two alternatives will be presented on November 19th from 5:30 pm to 7:30 pm. Comments will be requested from the public following this meeting via Zoom meetings on Dec. 2 in the afternoon and Dec. 3rd in the evening. A second workshop is planned for December. Council selection is scheduled for January 2021. PUBLIC COMMENT No one at Meeting and no one signed up. Page 4 of 5 Public Service Committee Meeting Minutes - Final November 2, 2020 NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov "Public Comments" web page. ADJOURNMENT A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to adjourn. Aye: Hug, Gavin, and Morris This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. 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