Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, November 16, 2020 4:30 PM City Hall, Council Chambers Public Service Committee Committee Members Larry E. Hug Bettye Gavin Terry Morris Public Service Committee Meeting Minutes - Final November 16, 2020 Page 1 of 1 Public Service Committee Meeting Minutes - Final November 16, 2020 The Governor’s Office and the Illinois Department of Public Health activated a Tier 2 mitigation plan for Region 7 (Will and Kankakee Counties), Region 8 (DuPage and Kane Counties) and Region 5 (Southern Illinois), effective Wednesday, November 11, 2020. The new mitigation plan limits in-person meetings to 10 people. During meetings, any member of the public physically present in the Council Chambers in excess of the limit will be asked to wait in another room with live feed to the meeting until the Citizens To Be Heard on Agenda Items section or Public Comments section of the meeting has commenced. Speakers will be rotated into Council Chambers to allow everyone an opportunity to speak. Pursuant to the Illinois Department of Commerce & Economic Opportunity’s Guidelines, it is recommended that any individual appearing in-person wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Present Larry E. Hug, Bettye Gavin and Terry Morris ALSO PRESENT: Jim Trizna - Director of Public Works, Allison Swisher - Director of Public Utilities, and Amy Ferris - Deputy Director, Engineering. APPROVAL OF MINUTES A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to approve the Minutes of the November 2, 2020 Public Service Committee Meeting. The motion carried by the following vote: Aye: Hug, Gavin and Morris Minutes - 11-2-2020 163-20 Attachments: Minutes - 11-2-20 CITIZENS TO BE HEARD ON AGENDA ITEMS No one in attendance wished to speak. No one signed up to speak remotely. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. CONTRACTS a. Purchase Water Metering Equipment on behalf of Core & 165-20 Main in the amount of $164,202.00 Amy Ferris discussed the Purchase of Water Meter Equipment, in the amount of $164,202.00, on behalf of Core & Main. b. Award of Contracts for the 2021 Biosolids Disposal 166-20 Program Allison Swisher, Director of Public Utilities, discussed the 2021 Biosolids Disposal Program. There are two components to this program. c. Award of Contract for the 2021 Wastewater Sodium 167-20 Hypochlorite Chemical Purchase on behalf of Alexander Chemical Corp. in an amount not to exceed $107,055.00 Page 1 of 4 Public Service Committee Meeting Minutes - Final November 16, 2020 Allison Swisher discussed the purchase of Sodium Hypochlorite Chemical, in an amount not to exceed $107,055.00, on behalf of Alexander Chemical Corp. d. Award of Contract for the 2021 Drinking Water Sodium 168-20 Hypochlorite Solution Purchase on behalf of Alexander Chemical Corp. in an amount not to exceed $199,995.00 Allison Swisher discussed the purchase of Sodium Hypochlorite Solution, in an amount not to exceed $199,995.00, on behalf of Alexander Chemical Corp. e. Award of Contract for the 2021 Wastewater Sodium 169-20 Bisulfite Chemical Purchase on behalf of Alexander Chemical Corp. in an amount not to exceed $33,360.00 Allison Swisher discussed the purchase of Sodium Bisulfite Chemical, in an amount not to exceed $33,360.00, on behalf of Alexander Chemical Corp. f. Award of Contract for the 2021 Aluminum Sulfate Solution 170-20 Purchase on behalf of Usalco, LLC in an amount not to exceed $416,372.50 Allison Swisher discussed the purchase of Aluminum Sulfate Solution, in an amount not to exceed $416,372.50, on behalf of Usalco, LLC. g. Award of Contract for the 2021 Sodium Permanganate 171-20 Chemical Purchase on behalf of Carus Corporation in an amount not to exceed $214,368.64 Allison Swisher discussed the purchase of Sodium Permanganate Chemical, in an amount not to exceed $214,368.64, on behalf of Carus Corporation. h. Award of Contract for the 2021 Manganese Sulfate 172-20 Chemical Purchase on behalf of Carus Corporation in an amount not to exceed $155,223.60 Allison Swisher discussed the purchase of Manganese Sulfate Solution, in an amount not to exceed $155,223.60, on behalf of Carus Corporation. i. Public Utilities Electrical Maintenance Service Contract on 173-20 behalf of Elliott Electric, Inc. in an amount not to exceed $226,290.00 Allison Swisher discussed the 2021 Electrical Maintenance Contract, in an amount not to exceed $226,290.00, on behalf of Elliott Electric, Inc. This is a job order contract for professional services. j. Award of Contract for the 2021 Blended Phosphate 174-20 Purchase on behalf of Hawkins, Inc. in an amount not to exceed $63,600.00 Allison Swisher discussed the Blended Phosphate Purchase, in an amount not to exceed $63,600.00, on behalf of Hawkins, Inc. A motion was made by Councilman Morris, seconded by Councilwoman Gavin, to recommend for approval to the full Council Contract Items 165-20, 166-20, 167-20, 168-20, 169-20, 170-20, 171-20, 172-20, 173,20 and 174-20. Page 2 of 4 Public Service Committee Meeting Minutes - Final November 16, 2020 The motion carried by the following vote: Aye: Hug, Gavin and Morris Contract Items Approved CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS a. Approve Annual Software Payment for the Sensus 175-20 Automatic Meter Reading System on behalf of Core & Main in the amount of $60,358.00 Amy Ferris discussed the payment for the Sensus Automatic Meter Reading System, in the amount of $60,358.00, on behalf of Core & Main. b. Approve Payment to the Illinois Department of 176-20 Transportation for Phase I Engineering Services for the I-55 at Route 59 Access Project in the amount of $3,597,178.00 Attachments: IDOT - invoice and Agreement Jim Trizna, Director of Public Works, discussed payment for Phase I Engineering for the I-55 at Route 59 Access project, in the amount of $3,597,178.00, on behalf of IDOT. The City of Joliet has billed Cullinan Properties $1,798,589.00 for their 50% share of the project. c. Approve Change Order No. 3 for the Eastside Wastewater 177-20 Treatment Plant Phosphorus Removal Project to Williams Brothers Construction Inc. in the amount of $229,981.01 Allison Swisher discussed Change Order No. 3, in the amount of $229,981.01, on behalf of Williams Brothers Construction Inc. A motion was made by Councilman Morris, seconded by Councilwoman Gavin, to recommend to the full Council for approval Change Orders / Pay Estimates / Final Payments Item No's 175-20, 176-20 and 177-20. The motion carried by the following vote: Aye: Hug, Gavin and Morris Change Orders / Pay Estimates / Final Payments Items Approved ORDINANCES AND RESOLUTIONS a. Ordinance Accepting an Easement Associated with the 178-20 Garnsey Avenue Over Spring Creek Bridge Improvement Project - MFT Sect. No. 11-00443-00-BR Attachments: Ordinance Esqivel Temporary Easement Jim Trizna discussed the temporary easement associated with the Garnsey Page 3 of 4 Public Service Committee Meeting Minutes - Final November 16, 2020 Avenue Bridge Improvement. A motion was made by Councilman Morris, seconded by Councilwoman Gavin, to recommend to the full Council for approval Ordinance Item No. 178-20. The motion carried by the following vote: Aye: Hug, Gavin and Morris Ordinance Item Approved NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION a. Report on Hydrant Repairs, Valves, Utilities Contracted 164-20 Services, and Water Main Breaks Attachments: Valve Hydrant Break Report 11-6-2020 (003) Allison Swisher discussed that 10 hydrants have been repaired, 0 valves repaired, and 8 water main breaks. There was one contracted service on Ruby Street. b. Alternative Water Source Program 088-20 Allison Swisher discussed that the Workshop is scheduled for Thursday, November 19, 2020 from 5:30 pm to 7:30 pm c. A Policy on the Maintenance and Repair of Vaulted TMP-0639 Sidewalk Attachments: Vaulted Walk Maintenance Policy_DRAFT Jim Trizna discussed this policy. It was suggested by Committee members to have the Legal Department review and then bring back to the full council. PUBLIC COMMENT Jerry Hervey asked when the cameras would be installed for police vehicles. Councilman Hug explained that this would be best asked at the Public Safety Meeting. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov "Public Comments" web page. ADJOURNMENT A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to adjourn. The motion carried by the following vote: Aye: Hug, Gavin and Morris This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 4 of 4